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ISO 9001-2008, 14001-2004, OHSAS 18001-2007 NORTH EASTERN ELECTRIC POW ER CORPORATION LIMITED (A Government of India

ISO 9001-2008, 14001-2004, OHSAS 18001-2007

NORTH EASTERN ELECTRIC POWER CORPORATION LIMITED

(A Government of India Enterprise)

ISO 9001-2008, 14001-2004, OHSAS 18001-2007 NORTH EASTERN ELECTRIC POW ER CORPORATION LIMITED (A Government of India

Contracts & Procurement Wing

Ranganadi Hydro Electric Plant

P.O. Ranganadi Project, Dist. Lower Subansiri Pin – 791119, Arunachal Pradesh.

BID DOCUMENT for

SUPPLY OF ACSR ‘RACCOON’ CONDUCTOR for RANGANADI H.E. PLANT, ARUNACHAL PRADESH

NIT NO 14/2017 DATED 20/05/2017.

 
 
Contents
Contents
 

Page No

Section I

Notice Inviting Tender

1 - 4

Section II

Instruction to Bidders

1 - 8

Section III

Condition of Contract

 

Part-A

General Condition of Contract

1 – 5

Part-B

Reverse Auction Process

1 – 5

Section IV

Technical Specification

1 -10

Section V

Schedule of Rates

1

Section VI

(PRICE BID) Forms

 

Part-A

Undertaking

1-2

Part-B

Warranty Form

3

Part-C

Model Form of Bank Guarantee

4-5

Part-D

in lieu of Security Deposit. Process Compliance Form

6

Part-E

Price Confirmation Form in lieu of Security Deposit.

7

नॉथ र्ई टन र्इलेिक्ट्रक पावर कॉप शन िलिमटेड North Eastern Electric Power Corporation Limited भारत सरकार का उ यम (A Govt. of India Enterprises)

का कायार्लय/ OFFICE OF THE HEAD OF PLANT

RANGANADI HYDRO ELECTRIC PLANT

नॉथ र्ई टन र्इले िक्ट्रक पावर कॉप र े शन िलिमट ेड North Eastern Electric Power

सयं ंत्र प्रमखु

रंगानदी जल िव युत सयं त्रं ::

पो.. : रंगानदी प्रोजेक्ट P.O. : RANGANADI PROJECT

ISO9001-2008, 14001-2004,

OHSAS 18001-2007

याजली, णाचल प्रदेश /YAZALI, ARUNACHAL PRADESH-791119 PH. No. 03809-222206, FAX: 03809-222212, e-mail: contracts.rhep@gmail.com, CIN – U40101ML1976GOI001658

Notice Inviting Tender No – 14 Dtd. 20 / 05 / 2016.

The undersigned, on behalf of the Corporation hereby invites sealed tender under Single stage Two Envelope system through Domestic Competitive Bidding (DCB) route with a validity of 180 (One Hundred Eighty Days) from interested bidders who are manufacturers, authorized dealers dealing in supply of 33kV Electrical Line Materials for “Supply of ACSR ‘RACCOON’ Conductor for Ranganadi H.E. Plant, Arunachal Pradesh”, as detailed herein under:

  • 1. Scope of work: The scope of work shall be the Supply of ACSR ‘RACCOON’ Conductor ‘for Ranganadi H.E. Plant, Arunachal Pradesh”. This shall include the supply of the items required for erection of the 33kV line in Ranganadi H.E. Plant duly enclosed as Annexure – A. The terms and conditions governing this tender are detailed in the subsequent sections of the Bid Document.

  • 2. Completion Time: The delivery period against the materials as enclosed in Annexure – A shall be 60 (sixty) days from the issue of the detailed Work Order.

  • 3. Qualifying requirements:

    • a) Technical: The bidders shall fulfill the requirements as stipulated below and furnish the relevant documents in support of the requirement along with the bid document submitted.

      • (i) Trade License of the firm, showing his credential as a reputed repairing firm dealing in supply

of Electrical Line materials. (ii) Certificate of incorporation in case of a company, partnership deed in case of a partnership firm as the credential of the firm. (iii) The bidders shall have executed supply works of all the Line Materials as indicted in the price bid. (iv) The bidder shall have supplied the materials in the order as specified below:

  • (a) A single order of not less than `. 7.50 lacs executed by the firm in the last 05(five) years and the bidder shall submit the copy of the said supply order, or.

  • (b) Two orders of not less than `. 4.50 lacs each executed by the firm in the last 05(five) years and the bidder shall submit the copies of the largest supply orders, or.

  • (c) Three orders of not less than `. 3.0 lacs each executed by the firm in the last 05(five) years and the bidder shall submit the copies of the largest supply orders.

  • (v) The bidders shall also attach the following in support of his credentials:

(a) In case of authorized Dealer - Valid Dealership certificate of the particular brand of material to be supplied as specified in the technical specifications, given by the manufacturer/ distributor of the item. (b) In case of Manufacturers - Valid License showing the firm to be manufacturer of the particular product. (vi) Copy of VAT-TIN/CST-TIN Certificate, PAN number, Bank account No (along with IFSC code) number should be submitted along with the Bid. The documents submitted in support of the credential should be valid till the opening of the Bid as specified in the Tender.

  • 4. Financial: The bidders shall fulfill the requirements as stipulated below and furnish the relevant

documents in support of the requirement along with the bid document submitted.

  • (i) Solvency certificate, not older than 6 months, by the firm from a nationalized / scheduled bank specifying the firm is financially sound to execute the contract amounting to `. 7.50 Lacs.

नॉथ र्ई टन र्इले िक्ट्रक पावर कॉप र े शन िलिमट ेड North Eastern Electric Power

Corporate Office : Brookland Compound, Lower New Colony, Shillong – 793 003 Website : www.neepco.co.in ,

Page 1 of 4

(ii) Annual turnover by the firm in the best three financial years out of last five financial year ending March 2016 should not be less than `. 11.00 Lacs.

  • b) Manufacturer’s Test Certificate: the Test certificate showing the conformity of the material proposed to be supplied to the specifications given under Section IV of the Bid Document.

  • c) Authenticated documentary evidence in support of qualifying requirements, as mentioned under Serial No. 3.0 above shall be submitted along with the containing Techno-Commercial bid under Envelope – I, along with EMD & copy of the Test Certificates. Bids submitted without fulfilling the qualifying requirements shall be rejected.

  • d) Bidders shall submit a self declaration of ineligibility for corrupt and fraudulent practices, under which circumstances the bid will be rejected, if the same is observed at any point of time.

  • e) The above requirements are minimum and the Corporation reserves the right to request for any additional information and also reserves the right to reject the proposal of any bidder if, in the opinion of owner, the qualification data furnished by the bidder is incomplete or the bidder is found to be not qualified to perform the work satisfactorily.

  • f) Notwithstanding anything stated above, the Corporation reserves the right to assess bidders’ capability and capacity to perform the work, should the circumstances warrant such an assessment, in the overall interest of the Owner.

  • g) Each bidder shall submit only 1 (one) bid, either individually. A bidder who submits or participates in more than 1 (one) bid will be disqualified

  • h) If an agent submits bid on behalf of one manufacturer/ dealer, the same agent shall not submit a bid on behalf of another manufacturer/dealer in the same tender.

  • 5. E-Tendering / E-Procurement :

This tender is being processed through e-tendering/e-procurement system. The bidding documents are to be downloaded, filled in bids are to be submitted/ uploaded through e-tendering system of NEEPCO Ltd. at https://neepco.abcprocure.com.

  • 6. Participation in Bids:

    • 5.1 Portal Registration: The bidders intending to participate in the e-tendering and download the detailed bid document have to register themselves in the portal https://neepco.abcprocure.com. Relevant information about the bidder required during the registration is available in the portal.

    • 5.2 Vendor registration fee: The fees for Vendor Registration in the portal is `. 3000.00(Indian Rupees three thousand) only per year. The bidder shall furnish the copy of the receipt of payment for vendor registration at the e-mail id provided below to advise the service provider for approval of the vendor. Bidders who are already registered in the system shall ensure to keep their registration valid till completion of the entire bidding process.

    • 5.3 Procedure for payment of vendor registration fee: Bidders shall make payment of vendor registration fee of `. 3000.00 (Indian Rupees Three thousand only) at the following Account: Name of Account: E Procurement Account, NEEPCO Ltd.

Account No: 913020005982636 of Axis bank

IFS Code: UTIB0000270

  • 7. Procedure for Payment of BID Fees and EMD:

    • 6.1 Bid Fees

      • a) Bidder shall make payment of non refundable Bid fees of amount `. 1000/- (Rupees One Thousand) only through Demand Draft/Bankers Cheque from Nationalized bank/Schedule bank drawn in favour of “NEEPCO Ltd” and shall be payable at State Bank of India, Yazali Branch, Arunachal Pradesh (Code 9917). The Demand Draft/Banker’s Cheque shall be made available to the Tendering authority of RHEP, NEEPCO before the schedule date of opening of the bid, detailed hereafter. Further Documentary evidence of the Bid Fees paid shall accompany the Technical Bid.

      • b) Bids received online without Cost of Bid Documents shall be rejected

  • 6.2 EMD

    • a) Bidder shall make payment of refundable EMD of amount `. 15,000/-- (Rupees Fifteen Thousand) only through Demand Draft/Bankers Cheque from Nationalized bank/Schedule bank drawn in favour of “NEEPCO Ltd” and shall be payable at State Bank of India, Yazali Branch, Arunachal Pradesh (Code 9917). The Demand Draft/Banker’s Cheque shall be made available to the Tendering

Page 2 of 4

authority of RHEP, NEEPCO before the schedule date of opening of the bid, detailed hereafter. Documentary proof of the payment made should also be accompanied along with the Bid Submitted.

b) Bids received online without EMD shall be rejected.

  • 6.3 The Banker’s Cheque/Demand draft submitted as Bid Fees/EMD is to be submitted separately prior to opening of the Bid as per the date and time indicated hereafter in separate covers super-scribed as “BID Fees against NIT No 14 Dtd 20.05.17” & “EMD against NIT No 14 Dtd 20.05.17” to the Tendering authority to the address given below:

    • (i) If the Offline Documents are delivered through post, then the same is to be delivered to the address, prior to specified date, as given below:

(ii)

Sr. Manager (E/M), C&P, NEEPCO Transit Camp C/o Green View Hotel, North Lakhimpur, Assam, 787 001. If the Offline Documents are delivered by hand, then the same is to be handed over to the address, prior to specified date, as given below:

Sr. Manager (E/M), C&P, O/o the Head of Plant, Ranganadi H.E. Plant, NEEPCO Ltd., 43 km Yazali, Dist; L. Subansiri, Arunachal Pradesh 791 119

Relevant offline Documents received after the due date shall be returned to the bidders unopened and the online bid shall not be considered.

  • 6.4 Exemptions for MSME’s shall be applicable under the Govt. of India norms under PPC guidelines.

  • 6.5 Also the Price preference as applicable to MSME’s as per Govt. of India Norms, during evaluation of the Bid shall be applicable.

  • 7. For any clarification related to e-procurement, bidders are requested to contact:- Sr. Manager (E/M), C&P, O/o HOP, RHEP, NEEPCO, 43kmYazali, Dist: L.Subansiri, A.P. - 791119 Phone No: 03809 222206, Mobile no: 09435701311, e-mail ID: contracts.rhep@gmail.com

  • 8. Bidders may also contact e-Procurement Technologies Ltd. (Service Provider) having the following contact details:

e-Procurement Technologies Ltd

A - 201-208, Wall Street - II / Opp. Orient Club Near Gujarat College / Ellisbridge Ahmedabad - 380015.

Gujarat, India

Tel: +91-79-40016802 - 77,

Cell: 91-9374519754 | 9377988119

  • 9. Submission and opening of Bids 9.1 Bidders shall prepare and submit their bids in the electronic form at https://neepco.abcprocure.com. Online bidding forms will be available in the above website. 9.2 Bidders may view the tender opening results of techno-commercial and price bids at https://neepco.abcprocure.com by marking their presence for online tender opening.

    • 10. Bidders are requested to visit https://neepco.abcprocure.com and http://www.neepco.gov.in regularly for any clarification of the bid document.

