GL - Oralce R12 General Ledger Training Manual

Oralce R12 General Ledger Training Manual OracleApps88
Table of Contents
Journal Entry .................................................................................................................................................... 1
Creating Journal Batches ............................................................................................................................................... 1
Entering Journals ........................................................................................................................................................... 6
Changing the Journal Entry Currency ......................................................................................................................... 10
Entering Journal Lines................................................................................................................................................. 14
Entering Entered Currency Journal ............................................................................................................................. 18
Entering Statistical Journals ........................................................................................................................................ 21
Autocopying Journal Batches ...................................................................................................................................... 25
Changing a Batch Period ............................................................................................................................................. 30
Entering and Posting Journal Batches ......................................................................................................................... 35
Creating Recurring Journal Entries ............................................................................................................................. 40
Creating Skeleton Journal Entries ............................................................................................................................... 43
Changing a Recurring Journal Entry ........................................................................................................................... 46
Reviewing Recurring Journal Batches ........................................................................................................................ 50
Posting Journals........................................................................................................................................................... 54
Copying Entries from an Existing Recurring Journal Batch ....................................................................................... 60
Entering a Year-End Closing Journal Entry ................................................................................................................ 64
Creating Standard Recurring Journal Entry Lines....................................................................................................... 67
Correcting Batch Posting Errors.................................................................................................................................. 71
Posting Journal Batches Automatically (AutoPost) .................................................................................................... 84
Reversing Journals ...................................................................................................................................................... 89
Generating Reversing Journal Batches ........................................................................................................................ 94
Enabling Journal Line Reconciliation ....................................................................................................................... 100
Entering Reconciliation References .......................................................................................................................... 104
Using Automatic Journal Scheduling ........................................................................................................................ 108
Adding Attachments to a Journal Entry .................................................................................................................... 117
Checking or Reserving Funds for a Journal Batch .................................................................................................... 124
Online Inquiries ............................................................................................................................................ 131

Performing Account Inquiries ................................................................................................................................... 131
Performing Journal Entry Inquiries ........................................................................................................................... 142
Drilling Down to Subledger Details .......................................................................................................................... 153
Viewing T-Accounts ................................................................................................................................................. 175
Performing Budget Inquiries ..................................................................................................................................... 182
Reviewing Budget Balance in a Master Budget ........................................................................................................ 186
Processing Consolidated Balance Inquiries............................................................................................................... 190
Defining Budgets ........................................................................................................................................... 197

Defining Budgets....................................................................................................................................................... 197
Assigning Budget Periods ......................................................................................................................................... 199
Opening a Budget Period .......................................................................................................................................... 202
Copying Budget Amounts from a Budget ................................................................................................................. 205
Managing Budget Organizations ................................................................................................................. 211

Defining Budget Organizations ................................................................................................................................. 211
Assigning Account Ranges to Budget Organizations................................................................................................ 214
Protecting a Budget Organization with a Password .................................................................................................. 220
Adding or Changing Individual Accounts ................................................................................................................. 224
GL - Oralce R12 General Ledger Training Manual OracleApps88
Budget Formulas .......................................................................................................................................... 229

Creating a Budget Formula Entry .............................................................................................................................. 229
Creating Budget Formula Entry Lines ....................................................................................................................... 232
Copying Existing Budget Formulas ........................................................................................................................... 236
Changing a Budget Formula Entry ............................................................................................................................ 239
Entering Budget Amounts ........................................................................................................................... 243

Entering Budget Amounts for Multiple Accounts ..................................................................................................... 243
Entering Budget Rules to Distribute Budget Amounts .............................................................................................. 246
Entering Budget Journals ........................................................................................................................................... 252
Creating Unposted Journal Batches ........................................................................................................................... 255
Exporting a Budget Worksheet Using the Budget Wizard ........................................................................................ 264
Transferring Budget Amounts .................................................................................................................... 283

Transferring Budget Amounts Using Budgetary Control .......................................................................................... 283
Entering Budget Transfer Amounts .......................................................................................................................... 287
Freezing Budgets .......................................................................................................................................... 291

Freezing Budget Formula Batches ............................................................................................................................. 291
Freezing Budget Organizations .................................................................................................................................. 293
Freezing Budgets for a Range of Accounts................................................................................................................ 295
Encumbrance Accounting ........................................................................................................................... 301

Defining Encumbrance Types .................................................................................................................................... 301
Entering Encumbrances ............................................................................................................................................. 303
Viewing Funds Available........................................................................................................................................... 308
Carrying Forward Year-End Encumbrance and Budget Balances ............................................................................. 312
Average Balance Processing ........................................................................................................................ 319

Opening a New Period ............................................................................................................................................... 319
Archiving Journals ..................................................................................................................................................... 327
Consolidating Transactions ........................................................................................................................................ 330
Consolidating Balances .............................................................................................................................................. 343
Financial Reporting ...................................................................................................................................... 355

Running Simple Reports ............................................................................................................................................ 355
Using the Financial Statement Generator (FSG) ....................................................................................................... 362
Viewing Ledger Sets .................................................................................................................................................. 367
Maintenance .................................................................................................................................................. 373

Defining a Move/Merge Request ............................................................................................................................... 373
Submitting a Move/Merge Request ........................................................................................................................... 375
Creating New Accounts with Mass Creation ............................................................................................................. 378
Global Consolidation System ...................................................................................................................... 383

Using the Consolidation Workbench ......................................................................................................................... 383
Transferring Subsidiary Data to Your Parent............................................................................................................. 389
Creating Elimination Entries ...................................................................................................................................... 392
Purging Consolidation Audit Data ............................................................................................................................. 396
Multi-Currency ............................................................................................................................................. 399

Defining Foreign Currencies ..................................................................................................................................... 399
Defining Currency Cross Rates ................................................................................................................................. 402
Entering a Journal with Conversion Rounding Differences ...................................................................................... 404
Using the Currency Rates Manager ........................................................................................................................... 410
Journal or Subledger Level Reporting Currencies.................................................................................... 419

Entering Reporting Currencies .................................................................................................................................. 419
Using Reporting Currencies ...................................................................................................................................... 422
Using the Account Hierarchy Manager ...................................................................................................... 437

Starting the Account Hierarchy Manager .................................................................................................................. 437
Displaying Multiple Hierarchies ............................................................................................................................... 439
Adding or Changing Rollup Groups.......................................................................................................................... 450
Adding or Changing Parent Hierarchies.................................................................................................................... 462
Adding or Changing Child Values ............................................................................................................................ 483
Basic General Ledger Setup ......................................................................................................................... 505

Defining General Ledger Value Sets ......................................................................................................................... 505
Creating a Responsibility for the Controller ............................................................................................................. 508
Creating a Security Rule............................................................................................................................................ 512
Defining Accounting Key Flexfield Structures ......................................................................................................... 520
Entering Values for Key Flexfields ........................................................................................................................... 534
Using the Account Hierarchy Editor ......................................................................................................................... 539
Defining an Accounting Calendar ............................................................................................................................. 554
Defining a Ledger ...................................................................................................................................................... 563
Opening the First Accounting Period ........................................................................................................................ 569
Setting Up Journal Categories and Sources............................................................................................................... 574
Setting Up Suspense Accounts .................................................................................................................................. 579
Entering Unbalanced Journals ................................................................................................................................... 582
Custom General Ledger Reports ................................................................................................................. 591

Creating a Row Set .................................................................................................................................................... 591
Running an Ad-Hoc Row Set Report ........................................................................................................................ 597
Running a Row Set Summary and Detail Report ...................................................................................................... 600
Creating a Column Set .............................................................................................................................................. 604
Creating a Column Set Heading ................................................................................................................................ 610
Running a Column Set Ad-Hoc Report ..................................................................................................................... 614
Running Column Set Detail and Summary Reports .................................................................................................. 618
Defining a Content Set .............................................................................................................................................. 622
Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries.
Upon completion of this module, you will be able to:

Perform journal entry.
Perform online inquiries.
Define budgets.
Manage budget organizations.
Manage budget formulas.
Enter budget amounts.
Freeze budgets.
Use encumbrance accounting.
Perform average balance processing.
Run financial reporting.
Perform maintenance.
Use the Global Consolidation system.
Manage multi-currencies.
Enter reporting currencies.
Use the Account Hierarchy Manager.
Set up general ledger users.
Set up general ledger.
Manage custom general ledger reports.
Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring
batches.
Upon completion of this lesson, you will be able to:

Create journal batches.
Enter journals.
Enter journal lines.
Enter entered currency journal.
Enter statistical journals.
Auto-copy journal batches.
Change batch periods.
Enter and post journal batches.
Create recurring journal entries.
Create skeleton journal entries.
Post Journals.
Correct batch posting errors.
Post journal batches automatically.
Reverse journals.
Generate reversing journal batches.
Enter reconciliation references.
Use automatic journal scheduling.
Check or reverse funds for a journal batch.
Creating Journal Batches

You can organize journal entries with common attributes into batches. For example, you might group your journal
entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal
entry.
In this topic, you will create journal batches.
Procedure
Step Action
1. Begin by navigating to the Enter Journals page.
Click the vertical scrollbar.
2. Click the General Ledger, Vision Operations (USA) link.
3. Click the Journals: Enter link.
4. The Find Journals page enables you to search for journals based on specific search criteria.
Step Action
5. Click the New Batch button.
or
Press [Alt+B].
6. The Batch page enables you to create, view, and modify a batch.
A batch can contain multiple journals, each of which can belong to a different ledger. However, all the
ledgers within a batch must have the same calendar, period type, and chart of accounts.
Step Action
7. Click in the Batch field.
8. Enter the desired information into the Batch field. Enter "Provisioning of Accrual Expenses".
9. Click in the Period field.
10. Enter the desired information into the Period field. Enter "Oct-07".
11. Click the Journals button.
or
Press [Alt+J].
12. The Journals page enables you to enter all journal entries in a batch in the same period.
You can create a journal batch for any Open or Future Enterable accounting period.
You can only post batches in Open accounting periods.

Step Action
13. Enter the desired information into the Journal field. Enter "Accrual Expenses for Computer
Resources".
14. Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses
of Computer Resources".
15. Click in the Line field.
16. Enter the desired information into the Line field. Enter "10".
17. Click in the Account field.
18. Enter the desired information into the Account field. Enter "01-130-6100-0000-000".
19. Click in the Debit field.
20. Enter the desired information into the Debit field. Enter "150".
23. Click in the Credit field.
24. Enter the desired information into the Credit field. Enter "150".
25. Click in the Journal field.
26. Click the New button.
Step Action
27. Click the Yes button.
or
Press [Alt+Y].
28. Enter the desired information into the Journal field. Enter "Accrual Expenses for Marketing
Department".
29. Click in the Description field.
30. Enter the desired information into the Description field. Enter "Journal Entry for Accrual Expenses
of Marketing Department".
41. Click the Save button.
42. You have completed the Creating Journal Batches procedure.

End of Procedure.
Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information.
In this topic, you will learn to enter journals.
Procedure
Step Action

4. The Find Journals page enables you to search for the appropriate journal based on specific search
criteria.
To enter a journal without entering batch information, click the New Journal button.
Step Action
5. Click the New Journal button.
or
Press [Alt+J].
6. The Journals page enables you to:
Enter a unique name and description
Select a ledger for a journal entry
Enter a category to describe the purpose of your journal entry
Enter the period
Accept or change the effective date
Enter journal lines
Step Action
8. Enter the desired information into the Journal field. Enter "Labor Cost Provision".
10. Enter the desired information into the Description field. Enter "Lab our Cost Provision for the
month of Oct-07".
Step Action
22. You have completed the Entering Journals procedure.

End of Procedure.
Changing the Journal Entry Currency

You can change the currency for any unposted journal entry.
If you are using budgetary control, and have reserved funds for the journal entry, you must unreserve funds before you
can change the currency.
In this topic, you will change the journal entry currency.
Procedure
Step Action

Step Action
4. The Find Journals page enables you to search for a journal based on specific search criteria.
Step Action
6. Enter the desired information into the Batch field. Enter "Accrued Expenses 02-DEC-2007 23:01:21".
9. Click in the Status: Posting field.
10. Enter the desired information into the Status: Posting field. Enter "Unposted".
11. Click the Find button.
or
Press [Alt+i].
Step Action
12. Click the Review Journal button.
or
Press [Alt+u].
13. The Journals page enables you to define, create and view journal entries.
Step Action
14. Click the Change Currency... button.
or
Press [Alt+y].
15. The Change Currency page enables you to enter the journal currency conversion information such as
currency date, conversion type, and conversion rate.
Step Action
16. Enter the desired information into the Currency: To field. Enter "EUR".
17. Click in the Type: To field.
18. Enter the desired information into the Type: To field. Enter "Corporate".
19. Click in the Rate: To field.
20. Click the OK button.
21. You have completed the Changing the Journal Entry Currency procedure.
End of Procedure.
Entering Journal Lines

Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in
reports.
In this topic, you will enter journal lines.
Procedure
Step Action

4. The Find Journals page enables you to search for the appropriate journal based on specific search
criteria.
To enter a journal without entering batch information, click the New Journal button.
Step Action
or
Press [Alt+J].
6. The Journals page enables you to:
Enter a unique name and description
Select a ledger for a journal entry
Enter a category to describe the purpose of your journal entry
Enter the period
Accept or change the effective date
You can enter a line number for each journal line to control the sequence in which the
journal entry lines appear online and in reports. After you enter the first journal
entry line number, Oracle General Ledger automatically increments the numbers for the following lines,
but you can change the line numbers as necessary.
You can enter an account for the journal line. Your data access set must provide read and write access
to the ledger, or read and write access to the account's balancing
segment value or management segment value.
Step Action
8. Enter the desired information into the Description field. Enter "Rent Accrual for the month of Oct-
07".
Step Action
21. You have completed the Entering Journal Lines procedure.

