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Vacancy notice to establish a reserve list for

Project Administrator
(Temporary Agent TA AD5)
of the Clean Sky 2 Joint Undertaking (Brussels)

Brussels, 8th of May 2017

Title of Function: Project Administrator (Temporary Agent Grade AD5)

Main tasks: The Project Administrator will support the timely and correct execution
of technical and administrative activities linked to the management of
Clean Sky 2 Joint Undertaking grant agreements in the aeronautics
domain.

Reference: 01 - 2017 Project Administrator


(Please quote this reference in all your communication regarding this
post)

Deadline Applications shall be submitted no later than 1.00 pm (Brussels time)


on 9th of June 2017

******

The Clean Sky 2 Joint Undertaking, established under the Council Regulation (EU) No
558/2014 is the most ambitious aeronautical research programme ever launched in Europe.
The Clean Sky 2 Joint Undertaking is a Public-Private Partnership between the European
Commission and the European Aviation Industry Stakeholders. The Clean Sky 2 Joint
Undertaking is established in Brussels under European law for a period up to 31/12/2024.

The Clean Sky 2 Joint Undertaking supports development of competitive, low environmental
impact technologies for the air transport system. It will deliver full-scale ground and in-flight
demonstrators across the main aircraft, engine and systems segments for fast and effective
introduction of new technology in future generations of aircraft.

The Clean Sky 2 programme develops highly integrated demonstrations at the aircraft
platform level with the Innovative Aircraft Demonstration Platforms (IADPs), major
technology development and demonstration activities in Integrated Technology

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Demonstrators (ITDs) and Transversal Activities (TAs) which will aim to leverage synergies
across the Programmes research, technology development and demonstration activities.

The budget of the Clean Sky 2 programme consists of 1.755bn euro of EU contribution and at
least 2.193bn euro of private contribution.

For further information on the Clean Sky 2 JU objectives, the operational activities, the
governance and the structure of the JU, please consult the following website:
http://www.cleansky.eu.

Post and Duties

The Project Administrator (TA AD5) will:

Support the JUs Calls for Proposals process, including the pre-evaluation phase
(selection of experts, eligibility checks of proposals, scheduling and planning), the
evaluation phase, (including the consensus phase and final rankings) and grant
preparation;
Monitor the timely and correct receipt of financial, technical and administrative
information from beneficiaries;
Provide analysis as concerns cost, schedule, quality of project output and provide
timely reports and dashboard information on project execution ;
Provide regular management information including Key Performance Indicators based
on project reporting;
Monitor the dissemination plans and dissemination activities of beneficiaries ;
Perform any other tasks assigned by the management of the JU in the interests of the
smooth operation of the operational activities of the projects and their overall
management.

Eligibility criteria
Candidates will be considered for the selection phase on the basis of the following criteria to
be fulfilled by the closing date for applications:
Have a level of education which corresponds to completed university studies attested by a
diploma1 in an appropriate field of study when the normal period of university education
is four years or more and, after having obtained the diploma, at least two years full-time of
appropriate professional experience;
OR
Have a level of education which corresponds to completed university studies attested by a
diploma in an appropriate field of study when the normal period of university education is

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Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the
relevant EU Member State authorities will be accepted.

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three years and, after having obtained the diploma, at least three years full-time of
appropriate professional experience;
Have a thorough knowledge of one of the official EU languages and a satisfactory
knowledge (at least at the B2 level or equivalent) of another of these languages to the
extent necessary for the performance of the duties (candidates are invited to specify in
their CV possible language certificates they have obtained and which can demonstrate
their language skills);
Be a national of a Member State of the European Union;
Be entitled to his or her full rights as a citizen;
Have fulfilled any obligations imposed by the applicable laws concerning military service;
Be physically fit to perform the duties linked to the post. Before being engaged, a member
of the temporary staff shall be medically examined by one of the institution's medical
officers in line with the requirement of Art. 12(2)(d) of the CEOS.

Selection criteria
Essential:
Minimum professional experience of two years (when the normal period of university
education is four years or more) or three years (when the normal period of university
education is three years) of appropriate professional experience in the fields related to
the post;
Excellent knowledge of Project Management principles (project planning/ reporting;
analysis of technical data and reports);
Satisfactory knowledge of financial reporting and financial data;
Excellent command of written and spoken English;
Fully proficient in the use electronic office tools;
Ability to work in a team, under pressure, and in a multicultural environment;
Very good analytical, problem-solving, and organisational skills;
Excellent communication skills with all parts of the internal team and with external
contacts.
Advantageous:
Knowledge of the European Community financial rules and procedures;
Experience in developing and providing regular management information through IT
tools and queries;
Knowledge of the aeronautic sector and of the scope and aims of the Clean Sky 2 JU.

Failure to comply with the eligibility and selection criteria will result in a
disqualification of the applicant concerned.