    • 11. Submission of bids shall not automatically construe qualification for evaluation. The Owner reserves the right to reject any or all bids, or to annul the bidding process and reject all the bids and reject all the bids for any justified and genuine grounds, without thereby incurring any liability to the affected bidders, nor does it have any obligation to inform the bidders of the ground for such action on the part of the Owner.

    • 12. Important information and dates:

Tender Fee

`. 1000.00

Earnest Money Deposit (EMD)/ Bid Security

`. 15,000.00

Bid validity Period

180 days

Date of commencement of downloading of bid document from https://neepco.abcprocure.com

17:00 hrs. of 20.05.2017.

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Last date & time for receipt of online bids:

10:00 hrs. of 19.06.2017.

Last date & time for receipt of offline documents (Bid Fees/EMD)

17:00 hrs. of 17.06.2017.

Date & time of online opening of bids

11:45 hrs. of 17.06.2017.

  • 13. In the event the date of opening of bids is declared as a closed holiday for NEEPCO, the date of opening of bids will be the following working day at the appointed times.

  • 14. If the bidder is eligible for any concessional duties and taxes he should invariably mention this in the bid. The price bid shall be evaluated on the basis of the information supplied by the bidder and hence the actual payments of taxes and duties shall be limited to the extent mentioned in the bid or in subsequent confirmation before opening of the price bids.

  • 15. Any action on the part of the bidder to revise the price or to change the structure of the price at his own instance after opening of the bid and within the validity of the offer shall not be possible.

  • 16. NEEPCO reserves the right to extend the last date and time for submission of Bid.

  • 17. NEEPCO is not liable for any delay in receipt of the documents as per the schedule given above. Therefore bidders are requested to ensure that the off line documents are made available to the tendering authority before the specified date.

  • 18. In case of receipt of the off line documents after opening, the bid will not be considered for evaluation.

-Sd-

Sr. Manager (E/M) C&P O/o the Head of Plant, RHEP, NEEPCO Ltd., 43 km, Yazali, A.P.

Page 4 of 4

Bid Document for

NIT NO 14/2017

RHEP: NEEPCO LTD.

Instruction to Bidders : Sec-II

1

INSTRUCTION TO BIDDERS:

LOCATION Ranganadi Hydro Electric Plant is located in 2(two) districts of Arunachal Pradesh with the Power House located in Papumpare District & the Dam/Tunnel intake located in the Lower Subansiri District of Arunachal Pradesh. The Central Store is located in the Administrative Complex situated at 43km, Yazali, L. Subansiri District, Arunachal Pradesh. The Plant is connected by road from state capital Itanagar as well as from North Lakhimpur, the nearest town in the state of Assam. The Plant is also connected by Railway, the nearest station is Naharlagun in Arunachal Pradesh, which is situated at a distance of 60 Km (appx) from the Plant. The distance of the Plant is approximately 500km from the Guwahati.

CLIMATIC CONDITIONS :

Elevation

:

573.00 m

Maximum Temperature of air

:

35 Deg. C.

Minimum Temperature of air

:

5 Deg. C.

Relative Humidity

:

60% to 100%

Average Rainfall

:

1232 mm

Basic Seismic co-efficient

:

a) 0.32 g - Horizontal b) 0.16 g – Vertical

Max. Wind pressure/wind speed

:

150 Kg/ Mtr. Sq.

Note: Moderately hot & humid tropical climate conductive to rust & fungus growth. The climatic conditions are also prone to wide variations in ambient conditions. Fog is also present in the atmosphere. Heavy lightning also occurs during June to October.

  • 1. Bidders are advised to submit the Bid based strictly on the terms & conditions and specifications contained in the tender documents and not stipulate any deviations in normal case.

  • 2. Scope of Work: The scope of work shall be the Supply of ACSR Conductor ‘RACOON’ for Ranganadi H.E. Plant, Arunachal Pradesh”. This shall include the supply of the items required for erection of the 33kV line in Ranganadi H.E. Plant duly enclosed as Annexure – A. The terms and conditions governing this tender are detailed in the subsequent sections of the Bid Document

  • 3. The Bidder is advised to assess the entire scope of work as specified under the Technical specifications of the Bid Document prior to his quoted rates. It is also advised that the bidder may also carry out site visit to assess the scope of repairing work in totality.

  • 4. The Bidder shall be deemed to have exhaustively examined the tender Documents including the General Conditions of the Contract, Technical Specifications, to have obtained all information and clarifications on all matters whatsoever that might affect the carrying out the supply and to have satisfied himself as to the adequacy of his Tender. He is deemed to have known the scope, nature and magnitude of the entire supply including the Technical specifications commensurating to the relevant IS codes to supply of materials within the specified time and that he has to complete the supply within the specified time, in accordance with the Contract whatever be the defects, omissions or errors that may be found in the Tender Documents. An undertaking to this effect shall be submitted in the prescribed format enclosed in Section –VI of Bid Document by the Contractor in the letterhead of the Firm duly signed by the Authorized signatory bearing the credentials..

  • 5. Before quoting the rate the Bidder should go through the specifications, scope of work, and get himself conversant with them. No relaxation or request for revision of quoted/ accepted rates shall be entertained, subsequent to bid opening on account of mobilization or safety costs. Submission of Bid by a Bidder implies that he has read this notice and all the Bid documents,

Page 1 of 8

Bid Document for

NIT NO 14/2017

RHEP: NEEPCO LTD.

Instruction to Bidders : Sec-II

2

and has made himself aware of the scope of supply and specifications of the material to be supplied and of local conditions and other factors bearing on the execution of the same.

  • 6. In consideration of the Owner opening and considering the Bid for purpose of award of contract, the Bidder shall keep his Bid valid for a period of 180 (one hundred eighty) days from the date of opening of the Bid, during which period the Bidder agrees not to vary, alter or revoke his Tender in whole or in part. If the Bidder however, fails to keep his tender valid for one hundred eighty days or varies its terms and conditions during the said period, then the owner shall be entitled to forfeit the Earnest Money amount without any notice. The Bidder shall submit his Bid in the E-Tender portal as detailed hereafter, as required along with the letter of undertaking in the proforma enclosed herewith.

  • 7. Bid Fees

    • a) Bidder shall make payment of non refundable Bid fees of amount `. 1000/- (Rupees One Thousand) only through Demand Draft/Bankers Cheque from Nationalized bank/Schedule bank drawn in favour of “NEEPCO Ltd” and shall be payable at State Bank of India, Yazali Branch, Arunachal Pradesh (Code 9917). The Demand Draft/Banker’s Cheque shall be made available to the Tendering authority of RHEP, NEEPCO before the schedule date of opening of the bid, detailed hereafter. Further Documentary evidence of the Bid Fees paid shall accompany the Technical Bid.

    • b) Bids received online without Cost of Bid Documents shall be rejected.

  • 8. EMD

    • a) Bidder shall make payment of refundable EMD of amount `. 15,000/- (Rupees Fifteen Thousand) only through Demand Draft/Bankers Cheque from Nationalized bank/Schedule bank drawn in favour of “NEEPCO Ltd” and shall be payable at State Bank of India, Yazali Branch, Arunachal Pradesh (Code 9917). The Demand Draft/Banker’s Cheque shall be made available to the Tendering authority of RHEP, NEEPCO as specified in the NIT. Documentary proof of the payment made should be accompanied along with the Bid Submitted.

    • b) Bids received online without EMD shall be rejected.

    • 8.1 Exemptions for MSME’s shall be applicable under the Govt. of India norms under PPC guidelines.

    • 8.2 EMD shall be made payable without any condition to the Owner. The EMD shall be valid for a period of 180 (One hundred eighty) days after the date set for opening of bids.

    • 8.3 EMD of unsuccessful bidders will be returned as promptly as possible. EMD of the successful bidder shall be returned on receipt of 10% (Ten percent) Security Deposit.

    • 8.4 Any bid not accompanied by a EMD shall be rejected by the Owner as non-responsive Bid.

    • 8.5 No interest shall be payable by the Purchaser on the above EMD.

      • 9. PRICE BASIS:

    • 9.1 Price quoted for the scope of supply shall be on a per unit basis as indicated in the prescribed format of the Financial Bid of the E-tender at FOR Central Store, 43kM, Yazali, A.P. Basis.

    • 9.2 The quoted price for the supply of the items shall on “FOR SITE Basis” which shall be inclusive of all Charges, but exclusive of VAT/CST and Arunachal Pradesh Entry Tax 12.5% as Applicable, which shall be quoted separately in the prescribed format of the online Price Bid. The Price shall remain FIRM during the tenure of contract and shall not be revised under any circumstances for whatsoever reason.

    • 9.3 The Taxes and duties are to be indicated in the ‘Online Price Bid’ in the Prescribed format.

    • 9.4 Bidders outside the State of Arunachal Pradesh should also take into account the Expenditure against Entry Tax for the State of A.P.

    • 9.5 Change in statutory laws of Tax after the date of bid of opening shall be reimbursed at actual on production of proof of payment.

    Page 2 of 8

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD.

    Instruction to Bidders : Sec-II

    3

    10. PREPARATION AND SUBMISSION OF BIDS:

    • 10.1 Online submission:

      • 10.1.1 Bids should be submitted in electronic form in https://neepco.abcprocure.com. Online bidding forms (Techno commercial bid submission checklist and Price Schedule) will be available in the website. Bid documents can be downloaded from this website after vendor registration and payment of bid fee as mentioned in this section of the bid document.

      • 10.1.2 In the online bid submission, bidders will submit their Techno-Commercial bids and Price Bids in the online bidding forms (Techno commercial bid submission checklist and Price Schedule) using their digital signatures. Bids submitted by prospective Bidders and documents attached thereto shall be considered as forming a part of the Contract Agreement documents.

      • 10.1.3 Each sealed set of bids will contain the following sealed covers:

        • a) Envelope – 1 (Techno Commercial bid submission checklist). Techno-Commercial Bid along with Commercial Terms & Conditions, Copy of Test certificates of the materials to be supplied and documents in support of qualifying requirements.

    i)

    ii) Bid Forms & Schedules, Commercial & Technical Data sheets.

    • b) Envelope – 2 (Price Schedule I) Price Bid (Price Part).

    • 10.1.4 The Sealed Cover-1 containing the documents indicated in clause 10.1.3 (a) shall be opened first.

    • 10.1.5 Modification and withdrawal of bid:

    b) The bidders will be permitted to withdraw/modify his bid before the date set for opening of

    Techno-Commercial bids. Bidders are allowed to withdraw their online bids and re-submit the same within the scheduled date and time for bid submission.

    • 10.1.6 The Bids will be opened online as per time and date set for opening of bids.

    • 10.1.7 The date and time of opening of Price Bids shall be intimated online to the respective techno-commercially qualified Bidders.

      • a) The Price Bid(s) of the Bidders whose Technical and Commercial Bids have been found to be acceptable by the Owner will be opened online.

      • b) The Price Bid(s) of the Bidders whose Technical and Commercial Bid(s) have not been accepted by the Owner will not be considered for opening and their EMD will be returned after completion of evaluation of Technical-Commercial Bids.

    • 10.2 The Owner reserves the right to reject any or all bids, in case the qualifying requirement and EMD furnished do not satisfy the stipulation of this specification.

    • 10.3 The Techno-Commercial bids of the qualified bidders would be analyzed and, wherever essential, clarifications and confirmations on Techno-Commercial issues would be sought from them so as to further analyse and evaluated the bid in terms of the requirements of the specifications to the satisfaction of the Owner. The clarifications will be sought and received online in the portal htpps://neepco.abcprocure.com. Scanned copies of letters seeking clarifications and replies thereof may also be sent through e-mail/fax/post.

    • 10.4 Bids not covering the scope covered in the specification shall be treated as incomplete and shall be rejected.

    • 10.5 Any action on the part of the bidder to revise the price or to change the structure of price at his own instance after opening of the bids and within the validity of offer may result in rejection of the bid and / or debarring the bidder from participation in future tenders of the Owner. The Bid Guarantee (Earnest Money) obtained along with this bid, in that case, is also liable to be forfeited.

    • 10.6 The bidders are requested to submit the bid through online e-tendering system well before the bid submission end date and time (as per server system clock). The Corporation shall not be responsible for any sort of delay or difficulties faced during the submission of bids online by the bidders at the eleventh hour.

    Page 3 of 8

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD.