End of Procedure.
Entering Entered Currency Journal

You can enter manual journal entries using an entered currency using the Enter Journals page. An entered currency is
a currency that is not the ledger currency. If you use reporting currencies (journal or subledger level), an entered
currency is a currency that is not the currency of the reporting currency.
In this topic, you will enter entered currency journals using the Enter Journals page.
Procedure
Step Action
Step Action
4. When you click the Journals: Enter link, the Find Journals page appears.
You can use this page to enter or query a batch, or click the New Batch button or the New Journal
button.
Step Action
or
Press [Alt+J].
6. You can use the Journals page to enter journal information, specifying the entered currency you want
to use for your journal entry.
Step Action
7. Enter the desired information into the Journal field. Enter "Accrued Expense".
9. Enter the desired information into the Description field. Enter "Accrued salary expenses for the
month of Oct-07".
10. Click in the Conversion: Currency field.
11. Enter the desired information into the Conversion: Currency field. Enter "GBP".
12. The conversion date is the posting date for the journal entry and should fall within the accounting
period you defined for the journal entry.
13. Click in the Conversion: Type field.
14. In the conversion Type field, you can select Spot, Corporate, or User type, or any conversion type you
defined.
Enter the desired information into the Conversion: Type field. Enter "Corporate".
16. You can enter your journal lines using the Lines Tab. You can use debit and credit amounts in the
entered currency.
Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on
the designated conversion rate.
Step Action
21. Enter the desired information into the Entered: Debit field. Enter "15000".
27. You have completed entering entered currency journals using the Enter Journals page.
End of Procedure.
Entering Statistical Journals

With General Ledger you can enter statistical journals in two ways. You can enter journals with only statistical debit
and credit amounts. You can also, if your user profile permits, combine monetary and statistical amounts in the same
journal line.
In this topic, you will enter a statistical journal using the Enter Journals page.
Procedure
Step Action
4. When you click the Journals: Enter link, the Find Journals page will display.
You can use this page to enter or query a batch, or click the New Batch button or the New Journal
button.
Step Action
or
Press [Alt+J].
6. You will use the Journals page to enter your journal information, specifying STAT for the journal
currency. Statistical journal entries do not require balanced debits and credits.
If you use the Reporting Currencies option (Journal or Subledger Level), statistical journals will be
generated for your reporting currencies, but the journals are not affected by the currency conversion
process.
Step Action
7. Enter the desired information into the Journal field. Enter "Employee strength per department".
9. Enter the desired information into the Description field. Enter "Employee headcount for various
departments".
11. Enter the desired information into the Conversion: Currency field. Enter "STAT".
12. In the Lines tab, enter your journal lines, using statistical debit and credit amounts. The debits do not
need to equal credits for a statistical journal.
17. You can enter the statistical quantity for each journal line in the Debit (STAT) and the Credit (STAT)
fields.
Oracle General Ledger automatically displays the unit of measure associated with the natural account
segment value for the line.
18. Click in the Debit (STAT) field.
Step Action
19. Enter the desired information into the Debit (STAT) field. Enter "200".
30. You have completed entering statistical journals using the Enter Journals page.
End of Procedure.
Autocopying Journal Batches

You can create a new journal batch by copying and modifying an existing journal batch. Use Autocopy to copy a
journal batch from the Journals window, the Batch window or the Enter Journals window. If you have multiple
journals contained in a journal batch, using Autocopy will copy the entire batch. You cannot copy a single journal in
the batch.
In this topic, you will autocopy journal batches.
Procedure
Step Action
4. The Find Journals page enables you to search for a journal batch based on specific criteria.
Step Action
or
Press [Alt+i].
8. The Enter Journals page displays journals for an existing batch. It also enables you to view the batch
status, source, category, period, batch name, and currency for a journal.
In addition, use the Enter Journals page to access the Review Journal, Review Batch, Post, New
Journal, New Batch, Tax Batch, and Autocopy windows.
Step Action
9. Click the Autocopy button.
10. The Autocopy page enables you copy the batch. You can also review the batch or review the journal
before autocopying.
11. Enter the desired information into the Batch field. Enter "Provisioning of Accrual Expenses for Nov-
07".
or
Press [Alt+O].
Step Action
14. Click the View menu.
or
Press [Alt+V].
15. Click the Requests menu.
or
Press [R].
16. The Find Requests page enables you to search for the requests you submitted based on specified search
criteria.
Step Action
17. Click the Specific Requests option.
18. Click in the Request ID field.
19. Enter the desired information into the Request ID field. Enter "5179393".
or
Press [Alt+i].
21. The Requests page enables you to view request status information, drill down to view details, log and
output information,and access the Diagnostics window.
22. You have completed the Autocopying Journal Batches procedure.
End of Procedure.
Changing a Batch Period

If you change the period for an unposted batch, General Ledger updates the posting date for each journal entry.
If you are using budgetary control, and have reserved funds for the batch, you must unreserve funds before you can
change the batch period.
In this topic, you will change batch periods.

Procedure
Step Action

Step Action
or
Press [Alt+i].
8. The Enter Journals page enables you to view details of journal entries, and access the Review
Journal, Review Batch, New Journal, and New Batch pages.
Step Action
9. Click the Review Batch button.
or
Press [Alt+c].
Step Action
11. Click the Change Period... button.
or
Press [Alt+g].
12. The Change Period page enables you to update the batch period.
If the original creation date of your journal entry batch is within the new period, Oracle General Ledger
assigns the creation date as the new effective date.
If the creation date of your journal entry batch is not in the same period as the new batch period, Oracle
General Ledger assigns either the first or last day of the new period as the new effective date,
depending on which date is closer to the creation date.
Step Action
13. Enter the desired information into the Period: To field. Enter "Sep-07".
14. Click in the Effective Date: To field.
15. Enter the desired information into the Effective Date: To field. Enter "15-SEP-2007".
17. You have completed the Changing a Batch Period procedure.

End of Procedure.
Entering and Posting Journal Batches

You can organize journal entries with common attributes into batches. A batch can contain multiple journals, each of
which can belong to a different ledger, but all of the ledgers within a batch must have the same calendar, period type,
and chart of accounts.
All journal entries in a batch must share the same period. You can create a journal batch for any Open or Future
Enterable accounting period, but you can only post batches in Open accounting periods.
In this topic, you will enter and post journal batches.
Procedure
Step Action
1. Begin by navigating to the Find Journals page.
4. Use the Find Journals page to navigate to the New Batch button to enter journal batches.
Step Action
or
Press [Alt+B].
6. The Journals page enables you to enter your journal information for the journal batches.
Step Action
8. Enter the desired information into the Journal field. Enter "Training Journal 1".
9. The Lines tab enables you to enter a line number for each journal line to control the sequence in which
the journal entry lines appear online and in reports.
After you enter the first journal entry line number, Oracle General Ledger automatically increments the
numbers for the following lines.
13. Enter an account for the journal line. Your data access set must provide read and write access to the
ledger, or read and write access to the account's balancing segment value or management segment
value.
Enter the desired information into the Account field. Enter "01-000-1570-0000-000".
14. Click in the Entered: Debit field.
15. Enter the debit amount for the designated account.

Enter the desired information into the Debit field. Enter "1000".
Step Action
21. Enter the Credit amount for the designated account.

Enter the desired information into the Credit field. Enter "1000".
34. The Post button enables you to post journal batches to update the account balances of your detail and
summary accounts.
Click the Post button.
or
Press [Alt+P].
or
Press [Alt+O].
36. You have completed the Entering and Posting Journal Batches procedure.
End of Procedure.
Creating Recurring Journal Entries

You can use recurring journal entries to define automatic consolidating and eliminating entries. Recurring journal
entries examples include; intercompany debt, bad debt expense, and periodic accruals.
In this topic, you will create the recurring journal entries and use them for each subsequent accounting period you
generate.
Procedure
Step Action
1. Begin by navigating to Define Recurring Entries page.
Step Action
3. Click the Recurring link.
4. Use the Define Recurring Journal Entries page to define the recurring journal entries that you want to
use later.
Step Action
5. Click in the Recurring Batch: Batch field.
6. Enter the desired information into the Recurring Batch: Batch field. Enter "DBI COGs
Adjustments".
7. Click in the Recurring Batch: Description field.
8. Enter the desired information into the Recurring Batch: Description field. Enter "To adjust COGS
for DBI Reports".
10. Enter the desired information into the Journal field. Enter "DBI COGS Adjustment".
11. Click in the Category field.
12. Enter the desired information into the Category field. Enter "Adjustment".
13. The Currency field is used to convert foreign currency recurring journals.
14. Click in the Journal Entry: Effective From Date field.
15. Enter a range of Effective Dates that includes only those periods for which you
want the recurring journal entry to be used.
Enter the desired information into the Journal Entry: Effective From Date field. Enter "27-NOV-
2007".
Step Action
16. Click in the Journal Entry: Effective To Date field.
17. Enter the desired information into the Journal Entry: Effective To Date field. Enter "01-Dec-2007".
19. You have created a recurring journal entry.

End of Procedure.
Creating Skeleton Journal Entries

Create skeleton journal entries for journal entries that affect the same accounts each period, but have different posting
amounts. After you generate skeleton journal entries, edit the unposted journal batch using the Enter Journals page and
enter the debit and credit amounts for the journal lines.
In this topic, you will create skeleton journal entries.
Procedure
Step Action
1. Begin by navigating to the Define Recurring Journal Formula page.
3. Click the Recurring link.
4. The Define Recurring Journal Formula page enables you to enter or query the batch name and the
journal entry name for creating a skeleton journal entry.
Step Action
6. Enter the batch name.

Enter the desired information into the Recurring Batch: Batch field. Enter "Training".
8. Enter the journal entry name.

Enter the desired information into the Journal field. Enter "Training Recurring Journal 1".
Step Action
11. Click the Lines button.
or
Press [Alt+n].
12. The Journal Entry Lines page enables you to enter a line number to set the order of your recurring
journal entry lines.
Step Action
16. Enter the Account you want General Ledger to update when you generate and post your recurring
journals.
Enter the desired information into the Account field. Enter "01-000-7420-0000-000".
17. Enter the desired information into the Line Description field. Enter "RENT EXPENSE".
Step Action
or
Press [S].
19. You have completed the Creating Skeleton Journal Entries procedure.
End of Procedure.
Changing a Recurring Journal Entry

If the recurring journal entry does not have security enabled, you can modify the recurring journal entry. However, if
the recurring journal entry has security enabled, you can only modify recurring journal entries for which you have
modify privileges through your definition access sets.
In this topic, you will change the recurring journal entry information.
Procedure
Step Action
3. Click the Journals: Define: Recurring link.
4. Use the Define Recurring Journal Formula page to query the name of the recurring journal formula
batch that you want to change.
Step Action
5. Click the Find... button.
6. Use the Source Batches page to search and select the batch that you want to change.
7. Click the Recurring Expenses Journal list item.
8. Use the Find Recurring Batches page to query and select the name of the recurring journal entry you
want to change.
or
Press [Alt+O].
or
Press [Alt+n].
11. Use the Journal Entry Lines page to review or change the recurring journal entry lines.
Step Action
12. Enter the information to edit the recurring journal lines.
Click in the Formula: Amount field.
13. Enter the desired information into the Formula: Amount field. Enter "100".
Step Action
15. You have changed the recurring journal entry information.

End of Procedure.
Reviewing Recurring Journal Batches

You must generate recurring journals to create unposted journal entries from the recurring journal formulas you
defined. After generating the formulas, you can review or edit the recurring journal batches before posting them.
You must have read-only or read and write access to the ledger and the balancing segment value or management
segment value used in the recurring journal formula to generate recurring journals.
When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals
page for average daily balance ledgers, you can set the profile option to GL: Number of Formulas to Validate for each
Recurring Journal Batch, to validate your recurring journal batch before running the generation program for any
average balancing processing violations with the calculation effective date or average balance usage.
In this topic, you will review the recurring journal batches.
Procedure
Step Action
3. Click the vertical scrollbar.

4. Click the Inquiry: Journal link.
5. Use the Find Journals page to find journal batches and journal entries. General Ledger displays search
results in either the Journal Entry Inquiry or Enter Journals page.
Step Action
7. Enter the desired information into the Batch field. Enter "Training Recurring Journal 01".
or
Press [Alt+i].
9. Use the Journal Entry Inquiry page to review the batch or journal entry information. You can also
perform a journal entry inquiry by clicking the Request button.
Step Action
or
Press [Alt+c].
11. Use the Batch page to review detailed information of a batch, a journal entry within that batch, and the
line details within that journal entry.
Step Action
or
Press [Alt+J].
13. Use the Journals page to view journal and subledger transaction information as balanced accounting
entries.
14. Click the Close button.
15. You have reviewed the recurring journal batches.

