SAP

Code Description General Notes

Ledger
NFSNZ (4157)
Account 3610004
Debit
0530 Internal Transfer Debit
Internal Transfer Debit
(Invoice lock bag)
21.3.17
0530 Wholesale DR 101000064
0100 EFT Service Fee Cc. 7843
0100 Direct Debit Receipt Cc. 7843
Charge (Processing
Fees)

Credit
0520 Wholesale DR 101000064
0520 Credit Interest 470100010 Cc. 7846
Account 3610012
Debit
0900 Intercompany with NNZ 201000045 With NNZ
0470 Outgoing RTGS
(/REC/SCP)
0900 Outgoing RTGS (NFSNZ 670120081 Cc. 7846
interest payment)
0100 EFT Service Fee Cc. 7843
0010 Paylink Giro - Interest
Payment
0350 Paylink Giro Monthly 240190028
Payroll
0010 Outgoing Swift FX 478100010/ If we paid less/more, 50/40)
Difference 677100010 Cc. 7846
0010 Direct Debit - PPSR NZ Acc: 71596
MIN OF ECONOMIC Type: K
DEV
0100 X Border wire FT Cc. 7843
charge
0010 Management Fees Treat as FX diff*
recharge
0900 Paylink giro 248100020
withholding tax
0470 Internal transfer debit
(BENBK: CITI
BYORDEROF: *****)
0470 Intenral Transfer
debit (DTL: /BNF/SCP
w/ Nissan New Zealand
LTD)
0900 Interest paid to NMA 670120021 Cc. 7846
0900 Interest paid to NNZ 670120022 Cc. 7846
0900 Interest paid to NFSA 670120024 Cc. 7846
0900 Interest paid to banks 670120081 Cc. 7846
0900 Intercompany with 201000035
NMA
0900 Intercompany with 201000082
NFSA
0900* Short term bank loan 201000020
0900* Long term bank loan 257000020
0100 Late fee (All late fees
across all companies go
to 0100)
0100 Check Receipt charge Cc. 7843
Check Processing Fee (First day of month)
Cash receipt+charge
Cash Charges
Paylink giro
CHG/WHT/GST
Direct debit receipt
charge
Direct debit receipt
processing fees
0900 Debit Interest 670120081 Cc. 7846
0900 Guardian Trust Pool 149000010
Credit
0800 Intercompany Transfer 201000045 (With NNZ)
0800 FT Incoming - Swift 248500030
0452 Credit Interest Cc. 7846
0460 Incoming Inter
Customer -> NFSNZ
0800 Incoming Swift Use of Given to me
input tax credit by NFSA
0460 Incoming Swift
ACC/RTN YR ACCOUNT
INVALID
0460 Bill Payment (From
Cust.)

NMA (2163)
Account 100185016
Debit
0010 Outgoing Swift (FX) 478100010/ If we paid less/more, 50/40)
(Leanne End of Month 677100010 Amount: *
Vendors) Value Date
Assign: FX
Text: Foreign Exchange Difference
Save
Cc. 1181
0900 Outgoing Swift (FX) 101000044
(Leanne End of Month
Vendors If no vendor
sheet and not in GL: 44)
0100 Merchant Fees
0010 Paylink Giro - AP Direct Credits: TV
Cheques: PV
If amounts dont match, find diff
and unclick, then post as usual.
0010 Paylink Giro Internal Customer Type: D
Transfer Debit Number
0010 Paylink Giro 101000044
Refund/Payment to
dealer
0010 Paylink Giro Nissan 101000044 Charge off diff, *, Pstky 40
Foundation direct
credit)
0350 Paylink Giro Monthly 240190028
Payroll
0350 Paylink Payr Monthly 240190031
Payroll
0350 Paylink Payr Monthly 240190031
(Nissan Foundation)
0350 Paylink Payr - PAYG 240190027 Text: Dont Change
0010 Giro Payment EFT Acc: 50343
Payment Report Type: K
Pstky: 25
0900 Giro Payment Nissan 115990070 Text: Nothing
Financial WRA (Co.
Cars)