    Instruction to Bidders : Sec-II

    4

    • 10.7 The bidders are requested to submit the bid through online e-tendering system well before the bid submission end date and time (as per server system clock). The Corporation shall not be responsible for any sort of delay or difficulties faced during the submission of bids online by the bidders at the eleventh hour.

      • 11. SIGNATURE OF BIDS:

    • 11.1 For online bids, all the documents submitted by the bidder must be signed and sealed by the authorised signatory at each page by the Bidder with his usual signature before scanning and uploading.

    • 11.2 Bids by Corporation/Company must be signed with the legal name of the Corporation / Company by the President, Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such Corporation / Company in the matter.

    • 11.3 A bid by a person who affixes to his signature the word “President”, “Managing Director”, “Secretary”, “Agent”, or other designation must be supported by his name.

    • 11.4 The bidder’s name stated on the proposal shall be the legal exact name of the firm.

      • 12. TAXES AND DUTIES:

    • 12.1 The quoted price of the materials shall be exclusive of all Taxes and duties as applicable for the supply of the item, which shall remain FIRM during the tenure of contract and shall not be revised under any circumstances for whatsoever reason. The details of the taxes shall be indicated separately in prescribed format of the Financial Bid of the E-tender.

    • 12.2 As per the Corporation norms CST @2% is applicable against the Tax to be paid against Supply along with an Entry Tax of 12.5% for the State of A.P. if the bidder is not from the State of Arunachal Pradesh.

    • 12.3 If the Bidder is from the State of A.P. then only the VAT at the rate of 14.5% is applicable. Proof of the location of the firm should be indicated in the trade license submitted as a part of the Techno Commercial Criteria.

    • 12.4 Change in statutory laws of Tax after the date of bid of opening shall be reimbursed at actual on production of proof of payment

    • 12.5 Income Tax and Corporate Tax:

    • 12.5.1 Income Tax and surcharge thereof leviable as per the taxation laws of India on the Contractor’s company or its personnel in respect of income arising in favour of either of the Company or its personnel under this Contract Agreement, shall be the absolute liability of the Contractor and not of the Owner.

    • 12.5.2 Payments stipulated under this Contract Agreement shall be made by the Owner to the Contractor after deduction of income tax at source at the applicable rates. The Owner shall provide the Contractor with certificates for tax deducted at source.

    • 12.5.3 In this connection, attention of the Bidders is invited to the provisions of Indian Income Tax Act and Corporate Tax Act and any other circular issued by the Central Board of Direct Taxes, Government of India from time to time.

    • 12.5.4 Any exemption in tax shall be accompanied by supporting documents certified by competent authority.

      • 13. EFFECTS AND VALIDITY OF BIDS:

      • 13.1 The submission of any bid connected with these documents and specifications shall constitute an Understanding/Agreement that the bidder shall have no cause of action or claim against the Owner for rejection of his bid. The Owner shall always be at the liberty to reject any bid or bids at his sole discretion and any such action will not be called into question and the bidder shall have no claim in this regard against the Owner.

      • 13.2 Bids should be kept valid for acceptance for a period of 180 (One Hundred Eighty) calendar days from the date set for opening of the Techno-Commercial bid, exclusive of the date of opening. If the bidder withdraws his bid before the said period or makes any modification in the terms and conditions of the bid, the Owner shall, without prejudice to any other right or remedy, be at liberty to forfeit the Bid Guarantee (Earnest Money).

      • 13.3 Bids giving validity of less than 180 (One Hundred Eighty) calendar days will be rejected.

    Page 4 of 8

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD.

    Instruction to Bidders : Sec-II

    5

    • 13.4 The Owner may request the bidders to extend the period of validity of Bid and Bid Guarantee (Earnest Money) for a specified additional period. The request and the bidder’s response shall be made in writing. A bidder may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to otherwise modify his bid, but will be required to extend the validity of bid and Bid Guarantee (Earnest Money) for the period of extension.

      • 14. OWNER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

    The Owner reserves the right to accept or reject any bid, and to annul the bidding process and reject

    any or all bids at any time prior to Contract award, without thereby incurring any liability to the affected bidder or bidders. The bidding process may be cancelled if the responsive bids substantially exceed the budget or the rates of the bid are obviously and clearly unreasonably high.

    • 15. POLICY OF BIDS UNDER CONSIDERATION

    • 15.1 Bid shall be deemed to be under consideration immediately after they are opened until such time official intimation of award / rejection is made by the Owner to the bidders. While the bids are under consideration, Bidders and / or their representatives or other interested parties are advised to refrain from making correspondences and contacting by any means the Owner and / or his Employees / representatives on matters related to the bids under consideration. The Owner, if necessary, will obtain clarifications on the bids by requesting for such information from any or all the bidders, either in writing or through personal contact, as may be necessary. Bidders will not be permitted to change the Price Bid or substance of the bid after the bid has been opened.

    • 15.2 Any efforts by a bidder to influence the Corporation in the process of examination, clarification, evaluation and comparison of bids and in any decision concerning award of contract, may result in rejection of the bidder’s bid. Canvassing in connection with the bid is strictly prohibited and the bids submitted by the bidders who resort to canvassing shall be liable for rejection.

    • 15.3 During the evaluation of techno-commercial bid, the Owner may seek / obtain clarifications, confirmations or modifications if any. The clarifications shall be submitted online within the due date and time indicated in the Tender.

    • 15.4 Any action on the part of the bidder to revise the price or the structure of price or to change the substance of the bid at his own instance after opening of Price bid and within the validity period of the bid will result in rejection of the bid and/or debarring the bidder from participating in future tenders of NEEPCO. The Bid Guarantee (Earnest Money), in that case, is liable to be forfeited.

    • 15.5 If the bidder withdraws his bid while it is under consideration and within the validity period of bids, the Bid Guarantee (Earnest Money) shall be forfeited, along with other action, as the Owner deems fit. All techno-commercial consultation and clarifications required by the bidder should be completed before opening of Price Bid.

    • 15.6 The Corporation shall notify the successful bidder through Letter of Intent issued online through the portal or manually by FAX / E- Mail / Registered Letter and, in no case, this notification should be construed as an Agreement with the bidder. The Corporation will enter into an Agreement, subject to fulfilment of further requirements as stipulated in the bid documents.

      • 16. BID OPENING AND EVALUATION OF BIDS

    • 16.1 OPENING OF BIDS:

      • 16.1.1 The Owner will first open online the Envelope – 1 containing Techno-Commercial Bid (Technical Part) at the scheduled date and time. If there is any discrepancy in the information furnished online by the bidder vis-à-vis documents submitted in hard copy, then the bid will be cancelled with forfeiture of his EMD.

      • 16.1.2 Envelope-2 containing the Price Bid(s) of the bidders, whose Technical and Commercial bids have been found to be acceptable by the Owner will be opened online on the stipulated date,

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    which will be notified on-line to the techno-commercially qualified bidders. The bidders will be given notice intimating the date of opening of the Price Bids.

    • 16.1.3 The bidder may view tender opening results of techno-commercial and price bid in the online portal by making their presence for online tender opening. The bidders may also depute their authorized representative to be present during tender opening in the Office of the O/o the HOP, RHEP, NEEPCO Ltd., Yazali, Arunachal Pradesh.

    • 16.1.4 In the event of the specified date of bid opening being declared a holiday for the Owner, the bids shall be opened at the appointed time and location on the next working day.

    • 16.1.5 The Bidders’ names, Bid modifications or withdrawals, and the presence or absence of requisite bid security and such other details as the Owner, at its discretion, may consider appropriate, will be announced at the opening of the Techno-Commercial bids. No bid shall be rejected at the time of bid opening, except for late bids, which shall be returned unopened to the bidder. Bid not accompanied with the EMD will, however, be rejected.

    • 16.1.6 Any hard copy of document submitted as per bid condition which is received by the Owner after the deadline for submission of bids prescribed by the owner, will be rejected and / or returned unopened to the bidder.

    • 16.1.7 Bids that are not opened and declared at the time of bid opening shall not be considered further for evaluation, irrespective of the circumstances.

    17. EVALUATION AND COMPARISON OF BIDS:

    • 17.1 General:

      • 17.1.1 The bids will be evaluated by the Owner (Corporation) to ascertain the lowest evaluated technically and commercially responsive bid for the complete scope of the proposal as detailed in the bidding documents.

      • 17.1.2 Evaluation of the bids will be carried out in two stages:

    Stage 1 Evaluation of Techno-Commercial bids (Envelope -1) Stage 2 Comparison of Price bids (Envelope -2) of the acceptable Techno-Commercial bids. Price Bids (Envelope-2) of only those bidders whose Techno-Commercial bids have been evaluated as acceptable after Stage 1will be evaluated in Stage 2. If the bid, which results in lowest evaluated bid price, is seriously unbalanced or front- loaded in relation to the Corporation’s estimate of the items of work to be performed under the Contract, the Owner may request the bidder to produce detailed price analysis for the item in the Bill of Quantities, to demonstrate the internal consistency of those prices. If a bid price appears to be unusually low in relation to the services to be rendered, the bidder will be requested to submit a written breakdown of his price calculation. If after review of the notes submitted by the bidder reasonable doubt persists as to whether the required works can be provided at the rates offered and if this is reasonably expected to pose a considerable risk to the performance of the Contract, the bid in question will be excluded.

    • 17.2 Stage 1: Evaluation of Techno-commercial Bids (Envelope 1)

      • 17.2.1 During Techno-commercial evaluation of bids, the Owner may, at its discretion, request bidders for clarifications on their bid. The request for clarification and the response shall be online through the portal and no change in prices or substance of the bid shall be permitted.

      • 17.2.2 The Owner will examine the bids to determine whether they are complete and conform to the stipulated specification, whether the documents have been properly signed, whether all the Forms, Datasheets have been filled up as per the formats provided in the bid documents and whether the bids are generally in order. The Owner will determine the substantial responsiveness of each bid to the bid documents. A substantially responsive bid is one which conforms to all terms and conditions, technical specification of the bid documents without material deviations. Deviations from or objections or reservations to critical provisions such as those concerning performance security, warranty, force majeure, payment terms, completion time, applicable law and taxes & duties will be deemed to be a material deviation. The Owner’s determination of bid’s responsiveness shall be based on the contents of the bid itself without recourse to extrinsic evidence. The Owner may waive any minor

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    infirmity or non-conformity or irregularity in a bid, which does not constitute major deviation, provided such waiver does not prejudice or affect the relative ranking of any bidder.

    • 17.2.3 If a bid is not substantially responsive, it will be rejected by the Owner and shall not subsequently be made responsive by the bidder by correction of the non-conformity. No bid will be considered if the complete requirements covered in the bid documents are not included in the bid.

    • 17.2.4 To ascertain a substantially responsive bid, evaluation of the Techno-Commercial bids will be carried out in two steps:

      • a) Preliminary evaluation

      • b) Detailed evaluation.

    • a) Preliminary evaluation

    The Owner will examine the bids to determine whether they are complete, whether the documents have been properly signed, whether all the forms, data sheets have been filled up as per the formats provided in the bid documents and whether the bids are generally in order. Bid submitted without fulfilling the Qualifying requirements as indicated in the Notice Inviting Tender, shall be rejected as non- responsive. Techno-commercial bids that are accepted after preliminary evaluation will be further considered for detailed evaluation.

    • b) Detailed evaluation

    • i) The Techno-Commercial proposals must principally demonstrate the adequacy of the bidder’s appreciation of the scope of work, of the methods proposed for site mobilization works and for the timely completion of the work themselves, of the arrangement of the logistic support for the services to be rendered under the contract and of the Contractor’s quality control,

    safety and environment procedures. ii) The basis for the comparison of Techno-Commercial bids will be principally the information

    and data provided by the bidders in the techno- commercial data sheets.

    • 17.2.5 In view of the importance that bid evaluation should be completed in the shortest possible time, all bidders are expressly intimated too prepare their Techno-Commercial bids, in particular to the schedule of works, in the form and order as indicated in the data sheets and as instructed above, and to ensure that all specific points on which information has to be submitted, as detailed in the tender documents, are covered in full.

    • 17.2.6 As the programme for bid evaluation is short, the Owner cannot accept any obligation to request clarifications or supplementary information from bidders, after Techno-Commercial bids have been opened, although the Owner at its discretion reserves the right to do this. In consequence, any such inadequacies in data submitted in any bid may adversely affect the ranking of that bid during technical evaluation.