End of Procedure.
Posting Journals
Post journal batches to update the account balances of your detail and summary accounts. You can post actual, budget,
or encumbrance journal batches.
In this topic, you will post journals.
Procedure
Step Action
1. Begin by navigating to the Post Journals page.

3. Click the Journals: Post link.
4. The Find Journal Batches page enables you to find journal batches based on specific search criteria.
Step Action
or
Press [Alt+i].
8. The Post Journals page enables you to view and post the batch.
Step Action
9. Click the Selected for Posting option.
11. Click the Post button.
or
Press [Alt+P].
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
15. The Find Requests page enables you to search for requests based on specific search criteria.
Step Action
or
Press [Alt+i].
20. The Requests page enables you to view details of your request search, and to access the View Details,
View Output, Diagnostics, and View Log pages.
Step Action
21. Click the View Output button.
or
Press [Alt+p].
22. Review the Posting Validation Report to assure your journals were properly posted.
23. You have completed the Posting Journals procedure.
End of Procedure.
Copying Entries from an Existing Recurring Journal Batch

You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal
formula batch.
In this procedure, you will copy a journal batch using the Autocopy function in the Define Recurring Journal
Formula page.
Procedure
Step Action
4. In the Define Recurring Journal Formula page, you can create or copy recurring journal formula
batches which include ledgers that have the same chart of accounts, calendar, and period type as the
data access set of your current responsibility.
When you generate the recurring journal formula batches, you must have read or read and write access
to the ledger and balancing segment value or management segment value to generate recurring journals.
If you use reporting currencies (journal or subledger level), you can create recurring journal formula
batches for single reporting currencies or multiple reporting currencies.
Step Action
6. Enter the desired information into the Recurring Batch: Batch field. Enter "Training Recurring
Journal 01".
7. Though not selected for this procedure, you can optionally select the Enable Security checkbox to
apply Definition Access Set security to your recurring journal formula.
8. Click the AutoCopy... button.
or
Press [Alt+A].
9. Click the Training Recurring Journal 1 list item.
or
Press [Alt+O].
11. Click the Generate button.
or
Press [Alt+G].
12. Click the Submit button.
Step Action
or
Press [Alt+S].
Step Action
14. Enter the desired information into the Period field. Enter "Dec-06".
or
Press [Alt+S].
or
Press [Alt+O].
17. You have completed the Copying Entries from an Existing Recurring Journal Batch procedure.
End of Procedure.
Entering a Year-End Closing Journal Entry

Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. These
closing entries apply to both the income statement and balance sheet. Auditable closing procedures vary considerably,
depending on country reporting requirements, generally accepted accounting practices in a country, and organization
business needs.
Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. If your
organization has multiple legal entities, you can create closing journals for multiple ledgers simultaneously with ledger
sets. You also have added security through data access sets because you can only run the closing journals programs
against ledgers you have full read and write access to through your data access set.
In this procedure, you use the Journals page to enter a year-end closing journal entry.
Procedure
Step Action
1. Begin by navigating to the Journals page.

Step Action
or
Press [Alt+J].
5. Use the Journals page to enter a journal entry.
6. Before you process year-end closing journals, you should:
Set up the last day of the fiscal year as an adjusting period.
Set up the first day of the new fiscal year as an adjusting period.
Ensure the period you are closing is an Open period.
Complete your routine accounting before the last day of the year.
Post your adjustments and closing entries in the adjusting period.
Define your ledger set if you plan to submit the closing journals programs for multiple ledgers
simultaneously.
7. In the last adjusting period of the fiscal year you want to close, you should:
Run the Create Income Statement Closing Journals process to transfer income statement year-end
account balances of your revenue and expense accounts to the retained earnings account.
Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances
of all balance sheet accounts: assets, liabilities, and owner's
equity.
Step Action
8. In the first adjusting period of your new fiscal year, you should:
Run the Open Period program to open the first period of the new year.
Reverse and post the balance sheet closing journals to reopen those balances.
Note: When closing journals, you are closing actual journals. You cannot close budget or encumbrance
balances. For more information about closing journals, see the Oracle General Ledger User's Guide.
Step Action
10. Enter the desired information into the Journal field. Enter "Training 2007 Year End Close Journal".
12. Enter the desired information into the Category field. Enter "Year End Close".
14. Enter the desired information into the Period field. Enter "Dec-2007".
15. Click in the Effective Date field.
16. Enter the desired information into the Effective Date field. Enter "31-Dec-2007".
Step Action
28. You have completed the Creating Year-End Closing Journal Entry procedure.
End of Procedure.
Creating Standard Recurring Journal Entry Lines

You can define an unlimited number of journal entry lines for each recurring journal entry. The journal entry lines
specify the accounts to update with the recurring journals. Each line also contains the amount to post to the designated
account, or a formula to calculate the journal amounts.
In this procedure, you will use the Define Recurring Journal Formula page to enter recurring journal lines for a
journal batch.
Procedure
Step Action
4. Use the Define Recurring Journal Formula page to define a recurring journal entry.
Step Action
or
Press [Alt+O].
or
Press [Alt+n].
8. The number you enter in the Line field sets the order of your recurring journal entry lines. You can
indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999.
See the Oracle General Ledger User's Guide for more information regarding automatic formatting.
Step Action
11. In the Account field, you enter the account you want Oracle General Ledger to update when you
generate and post your recurring journals.
14. When entering formula information, note that there are two types of factors associated with formula
entries you can use:
A fixed amount
A specific account. You can use standard, end-of-day, or average balances in your formula lines.
15. You enter a step number in the Step field to specify the order in which you want to process the steps in
your formula.
Each formula can contain an unlimited number of steps.

16. Click in the Step field.
17. Enter the desired information into the Formula: Step Number field. Enter "1".
18. Click in the Amount field.
19. Enter the desired information into the Amount field. Enter "1500".
Step Action
21. Enter the desired information into the Formula: Account field. Enter "01-000-1120-0000-000".
23. You have completed the Creating Standard Recurring Journal Entry Lines procedure.
End of Procedure.
Correcting Batch Posting Errors

You need read and write access to the ledger or read and write access to all the balancing segment values or
management segment values in the journal batch to make corrections to the journal batch.
When you correct the error, the error status and error number do not change until you post the batch. If you eliminate
all your errors, the status changes to Posted after the batch is successfully posted.
In this topic, you will correct batch posting errors.
Procedure
Step Action
1. Begin by navigating to the Post Journals page.

3. Click the Journals: Post link.
4. The Find Journal Batches page enables you to find journal batches based on specific search criteria.
Step Action
8. Enter the desired information into the Batch field. Enter "Purchase of Assets : Furniture and
Vehicles".
or
Press [Alt+i].
Step Action
10. The Post Journals page enables you to view and post the batch.
Step Action
or
Press [Alt+P].
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
Step Action
or
Press [Alt+i].
21. The Requests page enables you to view details your request, and you can also access the View Details,
View Output, Diagnostics, and View Log pages.
Step Action
or
Press [Alt+p].
23. The output is generated in a webpage.
Step Action
Step Action
25. Click the File menu.
or
Press [Alt+F].
26. Click the Close Form menu.
or
Press [C].
Step Action
27. Click the File menu.
or
Press [Alt+F].
28. Click the Close Form menu.
or
Press [C].
Step Action
29. Click the Open button.
or
Press [Alt+O].
30. Notice the Journals section is expanded.
or
Press [Alt+O].
Step Action
33. Enter the desired information into the Batch field. Enter "Purchase of Assets : Furniture and
Vehicles".
or
Press [Alt+i].
35. The Enter Journals page enables you to view details of journal entries, and access the Review
Journal, Review Batch, New Journal, New Batch pages.
Step Action
or
Press [Alt+u].
You can create a journal batch for any Open or Future Enterable accounting period, but you can only
post batches in Open accounting periods.
Step Action
38. Click in the Control Total field.
39. Enter the desired information into the Control Total field. Enter "20000".
or
Press [Alt+P].
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
Step Action
or
Press [Alt+i].
Step Action
or
Press [Alt+p].
50. You have completed the Correcting Batch Posting Errors procedure.
End of Procedure.
Posting Journal Batches Automatically (AutoPost)

You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. You
can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities.
AutoPost priorities include combinations of ledger or ledger set, journal source, journal category, balance type, and
period.
Once you define an AutoPost criteria set, run the AutoPost program to select and post any journal batches that meet the
criteria defined by the criteria set. You can also schedule the AutoPost program to run at specific times and submission
intervals.
In this topic, you will post journal batches automatically.
Procedure
Step Action
1. Begin by navigating to the Autopost page.


4. Click the Setup: Journal: AutoPost link.
5. The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost program to
select, and post any journal batches that meet the criteria defined by the criteria set. You can also
schedule the AutoPost program to run at specific times and submission intervals.
Step Action
6. Click in the Criteria Set field.
7. Enter the desired information into the Criteria Set field. Enter "Criteria Set : Source : Manual".
9. Enter the desired information into the Description field. Enter "Criteria Set where Journal Source is
Manual".
10. Click in the Priority field.
11. Enter the desired information into the Priority field. Enter "1".
12. Click in the Ledger/Ledger Set field.
13. Enter the desired information into the Ledger/Ledger Set field. Enter "Vision Operations (USA)".
14. Click in the Source field.
15. Enter the desired information into the Source field. Enter "Manual".
19. Enter the desired information into the Period field. Enter "Sep-07".
Step Action
or
Press [Alt+u].
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
Step Action
or
Press [Alt+i].
30. The Requests page enables you to view details of your request, and to access the View Details, View
Output, Diagnostics, and View Log pages.
Step Action
or
Press [Alt+p].
32. You have completed the Posting Journal Batches Automatically (AutoPost) procedure.
End of Procedure.
Reversing Journals
Use reversing journal entries to reverse accruals, estimates, errors, or temporary adjustments and reclassifications.
Assign a reversal period and, if average balances is enabled, a reversal effective date to a journal entry if you want to
generate a reversing entry from the Enter Journals page, or later from the Reverse Journals page. You can enter a
reversal period and effective date at any time, even after the journal is posted. However, you cannot reverse batches
and journals that you have already reversed.
You can also reverse a journal or batch from the Enter Journals page, even if you have not assigned a reversal period
and effective date.
In this topic, you will reverse journals.
Procedure
Step Action
1. Begin by navigating to Journal Entry page.

Step Action
4. Use the Find Journals page to search for an existing or an unposted journal.
Step Action
6. Enter the desired information into the Batch field. Enter "Accrued Expenses 02-DEC-2007 23:01:21".
or
Press [Alt+i].
Step Action
or
Press [Alt+u].
9. Use the Review Journal page to review the journal entry information and reverse the journal entry
period.
Step Action
10. Click in the Reverse: Period field.
11. Enter the Period for the reversing entry. If the average balances option is enabled, you must also enter
the effective date.
Enter the desired information into the Reverse: Period field. Enter "Nov-07".
12. Click the Reverse button.
or
Press [Alt+R].
or
Press [Alt+Y].
or
Press [Alt+O].
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
18. Use the Find Requests page to search and view the requests that you have submitted.
Step Action
21. Enter the Request ID that you have submitted.

Enter the desired information into the Request ID field. Enter "5177803".
Step Action
or
Press [Alt+i].
23. You have reversed journals.
End of Procedure.
Generating Reversing Journal Batches

You can generate reversing entries from the Enter Journals page, or you can use the Reverse Journals page to
reverse any unreversed journals. The unreversed journals must have an assigned reversing period and reversal method.
Also, if average balances are enabled, the unreversed journals must have an assigned reversing effective date.
You can reverse a single journal or an entire batch from the Enter Journals page. You can even reverse a journal entry
or batch if you have not assigned it a reversal period and, if average balances are enabled, a reversal effective date.
In this topic, you will generate reversing journal batches.
Procedure
Step Action
1. Begin by navigating to Reverse Journals page.
Step Action
3. Click the Generate: Reversal link.
4. Use the Find Journals page to search for an existing or an unposted journal.
Step Action
5. Click in the Ledger field.
6. You must post the journal in the ledger before you can reverse the journal.
Enter the desired information into the Ledger field. Enter "Vision Operations (USA)".
8. Enter the desired information into the Batch field. Enter "Expense Provisioning".
or
Press [Alt+i].
10. Use the Reverse Journals page to generate unposted reversal batches for each entry.
Step Action
11. Select the batch you want to reverse.
Click the Selected for Reversal option.
12. Click the Selected for Reversal option.
13. Use the Reverse button to generate unposted reversal batches for each entry.
Click the Reverse button.
or
Press [Alt+R].
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
17. Use the Find Requests page to search and view the requests that you have submitted.
Step Action
19. Enter the Request ID that you have submitted.

Enter the desired information into the Request ID field. Enter "5177841".
or
Press [Alt+i].
Step Action
Step Action
or
Press [Alt+i].
25. You have generated reversing journal batches.
End of Procedure.
Enabling Journal Line Reconciliation

General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should
balance to zero, such as a VAT control account. You can enable reconciliation either for natural account segment
values or for complete accounting code combinations.
In this procedure, you will use the Accounting Setup Manager page to enable journal line reconciliation.
Procedure
Step Action
1. Begin by navigating to the Accounting Setup Manager page.

