Assignment01 Question File S1 2017

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Assignment 1
Database Management System (DBMS)&
Decision Support System (DSS)
Description Marksoutof Wtg(%) Duedate
Assignment1 100.00 20.00 10thMay2017
Thisassignmentmustbeallyourownwork.Itisacceptabletodiscusscoursecontentwithothersto
improveyourunderstandingandclarifyrequirements,butsolutionstoassignmentquestionsmustbe
doneonyourown. Youmustnotcopyfromanyone,includingtutorsandfellowstudents, norallow
otherstocopyyourwork.AllAssignmentswillbecheckedusingcollusionmonitoringtoolstoensure
thateachassignmentistheoriginalworkofthesubmittingstudent.Assignmentsthatdonotadhereto
thisrequirementwillbedeemedasbeingtheresultofcollusionorplagiarism.Thismayleadtosevere
academicpenaltiesasoutlinedinUSQPolicyLibrary:AcademicIntegrityPolicyandProcedure.Itis
yourownresponsibilitytoensuretheintegrityofyourwork.RefertotheUSQPolicyLibraryformore
details:
AcademicIntegrityPolicy
AcademicIntegrityProcedure
CIS5100 Assignment 1 Question Page 1

Incompletingthisassignment,youareexpectedtouseavailableresourcessuchasthepracticalactivities
inthestudymodules,theCourseStudyDeskespeciallytheDiscussionForums(clicktheStudyDesk
linkonUConnect<http://uconnect.usq.edu.au>),aswellasexploringandexperimentingonyourown.
Applicablecourseobjective:
applyinformationsystemsconceptstoidentifyandresolveproblemswithinabusinesscontext
applyinformationsystemsskillstodeveloppracticalsolutionswithinabusinesscontext
communicate information systems concepts to both technical and nontechnical audiences
withinabusinesscontext.
Applicablegraduatequalitiesandskillsgainedfromthisassessmentinstrument:
ProblemSolving
Communications
This assignment is quite complex, and exposes you to many different components in Microsoft
Access(anyversionfromAccess2007tocurrent),andMicrosoftExcel(anyversionfromExcel2007
tocurrent),someorallofwhichmightbeveryunfamiliartoyou.Theassignmentdescriptionprovides
someexplanationofhowtousethesecomponents,butyouarealsoexpectedtouseavailableresources
suchasOnlineHelp,theBeskeenetaltext,thePracticalSkillssectionsattheendofeachModulein
theStudyMaterials,theSAMonlinetutorialactivitiesandthecoursediscussionforums,aswellas
exploringandexperimentingonyourown.

Preamble
DrJohnSmith(TheDoctortohisfriends)retiredin2012afteralongcareerinGeneralPractice
Medicine.Tokeepbusyandtofulfilalifelongdream,TheDoctorstartedaMemorabiliamailorder
business, specialising in Doctor Who related products called the WhovianPandorica and began
sellingvarioustypesofimportedDoctorWhomerchandisesuchasstatues,iPhoneskins,giftware,
bobbleheads,mugs,clothingandotherassortedDoctorWhoparaphernaliatocustomersviamailorder
aroundAustralia.ThesetypesofDoctorWhomerchandisehavebecomeverypopular,especiallysince
therebootoftheBBCDoctorWhotelevisionseriesin2005andthehugelypopularportrayalsofthe
10th, 11th and 12th Doctors by David Tennant, Matt Smith and Peter Capaldi have brought the
phenomenonbackintothepublicsattention,aswellasthemassivespectaclethatthe50 thAnniversary
stirredin2015;andTheDoctorsbusinesshasexperiencedarapidgrowthintheirmailorders.When
The Doctorfirst retired, the business bought a personal computer to help manage the books and
finances.
WhovianPandoricaislocatedatShop19,63HartnellTroughtonBoulevard,Toowoomba(about100
kmwestofBrisbane).TheirABNis126279410.TheDoctorcanbecontactedviaphoneon(07)4632
1856;faxon(07)46321943;oremailonenquiries@WP.com.au.
TheDoctorisextremelyimpressedwithourcomputingfirmClaraOsbourneTechnologiesandthe
businesshascontractedourfirmtoassisttheminsettinguptheirvariouscomputerbasedinformation
systems.
PartA: ThefirstcomputerbasedinformationsystemthatTheDoctorisinterestedinisaDatabase
ManagementSystem(DBMS)utilisingMicrosoftAccess(anyversionfromAccess2007tocurrent).
TheDBMSwillbeusedtostoreallofthebusinessscustomerdetails,informationaboutthestock
itemsthatthebusinesssells,thesuppliersthatthebusinessusesandallpostalordertransactionsforthe
business.It will allowTheDoctortorunanumberofqueriesonthedatawhichthebusinesshas
specifiedbelowandtheywishtobeabletoprintoutaninvoiceforeachcustomerattheendofeach
month.
PartB:ThenextcomputerbasedinformationsystemthatthebusinessisinterestedinisaDecision
SupportSystem(DSS)utilisingMicrosoftExcel(anyversionfromExcel2007tocurrent).TheDSS
willbeusedtoanalysesalestrendsforthebusinesstodeterminefuturecoursesofactionforthe
business.
DrJohnSmithwouldliketheinformationintheDatabaseManagementSystem(DBMS)(Assignment
1)importedintoMicrosoftExcel(anyversionfromExcel2007tocurrent)sothattheinformationcan
besummarisedasareportandsomefutureanalysisofsalestrendsperformed.Thesuppliersusedby
thebusiness,sourceitemsfromeitherIreland(IE)orNewZealand(NZ).Theyallowthebusinessto
selectfromeitherofthesetworegionsonanadhocbasicdependingonthemostfavourableexchange
rateatthetime.
DrJohnSmithhasnotedthatanumberofthebusinessscompetitorsareprovidingadiscountto
customerswhoplacelargeorders.Thebusinesswouldliketoseewhataffectadoptingasimilarpolicy
wouldhaveonthebusiness.Thebusinesshasalsonotedagrowingnumberofonlinebusinessesare
startingtoprovidefreefreightdeliveryasawayofencouragingmoreonlinebusiness;thebusiness
wouldliketorunanumberofscenariosbasedonpotentialMarkupandFreightoptionstoascertain
thebestcombinationforthebusinessiftheyweretoadoptthispolicytoo.
PartC:DrJohnSmithalsohasanumberofquestionsrelatingtothetwocomputerbasedinformation
systemsinPart A& Part Bthat hewouldlikeyoutoanswer,prepareanEssaytoanswerthese
questionshehaslisted.
Allpartsofthisprojectmustbedevelopedwithprofessionalismanduserfriendlinessinmind.

http://www.bbc.co.uk/doctorwho/medialibrary/images/misc/logos/new_logo_512.jpg,
Michael Sauers,11th Doctor Who Logo.