    • 17.2.7 Deviation from bid document / additional clauses

      • (a) All bidders are cautioned that bids containing any deviation from the basic parameters in respect of General Terms and Conditions, Technical Specification and the Schedule of Requirement, as contained in the bid documents, are liable for rejection.

      • (b) Acceptability / non acceptability of the deviation from the General Terms and Conditions, Technical Specifications, as contained in the bid documents, shall be judged by the Owner. The deviations / additional clauses that are considered as acceptable shall be dealt as per the relevant clauses. The deviations / additional clauses which are not acceptable to the Owner shall automatically stand withdrawn and all relevant clauses shall prevail and no claim, whatsoever, in this respect shall be entertained. The Owner shall be the sole judge for assessment of acceptability / non-acceptability of deviations / additional clauses. The decision of the Owner in this respect shall be final and binding.

  • 17.2.8 When determining the value of deviations, the Owner shall use the parameters consistent with those specified in the specifications and documents and / or other information / data as necessary and available and / or collected by the Owner.

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    • 17.3 Stage 2: Evaluation and comparison of price bids (Envelope 2)

      • 17.3.1 After completion of Techno-Commercial evaluation, the date and time of opening of Price Bid opening will be notified by the Owner. The Price Bids of those bidders, whose Techno- Commercial bids have been evaluated and considered as acceptable to the Owner, shall only be opened. A clear notice will be given to the bidders intimating the date of opening of the Price Bids.

      • 17.3.2 of Price Bids will be done based on the grand total price as per Price

    The evaluation

    Schedule.

    • 17.3.3 Deviations from the bid documents, in so far as practicable and minor omissions acceptable to the Owner will be converted to a Rupee value and added to the bid price to compensate for the deviations/omissions from the bid document while evaluating the bids. In determining the Rupee value of the deviations / omissions, the Owner will use parameters consistent with those specified in the specifications and documents and/or other information as necessary and available to the Owner.

      • 17.4 Stage 3: Finalization of price through Reverse Auction:

    The Owner reserves the right to go for Reverse Auction process to finalize the tender or may

    finalize without Reverse Auction. The detail is given in the Section –III, part-B of the bid document.

    • 18. AWARD OF CONTRACT:

    The Owner will award the Contract to the successful bidder whose bid has been determined to be substantially responsive and has been determined as the lowest evaluated bid, provided further that the bidder is determined to be qualified to perform the Contract satisfactorily. The successful bidder will be notified of the award through the detailed Supply Order to be issued online/ in writing by registered letter or fax, that his bid has been selected. The Supply Order along with the documents supplied will constitute the formation of Contract. After issue of the detailed SO, the supplier shall indicate acceptance of the SO, within the time specified in the same.

    • 19. TIME SCHEDULE:

    The supply of the materials shall be executed strictly as per the Time Schedule, indicated in the

    tender documents. Intimation of the readiness of the materials shall be intimated to the tendering authority for issuance of the Road permit required for the State of Arunachal Pradesh. All efforts shall be made to complete the work prior to the stipulated delivery period indicated in the NIT.

    20. JURISDICTION OF COURT:

    The Contract shall be governed by the laws of India for the time being in force and shall be

    subjected to the jurisdiction of the High Court of Judiciary at Shillong High Court, Meghalaya.

    • 21. DOCUMENTS TO BE SUBMITTED AT THE TIME OF PHYSICAL DELIVERY AT CONSIGNEE STORES:-

    The following documents to be submitted by the vendors to the Consignee – Sr. Manager (E/M),

    S&T, at the time of despatch to stores by the vendors:-

    • a. Copy of Purchase Order.

    • b. Copy of Despatch Instruction.

    • c. Inspection Test Certificate.

    • d. Guarantee Certificate.

    • e. Proforma Invoice.

    • f. Challan in triplicate.

    • g. Way bill, if applicable

    • h. Proof of entry tax paid

    End of Section-II

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    General Conditions of Contract : Sec-III, Part-A

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    Section III Conditions of Contract

    • 1. LOCATION OF THE SITE OF THE PROJECT.

    Ranganadi Hydro Electric Plant is located in the Lower Subansiri District of Arunachal Pradesh. The nearest town in its vicinity is Yazali which is at a distance of 12km from the Plant HQ. The Plant is connected by road from state capital Itanagar as well as from North Lakhimpur, the nearest town in the state of Assam. The distance of the Plant is approximately 500km from the Guwahati and around 85 km for the North Lakhimpur in Assam.

    • 2. DEFINITIONS:

      • i. The "Purchaser" / "Corporation"/”Owner”/ "NEEPCO" shall mean the North Eastern Electric Power Corporation Ltd., Shillong and shall include its legal representatives, successors and permitted assigns. ii. The “Chairman- and-Managing Director" shall mean the administrative head of the North Eastern Electric Power Corporation Ltd., Shillong. iii. “Contract” means the agreement entered into between the Purchaser/Owner and the Contractor as per the “Contract Agreement” signed between the parties including all attachments and appendices thereto and all documents incorporated by reference therein. iv. The "Contractor" shall mean the Tenderer /bidder whose tender/bid has been accepted by the Purchaser for the award of Contract and shall include such successful bidder’s legal representatives, successors and permitted assigns.

      • v. The "Engineer"/”Engineer- in- Charge” shall mean the Engineer Officer appointed by the Corporation to sign or cause to sign the Contract Agreement on behalf of the Corporation and / or the Engineer Officer appointed by the Corporation or its duly authorized representative to direct, supervise and be in charge of work for the purpose of the contract. vi. The word "Specifications" shall mean collectively, all the terms and stipulations contained in this book including the conditions of contract, technical & financial forms and Annexure thereto and list of corrections and amendments. vii. Words imparting ‘persons’ shall include firms, companies, corporations and association or body of individuals, whether incorporated or not. viii. Terms and expressions not herein defined shall have the same meaning as are assigned to them in the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General Clause Act (1897) including amendments thereof, if any.

    ix. A “Day” shall mean a day of 24 hours from mid-night to mid-night irrespective of the number of hours worked in that day.

    • x. “Month” shall mean calendar month. xi. A ‘week’ shall mean a continuous period of seven (7) days.

    xii. Schedule(s) / Section (s) referred to in these conditions shall mean the relevant schedule (s)/ Section (s) annexed to the tender papers issued by the Corporation.

    • 3. SCOPE OF WORK UNDER THE TENDER:

    The scope of work shall be the ‘Supply of ACSR Conductor ‘RACOON’ for Ranganadi H.E.

    Plant, Arunachal Pradesh

    • 4. REGULATION OF CONTRACT: The contract shall be performed as per Indian Contract Act 1872 & Indian Sale of Goods Act 1930 and amendment thereof. The Contractor shall take necessary steps to ensure that all persons employed on any work in connection with this Contract that the Indian Official

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    Servants Act, 1923 (XIX of 1923) also applies to them and shall continue to apply even after the execution of such works under the Contract.

    • 5. QUALIFYING REQUIREMENTS:

      • a) Technical: The bidders shall fulfill the requirements as stipulated below and furnish the relevant documents in support of the requirement along with the bid document submitted.

    (i)

    Trade License of the firm, showing his credential as a reputed repairing firm dealing in

    supply of Electrical Line materials. (ii) Certificate of incorporation in case of a company, partnership deed in case of a

    (iii)

    partnership firm as the credential of the firm. The bidders shall have executed supply works of all the Line Materials as indicted in the

    (iv)

    price bid. The bidder shall have supplied the materials in the order as specified below:

    • (a) A single order of not less than Rs 16.0 lacs executed by the firm in the last 02(two) years and the bidder shall submit the copy of the said supply order, or.

    • (b) Two orders of not less than Rs 8.0 lacs each executed by the firm in the last 02(two) years and the bidder shall submit the copies of the largest supply orders, or.

    • (c) Three orders of not less than Rs 6.0 lacs each executed by the firm in the last 02(two) years and the bidder shall submit the copies of the largest supply orders.

    (v)

    The bidders shall also attach the following in support of his credentials:

    (a) In case of authorized Dealer - Valid Dealership certificate of the particular brand of material to be supplied as specified in the technical specifications, given by the manufacturer/ distributor of the item. (b) In case of other repairing agencies - Valid Trade License showing the firm to be dealing in repairing works of Elevators / Other T&P items. (vi) Copy of VAT-TIN/CST-TIN Certificate, PAN number, Bank account No (along with IFSC code) number should be submitted along with the Bid. The documents submitted in support of the credential should be valid till the opening of the Bid as specified in the Tender.

    b) Financial: The bidders shall fulfill the requirements as stipulated below and furnish the relevant documents in support of the requirement along with the bid document submitted.

    (i)

    Solvency certificate, not older than 6 months, by the firm from a nationalized /

    scheduled bank specifying the firm is financially sound to execute the contract amounting to `. 16.00 Lacs. (ii) Annual turnover by the firm in the best three financial years out of last five financial

    year ending March 2016 should not be less than `. 25.00. c) While the above stated requirements need be fulfilled by the bidder as qualification requirement, NEEPCO may also ask for any additional information as may be deemed necessary. Documents in support of the above are to be submitted along with the bid, falling which the bid will be treated as incomplete & will be rejected.

    • 6. INFORMATION REQUIRED AGAINST THE TECHNICAL SPECIFICATIONOF THE ITEM TO BE SUPPLIED.

      • 6.1 The bidder tender shall clearly indicate the name of the manufacturer, type of the item proposed

    to be supplied. The tender may also contain details of specifications and other comprehensive descriptive materials in support of technical specifications in the prescribed format specified under Section IV of the Bid Document.

    • 6.2 The above information may be provided by the bidder in separate sheets added under the

    Envelope – I (Techno- Commercial Bid). Added information in the form of brochures, catalogues

    etc may be uploaded in support of the information provided. The bidder should also enclose manufacturer’s test certificate against the item proposed to be supplied.

    • 6.3 If the brand / specification or any details indicating the conformity of the materials to be

    specification in the BOQ is not met, the bid shall be treated as incomplete & shall be rejected.

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    • 7. NO CLAIM FOR COMPENSATION FOR SUBMISSION OF TENDER:

    The tenderer whose tender is not accepted shall not be entitled to claim any costs, charges, expenses

    of and incidental to or incurred by him through or in connection with his submission of tender, even though the Corporation may elect to withdraw the invitation to tender.

    • 8. AMENDENTS IN TENDER DOCUMENT

      • 8.1 At any time prior to the due date for submission of the tender, NEEPCO may for any reason,

    whether at its own initiative or as a result of a request for clarification/ suggestion by a prospective bidder, amend the tender document by issuing a notice.

    8.2

    The

    amendments

    will

    be notified

    on

    the

    website at least

    3

    days before the last

    date of

    submission of the tender. NEEPCO will bear no responsibility or liability arising out of non receipt of the information in time or otherwise. If any amendment is required to be notified within 3 days of the proposed date of submission of the tender, the last date of submission shall be extended for a suitable period of time.

    • 9. QUALITY AND SATISFACTORY PERFORMANCE

      • 9.1 The contractor shall warrant that the item conform to Standards indicated under the Technical

    Specifications of the Bid Document. The item shall be in accordance with the specified technical

    parameters and should be new as well of the highest grade and consistent with established and generally be as per accepted standards as mentioned in the Technical Specification.

    • 9.2 If within the stipulated warranty period if any items are found defective, sub standard or not

    conforming to the brand and standards, the bidder at his own expense, replace the said material to the satisfaction of the Purchaser.

    • 9.3 The contractor shall replace the material within the Guarantee/Warrantee period promptly to

    enable usage of items supplied. In case the contractor does not comply NEEPCO may procure the items from other sources at contractor’s expenses. In such circumstance NEEPCO shall have the full liberty to recover the losses/penalty from the contractor pending claims, security deposit or in other law full manner. The amount of losses/penalty shall be decided by Head of Plant, RHEP,

    NEEPCO and will be binding on the contractor.

    • 10. GUARANTEE/ WARRANTY:

    The Guarantee/ Warrantee shall be 18 (Eighteen) months from date of successful completion

    of the supply or 12 (Twelve) months from date of successful installation of the materials at site.