0900 Giro payment Nissan 670120015 *See bottom of this doc
Financial WRA (Interest
NMA-NFSA)
0010 Outgoing swift CBU 101000044 If item is there, select it, and
charge off diff as an fx diff.
If Item is not there, do not select
anything, charge off diff, and
move entire amount to 44.
Pk: 40
Assg:
NML: NML
India: NMIPL
USA: NNA
Europe: NISA
Thailand: NMT
Text:
NML/NMIPL/NNA/NISA/NMT CBU
Payment *currency**amount in
foreign currency*
0010 Outgoing Swift FX 478100010
Difference
0100 Outgoing RTGS Transfer
- Chargesorigref
0010 Internal Transfer Customer Type: D
 Debit - NCAP cheque code
0010 Internal Transfer Acc: Customer number of
debit Invoice btwn crediting company
NMA -> NFSA) Type: D
0010 Paylink Giro - Bluesheet Acc: Customer Number
Type: D
0900 Paylink Giro Payroll 240190028
Tax (Batched)
Internal Transfer Debit
(NMA to CO-OP acc)
0900 Quicksuper GL will be
given with
handout
0010 Paylink Giro (Nissan 101000044 Enter-> charge off -> PK: 40 -> gl:
Foundation payment 101000044 -> star -> assing:
(vendor Leanne *blank* -> text: NISSAN
Handout) FOUNDATION *opposite party
name*
0010 Adjustment Credit Acc: customer number
Notes Select payments to equal total (0
balance)
Save
0010 Intercompany given by Acc: Customer Number
Lahari Find and select amount
Save
0280 NMA-NCAP FX Hedge
0010 Paylink Giro (Cleared by If an unexplained paylink giro
AP) appears, check on citi. If paid to a
customer, try posting to 0010, if it
posts then its gone to the correct
GL (44).
0900 Paylink Giro (WRA) 115990070
working capital Fabrice
handout tax invoice)
0010 Gst Alignment (NMA- Acc: 12135
>NFSA) (15m 24/04) S
Select and save
0010 QuickSuper 101000044 Enter
(Foundation - Vendor) Charge Off
Text: Nissan Foundation
Quicksuper
0900 Remittance (Mizuho) 101000071 Text: New TD *ValueDate*
Working capital/NMA
parts/Fabrice Handout
(ok to pay)
Credit
0080 Warranty Claim Email Lahari Saying you posted to
41
0080 Merchant Payment
0800 Internal Transfer 115990070
Credit Company cars
 reconciliation
0080 Incoming Swift
Nissan715 Indonesia ->
NMA)
0080 Incoming Swift FX
deal ticket
0450 Paylink Float Return
0080 NNZ TTR Jan
0800 Incoming Inter 115950030 Text: None
Intercompany Interest
Interest *month*17
0450 Credit Interest Cc. 1181
0080 Incoming swift e.g. best bars
Customer -> NMA
0800 Used Car Diff 115990070
0800 Remittance (Mizuho) 101000071 May need to be split on account
of interest. In that case Internal
Transaction 0010 -> Split
payments with Principal ->
101000071 and interest ->
4701100035
NCAP (2226)
Debit
0010 Outgoing Swift - FX Cc. 3499
0350 Paylink Payr - Weekly 240190078
0350 Paylink Payr - Monthly 240190074
0350 Paylink Payr - PAYG 240190027
0010 Paylink Giro - AP
0350 Paylink Giro - Monthly 240190028
0900 Giro Payment 240900020
Commercial Cards
0010 Outgoing Swift 711000035
Leanne E.O.M.
0100 Outgoing Swift Bank 748100020
Charge
0900 Internal Transfer Debit 240900020
Intercompany
Interest
0100 Outgoing RTGS Transfer 748100020
chargesorigref
0900 Paylink Giro Payroll 240190028
Tax (Batched)
0010 Outgoing Swift (FX) 711000035 If we paid less/more, 40/50)
(Leanne End of Month (For both Amount: *
Vendors) gain/loss) Value Date
Assign: FX
Text: Foreign Exchange Difference
Save
Cc.
Credit
0310 Paylink Float Return Cc. 3499
0800 Giro Payment 240900020
Commercial Cards
0080 Local Check 3-day hold
0080 X changing 115990068 Requires Clearing
Email Catherine Tsatus, cc
payroll+Anuja
0080 Centerlink
0080 Coverforce 115990066 Requires Clearing Cc. 3499
0080 ATO 115250010 Requires Clearing
0080 Employee repay 101000044 Email Leanne cc AP
0080 FX Hedge
0080 CTRLINK PPLFUNDS Should be autocoded, then in
subledger: 0080 -> Any acc (e.g. 5)
-> charge off diff -> star, value
date, text: CTRLINK PPLFUNDS,
save -> cc: 3499