Assignment 1: Part A (Database Management System)
Your firms Systems Analyst has developed a database structure that has been determined to be
suitabletocreateadatabasetostoreTheDoctorscustomer,item,supplierandorderdataforthe
business,whichhasbeenprovidedasfollows:
Table Specifications
Table: tblCustomers
Fields CustID(Primary Key), Title, FamilyName, GivenNames, Date
: of Birth, Address, City, State, Postcode, Freight Distance
(Km), MobileNumber, eMailAddress, MailingList.
Table: tblItems
Fields ItemID(Primary Key), Type, Description, Size,FreightWeight
: (Kg), SupplierID, In Stock, OnOrder, CostPrice (IE)1,
CostPrice (NZ)2.
Table: tblSuppliers
Fields SupplierID(Primary Key), SupplierName, Address, City, State,
: Postcode, PhoneNumber, Recommended MarkUp
Table: tblOrders
Fields CustID, ItemID, OrderDate(Primary Key), Dispatch Date,
: OrderQty
Note: The primary key of the Orders table is a combined
multiple-field key. It has three fields in one key.
TheDoctorhasprovidedtousapartiallistofthebusinessscustomers,stockitems,andsuppliersand
apartiallistofherpostalordersforthefirstquarter2017(JanMarch)touseastestdatainfour
commadelimitedtextfileswhichcanbefoundonyourfirmsIntranet(CIS5100StudyDesk).
MrsTara Dis, your manager, has set up the following tasks for you to complete for this part of the
project:
Part A Tasks:
1. CreateaDatabaseandimportthefour(4)Textfilesintofour(4)Tables
2. ModifyTableDesign
3. SetPrimaryKeys
4. CreateRelationshipsbetweentheTables
5. CreateDataandUpdateQueries
6. CreateanInvoiceReport
1IEisthecountrycodeforIreland(theircurrencyistheEuro)
2NZisthecountrycodeforNewZealand(theircurrencyistheDollar)

Task 1: Create and Import
CreateanewblankAccessDatabase(usinganyversionfromAccess2007tocurrent)andname
it[lastname][initial]_[studentnumber]_[coursecode]_assign1.accdb(eg.
genrichr_0050051005_cis5100_assign1.accdb).
ImportthefoursetsofdatafromyourfirmsIntranet(CIS5100StudyDesk).
TheeasiestandquickestwaytoimportdataintoAccessisbyusingtheImportTextWizard. The
followingstepsmustbefollowedcarefullytoensurethedataisimportedcorrectly:
ImportingTabDelimitedTextfilesintoAccess(anyversionfromAccess2007tocurrent)using
theWizard
1) OntheExternalDatatab,intheImport&Linkgroup,clicktheTextFiledatasourceicon.
2) IntheGetExternalDataTextFilewizardpopup,browsetofindtheAssignment01TextFile
Customers.txttextfileandselectthe Importthesourcedataintoanewtableinthecurrent
databaseoptionthenclickOK.
3) SelecttheDelimitedCharacterssuchascommasortabseparateeachfieldoptiononthefirst
pageofthewizardthenclickNext.
4) SelecttheTaboptiononthesecondpageofthewizardandturnontheFirstRowContainsField
NamescheckboxthenclickNext.
5) Setthefollowingforeachfieldonthethirdpageofthewizard:
FieldNamekeepthefieldnameasitappearswhenimported
Note:ChangingFieldNamesratherthanusingCaptionswillresultinlossofmarks.
DataTypegivingeachanappropriatedatatype(studentswillbemarkedontheirlogical
choiceofdatatypes,basedonthesampledataprovided).
Note:NumbersthatwillnotbeusedforcalculationsshouldbesetasText.Numberssuchas
Freight Weight and Order Qtymust be carefully and logically set to avoid loss of data
(numberswithoutdecimalplacesshouldbesettobeeitherbinary,integerorlonginteger;
andnumberswithdecimalplacesshouldbesettobesingleordouble).
See the Beskeen et al textbook Access 2013 Unit E for more details on setting
appropriateDataTypes,particularlyTableE3:CommonNumberfieldpropertiesfor
logicalDataTypes.
Whenyouaresurethateachfieldhastheappropriatedatatype,clickNext.
6) SelectNoPrimaryKeyoptionontheforthpageofthewizardthesewillbesetinTask2then
clickNext.
7) NamethetabletblCustomersonthefinalpageofthewizardandclickFinish.
Repeattheabove7stepsfortherestofthetextfilesnamingeachDatabaseTableasfollows:
TextFile TableName
Assignment01TextFileItems.txt tblItems
Assignment01TextFileSuppliers.txt tblSuppliers
Assignment01TextFileOrders.txt tblOrders
Note:Table names must conform to theLeszynski Naming Convention (LNC) as per the Naming
ConventionforAccessDatabaseObjectsdocumentinthePracticalAppendixesfoundontheStudy
ScheduleandModuleMaterials.

Task 2: Modify Table Design
Modify the four imported tables structures using the given Table Specifications,from the section
above,inMicrosoftAccessusingTableDesignView:
Usetheabovetablespecifications,checkingthatyouhavethecorrecttablenamesandfield
names.
CheckthatallfieldshavetheappropriateDataTypefromthefollowing:
o Text,Number,Date/Time,Currency,Yes/No,Hyperlink.
Addanappropriate FieldDescriptionsto ALL datafieldwithawellstructureddescription,
eg.forCustIDanappropriatedescriptionwouldbe:
CustomerIdentification|DataType:ShortText:3Characters
Ensure that you also set properties for each field where appropriate. You MUSTset the
following:
o FieldSizesetappropriatelogicalfieldssizesforallTextandNumberdatatypes
(numberswithoutdecimalplacesshouldbesettobeeitherbinary,integerorlong
integer;andnumberswithdecimalplacesshouldbesettobesingleordouble)
o CaptionsetanappropriateEnglishcaptionforallfieldswherethefieldnameisnot
inEnglish(eg.CustomerIDforCustID)
o Formatsetanappropriateformatforall:Yes/NoandDatedatafields;Textdata
fieldsthatshouldbestoredinUpperCase(State);Hyperlinksdatafieldsthatshould
be stored in lowercase (EmailAddress); and numbers that contain currency or
percentages
Note:IE isthecountrycodeforIrelandshouldbeformattedinEuros; NZ isthe
countrycodeforNewZealandshouldbeformattedinDollars.
o Decimalssetanappropriatenumberofdecimalplacesforanysingleordouble
numbers
o DefaultValuesetanappropriatedefaultvalueforallYes/NodataFields
o RequiredsetanydataFieldsthat mustcontaindatatoRequiredandleaveany
Fieldswheredataisoptionalasunchecked.
o ValidationRuleandValidationTextincludeappropriateValidationRulesforeach
of the following data Fields:Title; State; and Item Type. This ensures that
onlylimitedvalueoptionscanbeenteredforthesedataFields.
See the Beskeen et al textbook Access 2013 Unit E for more details on appropriate
settingsforeachDataType

Forexample:
BeforeproceedingtoTask3,checktheDatainthefourtablesagainsttheDatainthefourtext
FilestoensurethattherehasbeennolossofDataduringTask1and2.
Task 3: Set Primary Keys

Setthe PrimaryKeysforthe four(4) TablesasperthefollowingtablespecificationsinMicrosoft
AccessusingTableDesignView:
TableName PrimaryKey(s)
tblCustomers CustID
tblItems ItemID
tblSuppliers SupplierID
tblOrders CustID,ItemID,OrderDate
Note:TheprimarykeyoftheOrderstableisacombinedmultiplefieldkey.Ithasthreefieldsinone
key.
SeetheBeskeenetaltextbookAccess2013UnitAandtheVideoprovidedintheCourse
Contentsectionforcreatingprimarykeys
Task 4: Create Relationships between the Tables

Createthefollowingrelationshipsbetweenthefour(4)tables:
tblCustomerstotblOrders
tblItemstotblOrders
tblSupplierstotblItems
CheckthatthecorrecttablenamesandfieldnamesarelistedintheEditRelationships
screen.
EnsurethatyouENFORCEreferentialintegrity,butdonotsetCascadingUpdatesor
CascadingDeletes.
Youshouldcheckthatthecomputerhasidentifiedcorrectlythe1torelationshipsbetweenthefour
(4)tables.
Note:Thismustbedoneafteryouhaveestablishedtheprimarykeys
See the Beskeen et al textbook Access 2013 Unit E and the YouTube videos on the
StudyDeskformoredetailsoncreatingrelationships