4. Click the Accounting Setups link.
5. In the Accounting Setup Manager page, you can search and review the accounting options for the
ledgers defined in your organization.
Step Action
6. Click in the Search criteria field.
7. Enter the desired information into the Search criteria field. Enter "Vision Belgium".
8. Click the Go button.
9. Click the Update Accounting Options button.

Step Action
10. Click the Update button.
Step Action
11. Click the Next button.
Step Action
13. With General Ledger Entry Reconciliation, you can selectively cross-reference transactions in Oracle
General Ledger with each other by entering reconciliation reference information at the journal line
level.
When the balance for a group of transactions is zero, you can mark the transactions as reconciled. You
can perform account reconciliation automatically with the General Ledger Automatic Reconciliation
report, or manually in the reconciliation Lines window.
Step Action
14. Click the Enable Journal Reconciliation option.
15. Click the Finish button.

16. You have completed the Enabling Journal Line Reconciliation procedure.
End of Procedure.
Entering Reconciliation References

You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. Use the
Reconciliation Reference column in the Journals page to enter reconciliation references. Enter the same reconciliation
reference for all the transactions that you want to group together in one reconciliation.
Alternatively, use the Reconciliation Reference at the journal header level under the Other Information tab in the
Journals page to apply the same reference to all journal lines that include a reconciliation account.
You can also import reconciliation references from Subledger Accounting.
In this topic, you will enter reconciliation references.
Procedure
Step Action
1. Begin by navigating to Journal Entry page.
4. Use the Find Journals page to search for an existing, unposted journal and click the Review Journals
button.
Click the New Journals button to open a enter journal. The Journals page appears.
Step Action
or
Press [Alt+J].
6. Use the Journals New page to query or enter the journal lines that you want.
Step Action
7. Enter the desired information into the Journal field. Enter "Assets Purchased - Not Capitalized".
9. Enter the desired information into the Description field. Enter "Assets Purchased but not capitalized,
temporarily booked in Assets clearing acc".
16. Click the horizontal scrollbar.
17. Click in the Reconciliation Reference field.
18. Enter the value in the Reconciliation Reference field to assign to all lines in the Journal Entry that are
for reconciliation accounts.
Enter the desired information into the Reconciliation Reference field. Enter "ABC".
Step Action
25. You have entered reconciliation references.

End of Procedure.
Using Automatic Journal Scheduling

Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets, MassAllocations,
MassBudgets, and Budget Formulas according to a schedule you define. For example, you can schedule the same
journal and allocation sets to be generated every month as part of your month-end closing procedures.
In this topic, you will use automatic journal scheduling.
Procedure
Step Action

4. The Define Recurring Journal Formula page enables you to define recurring journal formula for
transactions that have a common format or that you enter frequently. You can also create recurring
journal formulas to create allocation entries.
Step Action
or
Press [Alt+V].
6. Click the Query By Example list.
7. Click the Enter menu.

Step Action
or
Press [E].
8. Enter the desired information into the Recurring Batch: Batch field. Enter "Rent Expenses -
Provision".
or
Press [Alt+V].
11. Click the Run menu.
or
Press [R].
12. Click the Generate button.
or
Press [Alt+G].
13. Click the Schedule button.
or
Press [Alt+h].
14. The Recurring Journal Parameters page enables you to enter parameters for recurring journals.
Step Action
17. Click the Schedule button.
or
Press [Alt+c].
18. The Submit Request page enables you to enter the name, parameters, language, and other details of the
request you want to submit.
Step Action
19. Click the Schedule... button.
or
Press [Alt+d].
20. The Schedule page enables you to create, view, and modify the schedule to run the request.
Step Action
21. Click the On Specific Days option.
22. Click in the End At field.
23. Enter the desired information into the End At field. Enter "10-DEC-2008 23:00:00".
or
Press [Alt+O].
Step Action
or
Press [Alt+m].
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
Step Action
or
Press [Alt+i].
34. The Requests page enables you to view details of your request, and access the View Details, View
Output, Diagnostics, and View Log pages.
Step Action
35. Click the View Details... button.
or
Press [Alt+s].
36. You have completed the Using Automatic Journal Scheduling procedure.
End of Procedure.
Adding Attachments to a Journal Entry

The Attachments feature enables you to link objects, such as images and spreadsheets to General Ledger data. For
example, you can attach spreadsheets to journal entries to support how the values for a journal were derived. The
attachment will be linked to the journal entry, and can be viewed with the journal in the Enter Journals page.
In this procedure, you will use the Enter Journals page to enter journal lines and add an attachment.
Procedure
Step Action
Step Action
or
Press [Alt+J].
4. Use the Journals page to edit journal entries. One type of edit is to add an attachment to the journal
entry.
Step Action
6. Note: This procedure assumes that you already entered the journal header information.
7. When you are actively updating journal lines, the Attachments button is disabled.
11. Enter the desired information into the Debit field. Enter "500.00".
16. Enter the desired information into the Credit field. Enter "450.00".
17. Before you add an attachment, you must post any active journal lines.
Step Action
or
Press [Alt+P].
or
Press [Alt+Y].
or
Press [Alt+Y].
or
Press [Alt+O].
22. Click the Attachments... button.
23. In the Attachments page, you can specify a document sequence number, category, or description.
After you specify the attachment details, you use the Source tab to add the attachment.
Step Action
24. Enter the desired information into the Sequence field. Enter "10".
26. Enter the desired information into the Category field. Enter "Journal".
27. Click the Source tab.
28. Click in the Data Type field.
29. Enter the desired information into the Data Type field. Enter "File".
30. Click in the File or URL field.
31. When you click the File or URL field in the Attachments page, the system automatically opens the File
Upload page.
You use the File Upload page to select the file you want to attach.
Step Action
32. Browse and select the file you want to attach.
Click the Browse... button.
Step Action
34. The Confirmation page verifies that your document has been uploaded successfully.
Step Action
or
Press [Alt+Y].
36. Your attachment name displays in the File or URL field.
37. You have completed the Adding Attachments to a Journal Entry procedure.
End of Procedure.
Checking or Reserving Funds for a Journal Batch

If you are using budgetary control, you can check, reserve, or unreserve funds for individual journal entries or a journal
batch.
Funds are checked or reserved for the entire batch, whether you perform the fund check or reservation at the journal or
batch level.
In this topic, you will check or reserve funds for a journal batch.
Procedure
Step Action

Step Action
or
Press [Alt+B].
Step Action
7. Enter the desired information into the Batch field. Enter "Health & Welfare Expenses for Sep-07".
9. Enter the desired information into the Period field. Enter "Sep-07".
or
Press [Alt+J].
You can create a journal batch for any Open or Future Enterable accounting period, but you can only
post batches in Open accounting periods.
Step Action
12. Enter the desired information into the Journal field. Enter "Health & Welfare Expenses".
14. Enter the desired information into the Description field. Enter "Health & Welfare Expenses for Sep-
07".
Step Action
27. Click the Check Funds button.
or
Press [Alt+k].
28. The Note page indicates that your transaction has passed a funds check.
or
Press [Alt+O].
Step Action
30. Click the Reserve Funds button.
or
Press [Alt+n].
31. The Note page indicates that your transaction has passed funds reservation.
Step Action
or
Press [Alt+O].
33. You have completed the Checking or Reserving Funds for a Journal Batch procedure.
End of Procedure.
Online Inquiries
Online Inquiries includes information on account inquiries, journal entry inquiries, subledger detail, viewing T-
Accounts, budget inquiries, reviewing budget balances in a master budget inquiry, and processing consolidated balance
inquiries.

Perform account inquiries.
Perform journal entry inquiries.
Drill down to subledger detail.
View T-Accounts.
Perform budget inquiries.
Review budget balances in a master budget inquiry.
Process consolidated balance inquiries.
Performing Account Inquiries

You can perform an account inquiry to view actual, budget, and encumbrance account balances for summary and detail
accounts. You can also compute variances between two balance types, for both summary and detail accounts when
querying on balances for a specific ledger.
You can also view account balances for multiple ledgers, journal and subledger transaction information. You can also
view journal entries that comprise your account balances and drill down Subledger Accounting and subledger
transactions.
In this topic, you will perform an account inquiry.
Procedure
Step Action
1. Begin by navigating to the Account Inquiry page.

4. Click the Inquiry: Account link.
Step Action
5. Double-click the Inquiry list item.
6. Double-click the Account list item.
7. The Account Inquiry page enables you to perform an account inquiry to view actual, budget, and
encumbrance account balances for summary and detail accounts.
Step Action
8. Specify a ledger or a reporting currency. Your data access set must provide read access to at least one
balancing segment value or management segment value to view balances for a ledger.
Click in the Name field.
9. Enter the desired information into the Name field. Enter "Vision Operations (USA)".
10. Click in the Accounting Periods: From field.
11. Enter the desired information into the Accounting Periods: From field. Enter "Jan-03".
12. Click in the Accounting Periods: To field.
13. Enter the desired information into the Accounting Periods: To field. Enter "Dec-03".
14. Specify the currency type to include in the inquiry using:
Total to view the cumulative ledger currency balances.

Entered and specify a currency in the Entered field to only view balances that were entered in a
specific currency.
Statistical to only view balances entered using the Statistical currency.
15. Click the Currency Option list.
Step Action
16. Click the Entered list item.
Step Action
17. Click in the Entered field.
18. Enter the desired information into the Entered field. Enter "USD".
19. Click in the Accounts: Drilldown Record Indicator field.
20. The Find Accounts page enables you to search for an account.
21. Click in the Company: Low field.
22. Enter the desired information into the Company: Low field. Enter "03".
or
Press [Alt+O].
24. Click the Show Journal Details button.
or
Press [Alt+J].
25. The Journals page displays the journal entry activity for the current account based on your inquiry
criteria.
Step Action
26. Click the Drilldown button.
or
Press [Alt+D].
27. The Consolidation Drilldown page displays information about the subsidiary balance that was
consolidated to the parent.
Step Action
Step Action
29. Click the Show Full Journal button.
or
Press [Alt+J].
Step Action
Step Action
31. Click the Detail Balances button.
or
Press [Alt+B].
32. The Detail Balances page displays the detail balances for the selected journal.
33. Click the Summary Balances button.
or
Press [Alt+S].
34. The Summary Balances page displays the summary accounts into which the detail account rolls up.
Step Action
37. You have completed the Performing Account Inquiries procedure.

End of Procedure.
Performing Journal Entry Inquiries

You can perform an inquiry using the Find Journals page to obtain information about actual, budget, or encumbrance
journal entry batches for a ledger.
In this topic, you will perform journal entry inquiries.
Procedure
Step Action
Step Action
Step Action
5. Use the Find Journals page to find journal batches and journal entries. General Ledger displays search
results in either the Journal Entry Inquiry or Enter Journals page, depending on how you navigated to
the Find Journals page.
Your search results include information about actual, budget, or encumbrance journal entry batches for
a ledger.
Step Action
or
Press [Alt+i].
8. The Journal Entry Inquiry page displays journal batches or journals that meet your query criteria in
Step Action
9. Click in the Batch Status field.
or
Press [Alt+u].
11. The Journals page displays detailed information about the selected journal.
Step Action
Step Action
or
Press [Alt+c].
14. The Batch page displays detailed information on the selected batch in the Journal Entry Inquiry page.
Step Action
15. You can click Journals to go back to the Journals page.
Click the Journals button.
or
Press [Alt+J].
Step Action
Step Action
Step Action
19. You have completed the Performing Journal Entry Inquiries procedure.
End of Procedure.
Drilling Down to Subledger Details

When you perform an account or journal inquiry in General Ledger, you can drill down to view transaction-level detail
if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA).
In this topic, you will drill down to subledger details.
Procedure
Step Action
1. Begin by navigating to the Account Balances page.

4. Click the Inquiry:Acct Analysis-Drilldown link.
5. The Account Balances page enables you to search and view account balances in the ledgers.
Step Action
6. Click in the Account From field.
Step Action
7. Enter the desired information into the Account From field. Enter "01-000-1110-0000-000".
Step Action
8. Click in the Account To field.
Step Action
9. Enter the desired information into the Account To field. Enter "01-000-1110-0000-000".
Step Action
10. Click the Currency Type list.
Step Action
Step Action
12. Click in the Currency field.
Step Action
13. Enter the desired information into the Currency field. Enter "USD".
Step Action
14. Click in the Period From field.
Step Action
15. Enter the desired information into the Period From field. Enter "Sep-07".
Step Action
16. Click in the Period To field.
Step Action
17. Enter the desired information into the Period To field. Enter "Dec-07".
Step Action
Step Action
19. Click the 7,878,350.08 link.
20. All the journal entries display for the account you specified.
Step Action
Step Action
22. Click the Return to Account Balances link.
Step Action
23. You can view a summary of the accounts in the selected ledger.
Click the Summary Accounts button.
Step Action
24. Click the 01-000-1000-T-T link.
Step Action
Step Action
26. Click the Return to Summary Balances link.
Step Action
27. Click the Return to Account Balances link.
28. You have completed the Drilling Down to Subledger Details procedure.
End of Procedure.
Viewing T-Accounts
Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account
format, displayed in the T Accounts page. The system displays information such as the account, the activity detail, the
net activity for the entry, and the account balance.
You can also choose to view journals or subledger accounting entries as an activity summary report, displayed in the
Activity Summary page. The page displays information such as the account, the net activity for the entry, and the
account balance.T-accounts can be accessed from General Ledger, the Enter Journals, Journals, and Journal Entry
Inquiry pages.
T-accounts can also be accessed by an account inquiry, by first drilling down to the Journals page.
In this topic, you will view T-Accounts using the T Accounts page.
Procedure
Step Action
1. Begin by navigating to the Journals Entry Inquiry page.