    • 11. INSPECTION AND TESTS

      • 11.1 NEEPCO or its duly authorized representatives shall have the right to inspect and /or to test

    the equipments/goods/Spares to confirm their quality according to the contract specifications after

    receipt of the materials at site. NEEPCO shall notify the bidder in writing, in a timely manner of the identity of the officials retained for these purposes.

    • 11.2 The inspection and testing of the materials shall be carried out at site after the completion of

    the supply. The Purchaser shall carry out the testing of the items in presence of the authorized representatives of the supplier. The contractor shall be informed by NEEPCO through a written notice regarding any material being tested at least 3 days in advance. Absence of suppliers representative during testing shall not relieve the supplier to accept the test result of the items. The purchaser may however waive the testing of the materials prior to acceptance of the same.

    • 11.3 If any spares fails to meet the specifications, NEEPCO shall, give written notice to the

    contractor, about any objection regarding the quality of the system. The contractor shall either

    replace the rejected items or make the necessary modifications to remove the cause of such objection. The same shall be done at no extra cost to the Corporation.

    • 12. PERFORMANCE GUARANTEE.

    From the Total contract sum, 10 % (ten percent) shall be retained by NEEPCO towards Performance Guarantee of the supply, which shall be retained till expiry of the Warranty Period. Only if the contractor expresses in writing that desires to submit a Bank Guarantee equal to 10% (ten percent) of the Contract Value of the order, he shall be allowed to do so in the format enclosed

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    in the relevant section of the bid document. The contractor shall furnish a Bank Guarantee from a Nationalised Bank or a Scheduled Bank for the above specified amount by way of guarantee for the due and faithful performance of the agreement and for the due and faithful performance of the Supply Order along with the other terms and conditions agreed to within 10 (Ten) days from the date of issue of Detailed Order.

    • 13. ARBITRATION.

    If any dispute or difference of opinion whatever shall arise between the Supplier and the Purchaser upon or in relation there to or in connection with this contract, and if the matter is not settled amicably by and between the parties and on rejection, such matter of dispute or difference of opinion shall be referred to the Arbitration strictly in accordance with the provision contained in the Arbitration and Conciliation Act 1996 (Act No 26 of 1996) and any amendment thereto. All suits arising out of this Purchase Order if any are subject to the Jurisdiction in the city of Shillong only.

    • 14. TIME OF COMPLETION

    The supply shall be completed within 60(Sixty) days from the date of issue of the Order.

    • 15. TERMS OF PAYMENT.

    90% (Ninety percent) payment shall be paid after Successful completion of the work as certified by

    the Engineer-In-Charge. The remaining 10% will be release after expiry of the Defect Liability Period.

    Or 100% (one hundred percent) payment shall be paid after Successful completion of the work as certified by the Engineer-In-Charge, subject to submission of Bank Guarantee of 10% of the Contract sum which will be released after expiry of Defect Liability Period.

    16. CANCELLATION OF THE CONTRACT

    The Corporation may without prejudice to any other remedy for breach of contract by written notice of default reserves the right to cancel the Purchase Order, and shall be entailed to rescind the contract wholly or in part in a written notice to the successful tenderer owing to any of the following reasons:

    • a) If the successful tenderer fails to comply with the terms of the purchase order.

    • b) If the tenderer fails to perform any other obligation(s) under the Contract

    • c) The successful tenderer becomes bankrupt or goes into liquidation.

    • d) The successful tenderer fails to deliver goods on time and / or to replace the rejected goods promptly.

    • e) The successful tenderer makes a general assignment for the benefit or creditors and a receiver is appointed for any of the property owned by them

    • f) If the tenderer, in the judgment of Corporation has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

    Upon receipt of the said cancellation notice the successful tenderer shall discontinue all work on the Purchase order and matters connected with it. Ranganadi H.E. Plant in that event will be entitled to procure the requirements in the open market and recover excess payment over the successful tenderer’s agreed price, if any, from the successful tenderer reserving to itself the right to forfeit the security deposit, if any, submitted by the successful tenderer against the contract.

    • 17. LIQUIDATED DAMAGES.

    The Purchaser reserves the right to recover from the Supplier a sum equivalent to 0.5% (half percent) of the total Contract Price for each week of delay and part thereof subject to a maximum of 10 % (ten percent) of the total Contract Sum as Liquidated Damage (LD). However, the Purchaser reserves the right not to accept the delayed items and cancel the order depending upon the discretion of Purchasing Authority.

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    • 18. CONSIGNEE:

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    General Conditions of Contract : Sec-III, Part-A

    5

    The Sr. Manager (E), S&T, RHEP, NEEPCO shall be the Consignee. The materials shall be

    consigned to the following address:

    Sr. Manager (E), S&T, NEEPCO, RHEP, Yazali, Dist Lower Subansiri, Arunachal Pradesh

    • 19. CLARIFICATION ON TENDER DOCUMENT

    19.1 Any prospective bidder requiring any clarification on the bid document regarding various provisions / requirements/ submission of the tender, may contact the Sr. Manager (E/M), C&P, RHEP, NEEPCO in writing by letter or fax/ email (E-mail ID = contracts.rhep@gmail.com) within the date as prescribed in the NIT. Queries received later than as prescribed in the NIT shall not be entertained. 19.2 Verbal clarifications and information’s shall not be entertained in any way.

    • 20. EXEMPTION TO SMALL SCALE INDUSTRIES.

    Statutory exemptions for participating bidders registered under Small Scale Industries as per the

    Government of India Guidelines/ Norms shall be considered.

    • 21. SIGNING OF CONTRACT / AGREEMENT

    A formal signing of the agreement is avoided. The unconditional acceptance of the Order and the

    EMD submitted along with the supply order shall be treated as the binding contract against this supply.

    • 22. SUBLETTING OF CONTRACT

    The Contractor shall not sub-let, transfer or assign the whole or any part of the supply work under

    the Contract. However, the employment of piece rate workers shall not be construed as subletting.

    • 23. FORCE MAJEURE

    23.1 The term “Force Majeure” shall, herein, mean riots (other than among the Contractor’s employees), Civil commotion (to the extent not insurable), war (whether declared or not), invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurped power, damage from aircraft, nuclear fission, acts of God, such as floods, earthquake, lightning, fires not caused by Contractor’s negligence and other such cause over which the Contractor has no control and are accepted as such, by the Engineer-in-Charge, whose decision shall be final and binding. In the event of either party being rendered unable by “Force Majeure” to perform any obligation required to be performed by them under the Contract, the relative obligation of the party effected by such “Force Majeure” shall be treated as suspended for the period during which such “Force Majeure” cause lasts, provided the party alleging that it has been rendered unable, as aforesaid, thereby shall notify within 10(ten) days of the alleged beginning and ending thereof giving full particulars and satisfactory evidence in support of such cause. 23.2 On occurrence of “Force Majeure” the liability of either party shall be dealt with in accordance with the provisions of the Contract. 23.3 There should be a request for extension of time arising out of “Force Majeure” the same shall be considered in accordance with the provision of completion time and extension clause. No compensation, whatsoever, will be allowed to the Contractor for the delay arising out of Force Majeure condition.

    • 24 INSPECTION OF SITE BEFORE TENDER:

    The Contractor shall inspect and examine the site and its surrounding and shall satisfy himself before submitting his tender so as to verify the nature of the supply & site, and the means of access to the site, obtain necessary information as to risk contingencies and other circumstances that may have a bearing / effect on his tender. No extra charges consequent on misunderstanding or otherwise shall be allowed.

    End of Section - III

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD

    Reverse Auction Process: Sec-III, Part-B

    REVERSE ACUTION PROCESS

    • 1. SCOPE:

      • 1.1 The Owner reserves the right to go for Reverse Auction process to finalize the tender or may finalize the tender without Reverse Auction. The decision to conduct Reverse Auction or not will be conveyed to the techno- commercially qualified bidders after opening of price bid. The business Rules and General Terms & Conditions for Reverse Auction is given in Section- VII of the bid document.

      • 1.2 Bidders shall furnish the undertaking to participate in RA as per Form-DECLARATION (Part -D, Sec-VI) along with the techno commercial bid in their letter head.

      • 1.3 Bidders not confirming to participate in Reverse Auction if conducted by the Owner, their original quoted price shall be treated as final quotation.

      • 1.4 The techno-commercially qualified bidders who have confirmed acceptance to the Owner on Reverse Auction, but finally do not participate in Reverse Auction process, their original quoted price shall be considered as final.

      • 1.5 If a bidder does not want to quote any price below the starting /ceiling price during Reverse Auction, their “Logged In” during Reverse Auction itself shall be considered as Participation. Their original quoted price shall be considered as final.

      • 1.6 After opening the price bids and arriving at evaluated cost to the Owner after due commercial loading and other price impacts if any as per bid condition, the bidders whose price bids have been opened shall qualify for participating in the Reverse Auction event conducted as per business rules of RA.

      • 1.7 It shall be Owner’s discretion to use the Lowest Evaluated Cost already evaluated amongst the Price Bids or any other price as the Starting Price in RA.

      • 1.8 In case the Owner decides not to go for the reverse auction procedure for the tender, the price bids already opened and evaluated shall be considered for finalizing the tender.

      • 1.9 The Owner reserves the right to award the contract as per Purchaser’s discretion irrespective of the live Auction Rank.

        • 1.10 After completion of RA, the L1 bidder has to e-mail the duly signed price confirmation in

    the prescribed format given in the bid document with breakup of prices as per Price Schedules

    of NIT within 24 hrs of completion of auction without fail.

    • 1.11 If no bid is received during reverse auction within the specified time duration of the online reverse auction, the original quoted price of the bidders shall be processed to evaluate the

    lowest bid.

    • 1.12 If the L1 bidder as per the original quoted prices does not participate in the RA and the L1

    bid received during RA happens to be the same as the L1 price evaluated as per original quoted prices of the bidders, then the L1 bid received during RA shall prevail and shall be considered for evaluation and award.

    • 1.13 The prices quoted in the e-RA shall be the total lump sum prices for the scope of work as per tender inclusive of all taxes & duties, levies deviations considering the loading factor furnished by the Purchaser on his quoted prices.

    • 1.14 Bidding in the last minutes and seconds should be avoided in the bidders own interest. Neither the Service Provider nor NEEPCO will be responsible for any lapses /failure on the part of the Bidder, in such cases.

    • 2. General Terms & Condition Against this Enquiry for the subject item/system with detailed scope of procurement as per the specification, NEEPCO may resort to “REVERSE AUCTION PROCEDURE” i.e. ONLINE BIDDING on INTERNET with due intimation to the Techno-Commercially qualified bidders. General Terms & Conditions for Reverse Auction are:

    Page 1 of 5

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD

    Reverse Auction Process: Sec-III, Part-B

    • 2.1 The philosophy followed for reverse auction shall be English Reverse (No ties).

    • 2.2 For the proposed reverse auction, technically and commercially acceptable bidders only shall be eligible to participate.

    • 2.3 NEEPCO will engage the services of a service provider who will provide all necessary training and assistance before commencement of on line bidding on Internet.

    • 2.4 NEEPCO will inform the Bidder in writing in case of reverse auction, the details of service provider to enable them to participate.

    • 2.5 Business rules like event date, time, start price, bid decrement, extensions, etc. also will be communicated through service provider for compliance.

    • 2.6 Bidders have to fax/mail the PROCESS COMPLIANCE FORM (Section-VI, Part-D) in the prescribed format before start of Reverse auction. Without this, the Bidder will not be eligible to participate in the event.

    Reverse auction will be conducted on schedule date & time.

    • 2.7 At the end of reverse auction event, the lowest bidder value will be known on the network.

    • 2.8 The lowest bidder has to fax/mail the duly signed filled in the prescribed format “PRICE CONFIRMATION” as provided (Section-VI, Part-E) to NEEPCO through

    service provider within 24 hours of auction without fail. 2.9 Any variation between the on-line bid value and signed document will be considered as sabotaging the tender process and will invite disqualification of the bidder to conduct

    business with NEEPCO as per prevailing procedure.

    • 2.10 In case NEEPCO decides not to go for Reverse auction procedure for this tender

    enquiry, the price bids already opened and evaluated may be considered for finalizing the tender.

    • 2.11 The reverse auction will be treated as closed only when the bidding process gets closed in all respects for the item listed in the tender.

    • 2.12 All the bidders should have a VALID DIGITAL CERTIFICATE to participate

    in the online event. Under no circumstances will the bidders be allowed to participate in the online event without Digital Certificate.