Task 5: Create Data and Update Queries
CreatethefollowingTHREE(3)queriesusingtheQueryDesignView.Usethenamesgivenforeach
querytoavoidconfusionfortheclient(makesureyousubmitthemintheordergivenbelow).
Note:Notallquerieswillrequiretheinclusionofallfourtables;youmustdecidewhichtablesare
appropriateforthegenerationofeachquerysoutput.Onlytablesneededshouldbeincludedinthe
querydesignasextraneoustablescouldcauseproblemswiththequeryresults.
Note: QuerynamesmustconformtotheLeszynskiNamingConvention(LNC)aspertheNaming
Schedule and Module Materials including the Query Numberand Two Meaningful Words to
describethequeryeg.qry1XxxxxxXxxxxx.
SeetheBeskeenetaltextbookAccess2013UnitB,Access2013UnitFandAccess2013
UnitKformoredetailsoncreatingqueries
Query1:LateDispatchedOrdersQuery:
TheDoctorwouldliketohaveasinglequerythatthebusinesscanusetoseethecustomerswho
are:
i) LivinginVictoria,havehaditemsdispatchedlate(between28 thFebruaryandtoday)and
wheretheitemwasorderedbeforethe21stFebruaryandtheitemisinstock
Or
ii) LivinginSouthAustralia,havehaditemsdispatchedlate(between5 thMarchandtoday)
andwheretheitemwasorderedbeforethe28thFebruaryandtheitemisinstock
CreateaSelectQuerythatwilldisplaytheCustID,FullCustomersName(includingTitle,Given
Names,andFamilyName),FullCustomersAddress,DateofBirth,eMailAddress,MailingList,
ItemID,FullItemDetails(includingItemType,ItemDescription,FreightWeightandSupplier
Name),OrderDate,DispatchDateandOrderQtyforthosecustomers
i) livingin Victoria,whohave placedOrdersbeforethe21stFebruary2017butwhere
theseorderswereonlydispatchedbetweenthe28thFebruary2017andtoday(usingthe
BETWEENcriteriatoolandtheDATE()function),andwherethebusinesscurrentlyhas
thatitemnotinstock
ii) OR livingin SouthAustralia(usingthe OR criteriarow),whohave placed Orders
beforethe28thFebruary2017 andwheretheseorderswereonly dispatchedbetween
the 5thMarch 2017 and today (using the BETWEEN criteria tool and the DATE()
function),andwherethebusinesscurrentlyhasthatitemnotinstock
DisplaytheresultssortedbyStateandOrderDate,checkthathaveyouincludedallnecessary
FieldsandensurethatyouonlydisplaytherequiredFields.
Note:Thisquerywilldisplay51rowsofdataifdonecorrectly(25VICand33NSW).
Query2:ImportDutytheNewZealand(NZ)CostPriceIncrease:
AnewAustralianimportdutyof9.95%(tohelpbuildabridgebetweenthetwocountries)has
beenaddedforallproductsbeingimportedfromtheNewZealand(NZ)andTheDoctorhas
askedyoutodevelopaquerythatwillupdatetheCostPricefromtheNewZealandofallitems
thatarecurrentlyonorder.Asitwouldbeconsideredprofiteering,itisimportantthatthequery
doesnotupdatetheCostPriceofitemsalreadyinstock.
Create an Update Querythat will raise the New Zealand (NZ) Cost Price for all items on
orderthatarenotinstockby9.95%.Itisalwaysgoodpracticetobackupanydatabeforerunning
anupdateoradeletequery.ThefollowingstepsshouldbefollowedtoachievethisQuery:

In the List of Tables, copy the table called tblItems and paste it with the new name
tblBackupItems.
Use tblItems forthis UpdateQuery, notyourbackuptabletblBackupItems.If youhave

difficultieswiththisqueryandneedtorestoreyourdatatotheoriginalvalues,youcancopy
columnsasnecessaryfromtblBackupItemstotblItemsandstartagain.
CreateanUpdateQuerythatwillincreasetheCostPrice(TV)intblItemsby9.95%forall
itemscurrentlynotinstockbutonorder.
Includeroundingto2decimalplaces withtheupdatecalculationbyplacingthefollowing
functionaroundtheupdateformula:ROUND(update_formula,2)
Hint:
ROUND(CostPrice(NZ)+CostPrice(NZ)*9.95%,2)
Note:PercentagesmustbeconvertedtodecimalsinUpdateQueries.
DonotpostformulastotheStudyDeskForums;itmayresultinacademicmisconduct.
MakesureyouDONOTchangetheQueryTypekeepitasanUpdateQueryanddonotrun
theUpdateQuerymorethanonce.
Note:ThisQuerywillupdate30rowsofdataifdonecorrectlycomparethefollowingfourItems
(ItemIDs196,395,&453)betweenthetblItemsandtblBackupItemstoseeiftheupdatehasbeen
appliedsuccessfully.
Query3:InvoiceQuerywithCalculatedFields:
TheDoctorwouldliketohaveaquerythatthebusinesscanusetoproducecustomerinvoices
(Task7)toseehowmanycustomers notliving inNewSouthWalesand notliving inVictoria
orderedaTARDISrelatedproductwheretheitemwasinstock.Thisqueryshouldalsocalculate
thesellingprice(basedongoodspurchasedfromtheIreland)andordertotal,bothofwhichwill
beneededonthecustomerinvoices.
CreateaSelectQuerythatwilldisplaytheCustID,FullCustomersName(includingTitle,Given
NamesandFamilyName), Full CustomerAddress,ItemID,FullItemDetails(includingItem
Type, Item Description, Item Size, Freight Weight and Supplier Name), OrderDate, and
OrderQty,includingtwocalculatedFieldsSellingPrice(AU)andOrderTotal(AU).Limit
the query to only those customers NOTliving in New South Wales and NOT living in
Victoria(usingthe NOT criteria tools) whoordereda product where theItemDescription
containingthewordTARDIS(usingtheLIKEcriteriatool),obtainedfromauserspecified
Supplier,andwherethebusinesscurrentlyhasthatiteminstock.
Note: Asnosuppliernamehasbeengiven,thisquerymustusea Parameter inplaceofthe

suppliername.
DisplaytheresultssortedbyCustID,ItemIDandOrderDate,checkthathaveyouincludedall
necessaryFieldsandensurethatyouonlydisplaytherequiredFieldsandtestusingSuppliers
NameofRassilonLtd..
CalculatedFieldDetails:
SellingPrice(AU) CostPrice (NZ) x Exchange Rate x (1 + Recommended MarkUp)
OrderTotal(AU) SellingPrice(AU) x Ordered Qty
ExchangeRateNZtoAU:0.93
Include roundingto 2 decimal places for the SellingPrice Calculated Field byplacing the

followingfunctionaroundtheformula:
ROUND( calculated_Field,2)
SellingPriceandOrderTotalmustbeformattedtotheappropriatecurrencyandprovidedwith
meaningfulcaptionsinthepropertiesforthesetwocalculatedFields.
Note:Thisquerywilldisplay8rowsofdataifdonecorrectly.
Task 6: Create an Invoice Report

TheDoctorhasprovidedyouwiththefollowingsampleInvoice.Theclientrequiresyoutodevelopa
similarinvoicefortheirbusiness.
Note: You must use the correct business name and address details given in the assignment preamble for your invoices the
example above is an example of what the client is looking for only.
UsingallFieldsfromTask5Query3,createintheReportWizard(usingtheBlockReportWizard
Template)asingleReportcalledrptCustomerInvoicethatproducesaprofessionallookinginvoicefor
thebusiness.
Theinvoicemusthavethefollowingattributes:
Thereportmustcontainatleastalltheelementsdisplayedinthesampleinvoice(above).
ThereportmustbegroupedbyCustID.
EachCustomersinvoicemustbeonaseparatepage.
Note:To do this, in the Report Design View,right click on CustID Header, choose
Properties,findtheForceNewPageandchangeittoBeforeSection.Youshouldonly
viewtheInvoiceinPrintPreviewtotestthatthisisworkingReportViewwillnotputthe
Customersonseparatepages.