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Independence and Declaration of Interests
The successful candidate will be required to make a declaration of commitment to act
independently in the public interest and to make a declaration in relation to conflicts or
potential conflicts of interests which might be considered prejudicial to his/her independence.
Candidates must confirm their willingness to do so in their application.

Selection and Appointment Procedure

A Selection Committee is appointed by the Appointing Authority (AIPN) of the Clean Sky 2
Joint Undertaking. Candidates are reminded that the different Selection Committees works are
confidential. It is forbidden for candidates to make direct or indirect contact with their members
or to ask anybody else to do so on their behalf.

The works of the Selection Committee will be organised as follows:

The Selection Committee will check the validity and eligibility criteria of the
applications.
The Selection Committee will assess the letters of motivation and the CVs of eligible
applicants; it will establish a list of candidates meeting the requirements (selection
criteria) set out in this vacancy and will establish a shortlist of candidates to be invited for
interview and a written examination.
The Selection Committee will interview the shortlisted applicants. These applicants will
also sit a written test related to the field of duties. Following this, the Selection
Committee will establish a reserve list of suitable candidates to be approved by the
Appointing Authority of the Clean Sky 2 Joint Undertaking.
The interviews and written tests will be carried out in English. The interviews and written
tests will measure the candidates knowledge of matters related to the post, to the
activities of the Clean Sky 2 Joint Undertaking, to the suitability for performing the tasks
and for working in an international environment.
Candidates will be requested to bring with them on the day of the interview and
written test, photocopies of all the supporting documents for their educational
qualifications and employment necessary to prove that they meet the eligibility
criteria. Clean Sky 2 Joint Undertaking has the right to disqualify applicants who fails to
submit all the required documents.
Candidates should note that the inclusion of their name in the reserve list does not
constitute any entitlement to recruitment of the Clean Sky 2 Joint Undertaking.
The JU reserves the right to invite the candidates of the reserve list to sit a second
interview with the Executive Director who is the Appointing Authority of the Clean Sky
2 Joint Undertaking. The recruitment will take place only upon a decision of the
Appointing Authority.
The reserve list for this post will be valid for 24 months after the date of signature of the
Appointing Authority decision. It may be extended at the discretion of the Appointing
Authority of the Clean Sky 2 Joint Undertaking.

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Equal opportunities
The Clean Sky 2 Joint Undertaking, as a Union body, applies a policy of equal opportunities
and non-discrimination in accordance with Article 1d of the Staff Regulations.

Conditions of Employment
The successful candidate will be appointed by the Appointing Authority of the Clean Sky 2
Joint Undertaking as a Temporary Agent at grade AD5, pursuant to Article 2f of the
Conditions of Employment of Other Servants of the European Communities, for a period of
three years. The Temporary Agent shall serve a probation period of 9 months, on which basis
the JU will decide the confirmation on the post.

After an evaluation of the post holder's performance and depending on the budgetary
situation, the Appointing Authority may extend the term of office once for one further limited
period. The period of engagement cannot in any case exceed the lifetime of the Clean Sky 2
Joint Undertaking.

The place of employment is Brussels, where the Joint Undertaking premises are located.

For any further information on contractual and working conditions, please refer to the Staff
Regulations of Officials of the European Communities and its Conditions of Employment of
Other Servants of the European Communities, which is available on the following web page:

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Remuneration

The successful applicant who is offered a contract of employment as Temporary Agent 2f of


the CEOS2, will be graded on entry into service in step 1 or step 2 of the relevant grade (TA
AD5), according to the length of his/her professional experience.

The pay of staff members consists of a basic salary supplemented with various allowances,
including family allowances:
Basic salary: there is a basic salary scale for each grade, divided into a number of
steps.
Allowances: in addition to the basic salary, staff members may be entitled to
allowances, such as expatriation or foreign residence allowances, family allowance,
household allowance, dependent child allowance, pre-school allowance and education
allowance.

For any further information on contractual and working conditions, please refer to the Staff
Regulations of Officials of the European Communities and its Conditions of Employment of
Other Servants of the European Communities, which is available on the following web page:

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

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http://ec.europa.eu/civil_service/index_en.htm

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Application procedure

For applications to be valid, candidates must submit an online application via Clean Sky
vacancies portal: www.cleansky.eu/jobs

Candidates are requested to:


1. Complete the online application form - to access the right form, candidates should
select the vacancy for which they wish to apply;
2. Upload a letter of motivation highlighting the educational background, the most recent
professional experience and the suitability and strengths of the candidate in relation to the
post;
3. Upload a Curriculum Vitae (CV), in the European CV format (see
http://europass.cedefop.europa.eu ).

For the letter of motivation and the CV, only Word documents (.doc or .docx) or PDF
documents (.pdf) will be accepted. The maximum file size is 2 MB.

IMPORTANT: for each position, any new application made by a candidate with the same e-
mail address will automatically erase and replace the previous application for that position.

The application will be disqualified if the dossier is incomplete.