    • 3. BUSINESS RULE: NEEPCO may finalize the procurement against this Tender through reverse auction mode. NEEPCO has made arrangement with M/s. e-Procurement Technologies Ltd, Ahmedabad, (ETL) who shall be NEEPCO’s authorized service provider for the same. The bidders are required to read carefully the guidelines given below and submit their acceptance/compliance to the same along with the Techno-Commercial Bid.

    3.1 Computerized Reverse auction shall be conducted by NEEPCO, on pre-specified date & time, while the Bidders shall be quoting from their own offices/place of their choice. Internet connectivity and other paraphernalia requirements shall have to be ensured by Bidders themselves.

    In the event of failure of their Internet connectivity, (due to any reason whatsoever it may be) it is the bidders responsibility / decision to send fax communication, immediately to E- Procurement Technologies Ltd (ETL) furnishing the price, the bidder wants to bid online, with a request to ETL to upload the faxed price on line on behalf of the Bidder. The Bidder shall note clearly that the concerned bidder communicating this price to service provider has to solely ensure that the fax message is received by ETL in a readable / legible form and also the Bidder should simultaneously check up with ETL over phone about the clear receipt of the price faxed. It shall also be clearly understood that the bidder shall be at liberty to send such fax communications of prices to be up loaded by ETL only before the closure of Bid time and under no circumstances it shall be allowed beyond the closure of bid time. Such bidders have to

    Page 2 of 5

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD

    Reverse Auction Process: Sec-III, Part-B

    ensure that the service provider is given a reasonable required time by the bidders, to upload such faxed prices online and if such required time is not available at the disposal of ETL at the time of receipt of the fax message from the bidders, ETL will not be uploading the prices. It is to be noted that either NEEPCO or ETL are not responsible for these unforeseen circumstances. In order to ward-off such contingent situation, bidders are requested to make all the necessary arrangements / alternatives whatever required so that they are able to circumvent such situation and still be able to participate in the reverse auction successfully. However, the Bidders are requested not to wait till the last moment to quote their bids to avoid any such complex situations.

    • 3.2 ETL shall arrange to train bidder’s nominated person(s), without any cost. All the Rules related to the Reverse Auction/ Business Rules Document to be adopted along with bid manual shall be explained by ETL. The Bidder may accordingly contact ETL.

    • 3.3 LOG IN NAME & PASSWORD: Each Bidder shall be assigned a Unique User Name & Password by ETL. The Bidders are requested to change the Password after the receipt of initial Password from ETL. All bids made from the Login ID given to the bidder will be deemed to have been made by the bidder.

    • 3.4 LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the lowest bid will be considered as the bidder’s final offer to reverse auction process& to execute the work in the event of successful bidder.

    • 3.5 BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be conducted in Indian Rupees (INR).

    • 3.6 Starting Bid/Bid Decrement: The opening price of the RA and the bid decrement value shall be available to the bidders on their bidding screen.

    • 3.7 BID PRICE: The Bidder has to quote the Total cost to NEEPCO for the items specified. Calculation sheet, if any, to arrive at the Total cost to NEEPCO should be kept ready by the bidder.

    • 3.8 VALIDITY OF BIDS: The Bid price shall be kept valid for a period specified in the tender document and shall not be subjected to any change whatsoever.

    • 3.9 Procedure of Reverse Auctioning

      • a. REVERSE AUCTION TYPE: English Reverse Auction- No Ties shall be followed.

      • b. NEEPCO will declare its Opening Price (OP), which shall be visible to the all bidders during the start of the Reverse Auction. The Bidder will be required to start bidding after announcement of Opening Price and decrement amount.

    The start price of the tender in online reverse auction is open to all the participating bidders. Any bidder can start bidding, in the online reverse auction, from the start price itself. The Bidder shall note that, the first online bid that comes in the system during the online reverse auction can be equal to the auction's start price, or lesser than the auction's start price by one decrement, or lesser than the auction's start price by multiples of decrement. The second online bid and onwards will have to be lesser than the last Accepted bid rate by one decrement value, or lesser than the last Accepted Rate by multiples of the decrement value.

    • c. BID DECREMENT: The minimum Bid decrement shall be available to the Bidders at the start of the auction. The bidder can view the same at the start of the auction. The bidder can bid lower than the Lowest Bid in the auction by a decrement, multiple of the minimum Bid decrement or at least of minimum bid decrement plus multiples of Bid Decrement.

    Page 3 of 5

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD

    Reverse Auction Process: Sec-III, Part-B

    • d. Reverse Auction shall be for a period of 1 Hour (60 minutes). If a bidder places a Bid in the last 5 minutes of Closing of the Auction, the auction shall get extended automatically for another 5 minutes. In case, there is no Bid in the last 5 minutes of closing of Auction, the Auction shall get closed automatically without any extension. The bidder shall note that if there are more than one item in a single auction, the auto-extension will be applicable to the entire event i.e. whenever a bidder places an acceptable bid in the last 5 minutes of the closing of the auction, the auction shall get extended automatically for another 5 minutes from the time of this bid for all the items in the auction.

    • e. Auto Bid : (If Applicable)

    i.

    The Auto Bid feature allows Bidders to place an automated bid against other

    ii.

    Bidders in an auction and bid without having to enter a new amount each time a competing Bidder submits a new offer. Bidders are supposed to quote their best lowest price in confirmation to the

    iii.

    decrement value. The auto bid value can be entered only once for a particular Item in a particular event. The bidders can at no point of time, during the course of the auction, revise/delete their auto bid values. The bidders have the facility to revise their auto bid value prior to the start of the event. This feature can be used only once during a particular Reverse Auction and only

    iv.

    after the L1 rate is equal to or less than the minimum bid amount that the bidder has put in the system will he get the option to manually bid for the same. In no case during the bidding till the L1 rate or less is not reached as equivalent to the minimum bid amount offered by the bidder, will the bidder get the option to manually bid for the same. The situation wherein manual bidder quote the same price quoted by other bidder

    who has opted for the auto bid feature (although auto bid price is neither visible to any of the other bidders nor NEEPCO nor ETL), manual bidder would get a precedence over the auto-bidder. In no case auto bid can be stopped or cancelled.

    v.

    In case all the participants opt for auto bid, the bidder who has entered the value first will get the precedence in that order

    • 3.10 During English Reverse (no ties), if no bid is received within the specified time, NEEPCO, at its discretion, may decide to revise Opening price / scrap the reverse auction process / proceed with conventional mode of tendering.

    • 3.11 Bidder’s bid will be taken as an offer to execute the contract as per scope of the tender. Bids once made, cannot be cancelled / withdrawn and the Bidder shall be bound to supply/execute the work ( as mentioned above at their final bid price). Should the Bidder back out and not supply/work as per the rates quoted, NEEPCO shall take action as appropriate.

    • 3.12 Bidders will be able to view the following on the screen along with the necessary fields in the English Reverse (no ties) {Reverse Auction}:

      • a. Leading Bid in the Auction (L1 Price)

      • b. Bid Placed by him

      • c. Rank of the respective bidder

      • d. Start Price & Bid Decrement Value

  • 3.13 At the end of the Reverse Auction, NEEPCO will decide upon the winner. NEEPCO’s decision on award of Contract shall be final and binding on all the Bidders.

  • 3.14 The Bidder quoting lowest price (L1) shall be required to submit the final prices, quoted during the English Reverse (no ties) exactly as issued by NEEPCO/Service provider after the completion of Auction to NEEPCO, duly signed and stamped as token of acceptance without any new condition other than those already agreed to before start of auction.

  • Page 4 of 5

    Bid Document for

    NIT NO 14/2017

    RHEP: NEEPCO LTD

    Reverse Auction Process: Sec-III, Part-B

    • 3.15 After completion of the reverse auction event, the bidder quoting lowest price (L1) will have to submit the price break up as per the tender document along with the price confirmation letter.

    • 3.16 NEEPCO shall be at liberty to cancel the reverse auction process / tender at any time, before ordering, without assigning any reason.

    • 3.17 NEEPCO shall not have any liability to bidders for any interruption or delay in access to the site irrespective of the cause.

    • 3.18 Other terms and conditions shall be as per the techno-commercial offers and other correspondences /final confirmation against the NIB.

    • 3.19 DURATION OF AUCTION: The auction will be of 60 Mins duration with auto extension as detailed under Cl. 9 (d). Bidders are advised not to wait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity, network problems, system crash down, power failure, etc. ( IF THERE IS ANY CHANGE IN THE SCHEDULE , THE SAME SHALL BE COMMUNICATED TO BIDDER).

    • 3.20 OTHER TERMS & CONDITIONS:

      • - The Bidder shall not involve himself or any of his representatives in Price manipulation of any kind directly or indirectly by communicating with other suppliers / bidders.

      • - The Bidder shall not divulge either his Bids or any other exclusive details of NEEPCO to any other party.

      • - NEEPCO’s decision on award of Contract shall be final and binding on all the Bidders.

      • - NEEPCO along with ETL can decide to extend, reschedule or cancel any Auction. Any changes made by NEEPCO and / or ETL, after the first posting will have to be accepted if the Bidder continues to access the site after that time.

      • - ETL shall not have any liability to Bidders for any interruption or delay in access to the site irrespective of the cause.

      • - ETL is not responsible for any damages, including damages that result from, but are not limited to negligence. ETL will not be held responsible for consequential damages, including but not limited to systems problems, inability to use the system, loss of electronic information etc.

    ANNEXURE- I (Item Description)

    The List of Items to be procured along with the Quantities and the Auction Start Time & Close

    Time is as follows:

    ITEM DESCRIPTION:

    Item

    Quantity, Unit,

    Opening

    Bid Decrement in

    Opening

    Closing

    Rate, Amount etc

    Prices in Rs

    Rs

    Time

    Time

       

    Will be

    Will be Visible

    As per

    As per

    Visible

    during bidding

    Schedule

    Schedule

    during

    bidding

    Page 5 of 5

    NIT – 14/ 2017 Supply of ACSR Conductor ‘RACCOON’

    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    TECHNICAL SPECIFICATION FOR THE ACSR CONDUCTOR ‘RACOON’.

    A. Specifications for ACSR ‘RACCOON’ conductor.

    TECHNICAL SPECIFICATION FOR 33kV ACSR RACCOON Conductors

    • 0.0 SCOPE

    This section covers supply and delivery of “RACCOON” ACSR Conductor of size 7/1/4.10 mm at

    ‘F.O.R Site’, which is the Central store of Ranganadi H.E. Plant, NEEPCO.

    • 1.0 STANDARDS

    1.1 The Conductor shall also comply in all respects with the IS: 398 (Part-II) 1996 with latest

    amendments unless otherwise stipulated in this specification or any other International Standards which ensure equal or higher quality material. 1.2 The ACSR Conductor shall also conform to the following standards

    Sl.

    Indian Standards

    Title

    International

    No.

    Standards

    1.

    IS: 209

    Specification BS:3436 for Zinc

     

    2.

    IS: 398(Part I to V) As Relevant.

    Specification IEC 209 for aluminium BS 215 conductor for (Part – II) overhead transmission purpose.

     

    3.

    IS:1778

    Reels and BS: 1559 drums for bare conductors.

     

    4.

    IS:1521

    Method of Ten ISO/R-89 site testing of Steel wire.

     

    5.

    IS:2629

    Recommended practice for Hot Dip galvanising of Iron and Steel.

     

    6.

    IS:2633

    Method of Testing uniformity of coating of zinc coated articles.

     

    7.

    IS:4826

    Galvanising coating quoting on round steel wire.

    ASTM A 472 729

    8.

    IS:6745

    Methods of determination of weight of zinc coating of zinc coated iron and steel articles.

    BS : 443

    9.

    IS:8263

    Method of Radio Interference tests on HV Insulators.

    IEC : 437 NEMA : 107

     
    • 10. IS:1841

    EC grade aluminium rod produced by rolling (Second Revision)

     
     
    • 11. IS:5484

    EC grade aluminium rod produced by continuous casting and rolling(first revision)

     
    • 1.3 However, in an event where the supplier offers ACSR conductor conforming to standards other than the above, then the salient points of comparison between the standards adopted and the standards quoted herein shall be detailed in relevant schedule with an authenticated English version of such standards referred to.