Note:ThisReportwilldisplay7customerinvoicesifdonecorrectlywhentestedusingtheSupplier
Name:RassilonLtd..
Each Customers invoice must have the Customers name merged into a single Field
includingTitle,GivenNamesandFamilyNamebymodifyingoneoftheFieldstoinclude:
[Title]&""&[GivenNames]&""&[FamilyName]
EachCustomersinvoicemusthavepartoftheCustomersaddressmergedintoasingleField
includingCity,StateandPostcodebymodifyingoneoftheFieldstoinclude:
[City]&""&[State]&""&[Postcode]
EachCustomersinvoicemusthaveTodaysDateinthePageHeader
EachCustomersinvoicemusthaveanInvoiceTotalforeachcustomer
EachCustomersinvoice must nothaveanyextraneousdataincludingGrandTotals,Page
Numbering,norSummaryInformation.
EachCustomersordermusthavetheOrderDateintheDetailsSection
EachCustomersordermusthavealternatingbackgroundcoloursintheDetailsSection
EachImageontheinvoice must beinsertedusingtheImageControland must havethe
followingproperties:
Properties Options
PictureType: Embedded
ControlSource: Blank
Picture: [FileName]
SeetheBeskeenetaltextbookAccess2013UnitDandAccess2013UnitLandthe
VideosprovidedintheCourseContentsectionformoredetailsoncreatingReports
Note:Report namesmust conformtotheLeszynski NamingConvention(LNC)aspertheNaming

ScheduleandModuleMaterials.

Assignment 1: Part B (Decision Support System)
MrsTaraDis,yourmanager,hassetupthefollowingtasksforyoutocompleteforthispartofthe
project:
PartBTasks:
1. CreateaSpreadsheetandimportthefour(4)AccessTablesintofour(4)Worksheets
2. DataValidationCheck
3. CreateanIndexWorksheet
4. CreateaDataInputWorksheetTemplateforlateruse
5. CreateaCalculationsWorksheetTemplateforlateruse
6. CreateNameRangesfortheCustomers,Items,andSuppliersdata
7. CreateaReportWorksheetandsetupthecolumnheadings
8. ModifytheReportWorksheetbyCellReferencingalltheOrdersTabledata
9. ModifytheReportWorksheetbyusingVLOOKUPtogetCustomer,ItemandSupplierdata
10. ModifytheDataInputWorksheettoincludeextradataneededfortasks11to15
11. ModifytheReportWorksheetbyusingaNestedIFtocalculateCostPrice(AU)
12. ModifytheReportWorksheetbyusingaNestedIFtocalculateSellingPrice
13. ModifytheReportWorksheetbyusingaNestedIFtocalculateFreightCost
14. ModifytheReportWorksheetbyusingaAND/IFtocalculateItemDiscount
15. ModifytheReportWorksheetbyusingsimpleformulastofindPurchasesandSales,and
ModifytheReportWorksheetbyusingaformulatocalculatetheOrderDiscount
16. ModifytheDataInputWorksheettoincludeextradataneededfortasks18to22
17. ModifytheCalculationsWorksheetbyusingsimpleformulas
18. ModifytheDataInputWorksheetbyCellReferencingalltheCalculationsdata
19. Createeight(8)ScenariosontheDataInputWorksheet
20. CreateaScenarioSummaryoftheeight(8)Scenarios
21. CreateaDocumentationWorksheet

Task 1: Create and Import
OpenasinglenewExcel(anyversionfromExcel2007tocurrent)spreadsheetandnamethefile
[lastname] [initial] _ [student number] _ [course code] _ [assignment number] (eg.
genrichr_0050051005_cis5100_assign1.xlsx).
Importthefollowingfour(4)databasetablesfromyourAssignment1MicrosoftAccess(anyversion
fromAccess2007tocurrent)DatabaseFileandintoMicrosoftExcel(anyversionfromExcel2007to
current)(tblCustomers,tblItems,tblSuppliers,tblOrders).Theeasiestandquickestwaytoimportdata
fromAccess(anyversionfromAccess2007tocurrent)intoExcel(anyversionfromExcel2007to
current)isbyusingtheImportFromAccessWizard.Thefollowingstepswillassistyouwiththis
process:
8) SelectthefirstunusedtabatthebottomoftheSpreadsheet,rightclickonitandrenameit
CustomersTable.
9) PutaheadingatthetopoftheworksheetincellA1calledCustomersTable.
10) GototheDataIconRibbon(seebelow)
11) ClickontheFromAccessoptionintheGetExternalDataiconarea.
12) IntheGetExternalDataFromAccesswizardpopup,browsetofindyourAssignment1
AccessDatabasefileandselectthethenclickOpen.
13) IntheSelectTablewizardpopup,selecttblCustomersclickOK.
14) IntheImportDatawizardpopup,selectTableandExistingWorksheet$A$3asthelocation
toImporttheplacetoputthedata.
15) LeftclickanywhereontheimporteddatainworksheetthengototheDesignIconRibbonand
selectConverttoRangethenclickOK.
16) Checkthatthedatahascorrectlybeenimportedcorrectlyintothisworksheet.
17) Modifythelayoutofthedatatoaprofessionallevelofpresentation,makingsurethatthe
headingsareinEnglish(CustomerIDnotCustID).
Usebold,italics,fontsize,fontcolours,shading,linesandborders.

Repeattheabove10stepsfortherestoftheAccessDatabasetablesnamingeachworksheetas
follows:
DatabaseTable WorksheetName WorksheetTitle(CellA1)
tblItems ItemsTable ItemsTable

tblSuppliers SuppliersTable SuppliersTable
tblOrders OrdersTable OrdersTable
Task 2: Data Validation Check
ChecktheimporteddataintheCustomersTable,ItemsTable,SuppliersTableandOrdersTabletoensure
that:
1. Thecolumnheadingsaredisplayedcorrectly
2. Thecontentofeachcolumndisplaysinaformatthatappearsvalidforthattypeofdata(apply
appropriateformattingifrequired).
3. Thecontentofeachcolumncontainscompleteandaccuratedatavalues(eg.Phonenumbers
arenottruncated).
4. Thecontentofeachcolumncontainsreasonabledatavaluesfortheuseofthisbusiness.
Ifyoudiscoverthatthedataimportedinanyofyour4tableworksheetscontainsmissingorinaccurate
values,pleasecontacttheCIS5100courseteamimmediately.Youwillbeissuedwithanewcopyofthe
Assignment1AccessDatabasefile(containingthe4DatabaseTables)torestartTask1.
Task 3: Index Worksheet
Addaworksheetlabelled Index beforethefourtablesfromTask1.Putaheadingatthetopofthe

worksheetincellA1called IndexWorksheet.Ensurethatitcontainsalltherecommendeddatafor
thisworksheetlistedinthePracticalAppendixesfoundontheStudyScheduleandModuleMaterials
Spreadsheetdesignconsiderations.
Modifythelayoutofthedatatoaprofessionallevelofpresentation.Usebold,italics,fontsize,font
colours,shading,linesandborders.