Candidates are advised to apply using an e-mail address that will remain valid for several
months: candidates that will leave their job in the coming months are advised not to use their
professional e-mail address. We ask the candidates to use one e-mail address and to write
carefully their e-mail address in order to receive communications from the HR unit without
delays.

Candidates are requested to complete their application in the main working language of the
JU, which is English. Candidates should assess and check before submitting their application
form whether they fulfil all the conditions for admission laid down in the vacancy notice,
particularly in terms of qualifications and relevant professional experience.

Supporting documents (e.g. certified copies of degrees/diplomas, references, proof of


experience, etc.) should not be sent at this point but must be submitted at a later stage of the
procedure when requested.

Application forms sent by e-mail, fax or post will not be accepted.

Candidates are asked to report any potential change of contact details in writing, without
delay, to the following e-mail address: recruitment@cleansky.eu

Please remember to quote the reference of the vacancy for which you have applied in all
correspondence: 01 - 2017 Project Administrator

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Closing date
Applications shall be submitted no later than 1.00 pm (Brussels time) on 9th of June
2017.

The closing date of this vacancy may be prolonged.

Protection of personal data

The JU will ensure that candidates' personal data are processed as required by Regulation
(EC) N45/2001 of the European Parliament and of the Council of 18 December 2000 on the
protection of individuals with regard to the processing of personal data by the Community
institutions and bodies and on the free movement of such data. This applies in particular to the
confidentiality and security of such data (Official Journal of the European Communities L8 of
12 January 2001).

The controller of the processing is Clean Sky 2 Joint Undertaking (http://www.cleansky.eu).

Data are processed for the purpose of organising the selection and recruitment; they are only
disclosed to persons involved in the selection and/or recruitment procedures.

Right of access
Data subjects are entitled to access their data by sending an email to the data controller who is
the Executive Director of Clean Sky 2 Joint Undertaking.

Right of rectification
Data subjects can request rectification of their data by sending an email to the data controller.

Time-limits for storing the data

For recruited candidates, personal data are kept for 5 years after termination of employment.
For non-recruited candidates, personal data are kept for 2 years after expiry of the list.
For spontaneous applications, data are not kept.

Legal basis and recourse

The legal bases for the processing of personal data


Regulation (EC) 45/2001 Article 5 (a) and (d)
The legal bases for the recruitment of TA 2(f) are:
Clean Sky 2 Joint Undertaking Governing Board Decision of 5th November 2015,
laying down general implementing provisions on the procedure governing the
engagement and use of temporary staff under Article 2(f) of the CEOS.

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Recourse: data subjects have the right to have recourse to the European Data Protection
Supervisor. For further information, see the EDPS website: http://www.edps.europa.eu

Appeal for rejected candidates

A candidate who feels that he/she has been treated incorrectly may ask to have his/her
application reconsidered by sending, within 20 calendar days of the date of notification, a
request for review via e-mail to: recruitment@cleansky.eu
The candidate should quote the reference of the selection procedure concerned and address
the request to the Chairman of the Selection Board.
The Selection Board will reconsider the application and notify the candidate of its decision
within 45 calendar days of receipt of the request.

If the candidate considers that he/she has been adversely affected by a particular decision,
he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the
European Communities and the Conditions of employment of other servants of the European
Communities (CEOS), at the following address:

Executive Director
Clean Sky 2 Joint Undertaking
WA, TO 56-60
B-1049 Brussels (Belgium)

The complaint must be lodged within 3 months. The time limit for initiating this type of
procedure (see the Staff Regulations as modified by Council Regulation No 723/2004 of 22
March 2004 published in the Official Journal of the European Union L 124 of 27 April 2004
http://europa.eu/eur-lex) starts to run from the time the candidate is first informed of the
outcome of the recruitment procedure). If the complaint is rejected the candidate may bring a
case under Article 236 of the EC treaty and Article 91 of the Staff Regulations and the CEOS
to:
The European Union Civil Service Tribunal
Postal Address:
L-2925 Luxembourg

The Appointing Authority does not have the power to amend the assessment decisions of the
Selection Board. The European Union Civil Service Tribunal has consistently held that the
wide discretion enjoyed by Selection Board is not subject to review by the European Union
Civil Service Tribunal unless rules which govern the proceedings of the Selection Board have
been infringed.

It is also possible to complain to the European Ombudsman pursuant to Article 195(1) of the
Treaty establishing the European Community and in accordance with the conditions laid
down in the Decision of the European Parliament of 9 March 1994 on the Staff Regulations
and the general conditions governing the performance of the Ombudsmans duties, published
in the Official Journal of the European Union L 113 of 4 May 1994:
European Ombudsman
1 Avenue du Prsident Robert Schuman BP 403
F-67001 Strasbourg Cedex

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Complaints made to the Ombudsman have no suspense effect on the period laid down in the
Articles 90(2) and 91 of the Staff Regulations for lodging, respectively, a complaint or an
appeal with the European Union Civil Service Tribunal under Article 236 of the EC Treaty.