5. The Find Journals page enables you to find journal batches and journal entries. General Ledger
displays search results in either the Journal Entry Inquiry or Enter Journals
page, depending on your navigation to the Find Journals page.
Step Action
or
Press [Alt+i].
8. The Journal Entry Inquiry page displays journal batches and journal entries.
Step Action
9. Click in the Batch Status field.
or
Press [Alt+u].
11. The Journals page displays detailed information about the selected journal.
Step Action
12. Click the T Accounts... button.
or
Press [Alt+c].
13. The T Accounts page displays General Ledger journals or subledger accounting entries in a graphical
T-account format. The system displays information such as the account, the activity detail, the net
activity for the entry, and the account balance.
Step Action
14. Click the Activity Summary button.
or
Press [Alt+m].
15. The Activity Summary page displays information such as the account, the net activity for the entry,
and the account balances for journal or subledger entries.
Step Action
17. You can click the Options button and specify the default page that will open the next time you want to
view T-accounts.
For example, you can view T-Accounts by full accounting flexfield or by segment. You can also choose
whether account balances should be displayed.
18. The Options page enables you to specify the display options and the default window that will open the
next time you view T-accounts.
Step Action
20. You have completed the Viewing T-Accounts procedure.

End of Procedure.
Performing Budget Inquiries

You can perform online inquiries about your master and detail budgets. General Ledger compares summary balances
between your master and detail budgets, and checks for budget variances and violations. In addition, you can drill
down from summary
balances to detail account balances, and then to budget journal details.
In this topic, you will perform a budget inquiry.
Procedure
Step Action
1. Begin by navigating to the Budget Inquiry page.

4. Click the Inquiry: Budget link.
5. The Budget Inquiry page enables you to perform online inquiries about your master and detail
budgets.
Step Action
6. Enter the Ledger and Budget you want to review. You can enter a master budget, detail budget, or a
budget not associated with a master-detail relationship. However, you must enter a budget which has at
least one open budget year.
Click in the Ledger field.
7. Enter the desired information into the Ledger field. Enter "Vision Operations (USA)".
8. Click in the Budget field.
9. Enter the desired information into the Budget field. Enter "Bis Corporate".
14. Click in the Summary Accounts drop-down field.
Step Action
or
Press [Alt+O].
19. Click in the Summary Accounts field.
20. Click the Show Balances button.
or
Press [Alt+B].
21. The Budget Balances page displays summary balances for the master budget.
Step Action
Step Action
23. You have completed the Performing Budget Inquiries procedure.
End of Procedure.
Reviewing Budget Balance in a Master Budget

When you perform an inquiry on a master budget, you can view summary balances for the master budget and drill
down to the detail balances. You can also see master and detail budgets together, or show only those periods for which
the sum of the detail budget balances exceeds the master budget balance.
In this topic, you will review budget balances in a master budget.
Procedure
Step Action
1. Begin by navigating to the Budget Inquiry page.
Step Action
4. Click the Inquiry: Budget link.
5. The Budget Inquiry page enables you to review the budget balances.
Enter your budget inquiry criteria, specifying a master budget.
Step Action
6. Click in the Ledger field.
9. Enter the desired information into the Budget field. Enter "Bis Corporate".
Step Action
14. Click in the Summary Accounts drop-down field.
15. The Find Accounts page enables you to search for your account.
or
Press [Alt+O].
19. Click in the Summary Accounts field.
or
Press [Alt+B].
21. The Budget Balances page displays the period-to-date (PTD) Master Balance for every period in the
inquiry
range, for the master budget and summary account you specified.
Step Action
23. Click the Detail Accounts button to review the budget balances for the detail accounts that roll up into
the summary account for the selected period.
Click the Detail Accounts button.
or
Press [Alt+D].
24. Click the Summary Balances button.
or
Press [Alt+S].
26. You have completed the Reviewing Budget Balance in a Master Budget procedure.
End of Procedure.
Processing Consolidated Balance Inquiries

From your consolidated parent ledger, you can drill down to account balances, subsidiary ledger, subsidiary ledger
entries and details, review consolidation journal entries and review subsidiary account balances.
In this topic, you will perform consolidated balance inquiries.
Procedure
Step Action

Step Action
5. Double-click the Inquiry list item.
6. Double-click the Account list item.
7. The Account Inquiry page enables you to perform an account inquiry to view actual, budget, and
encumbrance account balances
for summary and detail accounts.
Step Action
12. Click the Currency Option list.
Step Action
Step Action
14. Click in the Entered field.
15. Enter the desired information into the Entered field. Enter "USD".
or
Press [Alt+O].
21. Choose the Show Journal Details button to drill down to the Journals page.
Click the Show Journal Details button.
or
Press [Alt+J].
Step Action
22. The Journals page displays the journal entry activity for the current account based on your inquiry
criteria.
Step Action
23. Click the Detail Balances button.
or
Press [Alt+B].
24. The Detail Balances page displays the detail balance for the selected journal entry.
26. You have completed the Processing Consolidated Balance Inquiries procedure.
End of Procedure.
Defining Budgets
Defining Budgets includes information budget creation, management, and budget periods.

Define budgets.
Assign a budget period.
Open a budget period.
Copy budget amounts from an existing budget.
Defining Budgets
The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of
accounting periods. You can use AutoCopy to create a new budget from an existing budget. You can create budget
hierarchies by assigning lower-level budgets to a master budget. This enables you to track budgeted amounts against
your control budget.
In this topic, you will define budgets.
Procedure
Step Action
1. Begin by navigating to the Define Budget page.


4. Click the Budget: Define: Budget link.
5. The Define Budget page enables you to create or copy budgets if your data access set provides read and
write access to the ledger and all of its balancing segment values or management segment values. You
will not be able to create budgets if you only have read access to the ledger or read and write access to
just a portion of its balancing segment values or management segment values.
Step Action
7. Enter the desired information into the Budget field. Enter "H.R. BUDGET".
Step Action
9. Enter the desired information into the Description field. Enter "Human Resources Department
budget".
10. Click in the Status field.
11. Enter the desired information into the Status field. Enter "Open".
12. Click in the Budget Periods: First field.
13. Enter the desired information into the Budget Periods: First field. Enter "Jan-07".
14. Click in the Budget Periods: Last field.
15. Enter the desired information into the Budget Periods: Last field. Enter "Sep-07".
17. You have completed the Defining Budgets procedure.

End of Procedure.
Assigning Budget Periods

Create a budget to represent a collection of estimated amounts for a range of accounting periods. You can use
AutoCopy to create a new budget from an existing budget. You can create budget hierarchies by assigning lower-level
budgets to a master budget. This enables you to track budgeted amounts against your control budget.
In this topic, you will assign budget periods.
Procedure
Step Action
1. Begin by navigating to the Define Budgets page.
2. Click the Budgets: Define: Budget link.
3. In the Define Budget page, enter the first period of your budget. Once you save the budget, you cannot
change the first period.
Step Action
4. Enter the desired information into the Budget field. Enter "CORPORATE".
6. Enter the desired information into the Description field. Enter "5 Year".
12. Enter the last period for your budget. Your budget can include up to sixty periods per year, and can
span an unlimited number of fiscal years.
Enter the desired information into the Budget Periods: Last field. Enter "Dec-10".
14. You have completed the Assigning Budget Periods procedure.

End of Procedure.
Opening a Budget Period

Budget periods must be opened before data can be input and analyzed for defined budget.
In this topic you will learn how to open a budget period using the Define Budget page.
Procedure
Step Action

4. Click the Budgets : Define : Budget link.
5. Use the Define Budget page to define and open budget periods.
Step Action
or
Press [Alt+V].
7. Click the Query By Example menu.
or
Press [E].
10. Enter the desired information into the Budget field. Enter "H.R. Budget".
or
Press [Alt+V].
Step Action
12. Click the Query By Example menu.
or
Press [R].
14. Click the Open Next Year button.
or
Press [Alt+O].
or
Press [Alt+Y].
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
criteria.
Step Action
or
Press [Alt+i].
24. You have completed the Opening a Budget Period procedure.
End of Procedure.
Copying Budget Amounts from a Budget

The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already
existing budget.
You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment
values or management segment values as defined by your data access set.
In this topic, you will copy budget amounts from a budget.

Procedure
Step Action


4. Click the Budgets: Define: Budget link.
5. The Define Budget page enables you to create or copy budgets if your data access set provides read and
write access to the ledger and all of its balancing segment values or management segment values. You
will not be able to create budgets if you only have read access to the ledger or read and write access to
just a portion of its balancing segment values or management segment values.
Step Action
7. Enter the desired information into the Budget field. Enter "CORPORATE 2003".
9. Enter the desired information into the Description field. Enter "Auto copying budget amounts from
existing budget".
15. Enter the desired information into the Budget Periods: Last field. Enter "Dec-03".
Step Action
or
Press [Alt+A].
or
Press [Alt+Y].
18. Click the CORPORATE 2002 list item.
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
criteria.
Step Action
or
Press [Alt+i].
output information, and access the Diagnostics page.
28. You have completed the Copying Budget Amounts From a Budget procedure.
End of Procedure.
Managing Budget Organizations

Managing Budget Organizations enables you to add or change individual accounts, password protection for the
organization, assigning account ranges, and defining new budget organizations.

Assign account ranges
Define and manage budget organizations
Define passwords
Define individual accounts
Defining Budget Organizations

You can use the Define Budget Organization page to define budget organizations or update existing budget
organizations.
Before you define a budget organization you must define your ledger using Accounting Setup Manager,and assign your
ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager. You can
optionally,define definition access sets and assign them to Responsibilities if you want to secure use, view, or modify
access to your Budget Organization.
In this topic, you will define a budget organization using the Define Budget Organization page.
Procedure
Step Action
1. Begin by navigating to the Define Budget Organization page. Select the responsibility General
Ledger, Vision Operations(USA).

4. Click the Budgets: Define: Organization link.
5. Use the Define Budget Organization page to define budget organizations or update existing budget
organizations. You can review, assign, delete or copy ranges of Accounting Flexfields to your budget
organizations.
If you have defined at least one budget organization, you can define an "All" budget organization that
contains all the Accounting Flexfields from all the budget organizations you define. This all-inclusive
budget organization is useful if you want one budget organization for budgeting to all
accounts, or if you do not currently need specialized budget organizations, but may want to add them
later.
Step Action
6. Click in the Organization field.
7. To define a new budget organization that includes only specific ranges of accounts, enter a unique name
in the Organization field. Budget organization names must be unique for a ledger.
If you have defined at least one budget organization, you can create a budget organization named "All"
that automatically includes all accounts that
are assigned to any budget organization.
Enter the desired information into the Organization field. Enter "H.R. Organization".
9. Enter the desired information into the Description field. Enter "Human Resources Budget
Organization".
10. You can specify the display sequence in the Display Sequence field for your account segments.
You can use this sequence to change the order of your account segments on the Enter Budget
Amounts and Enter Budget Journals pages.
Click in the Display Sequence field.
11. In the Display Sequence page, for each segment, enter a unique sequence number from 1 to n, where n
is the number of segments in your account.
Step Action
12. Enter the desired information into the Company field. Enter "1".
13. Click in the Department field.
14. Enter the desired information into the Department field. Enter "2".
16. Enter the desired information into the Account field. Enter "3".
17. Click in the Sub-Account field.
18. Enter the desired information into the Sub-Account field. Enter "4".
19. Click in the Product field.
20. Enter the desired information into the Product field. Enter "5".
or
Press [Alt+O].
23. You have completed defining a budget organization using the Define Budget Organization page.
End of Procedure.
Assigning Account Ranges to Budget Organizations

You can enter budget amounts, budget journals, upload budget amounts, and transfer budget amounts in any currency.
You can calculate budget formulas and mass budget journals.
In this topic, you will learn to assign account ranges to budget organizations.
Procedure
Step Action
1. Begin by navigating to the Define Budget Organization page.


5. The Define Budget Organization page enables you to specify accounts by defining a budget
organization, then assigning appropriate accounts to that organization.
Use this window to define budget organizations or update existing budget organizations. You can
review, assign, delete or copy ranges of Accounting Flexfields to your budget organizations. You must
define at least one budget organization before you can enter budget amounts.
Step Action
or
Press [Alt+V].
7. Point to the Query By Example menu.
or
Press [E].
9. Enter the desired information into the Organization field. Enter "H.R. Organization".
or
Press [Alt+V].