Task 4: Data Input Worksheet Template
AddaworksheetlabelledDataInputaftertheIndexworksheetfromTask2(butbeforethefourtables
fromTask1)thatconformstothePracticalAppendixesfoundontheStudyScheduleandModule
MaterialsSpreadsheetdesignconsiderations.PutaheadingatthetopoftheworksheetincellA1
calledDataInputWorksheetandtheninputthefollowingtemplateintheexactcellsshownbelow
ontothisworksheet:
A B C D
3 ChangingCells:
4 RecommendedMarkUpType [InsertMarkupTypehere]
5 RecommendedFreightType [InsertFreightTypehere]
6 StoreRecommendedMarkUp% [InsertStandardMarkUp%here]
7 RecommendedExchangeRateType [InsertExchangeRateTypehere]
8 ExchangeRate(IEtoAU) [InsertIEtoAUExchangeRatehere]
9 ExchangeRate(NZtoAU) [InsertNZtoAUExchangeRatehere]
10
11 QuarterlyIncome:
12 TotalSales [InsertCellReferencehere]
13
14 QuarterlyFixedExpenses:

15 BankCharges [InsertBankChargesExpensehere]
16 ElectricityExpenses [InsertElectricityExpensehere]
17 FreightInwardsExpenses [InsertFreightInwardsExpensehere]
18 InternetExpenses [InsertInternetExpensehere]
19 TelephoneExpenses [InsertTelephoneExpensehere]
20 WagesExpenses [InsertWagesExpensehere]
21
22 TotalQuarterlyFixedExpenses [InsertCellReferencehere]
23
24 QuarterlyVariableExpenses:
25 TotalPurchasesExpenses [InsertCellReferencehere]
26 TotalFreightOutwardsExpenses [InsertCellReferencehere]
27
28 TotalQuarterlyVariableExpenses [InsertCellReferencehere]
29
30 TotalProfit: [InsertCellReferencehere]

31 TotalDiscountforOrders: [InsertCellReferencehere]
32 No.OrdersDiscountApplied: [InsertCellReferencehere]
*Thistemplatewillbemodifiedwithcorrectnumber,formulaandfunctionintasks10onwards.34
3The row and column details are included above to establish exact cell references only. These are not to be included within your
final DataInput worksheet.
4IEisthecountrycodeforIreland;NZisthecountrycodeforNewZealand.

Task 5: Calculations Worksheet Template
AddaworksheetlabelledCalculationsaftertheDataInputworksheetfromTask4(butbeforethefour
tablesfromTask1)thatconformstothePracticalAppendixesfoundontheStudyScheduleand
ModuleMaterialsSpreadsheetdesignconsiderations.Putaheadingatthetopoftheworksheetin
cellA1calledCalculationsWorksheetandtheninputthefollowingtemplateintheexactcellsshown
belowontothisworksheet:
A B C D
3 QuarterlyIncome
4 TotalSales: [InsertFormulahere]
6 QuarterlyExpenses
7 TotalQuarterlyFixedExpenses: [InsertFormulahere]
9 TotalQuarterlyVariableExpenses
10 TotalPurchasesExpenses [InsertFormulahere]
11 TotalFreightOutwardsExpenses [InsertFormulahere]
12
13 TotalQuarterlyVariableExpenses: [InsertFormulahere]
14

15 TotalProfit: [InsertFormulahere]
16 TotalDiscountforOrders: [InsertFormulahere]
17 No.OrdersDiscountApplied: [InsertFormulahere]
*Thistemplatewillbemodifiedwithcorrectnumber,formulaandfunctionintasks10onwards.5
Task 6: Name Ranges
OntheCustomersTable,ItemsTableandSuppliersTableworksheetssetthefollowingCellRange
Names:
Custonallthedata(notheadings)intheCustomersTableworksheet
Itmsonallthedata(notheadings)intheItemsTableworksheet
Supponallthedata(notheadings)intheSuppliersTableworksheet
Note:Youmustonlycreatethethreenamerangeslistedinthistask,anyothernamerangesusedmay
resultinlossofmarks.
5Therowandcolumndetailsareincludedabovetoestablishexactcellreferencesonly.Thesearenottobeincludedwithinyour
finalCalculationsworksheet.

Task 7: Report Worksheet Headings
Addaworksheetlabelled Report aftertheCalculationsworksheetfromTask5(butbeforethefour

tables from Task 1) that conforms to the Practical Appendixes found on the Study Schedule and
ModuleMaterialsSpreadsheetdesignconsiderations.Putaheadingatthetopoftheworksheetin
cellA1calledReportWorksheetandthentypethefollowingcolumnheadings,startingincellA3:
CustomerID,Title,FamilyName,GivenNames,Address,City,State,Postcode,Distance
(km),ItemID,Type,Description,Size,FreightWeight(Kg),SupplierID,SupplierName,
SupplierRecommendedMarkup(%),OrderDate,OrderQty,CostPrice(IE),CostPrice
(NZ),CostPrice(AU),SellingPrice,Purchases,ItemDiscount,Sales,FreightCost,Order
Discount.
ModifytheReportworksheetstoaprofessionallevelofpresentation,makingsurethattheheadings
areinEnglish(CustomerIDnotCustID).Usebold,italics,fontsize,fontcolours,shading,linesand
borders.
Task 8: Report Worksheet Cell Reference
OntheReportworksheet,UsetheCellReferencesformula,toobtainall1000rowsofdatafromthe
OrdersTableworksheetforthefollowing:
CustomerID,ItemID,OrderDate,OrderQty.
(For example, type =OrdersTable!A4 to reference data in cell A4 of the OrdersTable

worksheet.)
ModifytheSummaryworksheetstoaprofessionallevelofpresentation,makingsurethatthedatais
formattedcorrectly.
Note:Allformulasmustbedesignedtobetypedonceatthetopofeachcolumnandcopieddowntothe
remainingcellsinthecolumn.
Task 9: Report Worksheet VLOOKUP
OntheReportworksheetusetheVLOOKUPfunctionwiththeCellRangeNames(Task2),obtain
all1000rows ofdatafromtheCustomersTable,ItemsTableandSuppliersTableworksheetsforthe
following:
CustomersWorksheet:
o Title,FamilyName,GivenNames,Address,City,State,Postcode,FreightDistance
(km)
ItemsWorksheet:
o Type,Description,Size,FreightWeight(kg),SupplierID,CostPrice(IE),
CostPrice(NZ)
SuppliersWorksheet:

o SupplierName,RecommendedMarkup(%)
Note:Allformulasmustbedesignedtobetypedonceatthetopofeachcolumnandcopieddown
totheremainingcellsinthecolumnBeskeenExcelUnitB.
SeetheBeskeenExcelUnitHandtheVideosprovidedintheCourseContentsectionfor
moredetailsoncreatingVLOOKUPfunctions
Task 10: Modify Data Input Worksheet
OntheDataInputworksheetperformsthefollowing:
typeStoreintothecellcontainingthephrase:[InsertMarkupTypehere],
type47.25%intothecellcontainingthephrase:[InsertStandardMarkUphere],
typeIEintothecellcontainingthephrase:[InsertExchangeRateTypehere],
type1.38intothecellcontainingthephrase:[InsertIEtoAUExchangeRatehere],
type0.93intothecellcontainingthephrase:[InsertNZtoAUExchangeRatehere].
Task 11: Report Worksheet Cost Price (AU) Nested IF
OntheReportworksheet:
1. DevelopanIFfunctionusingthenewRecommendedExchangeRateTypevalue(fromthe
DataInputworksheettocalculatetheCostPrice(AU)(intheCostPrice(AU)column)using
thefollowingcriteria:
IftheExchangeRateTypeisIEthentheCostPrice(AU)iscalculatedbymultiplying
theCostPrice(IE)bytheExchangeRate(IEtoAU)cellontheDataInputworksheet.
Hint:
CostPrice(IE)xExchangeRate(IEtoAU)
IftheExchangeRateTypeisNZthentheCostPrice(AU)iscalculatedbymultiplying
theCostPrice(NZ)bytheExchangeRate(NZtoAU)cellontheDataInputworksheet.
Hint:
CostPrice(NZ)xExchangeRate(NZtoAU)
2. Ensurethatyouinclude rounding (to2decimalplacesBeskeenExcelUnitB)intoeach

calculationinyourIFfunctionanderrorchecking(BeskeenExcelUnitE)toavoidincorrect
resultsduetotypingmistakes.
Note:Allformulasmustbedesignedtobetypedonceatthetopofeachcolumnandcopied
downtotheremainingcellsinthecolumnBeskeenExcelUnitB.