NFSA (3939) Wholesale account
(0520) (Only veh)
Account 232245018
Debit
0900 Outgoing RTGS Transfer 101000055
Loan Renewal Interest
0900 Outgoing RTGS transfer 101000055
Interest rate swap
settlement
0100 Outgoing RTGS transfer
BTMU late payment
fee
0470 Paylink Giro
Disbursement
0350 Paylink Payr Monthly 240190028
payroll
0350 Paylink Payr - PAYG
0530 Paylink Giro
Remittance advice
0350 Paylink Payr Liab 240190031
Payroll
0010 Adjustment Debit 101000045
0010 Paylink Check AP All PV
Cheque
0900 Outgoing RTGS Transfer 101000055
NFSA loan repayment
and interest
0900 Internal Transfer 101000055
Debit NFSA Forward
settlement with
Renault Finance
0010 Outgoing swift FX 478100010
 difference
0010 Internal Transfer Co. Acc: Dbl click posting diff, title/name:
cars reconciliation ONETIMEC NMA, Text: Re Anil Co Cars
US Equalisation
0900 Outgoing Swift Use of Given to me
input tax credit by NFSA
0900 Debit Interest NFS 101000055
interest payment for ref
****)
0900 Establishment fee 101000055
0900 Outgoing RTGS loan 101000055 Collegues
agreement fee
0900 Loan Payent (NFS 101000055
Payment for ref ***)
0900 Internal Transfer debit 101000083 Interco btwn NFSA -> NMA
(Moglonemby Trading)
0010 Outgoing Swift (FX) 478100010/ If we paid less/more, 50/40)
(Leanne End of Month 677100010 Amount: *
Vendors) Value Date
Assign: FX
Text: Foreign Exchange Difference
Save
Cc. 7310
0900 Arrangers fee 143990010
0010 Used Car Diff (NFSA -> Acc: ONETIMECUS
NMA Type: D
Select and Save
Onetimeven 101000044
0900 Paylink Giro Payroll 240190028 0900
Tax (Batched)

0900 Nifty1 Payment 107110081 Text: Nifty1 Collections
0900 Nifty2 Payment 101000047
0900 Nifty4 Payment 107110081 Text: Nifty4 Collections
Credit
0800 Loan Initiation 101000055
0800 Incoming RTGS Loan 101000055
renewal Interest
0800 Internal transfer credit 201000080
Interco cash
settlement
0080 Internal transfer credit See bottom of document for
Invoice raise btwn further instructions.
NMA -> NFSA
0080 Internal transfer credit See bottom of document for
NFSZN Management further instructions.
fees recharge
0800 Internal Transfer Credit Payment 17th
Purchase Receipt Template
0800 Internal Transfer Credit Payment 17th
(Residual income) Template
0800 Internal Transfer credit Payment 17th
(Manager fee) Template
0800 Internal Transfer Credit Payment 17th
(Class B Interest Amo) Template
0800 Incoming swift (Net Payment 17th
amount due to NFSA Template
servicereport)
0800 Incoming Swift Payment 17th
(Collections used to Template
purchase receivables)
0800 Money Market Credit 101000055
0460 Incoming swift (DTL: 0460
*Name* Ref No. ****)
0080 Intercompany given by Email Lahari and inform her the
Lahari (With customer amount was posted to 41
number)
Account 2335922005 Nifty1
Debit
0900 Internal Transfer debit Payment 17th
(Class B Interest Amo) Template
Internal transfer debit 17th
(Additional Deferred)
Money Market Debit 17th
(17 Mar-AUDEOD CINA
ADJ NIFTY)
0900 Internal transfer debit Payment 17th
(manager fee) Template
0900 Internal Transfer Debit Payment 17th
(Residual incom) Template
0900 Internal transfer debit Payment 17th
(purchase receipt) Template
0900 Internal transfer debit Payment 17th
(Expenses) Template
0010 Outgoing RTGS Transfer Payment 17th
(Trust expenses) Template Cc. 7316
Tax code: R3
Tick calc tax
Assingment: *blank*
Text: Description (If no
description, type Nifty 1)
0010 Money Market Debit 17th
(Coupon Nifty06) Cc. 7341
0010 Money Market Debit 17th
(Coupon Niftyy07) Cc. 7341
Credit
0800 Nifty1 Payment 107110082 Text: Nifty1 Collections
0450 Credit Interest First day of Month
Cc. 7341
0800 Direct credit ach receipt Payment 17th
(Nissan Financial) Template Cc 7341
0800 Internal transfer credit Payment 17th
 (Collections account) Template
Account 234362003 Nifty4
Debit

Credit
0800 Nifty4 Payment 107110085 Text: Nifty4 Collections
0450 Credit Interest First day of Month
Cc. 7344
Account 233592013 Nifty1 Yield
Debit
0900 Internal transfer debit Payment 17th
(Collections account) Template
Credit
0800 Internal Transfer Credit Payment 17th
(Expenses) Template
Account 233592021 Nifty1 Deferred
Debit