Step Action
or
Press [R].
13. Click the Ranges button.
or
Press [Alt+R].
14. The Account Ranges page contains ranges of accounts that make up the budget.
Step Action
16. Click in the Accounts: Low field.
17. The Operations Accounting Flex page enables you to enter specified accounts within the designated
account range.
19. Click in the Department: Low field.
Step Action
20. Enter the desired information into the Department: Low field. Enter "760".
21. Click in the Account: Low field.
22. Enter the desired information into the Account: Low field. Enter "6100".
23. Enter the desired information into the Account: High field. Enter "6175".
24. Enter the desired information into the Sub-Account: Low field. Enter "0000".
25. Click in the Product: Low field.
26. Enter the desired information into the Product: Low field. Enter "000".
or
Press [Alt+O].
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
criteria.
Step Action
or
Press [Alt+i].
output information, and access the Diagnostics window.
Step Action
or
Press [Alt+p].
39. You have completed the Assigning Account Ranges to Budget Organizations procedure.
End of Procedure.
Protecting a Budget Organization with a Password

By assigning passwords to different budget organizations within your enterprise, you can distribute budgeting
responsibilities among your various organization managers.
When a budget organization has password protection, you must enter the password before reviewing, entering, or
changing budget information for any account within that budget organization.
In this topic, you will protect a budget organization with a password using the Define Budget Organization page.
Procedure
Step Action

5. The Define Budget Organization page enables you to define an organization.

Step Action
or
Press [Alt+V].
or
Press [E].
or
Press [Alt+V].
Step Action
or
Press [R].
14. Click the Set Password button.
or
Press [Alt+S].
Step Action
15. Enter the desired information into the New Password field. Enter "welcome".
17. Enter the desired information into the New Password field. Enter "welcome".
Step Action
20. You have completed the Protecting a Budget Organization with a Password procedure.
End of Procedure.
Adding or Changing Individual Accounts

You can display each account within a specific range you assigned to your budget organization. General Ledger sorts
the accounts in ascending order by ordering segment value. You can add new accounts to your budget organization that
fall within the designated range, or you can temporarily delete accounts from the budget organization.
In this topic, you will learn to add or change individual accounts.
Procedure
Step Action


4. Click the Organization link.
5. The Define Budget Organization page enables you to specify accounts by defining a budget
organization, then assigning appropriate accounts to that organization.
Use this window to define budget organizations or update existing budget organizations. You can
review, assign, delete or copy ranges of Accounting Flexfields to your budget organizations. You must
define at least one budget organization before you can enter budget amounts.
Step Action
or
Press [Alt+V].
or
Press [E].
or
Press [Alt+V].
Step Action
or
Press [R].
14. Click the Ranges button.
or
Press [Alt+R].
15. The Account Ranges page contains ranges of accounts that make up the budget.
Step Action
16. Click the Range Assignments button.
or
Press [Alt+a].
17. The Account Assignments page enables you to assign, upload, and transfer budget amounts in any
currency.
Step Action
21. You have completed the Adding or Changing Individual Accounts procedure.
End of Procedure.
Budget Formulas
Budget Formulas includes information on creating a budget formula entry, entering budget formula entry lines,
copying existing budget formulas, and changing a budget formula entry.

Create a budget formula entry.
Enter a budget formula entry line.
Copy existing budget formulas.
Change a budget formula entry.
Creating a Budget Formula Entry

Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account
balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current
period, prior period or same period last year.
When you define budget formulas, you create a budget formula batch. The batch contains one or more budget entries,
and each entry contains one or more formulas.
In this topic, you will create a budget formula entry using the Define Budget Formula page.
Procedure
Step Action
1. Begin by navigating to the Define Budget Formula page.

4. Click the Budgets: Define: Formula link.
5. You will use the Define Budget Formula page to create a budget formula entry.
In this page, you will enter the budget formula batch information which includes:
A name for the formula entry in the Batch field.
The ledger you specified for the batch defaults for the formula entry in the Ledger field.
Step Action
7. Enter the desired information into the Recurring Batch: Batch field. Enter "Training - Jan 2008".
8. In the Journal Entry region, you will enter the details of the formula entry journal, currency and
category as well as the effective dates.
10. Enter the desired information into the Journal Entry: Journal field. Enter "Training".
11. Click in the Journal Entry: Category field.
12. Enter the desired information into the Journal Entry: Category field. Enter "AP Costs".
13. Use the Effective Dates: From/To fields to enter a range of effective dates to limit use of the budget
formula to a specific time
interval.
Note that the effective dates are based on the system date. Users will be prevented from generating
budget formulas if the system date falls
outside the effective date range.
14. Click in the Effective Dates: From field.
Step Action
15. Enter the desired information into the Effective Dates: From field. Enter "01-JAN-2008".
16. Click in the Effective Dates: To field.
17. Enter the desired information into the Effective Dates: To field. Enter "31-JAN-2008".
19. You have completed creating a budget formula entry using the Define Budget Formula page.
End of Procedure.
Creating Budget Formula Entry Lines

When you create budget formula entries, you will also create budget formula entry lines.
Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account
balances, including actual or budget amounts, statistics, and period-to-date or year-to-date balances from the current
period, prior period or same period last year.
and each entry contains one or more formulas.
In this topic, you will create budget formula entry lines, using the Define Budget Formula page.
Procedure
Step Action

5. Before you create budget formula entry lines, you will use the Define Budget Formula page to create a
budget formula entry.
In this page, you will enter the budget formula batch information which includes:
A name for the formula entry in the Batch field.
The ledger you specified for the batch defaults for the formula entry in the Ledger field.
Step Action
7. Enter the desired information into the Recurring Batch: Batch field. Enter "Training - Jan 2008".
8. In the Journal Entry region, you will enter the details of the formula entry journal, currency and
category as well as the effective dates.
10. Enter the desired information into the Journal Entry: Journal field. Enter "Training".
11. Click in the Journal Entry: Category field.
12. Enter the desired information into the Journal Entry: Category field. Enter "AP Costs".
13. Click in the Effective Dates: From field.
14. Enter the desired information into the Effective Dates: From field. Enter "01-JAN-2008".
16. Enter the desired information into the Effective Dates: To field. Enter "31-JAN-2008".
Step Action
17. Once you have created the budget formula entry, you will use the Lines button on the Define Budget
Formula page to enter the formula.
or
Press [Alt+n].
19. You will use the Journal Entry Lines page to enter the details of line, line description, account
information as well as to enter a formula.
20. In the Line field, enter a line number to set the order of your recurring journal entry lines.
Step Action
24. In the Account field, enter the account whose budget amount you want to calculate with a formula.
Step Action
26. In the Step field, enter a Step number to specify the order in which you want to process the steps in
your formula.
Each formula can contain an unlimited number of steps.

27. Click in the Formula: Step Number field.
29. You will now enter a factor for the formula step using the Amount or the Account field.
There are two types of factors you can use. You can:
Enter a fixed amount in the Amount field.
Specify an account in the Account field to use a balance in the formula calculation. You can use
standard, end-of-day, or average balances in your formula lines.
You will enter a fixed amount to enter a factor for the formula step using the Amount field.
30. Click in the Formula: Amount field.
33. You have completed creating budget formula entry lines using the Define Budget Formula page.
End of Procedure.
Copying Existing Budget Formulas

You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch.
In this topic, you will copy an existing budget formula using the Define Budget Formula page.
Procedure
Step Action

5. You will use the Define Budget Formula page to copy an existing budget formula.
In this page, you will enter a Batch Name, Description, and Ledger for the new budget formula batch.
Note that if you use reporting currencies (journal or subledger level), you can enter a reporting currency
instead of a ledger.
Step Action
7. Enter the desired information into the Recurring Batch: Batch field. Enter "Training - Feb 2008".
8. Choose the AutoCopy button to copy the existing budget formula.
Note that you can only copy budget formula batches for the same ledger or reporting currency.
or
Press [Alt+A].
10. Use the Source Batches page to enter the Source Batch whose formulas you want to copy.
You can modify the budget formula entries you copied.

11. Click the Training - Jan 2008 list item.
or
Press [Alt+O].
Step Action
14. You have completed copying an existing budget formula using the Define Budget Formula page.
End of Procedure.
Changing a Budget Formula Entry

You define budget formulas to calculate budget amounts. Your budget formulas can be simple or complex. You can
use any combination of fixed amounts and account balances, including actual or budget amounts, statistics, and period-
to-date or year-to-date balances from the current period, prior period or same period last year.
and each entry contains one or more formulas. Use budget batches and entries to group your budget formulas.
In this topic, you will change a budget formula entry.
Procedure
Step Action
Step Action

5. Use the Define Budget Formula page to create a budget formula batch or budget formula entry, to
enter a budget formula entry line, and to copy budget formulas from an existing batch.
Step Action
7. Use the Find Recurring Batches page to query the name of the budget formula batch you want to
change.
8. Click the Training 2008 list item.
or
Press [Alt+O].
Step Action
or
Press [Alt+n].
11. Use the Journal Entry Lines page to review or change the formula entry lines.
Step Action
15. Click in the Formula: Step Number field.
17. Click in the Formula: Amount field.
Step Action
20. You have completed the Changing a Budget Formula Entry procedure.
End of Procedure.
Entering Budget Amounts

Entering Budget Amounts includes information on multiple accounts, rules to distribute amounts, journal entries, and
journal batches.

Enter budget amounts for multiple accounts.
Enter budget rules.
Enter budget journals.
Create unposted journal batches.
Export a budget worksheet.
Entering Budget Amounts for Multiple Accounts

Enter budget amounts for your accounts to replace any existing budget balances. You can enter budget amounts for
each account in the budget organization one-by-one, or you can use worksheet mode to enter budgets for several
accounts at once. Budget rules enable you to distribute budget amounts for all periods.
In this topic, you will enter budget amounts for multiple accounts.
Procedure
Step Action
1. Begin by navigating to the Enter Budget Amounts page.
2. Click the Budgets: Enter: Amounts link.
3. The Enter Budget Amounts page enables you to enter the amounts for your budget.
You cannot enter amounts for a budget that is frozen.
Step Action
4. Enter the desired information into the Budget field. Enter "CORP BUD 2003-6".
5. Click in the Budget Organization field.
6. Specify the budget organization for the accounts to which you want to budget. If the budget
organization is password-protected, you must enter the password before you can enter budget amounts.
Enter the desired information into the Budget Organization field. Enter "Operations".
7. Click in the Accounting Periods From field.
Step Action
8. Enter the range of accounting periods to which you want to budget.
Enter the desired information into the Accounting Periods From field. Enter "Jan-06".
9. Click in the To field.
10. The Worksheet Mode tab enables you to review and enter budget amounts for several accounts at
once.
11. Click the Worksheet Mode tab.
13. The Find Accounts page enables you to query the accounts within the chosen budget organization for
which you want to enter budgets.
You can specify one or more segment values (or wildcards) to restrict the query. Oracle General Ledger
retrieves each account with a budget entry type of "Entered" that meets your criteria.
or
Press [Alt+O].
19. Click in the Jan-06 field.
20. Enter budget amounts for accounts and periods in the designated range.
Enter the desired information into the Jan-06 field. Enter "1000".
21. Click in the Jan-06 field.
22. Enter the desired information into the Jan-06 field. Enter "10000".
23. Select the Post button to submit a concurrent request that updates your account budget balances.
Click the Post button.
or
Press [Alt+P].
Step Action
or
Press [Alt+Y].
or
Press [Alt+O].
26. You have completed the Entering Budget Amounts for Multiple Accounts procedure.
End of Procedure.
Entering Budget Rules to Distribute Budget Amounts

Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. You
can use budget rules to help you enter budgets quickly and easily.
In this topic, you will entering budget rules to distribute budget amounts.
Procedure
Step Action
1. Begin by navigating to the Enter Budget Amounts page.
2. Click the Budgets: Enter: Amounts link.
3. The Enter Budget Amounts page enables you to enter the budget rules to distribute budget amounts.
Step Action
6. Specify the budget organization for the accounts to which you want to budget. If the budget
organization is password-protected, you must enter the password before you can enter budget amounts.
Enter the desired information into the Budget Organization field. Enter "Operations".
8. Enter the range of accounting periods to which you want to budget.

Enter the desired information into the Accounting Periods From field. Enter "Jan-06".
10. The Single Row Mode tab enables you to review and enter budget information for one account at a
time. You will also see a total for all budget periods when you use the Single Row mode.
11. Click the Single Row Mode tab.

13. The Find Accounts page enables you to query the account for which you are entering budgets.
Step Action
or
Press [Alt+O].
19. Click the Budget Rules button.
or
Press [Alt+R].
20. The Budget Rules page enables you to choose the rule you want to use to calculate and distribute
budget amounts for the account.
Step Action
21. Click the Rule list.
Step Action
22. Click the Repeat Per Period list item.
Step Action
23. Click in the Amount field.
24. Enter the amount you want to use with your budget rule.
Enter the desired information into the Amount field. Enter "100".
25. Click the Apply button.
or
Press [Alt+A].
Step Action
27. Click in the Total field.
29. You have completed the Entering Budget Rules to Distribute Budget Amounts procedure.
End of Procedure.
Entering Budget Journals

You can enter budget journals to maintain an audit trail for your budget balances. You can use budget rules to calculate
budget journal amounts automatically.
Note that you can only enter budget journals to those ledgers and balancing segment values or management segment
values that you have read and write access as defined by your data access set.
When you post budget journals, the journal amounts update existing budget balances. You can review and change your
budget journals before posting them.
Following are the prerequisites to enter budget journals:

Define a budget
Open one or more years for your budget
Define a budget organization
Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals
In this topic, you will enter budget journals using the Enter Budget Journals page.
Procedure
Step Action
1. Begin by navigating to the Enter Budget Journals page.
2. Click the Budgets: Enter: Journals link.
3. You will use the Enter Budget Journals page to enter the budget journals for the budget you want to
update.
You cannot use a budget that is frozen.