Alsodonotincludeanyunitmeasuressuchas$,kgorkmintheIFfunctionasthiswillresult
ina#VALUEerrormessage.Brackets must onlybeusedasindicatedinthehintsgiven
above,anyincorrectorextraneoususageofbracketsmayresultinlossofmarks.
YoumustremoveanyreferencetotheprefixReport!fromtheseNestedIFfunctionstoreduce
complexityandredundancyofcode.

SeetheBeskeenExcelUnitEandtheVideosprovidedintheCourseContentsectionfor
moredetailsoncreatingIFfunctions
3. TesttheIFfunction:OnceyouhavecompletedtheCostPrice(AU)IFfunction,performthe
followingtwotestsonittoensurethatitisworkingcorrectly:
OntheDataInputworksheet,typeNZintotheExchangeRateTypecell.
GototheReportworksheetandobservewhethertheCostPrice(AU)havechanged.
OntheDataInputworksheet,typeGIGOintotheExchangeRateTypecell.
GototheReportworksheetandobservewhethertheCostPrice(AU)nowdisplays
anerrormessage.
Task 12: Report Worksheet Selling Price Nested IF
OntheReportworksheet:
1. Develop an IF function using the new RecommendedMarkUp Type value (from the
DataInputworksheet)tocalculatetheSellingPrice(intheSellingPricecolumn)usingthe
followingcriteria:
IftheMarkUpTypeisStorethentheSellingPriceiscalculatedbyincreasingCostPrice
bytheStoresRecommendedMarkUp%fromtheDataInputworksheet
Hint:
CostPrice(AU)+CostPrice(AU)xStoreRecommendedMarkUp
IftheMarkUpTypeisSupplierthentheSellingPriceiscalculatedbyincreasingCost
PricebytheSuppliersRecommendedMarkUp
Hint:
CostPrice(AU)+CostPrice(AU)xSupplierRecommendedMarkUp



3. TesttheIFfunction: OnceyouhavecompletedtheSellingPriceIFfunction,performthe
followingtwotestsonittoensurethatitisworkingcorrectly:
OntheDataInputworksheet,typeSupplierintotheMarkUpTypecell.
GototheReportworksheetandobservewhethertheSellingPriceshavechanged.
OntheDataInputworksheet,typeGIGOintotheMarkUpTypecell.
GototheReportworksheetandobservewhethertheSellingPricesnowdisplaysan
errormessage.
Task 13: Report Worksheet Freight Cost Nested IF
1. Onthe DataInput worksheet,type LethbridgeStewartTransport intothecellcontaining

thephrase:[InsertFreightTypehere].
2. OntheReportworksheetdevelopanIFfunctionusingthenewRecommendedFreightType
value (from the DataInput worksheet to calculate the Freight Cost (in the Freight Cost
column)usingthefollowingcriteria:
1. IftheFreightTypeisLethbridgeStewartTransportthentheFreightCostiscalculated
attwentyfivecents($0.25)perkilogramoftheitemsfreightweightandathirdofacent
($0.0033)perkilometre(Distance)ifover750kmperitemordered(OrderQty).
Hint:
($0.25xItemWeight+IF(Distance>750km,$0.0033xDistance,0))xOrderQty
2. IftheFreightTypeisSarahJaneSmithLogisticsthentheFreightCostiscalculatedata
fourdollarsandfiftycents($4.50)forthefirstninehundredandninetygrams(0.99kg)
andthenatadollarandfivecents($1.05)perkilogramoftheitemsfreightweightover
ninehundredandninetygrams(0.99kg)peritemordered(OrderQty).
Hint:
($4.50+IF(ItemWeight>0.99kg,(ItemWeight0.99kg)x$1.05,0))xOrderQty



4. TesttheIFfunction: OnceyouhavecompletedtheFreightCostIFfunction,performthe
followingthreetestsonittoensurethatitisworkingcorrectly:
1. Onthe DataInput worksheet,type SarahJaneSmithLogistics intotheFreightType

cell.
2. GototheReportworksheetandobservewhethertheFreightCostshavechanged.
3. OntheDataInputworksheet,typeGIGOintotheFreightTypecell.
4. GototheReportworksheetandobservewhethertheFreightCostsnowdisplaysanerror
message.
Task 14: Report Worksheet IF / AND: Item Discount
1. On the Reportworksheet develop an IF / AND function to calculate the amount

ofItemDiscountgiventoanindividualitemonanorder(intheItemDiscountcolumn)using
thefollowingcriteria:
1. IftheOrderQtyisgreaterthanorequaltoten(10)ofthesameiteminanysingleorder
ANDthe SellingPrice forthatitemisgreaterthan $25.00, thenthe ItemDiscount is
calculatedat7.5%oftheSellingPriceforthatitem,otherwisetheItemDiscountiszero.
Hint:
=IF(AND(OrderQty>=10,SellingPrice>$25),SellingPricex7.5%,0)

calculationinyourIF/ANDfunction.
ina#VALUEerrormessage. Brackets must onlybeusedasindicatedinthehintsgiven
YoumustremoveanyreferencetotheprefixReport!fromtheseIF/ANDfunctionstoreduce
3. TesttheIFfunction: OnceyouhavecompletedtheItemDiscountIF/ANDfunctionand
filleditdownthecolumn,reviewthevalues toensurethatitisworkingcorrectlyinthe
followingsituations:
2. OrderQty islessthanten(10)and SellingPrice islessthanorequalto$25,should

resultin$0.00ItemDiscount.
3. OrderQty islessthanten(10)and SellingPrice isgreaterthan$25,shouldresultin

$0.00ItemDiscount.

4. OrderQty isgreaterthanorequaltoten(10)and SellingPrice islessthanorequalto
$25,shouldresultin$0.00ItemDiscount.
5. OrderQtyisgreaterthanorequaltoten(10)andSellingPriceisgreaterthan$25,should
resultinanItemDiscount.
Task 15: Report Worksheet Purchases, Sales and Order

Discount Formulas
OntheReportworksheetcalculatethefollowingthreesimpleformulas:
1. PurchasesbymultiplyingOrderQtywithCostPrice(AU).
2. Sales bymultiplyingOrderQtybythedifferenceofSellingPricelesstheItemDiscount
amount.
Hint:
=(SellingPriceItemDiscount)xOrderQty
3. OrderDiscountbymultiplyingOrderQtywithItemDiscount.
You must remove any reference to the prefix Report! from these formulae to reduce
complexityandredundancyofcode.Brackets must onlybeusedasindicatedinthehints
givenabove,anyincorrectorextraneoususageofbracketsmayresultinlossofmarks.
Task 16: Modify Data Input Worksheet
OntheDataInputworksheet:
1. Replacethephrase[InsertBankChargesExpenseshere]incellD15with$7,695.65
2. Replacethephrase[InsertElectricityExpenseshere]incellD16with$2,537.20
3. Replacethephrase[InsertFreightInwardsExpensehere]incellD17with$85,130.55
4. Replacethephrase[InsertInternetExpensehere]incellD18with$4,159.98
5. Replacethephrase[InsertTelephoneExpenseshere]incellD19with$3,392.22
6. Replacethephrase[InsertWagesExpenseshere]incellD20with$49,202.42
Task 17: Calculations Worksheet Formulas
OntheCalculationsworksheetcalculatethefollowingfoursimpleformula:
1. ReplacethephraseinD4[InsertFormulahere]withafunctiontocalculatetheTotalSales

byaddingalltheSalesintheSalescolumnontheReportsworksheet.
2. ReplacethephraseinD7[InsertFormulahere]witha function tocalculatetheTotal

Quarterly Fixed Expenses by adding all the Quarterly Fixed Expenses on the DataInput
worksheet.