    • 2.0 GENERAL TECHNICAL REQUIREMENTS

    The General Technical Requirements are given in Clause-31.0. The Conductor shall conform to these

    technical requirements.

    • 2.1 Materials/ Workmanship

    2.1.1 The material offered shall be of best quality and workmanship. The steel cored aluminium

    conductor strands shall consist of hard drawn aluminium wire manufactured from not less than 99.5% pure electrolytic aluminium rods of E.C. grade and copper content not exceeding 0.04%.

    Page 1 of 10

    NIT – 14/ 2017 Supply of ACSR Conductor ‘RACCOON’

    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    They shall have the same properties and characteristics as prescribed in IEC:889- 1987. The steel wire shall be made from material produced either by the acid or basic open hearth process or by electric furnace process or basic oxygen process. Steel wire drawn from Bessemer Process shall not be used.

    • 2.1.2 The steel wires shall be evenly and uniformly coated with electrolytic high grade, 99.95% purity zinc complying with the latest issue of IS-209 for zinc. The uniformity of zinc coating and the weight of coating shall be in accordance with standard specification and shall be tested and determined according to the latest IS-2633 or any other authoritative standard.

    • 2.1.3 The steel strands shall be hot dip galvanized and shall have a minimum zinc coating of 250 gm/Sq.m after stranding. The coating shall be smooth, continuous, and of uniform thickness, free from imperfections and shall withstand minimum three dips after stranding in standard preece test. The steel strands shall be preformed and post-formed in order to prevent spreading of strands in the event of cutting of composite core wire. The properties and characteristics of finished strands and individual wires shall be as prescribed in IEC: 888- 1987.

    3.0

    CONDUCTOR PARAMETERS

    3.1 The Parameters of individual strands and composite steel-cored aluminium conductor shall be in accordance with the standard specification values. 3.2 Creep in a conductor is attributed partly due to settlement of strands and partly due to non-elastic elongation of metal when subjected to load. The manufacturer of conductor shall furnish the amount of creep which will take place in 10, 20, 30, 40 and 50 years along with the supporting calculations. The calculations should be based on everyday temperature of 32ºC and everyday tension of 25% of UTS of conductor of 33 KV Lines.

    4.0

    TOLERANCES

    4.1 The tolerances on standard diameter of Aluminium and Steel wires shall be as detailed in specific technical requirements. 4.2 The cross-section of any wire shall not depart from circularity by more than an amount corresponding to the tolerance on the standard diameter. 4.3 The details of diameters, lay ratios of Aluminium and steel wires shall be in accordance with the standard specification.

    5.0

    SURFACE CONDITIONS

    All aluminium and steel strands shall be smooth, and free from all imperfections, spills/and splits. The finished conductor shall be smooth, compact, uniform and free from all imperfections including spills and splits, die marks, scratches, abrasions, scuff marks, kinks(protrusion of wires), dents, pressmarks, cut marks, wire cross-over, over-riding looseness, pressure and/or unusual bangle noise on tapping, material inclusions, white rust, powder formation or black spots (on account of reaction with trapped rain water etc.,), dirt, grit, etc. The surface of conductor shall be free from points, sharp edges, abrasions or other departures from smoothness or uniformity of surface contour that would increase radio interference and corona losses. When subjected to tension upto 50% of the ultimate strength of the conductor, the surface shall not depart from the cylindrical form nor any part of the component parts or strands move relative to each other in such a way as to get out of place and disturb the longitudinal smoothness of the conductor.

    6.0

    JOINTS IN WIRES

    7.1

    Aluminium wires

    6.1.1

    During stranding, no aluminium wire welds shall be made for the purpose of achieving the required conductor length.

    6.1.2

    No joint shall be permitted in the individual aluminium wires in the outer most layer of the finished Conductor. However, joints in the 12 wire & 18 wire inner layer of the conductor are permitted but these joints shall be made by the cold pressure butt welding and shall be such that no two such joints shall be within 15 meters of each other in the complete stranded conductor.

    7.2

    Steel wires

    There shall be no joints in finished steel wires forming the core of the steel reinforcedaluminium

     

    conductor.

    7.0

    STRANDING

    Page 2 of 10

    NIT – 14/ 2017 Supply of ACSR Conductor ‘RACCOON’

    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    7.1 The wires used in construction of the stranded conductor, shall, before stranding, satisfy all requirements of IS-398 (Part-II)1996. 7.2 In all constructions, the successive layers shall be stranded in opposite directions. 7.3 The wires in each layer shall be evenly and closely stranded round the underlying wire or wires. The outer most layers of wires shall have a right hand lay. The lay ratio of the different layers shall be within the limits as per standard specification.

    • 8.0 PACKING

    • 8.1 The conductor shall be supplied in non-returnable strong wooden drums provided with lagging of adequate strength constructed to protect the conductor against any damage and displacement during transit, storage and subsequent handling and stringing operations in the field. The drums shall generally conform to IS-1778-1980 and latest version except as otherwise specified hereinafter. The conductor drums shall be adequate to wind one standard length of 3000 meters RACCOON ACSR conductor.

    • 8.2 The drums shall be suitable for wheel mounting and for letting off the conductor under a minimum controlled tension of the order of 5KN. The conductor drums shall be provided with necessary clamping arrangements so as to be suitable for tension stringing of power conductor.

    • 8.3 The bidders should submit their drawings of the conductor drums along with the bid. After placement of letter of intent the supplier shall submit copies of fully dimensioned drawing of the drum for purchaser's approval.

    • 8.4 All wooden components shall be manufactured out of seasoned soft wood free from defects that may materially weaken the component parts of the drums. Preservative treatment for anti-termite/anti fungus shall be applied to the entire drum with preservatives of quality which is not harmful to the conductor.

    • 8.5 All flanges shall be 2-ply construction with 64 mm thickness. Each ply shall be nailed and clenched together at approximately 90 º. Nails shall be driven from the inside face of the flange, punched and then clenched on the outer face. Flange boards shall not be less than the nominal thickness by more than 2 mm. There shall not be less than 2 nails per board in each circle.

    • 8.6 The wooden battens used for making the barrel of the conductor shall be of segmental type. These shall be nailed to the barrel supports with at least two nails. The battens shall be closely butted and shall provide a round barrel with smooth external surface. The edges of the battens shall be rounded or chamfered to avoid damage to the conductor.

    • 8.7 Barrel studs shall be used for construction of drums. The flanges shall be holed and the barrel supports slotted to receive them. The barrel studs shall be threaded over a length on either end, sufficient to accommodate washers, spindle plates and nuts for fixing flanges at the required spacing.

    • 8.8 Normally, the nuts on the studs shall stand protruded of the flanges. All the nails used on the inner surface of the flanges and the drum barrel shall be countersunk. The ends of the barrel shall generally be flushed with the top of the nuts.

    • 8.9 The inner cheek of the flanges and drum barrel surface shall be painted with bitumen based paint.

    8.10 Before reeling, card board or double corrugated or thick bituminised waterproof bamboo paper shall be secured to the drum barrel and inside of flanges of the drum by means of a suitable commercial adhesive material. The paper should be dried before use. Medium grade kraft paper shall be used in between the layers of the conductor. After reeling the conductor the exposed surface of the outer layer of conductor shall be wrapped with thin polythene sheet across the flanges to preserve the conductor from dirt, grit and damage during transportation and handling and also to prevent ingress of rain water during storage/transport. 8.11 A minimum space of 75 mm shall be provided between the inner surface of the external protective lagging and outer layer of the conductor. Outside the protective lagging, there shall be a minimum of two binders consisting of hoop iron/galvanised steel wire. Each protective lagging shall have two recesses to accommodate the binders. 8.12 Each batten shall be securely nailed across grains as far as possible to the flange edges with at least 2 nails per end. The length of the nails shall not be less than twice the thickness of the battens. The nail shall not protrude above the general surface and shall not have exposed sharp edges or allow the battens to be released due to corrosion.

    Page 3 of 10

    NIT – 14/ 2017 Supply of ACSR Conductor ‘RACCOON’

    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    8.13 The conductor ends shall be properly sealed and secured with the help of U-nails on one side of the flanges. 8.14 Only one standard length of conductor shall be wound on each drum. The method of lagging to be employed shall be clearly stated in the tender. 8.15 As an alternative to wooden drum Bidder may also supply the conductors in non- returnable painted steel drums. The painting shall conform to IS: 9954-1981,reaffirmed in 1992.

    9.0 LABELLING AND MARKING

    • 9.1 The drum number shall be branded or gauged or stencilled into the flange. An arrow shall be marked on the sides of the drum, together with the words "Roll this way". Each drum shall have the following information provided on the outside of the flange stencilled with indelible ink.

      • a) Manufacturer's name and address.

      • b) Contract/Specification number.

      • c) Size and type of conductor.

      • d) Net weight of the conductor.

      • e) Gross weight of the conductor and drum.

      • f) Length of the conductor.

      • g) Position of the conductor end.

      • h) Drum and lot number.

      • i) Name and address of the consignee.

      • j) Month and year of manufacture. The drum may also be marked with standard specification as per which the conductor is manufactured.

    1.

    • 10.0 STANDARD LENGTHS

    10.1 The standard length of the conductor shall be 2500 metres. Bidder shall indicate the standard length of the conductor to be offered by them. A tolerance of plus or minus 5% on the standard length offered by the bidder shall be permitted. All lengths outside this limit of tolerance shall be treated as random lengths. 10.2 Random lengths will be accepted provided no length is less than 70% of the standard length and total quantity of such random length shall not be more than 10% of the total quantity order. When

    one number random length has been manufactured at any time, five (5) more individual lengths, each equivalent to the above random length with a tolerance of +/-5% shall also be manufactured and all above six random lengths shall be dispatched in the same shipment. At any point, the cumulative quantity supplied including such random lengths shall not be more than 12.5% of the total cumulative quantity supplied including such random lengths. However, the last 20% of the quantity ordered shall be supplied only in standard length as specified. 10.3 Bidder shall also indicate the maximum single length, above the standard length, he can manufacture in the guaranteed technical particulars of offer. This is required for special stretches like river crossing etc. The Purchaser reserves the right to place orders for the above lengths on the same terms and conditions applicable for the standard lengths during the pendency of the Contract.

    • 11.0 TESTING

    11.1 Selection of Test samples for Type Tests. 11.1.1 The samples shall be taken from a continuous length of conductor and subjected to all the tests specified in clause 14.

    • 11.2 Selection of Test samples for Acceptance Tests

      • 11.2.1 Before dispatch from the works individual wire and finished steel cored aluminium conductor shall be subjected to the tests as specified in IS: 398 or any other authoritative standard.

        • 11.3 Sample for individual wires for test shall be taken before stranding from outer ends of not less than ten per cent of the spools in the case of aluminium wire and ten per cent of the wire coils in the case of steel wires. If samples are taken after stranding, they shall be obtained by cutting 1.2 metres from the outer ends of the finished conductor from not more than 10 per cent of the finished reels.

        • 11.4 The routine tests shall be same as acceptance test and shall be carried out on each coil.

    • 12.0 TESTS

    The following tests shall be carried out on sample/samples of conductor.

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    12.1 Type Tests

    • a) Visual examination

    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    • b) Measurement of diameters of individual aluminium and steel wires.

    • c) Measurement of lay ratio of each layer

    • d) Breaking load test

    • e) Ductility test

    • f) Wrapping test

    • g) Resistance test on aluminium wires.

    • h) DC resistance Test on Composite Conductor.

    • i) Galvanizing test

    • j) Surface condition test.

    • k) Stress Strain test

    • l) Procedure qualification test on welded joint of Aluminium Strands.

    NOTE: -The tenderer should submit type test certificates of a standard laboratory along with the tender,

    failing which the tender is liable for rejection.

    • 12.2 Acceptance tests and Routine tests

      • a) Visual and dimensional check on drum.

      • b) Visual examination

      • c) Measurement of diameters of individual aluminium and steel wires.

      • d) Measurement of lay ratio of each layer

      • e) Breaking load test

      • f) Ductility test

      • g) Wrapping test

      • h) Resistance test on aluminium wires.

      • i) DC resistance Test on Composite Conductor.

      • j) Galvanizing test

  • 12.3 Tests during Manufacture

  • The following tests during manufacture shall be carried out.