Credit
Internal Transfer credit
VDA (3777)
Debit
0010 Outgoing swift - FX PK: 50
Acc 478
0010 Outgoing RTGS - FX PK: 50
Acc 679000010
Cc. 5410
0350 Paylink Giro (Monthly 240190028
Payroll
0350 Paylink Payr (Monthly) 240190031
0350 Paylink Payr - PAYG 240190027
0010 Giro Payment EFT Acc 50343
Payment report Type: K
PK: 25
0010 Internal Transfer Debit
GTS commercial cards
0010 Outgoing swift FX 478100010
Difference
0010 Internal transfer debit 101000040
VDA parts (VDA->NFSA)
0900 Paylink Giro 248100020
ATO/Reval from Fab
0900 Paylink Giro Payroll 240190028 0900
Tax (Batched)
0900 Giro Payment NF 670120013 Cc. 5410
WRA (Interest invoice)
0900 GirO Payment NF 115990070 Will have received email from
WRA (Co Cars) Clarence
0010 Outgoing-Swift (Favour Pstky: 40
to Renault SAS) GL: 101000044
 Assignment: RenaultCBU Payment
Text: Renault SA CBU Payment
*date: xx.xx.xxxx*
0010 Interest VDA -> RSAS Charge off diff -> Pk: 40 GL:
670120035 -> Amount:
Interest+Fee/Premium -> Assing:
*Blank* Text: Interest
*LastMonth* 2017 -> Next Line
Item: PK: 50 GL: 248100020 ->
Amount: * -> Text: WHT ->
Process Open Items
0100 Merchant Fee
Credit
0450 Credit Interest 470100035 Cc. 5410
0310 Float Cc. 5410
0080 Incoming Swift (From See bottom of document for
Customer) further instructions.

WRAs

- May be co. car, intercompany interest,

- If neither, code: 0010 -> acc: 12135, type: D -> Select amount and save
o If amount isnt there, it may be split up, in which case select all and save
! If amount is not there and not segmented, select assignment
o Amounts may be contained in bank run, select all amount in bank run to code off

Searching GL: (May be useful for WRAs)

-
With curser in GL box, hit f4
-
To search words, enter with a star on end of each word. (e.g. inter*nfsa*)

When coding Niftys on 17th:
X:\Groups\Finance\TREASURY\Nifty\

BTMU securitisation\3j Jan2017\to send to bank\Nissan No 2 Payment Template

170217A.xlsx

Citibank Securitisation\Jan 2017\Payment template-Nissan 170217.xlsx

Nifty4 \2j Jan 2017\Nifty4 Payment template-Nissan210217A.xlsx

When a payment has the tax code R3, code to 0010

o Enter -> Charge off diff -> * -> Tax code: R3 -> click calc tax ->

Posting to 0080
- In Sap: GL -> Clear -> GL: 101000041 -> Value date (yesterday)
- Click all payments for the value date, then unclick those without opposite
- Edit -> Select more ->
 o open new window, -> type f.30 in search bar -> customer standard evaluations ->
Cust/cred.group -> for company code -> select relevant company -> for one time
customer double click SOTH -> double click one time customer, and account will be
customer number (Same for global etc) (accs are also in Megans notes)
- account: (For invoices, used creditors customer number)/use number found through process
above -> Type:D
- Double click to get difference equal to original amount in feba -> save
o Double click older transactions first, these represent the invoices for the incoming
payment)
- Some may have a tax component or bank fees (Often $25 or $22) thats left over
o Charge off diff -> pstky: 40, Acc: 648100020 (bank charge) (Depending on company)
-> *, cc:5410 (Check Edwardo), assign: Fees, Text: Bank charge -> Hit enter key
- If amount cannot be found:
o Click 60010 (Or whatever the customer number may be) -> Double click posting ->
enter amount that cannot be found -> cust no: 60010 -> Enter
o Document -> Simulate -> Double click top row -> Text: *Insert by order of name so
Lahari recognises* -> done
o For VDA: Screen capture feba window -> Send to Ryan, Clarence, CC Zohre, Renault
cc receivables, Subject: Fund Receipt, Contents: Hi Ryan, Clarence, We have
received the below; please advise where it should be coded
- NCAP CLEARING
o Select amount -> Charge off -> Use FEBA window: Ref -> Ref, Assignment -> Doc.
Header, -> 40/50 -> Enter GL -> * -> Text -> Text -> Process -> Save

Splitting Payments

- 0010 -> Chrg off diff -> enter first GL and enter amount -> Next item: Enter next GL and
amount -> save