PurchasesbyaddingallthePurchasesinthePurchasescolumnontheReportsworksheet.

FreightbyaddingalltheFreightCostsintheFreightCostcolumnontheReportsworksheet.
5. ReplacethephraseinD13[InsertFormulahere]witha formula tocalculatetheTotal

Quarterly Variable Expenses by adding all the Quarterly Variable Expenses on the
Calculationsworksheet.
6. ReplacethephraseinD15[InsertFormulahere]witha formula tocalculatetheTotal

ProfitbysubtractingtheTotalQuarterlyFixedandTotalQuarterlyVariableExpensesfrom
theTotalSalesontheCalculationsworksheet.

Discount for Orders by using the SUMIF() function to add up all cells with an Order
Discountgreaterthan0intheOrderDiscountcolumnontheReportsworksheet.
8. ReplacethephraseinD17[InsertFormulahere]withafunctiontocalculatetheNumber
ofOrderswhereaDiscountwasAppliedbyusingtheCOUNTIF()functiontocountallcells
with an Order Discount greater than 0 in the Order Discount column on the Reports
worksheet.
Hint:FordetailsonSUMIFandCOUNTIFusageseeBeskeenUnitE.
Task 18: Data Input Cell References
OntheDataInputworksheet:
1. Replacethephrase[InsertCellReferenceHere]incellD12witha cellreference tothe

TotalSalesamountontheCalculationsworksheet.

TotalQuarterlyFixedExpensesamountontheCalculationsworksheet.

TotalPurchasesExpensesamountontheCalculationsworksheet.

TotalFreightOutwardsExpensesamountontheCalculationsworksheet.

TotalQuarterlyVariableExpensesamountontheCalculationsworksheet.

TotalProfitamountontheCalculationsworksheet.

TotalDiscountforOrdersamountontheCalculationsworksheet.
8. Replacethephrase[InsertCellReferenceHere]incellD32withacellreferencetotheNo.
OrdersDiscountAppliedamountontheCalculationsworksheet.
Note: EnsurethatyouonlyusecellreferencingfortheTotalsdata.
ModifytheCustomerTable,ItemTable,OrdersTable,SuppliersTable,DataInput,Calculations
andReportworksheetstoaprofessionallevelofpresentation,makingsurethatthedatais
formattedcorrectly.Usebold,italics,fontsize,fontcolours,shading,linesandborders.
Task 19: Scenarios
UsingtheScenarioManagerinExcelcreateandcheckthefollowingeight(8)Scenariosusingthe
ChangingCellsofD4,D5andD7ontheDataInputworksheet:
Scenario MarkupType FreightType ExchangeRateType

1 Store LethbridgeStewartTransport IE
2 Store LethbridgeStewartTransport NZ
3 Store SarahJaneSmithLogistics IE
4 Store SarahJaneSmithLogistics NZ
5 Supplier LethbridgeStewartTransport IE
6 Supplier LethbridgeStewartTransport NZ
7 Supplier SarahJaneSmithLogistics IE
8 Supplier SarahJaneSmithLogistics NZ
Note:Ensureyouhaveasuitablescenarionameforeachscenario,eg.Scenario1,Scenario2
SeetheBeskeenExcelUnitKandtheVideosprovidedintheCourseContentsectionfor
moredetailsoncreatingScenarios.
Task 20: Scenario Summary
UsingtheScenarioManagerinExcelcreatea ScenarioSummary worksheetfromthe DataInput

worksheetbasedontheeight(8)ScenariosfromTask20andfocusingontheResultcellsD12,D22,
D25,D26,D28,D30,D31andD32ontheDataInputworksheet.
Place the Scenario Summary worksheet between the Calculations and Report worksheets.
Note:FormatyourScenarioSummaryworksheettolookprofessionalasfollows:
ModifytheheadingoftheScenarioSummary
RemovetheCurrentValueandNotes
LabeltheChangingCellsandResultsCells

SeetheBeskeenExcelUnitKandtheVideosprovidedintheCourseContentsectionfor
moredetailsoncreatingScenarios.
Task 21: Documentation Worksheet
Adda Documentation worksheetafterthefourtablesfromTask1.Putaheadingatthetopofthe

worksheetincellA1calledDocumentation.Ensurethatcontainsalltherecommendedinformationfor
thisworksheetlistedinthePracticalAppendixesfoundontheStudyScheduleandModuleMaterials
Spreadsheetdesignconsiderations.
TheDocumentationWorksheetmustdemonstratethefollowing:
AstatementoutliningthepurposeoftheSpreadsheet:
PurposeshouldoutlinewhytheSpreadsheetwascreatedincludingdiscussionabouttheMarkup
Type,ExchangeRateandFreightType.
AstatementabouttheprotectionlevelthatshouldbeusedoneachWorksheet.
Protection should look at all 10 Worksheets and outline whether each sheet should contain
protectionandwhy.
DONOTactuallyapplyprotectiontoyourSpreadsheetthiswillresultinitbeingunableto
bemarked.
AstatementabouthowtheusercanaccessandusetheWorksheets.
User Notes shouldprovide astepbystep guide foranew usertousetheSpreadsheet from

changingthevaluesontheDataInputWorksheettoobservingtheoutcomeofthesechangeson
bothDataInputandReportWorksheets.
AstatementaboutwhatcalculationshavebeenusedinthedevelopmentofthisSpreadsheet.
Calculations Notes should provide a brief description of each calculation found on the
CalculationsandReportWorksheets(doesnotneedtodiscussindividualCellReferencesand
VLOOKUPsthesecanbediscussedgenerallyasasinglecalculationtype).
Assignment 1: Part C (Analytical Essay)

MrsTaraDishasaskedyoutodevelopananalyticalessay(1500wordsinlength)totheclient,Dr
JohnSmithoutliningthemajorissuesthattheDecisionSupportSystemsresultshavehighlighted.
CreateaWordDocument(usingWord2007tocurrent)andnameit[lastname][initial]_[student
number]_[coursecode]_[assignmentnumber
(eg.genrichr_0050051005_cis5100_assign1.docx).
EssayshaveaparticularstructureAnintroduction,abody(whereyouwriteyouranswerina
numberofparagraphs,usuallyoneforeachideaortopic)andaconclusion. Theconclusionis

whereyousumupyour'argument'.Essaysnormallydonothaveheadings.
TheinformationatthefollowingURLmaybeuseful:
http://www.usq.edu.au/learningcentre/assignment-skills/writing-assignments/essay-writing
Thebodyofyouressayshouldconsiderthefollowingissues:
FromPartA(Approx.500words):
Define what a Database Management System is.
Define what a Relational Database is.
Explain why a Database Management System is the appropriate tool for this project.
Explain why this Database Management System was developed as a Relational Database.
Describe what a Database Query is and discuss briefly the THREE (3) queries that were
developed for this project.
Describe what a Database Report is and discuss briefly the report that was developed for this
project.