    • a) Chemical analysis of zinc used for galvanising,

    • b) Chemical analysis of aluminium used for making aluminium strands,

    • c) Chemical analysis of steel used for making steel strands,

      • 12.4 Visual examination

    The conductor shall be examined visually for good workmanship and general surface finish of the conductor. The conductor drums shall be rewound in the presence of authorised representative of Ranganadi H.E. Plant. The Inspector will check that the conductor shall generally conform to the requirements of the specifications/IS 398(Part-II)-1996.

    • 12.5 Measurement of diameters of individual Aluminium and Steel Wires.

    The diameters of individual Aluminium and Steel Wires shall be checked to ensure that they conform to

    the requirements of this specification.

    • 12.6 Measurement of lay-ratios

    The lay-ratios of each layer of the conductor shall be measured and checked to ensure that they conform

    to the requirements of this specification and IS:398 (Part- II)-1996.

    • 12.7 Breaking load test

      • 12.7.1 Breaking load test on complete conductor.

    Circles perpendicular to the axis of the conductor shall be marked at two places on a sample of conductor of minimum 5m length between fixing arrangement suitably fixed on a tensile testing machine. The load shall be increased at a steady rate upto 50% of minimum specified UTS and held for one minute. The circles drawn shall not be distorted due to relative movement of strands. Thereafter the load shall be increased at steady rate to 100% of UTS and held for one minute. The Conductor sample shall not fail during this period. The applied load shall then be increased until the failing load is reached and the value recorded.

    12.7.2 Breaking load test on individual Aluminium and Galvanized steel wires. This test shall be conducted on both Aluminium and Galvanized steel wires. The breaking load of one specimen cut from each of the samples taken shall be determined by means of suitable tensile testing

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    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    machine. The load shall be applied gradually and the rate of separation of the jaws of the testing machine shall not be less than 25 mm/min. and not greater than 100 mm. / min. The ultimate breaking load of the specimens shall be not less than the values as per standard specification.

    • 12.8 Ductility Test

    For the purpose of this test both torsion and elongation tests shall be carried out on galvanized steel

    wires only.

    • 12.9 Torsion Test

    One specimen cut from each of the samples taken shall be gripped in two vices exactly 15 cms apart. One of the vices shall be made to revolve at a speed not exceeding one revolution per second and the other shall be capable of moving longitudinally to allow for contraction or expansion during testing. A small tensile load not exceeding 2 (two) percent of the breaking load of the wire shall be applied to the samples during testing. The test shall be continued until fracture occurs and the fracture shall show a smooth surface at right angles to the axis of the wire. After fracture, the specimen shall be free from helical splits. The sample shall withstand a number of twists equivalent to not less than 18 on length equal to 100 times the diameter. When twisted after stranding the number of complete twists before fracture occurs shall be not less than 16 on a length equal to 100 times the diameter of the wire. In case test sample length is less or more than 100 times the stranded diameter of the strand, the minimum number of twists will be proportioned to the length and if number comes in the fraction then it will be rounded off to the next higher whole number. The fracture shall show a smooth surface at right angles to the axis of the wire.

    • 12.10 Elongation Test

    The elongation of one specimen cut from each of the samples taken shall be determined. The specimen shall be straightened by hand and an original gauge length of 200 mm. shall be marked on the wire. A

    tensile load shall be applied and the elongation shall be measured after the fractured ends have been fitted together. If the fracture occurs outside the gauge marks, or within 25 mm. of either mark and if the required elongation is not obtained, the test shall be disregarded and another test conducted. When tested before stranding, the elongation shall be not less than 4 percent and when tested after stranding, the elongation shall be not less than 3.5 percent.

    • 12.11 Wrapping Test

    This test shall be conducted on both Aluminium and Galvanised steel wires.

    • 12.11.1 Aluminium wires

    One specimen cut from each of the samples of aluminium wires shall be wrapped round a wire of its own diameter to form a close helix of 8 turns. Six turns shall then be unwrapped and closely wrapped in the same direction as before. The wire shall not break or show any crack.

    • 12.11.2 Galvanized steel wires

    One specimen cut from each of the samples of galvanized steel wire taken shall be wrapped round a mandrel of diameter equal to 4 times the wire diameter to form a close helix of 8 turns. Six turns shall then be unwrapped and again closely wrapped in the same direction as before. The wire shall not break.

    • 12.12 Resistance Test

    This test shall be conducted on aluminium wires only, conforming to procedure as perIEC: 889. The electrical resistance of one specimen of aluminium wire cut from each of the samples taken shall be measured at ambient temperature. The measured resistance shall be corrected to the value corresponding to 20 º C. by means of following formula. R20 = RT {1+ alpha x (T-20)} WhereR20 = Resistance corrected at 20 º C. RT = Resistance measured at T º C. alpha = Constant mass temperature coefficient of resistance 0.004. T = Ambient temperature during measurement This resistance calculated to 20 º C shall be not more than the maximum value specified in standard specification.

    • 12.13 Galvanising Test

    This test shall be conducted on galvanized steel wires only. The uniformity of Zinc coating and the

    weight of coating shall be in accordance with IS 4826-1979.

    • 12.14 Surface Condition Test

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    Technical Specification: Sec-IV Ranganadi H.E. Plant NEEPCO

    A sample of the finished conductor for use in 33 KV system having a minimum length of 5 meters with compression type dead end clamps compressed on both ends in such manner as to permit the conductor to take its normal straight line shape, shall be subjected to a tension of 50percent of the UTS of the conductor. The surface shall not depart from its cylindrical shape nor shall the strands move relative to each other so as to get out of place or disturb the longitudinal smoothness of conductor. The measured diameter at any place shall be not less than the sum of the minimum specified diameters of the individual aluminium and steel strands. 12.15 Stress- Strain Test The test is contemplated only to collect the creep data of the conductor from the manufacturer. A sample of conductor of minimum 10 meters length shall be suitably compressed with dead end clamps.

    • 13.0 TEST SET-UP

    13.1 The test sample shall be supported in a trough over its full length and the trough adjusted so that the

    conductor will not be lifted by more than 10mm under tension. This shall be ascertained by actual measurement. 13.2 The distance between the clamp and the sleeve mouth shall be monitored with callipers during the test to ensure that, after the test, it does not change by more than 1mm + 0.1mm from the value before the test. 13.3 The conductor strain shall be evaluated from the measured displacements at the two ends of the gauge length of the sample. The gauge reference targets shall be attached to the clamps which lock the steel and aluminium wires together. Target plates may be used with dial gauges or displacement transducers and care shall be taken to position the plates perpendicular to the conductor. Twisting the conductor, lifting it and moving it from side-to side by the maximum amounts expected during the test should introduce no more than 0.3mm error in the reading.

    • 14.0 TEST LOADS FOR COMPLETE CONDUCTOR

    The loading conditions for repeated stress-strain tests for complete conductor shall be asfollows:

    14.1 1KN load shall be applied initially to straighten the conductor. The load shall be removed after straightening and then the strain gauges are to be set at zero tension. 14.2 For non-continuous stress-strain data, the strain readings at 1KN intervals at lower tensions and 5 KN intervals above 30% of UTS shall be recorded. 14.3 The sample shall be reloaded to 30% of UTS and held for 1 hour. Readings are to be noted after 5, 10,15, 30, 45 and 60 minutes during the hold period. The load shall be released then after the hold period. 14.4 The sample shall be reloaded to 50% of UTS and held for 1 hour. Readings are to be noted after 5, 10,15, 30, 45 and 60 minutes during the hold period. The load shall be released then after the hold period. 14.5 Reloading up to 70% of UTS shall be done and held for 1 hour. Readings are to be noted after 5, 10,15, 30, 45 and 60 minutes. The load shall be released. 14.6 Reloading up to 85% of UTS shall be done and held for 1 hour. Readings are to be noted after 5, 10, 15, 30, 45 and 60 minutes and the load shall be released then. 14.7 Tension shall be applied again and shall be increased uniformly until the actual breaking strength is reached. Simultaneous readings of tension and elongation shall be recorded up to 90% of UTS at the intervals.

    • 15.0 TEST LOADS FOR STEEL CORE ONLY

    The loading conditions for repeated stress-strain tests for the steel core of ACSR shall be as follows:

    15.1 The test shall consist of successive applications of load applied in a manner similar to that for the complete conductor at 30%, 50%, 70% and 85% of UTS. 15.2 The steel core shall be loaded until the elongation at the beginning of each hold period corresponds to that obtained on the complete conductor at 30%, 50%, 70% and 85% of UTS respectively.

    • 16.0 STRESS – STRAIN CURVES.

    The design stress-strain curve shall be obtained by drawing a smooth curve through the 0.5 and 1 hour points at 30%,50% and 70% of UTS loadings. The presence of any aluminium slack that can be related to

    any observed extrusion entering the span from the compression dead ends shall be removed from the lower ends of the design curves. Both the laboratory and standard stress-strain curves shall be submitted to the purchaser along with test results.

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    The stress-strain data obtained during the test shall be corrected to the standard temperature i.e. 20 º.C.

    • 17.0 DC RESISTANCE TEST ON COMPOSITE CONDUCTOR

    On a conductor sample of minimum 5m length, two contact clamps shall be fixed with a predetermined bolt torque. The resistance of the sample shall be measured by a Kelvin double bridge by placing the clamps initially zero metre and subsequently one metre apart. The test shall be repeated at least five times and the average value recorded. The value obtained shall be corrected to the value at 20 ºC as per clause no.12.8 of IS: 398 (Part-II)-1982/1996.The corrected resistance value at 20 C shall conform to the requirements of this specification.

    • 18.0 PROCEDURE QUALIFICATION TEST ON WELDED ALUMINIUM STRANDS.

    Two Aluminium wires shall be welded as per the approved quality plan and shall be subjected to tensile load. The breaking strength of the welded joint of the wire shall not be less than the guaranteed breaking strength of individual strands.

    • 19.0 CHEMICAL ANALYSIS OF ALUMINIUM AND STEEL

    Samples taken from the Aluminium and Steel ingots / coils/ strands shall be chemically/ spectrographically analysed. The same shall be in conformity with the requirements stated in this specification.

    • 20.0 CHEMICAL ANALYSIS OF ZINC

    Samples taken from the zinc ingots shall be chemically / spectrographically analysed. The same shall be

    in conformity with the requirements stated in this specification.

    • 21.0 VISUAL AND DIMENSIONAL CHECK ON DRUMS

    The drums shall be visually and dimensionally checked to ensure that they conform to the requirements of

    this specification.

    • 22.0 REJECTION AND RETEST

    In case of failure in any type test, the supplier is either required to manufacture fresh sample lot and repeat all the tests successfully once or repeat that particular type test three times successfully on the sample selected from the already manufactured lot at his own expenses. In case a fresh lot is manufactured for testing then the lot already manufactured shall be rejected. If samples are taken for test after stranding and if any selected reel fails in the retest, the manufacturer may test each and every reel and submit them for further inspection. All rejected material shall be suitably marked and segregated.

    • 23.0 CHECKING AND VERIFICATION OF LENGTH OF CONDUCTOR

    The contractor should arrange for inspection by the representative of the purchaser specially authorized for this purpose. At least 50% of the total number of drums of conductor subject to minimum of two taken

    at random should be checked to ascertain the length of conductor. Arrangements should be made available in the works of the manufacturer for transferring the conductor from one reel to another at the same time measuring the length of the conductor so transferred by means of a meter.

    • 24.0 ADDITIONAL TESTS

    The Owner reserves the right of having at his own expenses any other test(s) of reasonable nature carried out at Bidder's premises, at site, or in any other standard Laboratory in addition to the aforesaid type, acceptance and routine tests to satisfy himself that the materials comply with the specifications.

    • 25.0 TESTING EXPENSES

      • 25.1 The breakup of the testing charges for the type tests specified shall be indicated separately. Bidder shall indicate the laboratories in which they propose to conduct the type test.

      • 25.2 They shall ensure that adequate facilities are available in the laboratories and the tests canbe completed in these laboratories within the time schedule guaranteed by them.

      • 25.3 The entire cost of testing for the acceptance and routine tests and tests during manufacture specified herein shall be treated as included in the quoted unit price of the conductor, except for the expenses of the inspector/Purchaser's representative.

      • 25.4 In case of failure in any type test, if repeat type tests are required to be conducted then all the