Step Action
4. In the Budget Organization field, specify the organization for the account to which you want to
budget.
If the budget organization is password-protected, you must enter the password before you can enter
budget journals.
Note that if your budget organization has been secured using

definition access sets, you must have Use access to the budget
organization to be able to use it for budget entry.
Step Action
6. Enter the desired information into the Budget Organization field. Enter "Operations".
8. Enter the desired information into the Accounting Periods From field. Enter "Jan-06".
Step Action
10. Click the Journal Mode tab.
11. Click the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal
format.
When you use budget rules in Journal Mode, Oracle General Ledger calculates the appropriate debit or
credit needed to achieve the balance you enter for the account type.
You can also use Single Row Mode or Worksheet Mode to enter budget journal amounts. However,
you can only generate budget journals from these entry modes when you use the Enter Budget
Journals page.
12. In the Account field, you can enter or query the account to which you want to budget.
You can also switch to Worksheet Mode to easily query accounts, then return to Journal Mode to
enter
budget journals.
14. Use the Find Accounts page to enter the details of the account.
19. Once you have specified the account details, enter a debit or credit amount for each period in the Debit
and Credit fields.
Note: If you want to use budget rules to calculate and distribute budget amounts, you do not have to
enter journal amounts.
23. When you save your entries, the journal amounts updates existing budget balances.
24. You have completed entering budget journals using the Enter Budget Journals page.
End of Procedure.
Creating Unposted Journal Batches

After you enter budget journals, you will run journal import to create unposted journal batches.
If you are using budgetary control, you must check and reserve funds for the budget journal batches.
In this topic, you will create unposted journal batches using the Enter Budget Journals page.
Procedure
Step Action
1. Begin by navigating to the Enter Budget Journals page.
2. Click the Budgets: Enter: Journals link.
3. You will use the Enter Budget Journals page to enter your budget journal information, including the
budget debit and credit amounts.
Step Action
5. Enter the desired information into the Budget Organization field. Enter "Operations".
7. Enter the desired information into the Accounting Periods From field. Enter "Jan-06".
9. Click the Journal Mode tab.
10. Select the Journal Mode tab in the Enter Budget Journals page to enter budget amounts in a journal
format.
12. In the Find Accounts page, you will enter the details of the account.
Step Action
or
Press [Alt+O].
18. Once you find the account, enter the budget debit and credit amounts.
21. To create a budget journal batch, you will click the Create Journals button.
22. Click the Create Journals... button.
or
Press [Alt+J].
23. In the Create Journals page, enter a unique journal batch name in the Journal Batch field.
You will also use this page to enter a category for your budget journal batch in the Category field.
Step Action
24. Click in the Journal Batch field.
25. Enter the desired information into the Journal Batch field. Enter "CORP BUD 2003-6 ADJ 01".
28. Once you have entered the values for the journal batch and category, click the Done button and save
your changes.
29. Click the Done button.
or
Press [Alt+D].
Step Action
31. Navigate back to the Create Journals page to check funds or to reserve funds.
32. Click the Create Journals... button.
or
Press [Alt+J].
33. You will use the Create Journals page to reserve funds.
Select the Check Funds button to verify available funds for the budget journal batch.
Select the Reserve Funds button to reserve funds for the budget journal batches.
Step Action
34. Click the Reserve Funds button.
or
Press [Alt+R].
35. The Note page will display to confirm that your transaction has passed funds reservation.
The Funds Status changes to In Process after you click Check Funds or Reserve Funds.
After the funds check or reservation process completes, your funds status will change to Passed or
Failed.
Note: Once your funds reservation has passed, you cannot change your budget journal amounts unless
you first unreserve the funds.
or
Press [Alt+O].
37. Click the View Results button in the Create Journals page to open the Budgetary Control Results
page.
38. Click the View Results button.
Step Action
or
Press [Alt+i].
39. In the Budgetary Control Results page, you can review the results of your funds action request.
Step Action
40. Click the Account Combination link.
Step Action
41. Click the Close Window link.
Step Action
42. Click the Done button.
or
Press [Alt+D].
or
Press [Alt+O].
44. You have completed creating unposted journal batches using the Enter Budget Journals page.
End of Procedure.
Exporting a Budget Worksheet Using the Budget Wizard

You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel,
modify it in Excel, and then automatically upload your revised budget amounts to General Ledger.
You can also analyze budgets by downloading both actual and budget balances from General Ledger, then using Excel
to perform comparisons between the actual and budget values.
By using Excel to create budget worksheets, you can easily save your worksheets to your local hard disk or floppy
disk, making it possible to edit them later, or perform budget analysis work on a different PC, even when you are
disconnected from your
corporate database.
In this topic, you will export a budget worksheet using the Budget Wizard.
Procedure
Step Action
1. Begin by navigating to the Budget Wizard page.
Click the Vertical scrollbar.
Step Action
3. Click the Budgets: Launch Budget Wizard link.
4. You will use the Document Parameters page to enter the selection criteria parameters such as budget,
organization, account details, currency and the budget dates.
5. In the Budget field, select a budget that you have defined in Oracle General Ledger.
Step Action
Step Action
8. In the Organization field, select a budget organization that you have defined in Oracle General Ledger.
Your budget organization determines the accounts against which you can budget.
Step Action
Step Action
10. Enter the desired information into the Organization field. Enter "ALL".
11. In the Account From and To fields, enter the starting and ending account range for your selected
budget organization.
Step Action
12. Click in the Account From field.
Step Action
13. Enter the desired information into the Account From field. Enter "01-110-5110-0000-000".
Step Action
14. Click in the Account To field.
Step Action
15. Enter the desired information into the Account To field. Enter "01-480-5110-0000-000".
16. In the Currency field, you will select the currencies defined for your selected budget organization.
Step Action
17. Click the Currency list.
Step Action
18. Click the USD list item.
19. In the From Period and To Period fields, select the starting period for your selected budget.
Step Action
20. Enter the desired information into the From Period field. Enter "Jan-02".
Step Action
21. Click in the To Period field.
Step Action
22. Enter the desired information into the To Period field. Enter "Jan-05".
Step Action
23. Click the Create Document button.
24. In the Document Creation Review page, you can review details such as layout, organization, currency,
and dates.
Step Action
25. Click the Create Document button.
26. In the Information page, you will be prompted to download the file and save it to your desktop.
Step Action
or
Press [Alt+S].
28. You have completed exporting a budget worksheet using the Budget Wizard.
End of Procedure.
Transferring Budget Amounts

Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary
Control to transfer budget amounts.

Transfer budget amounts using Budgetary Control.
Enter budget transfer amounts.
Transferring Budget Amounts Using Budgetary Control

Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget.
The accounts may belong to the same or different budget organizations. You can transfer fixed amounts or a
percentage of an account's budget balance.
General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted
budget journal batch. Post the budget journal batch to update your budget balances.
In this topic, you will transfer budget amounts using budgetary control.
Procedure
Step Action
1. Begin by navigating to the Budget Transfer page.
3. Click the Budgets: Enter: Transfer link.
4. Use the Budget Transfer page to enter the Budget, Batch Name, Currency, Budget Organizations, and
Accounts for the budget transfer.
Step Action
7. Click in the Batch Name field.
8. Enter the desired information into the Batch Name field. Enter "Transfer".
Step Action
9. Click in the From: Budget Organization field.
10. Enter the desired information into the From: Budget Organization field. Enter "Operations".
11. Click in the From: Account field.
12. Enter the desired information into the From: Account field. Enter "01-110-5110-0000-000".
13. The To Budget Organization can be the same or different from your From Budget Organization. If the
budget organization is password-protected, you must enter the password before you can transfer budget
amounts.
Click in the To: Budget Organization field.
14. Enter the desired information into the To: Budget Organization field. Enter "Operations".
15. Click in the To: Account field.
16. Enter the desired information into the To: Account field. Enter "01-480-5110-0000-000".
17. Click the Transfer Amounts button.
or
Press [Alt+a].
18. Use the Transfer Amounts page to specify the fixed amounts or percentages of account balances you
want to transfer.
Step Action
20. Enter the desired information into the Period field. Enter "JAN-02".
21. Click in the Transfer: Amount field.
22. Enter the desired information into the Transfer: Amount field. Enter "2000".
23. Click the Show YTD Balances button.
or
Press [Alt+S].
24. Use the Decision page to confirm your transfer.
or
Press [Alt+Y].
27. You have completed the Transferring Budget Amounts Using Budgetary Control procedure.
End of Procedure.
Entering Budget Transfer Amounts

Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each
accounting period.
You can enter the period for which you want to transfer budget amounts in an open budget year. General Ledger
automatically displays the old balances for the accounts from and to which you want to transfer amounts.
In this topic, you will enter budget transfer amounts.
Procedure
Step Action
1. Begin by navigating to the Budget Transfer page.

Step Action
4. Click the Budgets: Enter: Transfer link.
5. Use the Budget Transfer page to enter the Budget, Currency, Batch Name, Budget Organizations, and
Accounts for the budget transfer.
Step Action
8. Click in the Batch Name field.
9. Enter the desired information into the Batch Name field. Enter "Transfer".
10. Click in the From: Budget Organization field.
11. Enter the desired information into the From: Budget Organization field. Enter "Operations".
12. Click in the From: Account field.
Step Action
13. Enter the desired information into the From: Account field. Enter "01-110-5110-0000-000".
14. Click in the To: Budget Organization field.
15. Enter the desired information into the To: Budget Organization field. Enter "Operations".
16. Click in the To: Account field.
17. Enter the desired information into the To: Account field. Enter "01-480-5110-0000-000".
18. Click the Transfer Amounts button.
19. Use the Transfer Amounts page to enter the period for which you want to transfer budget amounts.
The period that you choose must be in an open budget year.
The page displays old balances for the accounts from and to which you want to transfer amounts. These
balances are the year-to-date budget balances for the budget, accounts and period you specify.
Step Action
Step Action
21. Enter the desired information into the Period field. Enter "JAN-02".
25. Enter the desired information into the Period field. Enter "FEB-02".
29. Enter the desired information into the Period field. Enter "Mar-02".
33. You have completed the Entering Budget Transfer Amounts procedure.
End of Procedure.
Freezing Budgets
Freezing Budgets includes information on freezing budget batches, organizations, and for a range of accounts.

Freeze budget formula batches.
Freeze budget organizations.
Freeze budgets for a range of accounts.
Freezing Budget Formula Batches

Freeze Budget page helps you to freeze a budget, budget organization, budget formula batch, or a range of budget
account combinations to prevent accidental or unauthorized changes.
You can freeze or unfreeze budget formula batches. When you freeze a budget formula, you cannot use the formulas to
calculate budget amounts for the specified budget. However, you can still use the formulas for budgets for which the
formula batch is not
frozen.
In this topic, you will freeze a budget formula batch.
Procedure
Step Action
1. Begin by navigating to the Freeze Budget page.

4. Click the Budgets: Freeze link.
5. Use the Find Budget page to query the ledger and budget for the budget formula that you want to
freeze.
Note: When you freeze the formula batch, you freeze it only for the budget you specify here.
Step Action
6. Click the <Budget to be frozen> list item.
Step Action
or
Press [Alt+O].
8. Click the Frozen option.
9. Click the Save menu.
or
Press [S].
10. You have completed Freezing Budget Formula Batches procedure.
End of Procedure.
Freezing Budget Organizations

You can freeze or unfreeze budget organizations. However, when you freeze a budget organization, you cannot budget
to the accounts belonging to that budget organization for the budget specified. However, you can still enter budget
amounts for budgets for
which the budget organization is not frozen.
In this topic, you will freeze a budget organization.
Procedure
Step Action

5. Use the Find Budget page to find the appropriate ledger and budget for the budget organization you
want to freeze.
Step Action
or
Press [Alt+O].
8. When you freeze budget organizations, you cannot budget to the account combinations
belonging to that budget organization for the budget specified.
Click the Organizations tab.
11. You have completed Freezing Budget Organizations procedure.

End of Procedure.
Freezing Budgets for a Range of Accounts

You can freeze or unfreeze ranges of budget accounts. Note that when you freeze a range of budget accounts, you
cannot budget to those accounts for the budget specified. However, you can still enter budget amounts for budgets for
which the range of accounts is not frozen.
In this topic, you will freeze budgets for a range of accounts.
Procedure
Step Action

5. Use the Find Budget page to find the ledger and budget for the accounts you want to freeze.
Step Action
or
Press [Alt+O].
8. Use the Organizations tab to select the budget organization for the account range you want to freeze.
When you freeze ranges of account combinations, you cannot use that budget associated with those
account combinations for the budget specified.
Click the Organizations tab.
10. Click the Account Ranges button.
or
Press [Alt+A].
11. Use the Operations Accounting Flex page to enter the low and high accounts for the range. You can
enter an unlimited number of non-overlapping ranges as long as they fall within the designated budget
organization.
Step Action
17. Click in the Sub-Account: Low field.
Step Action
or
Press [Alt+O].
23. You have completed Freezing Budgets for a Range of Accounts procedure.
End of Procedure.
Encumbrance Accounting
Encumbrance Accounting includes information on defining encumbrance types, entering encumbrances, viewing funds
available, and carrying forward year-end encumbrance and budget balances.