NCAP Sub ledger End Of Month

- NCAP Sub Ledger

o Dep of Ind: 0080 -> Acc 99 -> Charge off diff -> Pk: 50 GL:
o ATO: 0080 -> Acc 5 -> Charge off -> Pk 50, GL: 115250010
o Xchanging: 0080 -> Acc 5 Type: D -> Charge off -> pk 50, GL: 115990068 Text:
XCHANGING
o FX Hedge -> Acc 5 -> Charge off -> pk 50, GL: 711000035 -> Text: FX Gain on Hedging
o Sims Metal: 0080 ->
o CTRLINK PPLFUNDS : 0080 ->

When splitting payment but cant open 0010

- Go to -> Doc Overview

When coding an amount paid in error and awaiting recall:

- Treat as normal payment, then once funds are returned, cancel it out in the same account.


GL Descriptions

General Ledger Description

Payroll
240190028 (Monthly) Liability Payroll Tax
240190031 (Monthly) Accrued Wages
240190027 (Payg) Employee Deduction Group Tax
240190078 (Weekly - NCAP) Weekly Salary Clearing Account
240190074 (Monthly NCAP) Monthly Salaray Clearing Account
CitiBank
101000064 Citibank WS Banking Clearing Account
101000040 Citibank Bank Account
101000044 Citibank Outgoing Payments
101000045 (NFSNZ) Citibank Auto Payments/Receipts Clearing Acc NFSA
101000041 Citibank AR Daily Deposit Clearing
Money Markets
101000055 Treasury Bank Clearing Account
Inter Company/Interest
201000045 (NFSNZ w NNZ) Inter Co NNZ-NFSNZ
201000035 (NFSNZ w NMA) Inter Co NMA-NFSNZ
201000082(NFSNZ w NFSA) Intercompany Account NFSA-NFSNZ
670120015 (WRA) Interest Paid NMA/NFSA
670120021 Interest Paid NMA/NFSNZ
670120022 Interest Paid NNZ/NFSNZ
670120024 Interest Paid NFSA/NFSNZ
670120081 (NFSNZ) Interest Paid-Bank
670120013 Interest Paid NFSA/VDA
115950030 Interest Receivable Banks
240900020 Liability Accrued Expenses General
FX Difference
478100010 Realised Foreign Exchange Gain
677100010 Realised Foreign Exchange Loss
Nifty
107110081 Intercompany Account NFSA/NIFTY (NFSA Books)
101000047 NFSA NIFTY #2 Collection Bank Account
107110085 Intercompany Account NFSA-NIFTY#4 (NIFTY#4 Books)
Other
101000083 Citibank LockBag Receipts Clearing Acc NFSA CMS
248100020 (ATO) Withholding Tax offsets
240190028 (Payroll Tax) Liability Payroll Tax
115990070 (Co. Car Settlements) Vehicle Billing Clearing Account SD Invoices
115990045 Miscellaneous Recovery

Internal Transaction Codes

Code GL
Debits
0530 101000064
0470 101000045
Credits
0460 101000040

Correcting a wrongly Coded Transaction:

1. General Ledger -> F-03 Clear

2. Type Account the transaction was wrongly coded to, and the value date of the transaction,
making sure the Company code is correct.
a. To specify your search, click Amount under the Additional Selections tab -> F8 ->
type amount in from -> enter -> Process Open Items
3. Double click transaction that was wrongly coded -> charge off
4. Copy Document Header of wrongly coded transaction into document header box, and do the
same for payment reference.
5. PK: 40 (If Debit) 50 (If Credit) -> Enter the correct GL you wish the transaction to be coded to
6. Amount: * -> Value date -> Assignment -> Text -> Process

Correcting a wrongly coded transaction that was posted as a debit/credit, when it was instead a
credit/debit.

Example: Amount was a debit, and should have been coded to 199999050, thus creating a
credit in account 101000077. However, it was instead coded as a credit to account
199999050. To fix this, it must be reversed, and the correct coding must occur.

Find the credit in acc 50, select it, and charge off diff, copy details, and debit acc 50 twice
(Once to amend the error, and again to code this as it should be). Therefore, PK: 40, ACC: 50
-> Enter details (While the acc must be debited twice, this process of debiting only has to be
done once as SAP will automatically debit it the first time when you double click on the
wrongly coded transaction in the GL in the first place.) Then -> PK 50, -> ACC 77 -> enter
details, -> PK 50 -> ACC 77 -> Fill in details. -> Process -> Simulate (Check working, number at
bottom should equal 0)