FromPartB(Approx.1000words):
Define what a Decision Support System is.
Explain why a Decision Support System is the appropriate tool for this project.
From the results of the Decision Support System results discuss the following (keeping in
mind the information provided in the preamble on page 2):
o Which Mark-up Type would be most appropriate for the business? Why?
o How would the choice of the Mark-up Type impact on the customers decision to
purchase from the company? Why?
o What would be the impact on the businesss profit if the plan to provide a discount to
large orders was implemented? Why?
o Which Recommended Freight Type would be most appropriate for the business? Why?
o What would be the impact that the different Recommended Freight Types would have on
the businesss profit if the cost was transferred to the business instead of the customer (as
discussed in the preamble)? Why?
o Which country would be most appropriate for the business to import from at the moment?
Why?
o What issues could cause the business to rethink its choice of country of import? Why?
Theessayshouldbeusingaproportionalfont(eg.Arial,TimesNewRomanetc.),withafontsizeof
11or12,andbelaidoutusing1linespacing.
Note:ItisexpectedthatyouwillusetheBaltzanetalandBeskeenetaltextbookstoanswerthetopics
MrsTaraDishasgivenyoufortheessay,aswellasreputableonlinesourcesofinformation.Youneed
toincludeabriefBibliographyformattedusingtheHarvardAGPSstyleonaseparatepage(seethe
followingUSQwebsiteforreferencinghelp:http://www.usq.edu.au/library/referencing/harvardagps
referencingguide.

Submission Guidelines
Attachthethree(3)files:
Access(anyversionfromAccess2007tocurrent),
Excel(anyversionfromExcel2007tocurrent),&
Word(anyversionfromWord2007tocurrent)
Usethenamingconventionbelow,toyouronlineassignmentsubmissionintheAssignment1areaon
theCIS5100StudyDeskbeforemidnightAustralianEasternStandardTime(AEST)onthedaythe
assignmentisdue.
1. [lastname][initial]_[studentnumber]_[coursecode]_assign1.accdb(eg.
genrichr_0050051005_cis5100_assign1.accdb).
2. [lastname][initial]_[studentnumber]_[coursecode]_assign1.xlsx(eg.
genrichr_0050051005_cis5100_assign1.xlsx).
3. [lastname][initial]_[studentnumber]_[coursecode]_assign1.docx(eg.
genrichr_0050051005_cis5100_assign1.docx).
Note:SimplychangingtheFileextensionto.accdbor.xlsxor.docxonanAccess2003,Excel2003or
Word2003Filewillnotresultinasuitablesubmission.IftheassignmentFilescannotbeopenedbythe
marker,itmaybetreatedaslateuntilasuitablereplacementisreceived.
Uponcompletionofthesubmissionprocess,checkyouruConnectemailaccountforanautomatically
generatedconfirmationemail(ifyoudonothaveanemailaccount,printouttheSubmissionComplete
screenbeforeexitingtheSubmissionSystem).YoumustcheckthattheFilenameandFilesizeare
listedcorrectlyifthereisaproblemwitheither,pleaseemailthecourseleaderimmediately.
IfyouhavedifficultiessubmittingthroughtheStudyDeskAssignmentssubmissiontool,pleasereview
theStudentInstructionsdocumentlistedalsoontheCIS5100StudyDesk.Asalastresortonly,email
thecourseleaderforinstructionsonanalternativecourseofaction.
Pleasenotethat:
ThefollowingistheUSQAssessmentAssignment(LateSubmission)andCompassionate
andCompellingCircumstancesprocedurethatrelatetoExtensionsandLateAssignments.
Theycanbefoundunderthefollowinglinks:
AssessmentAssignment(LateSubmission)Procedure:
http://policy.usq.edu.au/documents.php?id=14749PL#4.2_Assignments
AssessmentofCompassionateandCompellingCircumstancesProcedures:
http://policy.usq.edu.au/documents.php?id=131150PL
StudentsseekingextensionsforanyAssignmentworkmustprovideappropriate
documentationtosupporttheirrequestbeforetheduedateoftheassignment(seepoints4.3
and4.4intheAssessmentofCompassionateandCompellingCircumstancesProcedures
abovetoseewhatisconsideredasCompassionateandCompellingreasonforanextension
andthelevelofdocumentationthatwillbeneeded).
AnAssignmentsubmittedaftertheduedatewithoutanapprovedextensionoftimewillbe
penalised.Thepenaltyforlatesubmissionisareductionbyfivepercent(5%)ofthemaximum
MarkapplicablefortheAssignment,foreachUniversityBusinessDayorpartBusinessDay
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CIS5100 Assignment 1 Question Page 1

CIS5100 Assignment 1 Question Page 2

CIS5100 Assignment 1 Question Page 3

CIS5100 Assignment 1 Question Page 4

CIS5100 Assignment 1 Question Page 5

CIS5100 Assignment 1 Question Page 6

CIS5100 Assignment 1 Question Page 7

Task 3: Set Primary Keys

Task 4: Create Relationships between the Tables

CIS5100 Assignment 1 Question Page 8

CIS5100 Assignment 1 Question Page 9

Use tblItems forthis UpdateQuery, notyourbackuptabletblBackupItems.If youhave

Note: Asnosuppliernamehasbeengiven,thisquerymustusea Parameter inplaceofthe

CIS5100 Assignment 1 Question Page 10

Task 6: Create an Invoice Report

CIS5100 Assignment 1 Question Page 11

Note:Report namesmust conformtotheLeszynski NamingConvention(LNC)aspertheNaming

CIS5100 Assignment 1 Question Page 12

CIS5100 Assignment 1 Question Page 13

CIS5100 Assignment 1 Question Page 14

DatabaseTable WorksheetName WorksheetTitle(CellA1)

tblItems ItemsTable ItemsTable

Task 2: Data Validation Check

Task 3: Index Worksheet

Addaworksheetlabelled Index beforethefourtablesfromTask1.Putaheadingatthetopofthe

CIS5100 Assignment 1 Question Page 15

CIS5100 Assignment 1 Question Page 16

CIS5100 Assignment 1 Question Page 17

CIS5100 Assignment 1 Question Page 18

CIS5100 Assignment 1 Question Page 19

Task 6: Name Ranges

CIS5100 Assignment 1 Question Page 20

Addaworksheetlabelled Report aftertheCalculationsworksheetfromTask5(butbeforethefour

Task 8: Report Worksheet Cell Reference

(For example, type =OrdersTable!A4 to reference data in cell A4 of the OrdersTable

Task 9: Report Worksheet VLOOKUP

CIS5100 Assignment 1 Question Page 21

Task 10: Modify Data Input Worksheet

Task 11: Report Worksheet Cost Price (AU) Nested IF

2. Ensurethatyouinclude rounding (to2decimalplacesBeskeenExcelUnitB)intoeach

CIS5100 Assignment 1 Question Page 22

CIS5100 Assignment 1 Question Page 23

Task 12: Report Worksheet Selling Price Nested IF

2. Ensurethatyouinclude rounding (to2decimalplacesBeskeenExcelUnitB)intoeach

CIS5100 Assignment 1 Question Page 24

CIS5100 Assignment 1 Question Page 25

Task 13: Report Worksheet Freight Cost Nested IF

1. Onthe DataInput worksheet,type LethbridgeStewartTransport intothecellcontaining

3. Ensurethatyouinclude rounding (to2decimalplacesBeskeenExcelUnitB)intoeach

CIS5100 Assignment 1 Question Page 26

CIS5100 Assignment 1 Question Page 27

1. Onthe DataInput worksheet,type SarahJaneSmithLogistics intotheFreightType

Task 14: Report Worksheet IF / AND: Item Discount

1. On the Reportworksheet develop an IF / AND function to calculate the amount

2. Ensurethatyouinclude rounding (to2decimalplacesBeskeenExcelUnitB)intoeach

2. OrderQty islessthanten(10)and SellingPrice islessthanorequalto$25,should

3. OrderQty islessthanten(10)and SellingPrice isgreaterthan$25,shouldresultin

CIS5100 Assignment 1 Question Page 28

Task 15: Report Worksheet Purchases, Sales and Order

Task 16: Modify Data Input Worksheet

Task 17: Calculations Worksheet Formulas

CIS5100 Assignment 1 Question Page 29

2. ReplacethephraseinD7[InsertFormulahere]witha function tocalculatetheTotal