Define encumbrance types.
Enter encumbrances.
View funds available.
Carry forward year-end encumbrance and budget balances.
Defining Encumbrance Types

You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process.
You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing
encumbrance types.
General Ledger has the following predefined encumbrance types:

Commitment which is an encumbrance you record when you complete a purchase requisition.
Obligation which is an encumbrance you record when you turn a requisition into a purchase order.
In this topic, you will define an encumbrance type using the Encumbrance Types page.
Procedure
Step Action
1. Begin by navigating to the Encumbrance Types page.
2. Click the Setup: Journal: Encumbrances link.
3. You will use the Encumbrance Types page to define an encumbrance type.
You can define as many additional encumbrance types as you want, or change the names of the
standard encumbrance types to reflect the terminology you use within your organization. You specify
an encumbrance type when you enter an encumbrance and when you perform inquiries.
To define an encumbrance type, you will enter a name and description,enable the encumbrance type,
and save your work.
Step Action
4. Click in the Encumbrance Type field.
5. Enter the desired information into the Encumbrance Type field. Enter "Obligation Req to PO".
7. Enter the desired information into the Description field. Enter "Requisition becomes PO".
9. You have completed defining an encumbrance type using the Encumbrance Type page.
End of Procedure.
Entering Encumbrances
You can enter and update encumbrance entries, as well as review and update encumbrance entries imported to General
Ledger from feeder systems such as Purchasing and Payables.
Entering encumbrances is a similar process to entering actual journals. Before entering encumbrances manually,
organize them into batches. You will group your encumbrances by encumbrance type, date, and preparer. You can
enter encumbrances only in your ledger currency. The batch can only have journals for only one primary or secondary
ledger.
Following are the prerequisites before you enter encumbrances:

Define your ledger using Accounting Setup Manager.
Define your encumbrance types.
Open an encumbrance year.
In this topic, you will enter encumbrances using the Enter Encumbrances page.
Procedure
Step Action
1. Begin by navigating to the Enter Encumbrances page
Click the Journals: Encumbrance link.
2. When you click the Encumbrance link, it displays not only the Enter Encumbrances page, but also
This is because before entering encumbrances manually, you will organize them into batches. You will
use the Find Journals page to enter a new batch.
Step Action
or
Press [Alt+B].
4. Use the Batch page to enter a batch name in the Batch field.
You will also use this page to enter an appropriate accounting period in the Period field, and an
optional Control Total.
You can enter encumbrances up to the last period of your latest open
encumbrance year.
Step Action
6. Enter the desired information into the Batch field. Enter "EB112005".
8. Enter the desired information into the Period field. Enter "Nov-05".
10. Enter the desired information into the Description field. Enter "Encumbrance Batch November".
11. Click in the Control Total field.
12. Enter the desired information into the Control Total field. Enter "100.00".
13. You will now enter the encumbrance journals in the Journals page.
Access the Journals page by clicking the Journals button on the Batch page.
or
Press [Alt+J].
15. Use the Journals page to create your encumbrance journal by entering a name, ledger, category,
encumbrance type, optional description, reference, and control total.
Step Action
17. Enter the desired information into the Journal field. Enter "EB112005 ADJ".
19. Enter the desired information into the Description field. Enter "Encumbrance Adjustment".
20. Click in the Encumbrance Type field.
21. Enter the desired information into the Encumbrance Type field. Enter "Encumbrance".
22. In the Lines tab of the Journals page, enter encumbrance lines, specifying an account and debit or
credit amount for each.
Oracle General Ledger automatically validates each segment value, as well as the combination of
segments you enter.
Step Action
26. Click the Account button.
27. Use the Operations Accounting Flex page to enter account details.
28. Click in the Account Alias field.
29. Enter the desired information into the Account Alias field. Enter "Miscellaneous".
or
Press [Alt+O].
31. Enter the desired information into the Debit field. Enter "100.00".
33. Click the Account button.
34. Click in the Account Alias field.
35. Enter the desired information into the Account Alias field. Enter "Payables".
or
Press [Alt+O].
40. You have completed entering encumbrances using the Enter Encumbrances page.
End of Procedure.
Viewing Funds Available

You can review funds available and compare encumbrances and expenditures with budgets. You can review primary
ledger currency budget, actual and encumbrance balances, and funds available for any detail or summary account.
General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. When you
inquire on funds available, the amount type you specify, determines how General Ledger calculates funds available.
In this topic, you will view funds available using the Funds Available Inquiry page.
Procedure
Step Action
1. Begin by navigating to the Funds Available Inquiry page.
2. Click the Inquiry: Funds link.
Step Action
3. You will use the Funds Available Inquiry page to view funds available.
When you inquire on funds available, the amount type you specify determines how
Oracle General Ledger calculates funds available.
The amount types you can specify in the Amount Type field are:
Period-to-Date: Calculates funds available as the budgeted amount for the period, less actuals and
encumbrances for the period.
Quarter-to-Date Extended: Calculates funds available as the budgeted amount
to date for the quarter, less actuals and encumbrances to date for the quarter.
Year-to-Date Extended: Calculates funds available as the budgeted amount
to date for the year, less actuals and encumbrances to date for the year.
Project-to-Date: Calculates funds available as the budgeted amount
to date, less actuals and encumbrances to date.
4. Oracle General Ledger defaults the current budget, if you have one. It also defaults to the first period
for the current budget.
Oracle General Ledger uses the period name along with the amount type to determine funds available.
The Amount Type selected here is Year to Date Extended.
Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances
types.
5. Use the Account field to enter the account information.
Step Action
7. Use the Find Accounts page to enter the details of the accounts.
Step Action
or
Press [Alt+O].
18. Oracle General Ledger displays the functional budget, encumbrance and actual amounts for each
account. The displayed amounts are the posted balances plus reserved funds.
Oracle General Ledger displays debit balances as positive amounts and credit balances as negative
amounts.
Oracle General Ledger automatically displays funds available as:

Budget Amount for Period Interval
Actual Amount for Period Interval
Encumbrance Amount for Period Interval
19. You have completed viewing funds available using the Funds Available Inquiry page.
End of Procedure.
Carrying Forward Year-End Encumbrance and Budget Balances

You can carry forward year-end encumbrances into the following year. You can also carry forward budget amounts
equal to encumbrances and/or funds available.
When you carry forward year-end encumbrances, the Carry Forward rule you specify determines the amounts to be
carried forward. Note that General Ledger carries forward balances, not as period activity, but as beginning balances.
In this topic, you will carry forward year-end encumbrances and budget balances using the Year-End Carry Forward
page.
Procedure
Step Action
1. Begin by navigating to the Year-End Carry Forward page.
Click the Carryforward link.
2. You will use the Year-End Carry Forward page to select the ledger to carry forward year-end
encumbrances.
You will also enter a rule in the Carry Forward Rule field.
Step Action
3. Click the Carry Forward Rule list.
4. In the Carry Forward Rule field, if you are using the Encumbrances Only rule or the Encumbrances
and
Encumbered Budget rule, enter the type you want to carry forward in the Encumbrance Type field.
Select All to carry forward amounts for all encumbrance types.

Step Action
5. Click the Encumbrances and Enc Budget list item.
6. In the Budget region of the Year-End Carry Forward page, enter the organization for which you
want to carry forward balances in the Organization field. You can select All to include all budget
organizations.
If you select All, Oracle General Ledger carries forward balances for all the accounts you enter in the
Carry Forward Ranges region, regardless of the budget organization.
If you do not select All, Oracle General Ledger carries forward balances only for those accounts that are
included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges
region.
Step Action
7. Click in the Budget: To field.
8. Enter the desired information into the Budget: To field. Enter "CORP BUD 2003-6".
9. Oracle General Ledger automatically defaults values into the From and To Period fields when the last
period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed
(From Period), and the period following the closed period is Open or Future Enterable (To Period).
10. Enter the details of the account in the Carry Forward Ranges region.
The values you enter need not be valid segment values. You cannot enter
overlapping ranges of accounts.
Oracle General Ledger carries forward balances for only those accounts that are included in the ranges
you enter and that are assigned to the budget organization you specify.
11. Click in the Account Low field.
12. Use the Operations Accounting Flex page to enter the details of the account.
Step Action
or
Press [Alt+O].
24. Once you have entered the carryforward account ranges, you will click the Carry Forward button to
begin the carry forward process.
25. Click the Carry Forward button.
or
Press [Alt+C].
26. Use the Decision page to confirm and submit the carry forward process.
or
Press [Alt+Y].
28. Note the request ID in the Note page.
Click the OK button.
or
Press [Alt+O].
29. You have completed carrying forward year-end encumbrances and budget balances using the Year-End
Carry Forward page.
End of Procedure.
Average Balance Processing

Average Balance Processing includes information on opening new periods, consolidating transactions and balances,
and managing multi-currency processing.

Open a new period.
Archive and purge.
Consolidate transactions.
Consolidate balances.
Opening a New Period

When you open a new accounting period, General Ledger prepares the new period for journal entry.
If you open a new period when average balance processing is enabled, the system also:
Populates the aggregates table. PTD, QTD, and YTD aggregate balances are created for each balance sheet account.
As transactions are posted throughout the period,General Ledger updates these aggregates, using the transaction
effective date to determine which daily balances to update.
Initializes aggregate balances. PTD aggregates are set to zero. QTD and YTD aggregates are only initialized if the
new period is the beginning of a quarter or a year, respectively. Otherwise, the ending QTD and YTD aggregates from
the previous period are carried forward as the beginning balance of the new period. When you open a new year,
General Ledger sets the non-postable income account back to zero. The beginning balance of retained earnings is set to
the sum of the prior year's ending balance, plus the ending balance of the non-postable net income account (zero).
In this topic, you will open a new period using the Open and Close Periods page.
Procedure
Step Action
1. Begin by navigating to the Open and Close Periods page.

Step Action
4. Click the Setup: Open/Close link.
5. Use the Find Periods page to find the period you want to open.
Use the Status field to select Future-Entry from the list and the Period field to enter the date.
Step Action
6. Click the Status list.
Step Action
7. Click the Future - Entry list item.
Step Action
9. Enter the desired information into the Period field. Enter "Nov-07".
or
Press [Alt+i].
11. Use the Open and Close Periods page to open a new period.
Step Action
12. Click the Open Period button.
or
Press [Alt+p].
13. In the Vision Operations page, open the target period.
Step Action
14. Enter the desired information into the Target Period field. Enter "Nov-07".
or
Press [Alt+O].
or
Press [Alt+Y].
17. When you click the Yes button, the Request ID will display in the Note page.
or
Press [Alt+O].
19. You have completed opening a new period using the Open and Close Periods page.
End of Procedure.
Archiving Journals
You can archive and purge account balances, as well as journal batches, entries, lines, and associated journal references
for one or more accounting periods, provided the periods are permanently closed. Except for translated balances, you
must archive balances or journals before you can purge them.
Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and
journals. Full ledger access means that you have full read and write access to the ledger and all of its balancing
segment values or management segment values.
To ensure better control over your archiving and purging process, we recommend that you perform your archive and
purge in separate steps. If possible, run the archive utility when no users are on the system. This avoids degrading
performance and response time during business hours.
In this topic, you will archive journals.
Procedure
Step Action
1. Begin by navigating to the Archive and Purge page.
Step Action

4. Click the Setup: System: Purge link.
5. Use the Archive and Purge page to archive or purge balances, journals, and translated balances.
Step Action
6. After you click the Journals tab, Oracle General Ledger automatically displays (in the field, Periods
From) the earliest accounting period in your ledger that has not already been successfully archived and
purged. You must archive and purge data for your oldest period first.
Click the Journals tab.
7. Click the Archive Journals option.
8. Click the Balance Type list.

Step Action
9. Select the Balance Type you want to archive. You can archive Actual, Budget, or Encumbrance
journals.
Click the Budget list item.
Step Action
11. If you are archiving budget journals, you must also enter a Budget name. You cannot enter All.
Enter the desired information into the Budget field. Enter "TRAINING".
12. Click the Archive/Purge button.
or
Press [Alt+r].
13. You have archived journals.
End of Procedure.
Consolidating Transactions
When you consolidate transactions, you can only use the Standard Usage type. Oracle General Ledger creates a single
consolidation journal batch, consisting of your subsidiary's transactions and their corresponding effective dates. When
you post the consolidating journal entries in the parent ledger, Oracle General Ledger updates the standard balances
and the corresponding average balances automatically (as they are when you post nonconsolidation journal batches).
To consolidate transactions, both your parent and subsidiary ledger must use the same ledger currency.
In this topic, you will consolidate transactions.

Procedure
Step Action
1. Begin by navigating to the Consolidation Definition page.

4. Click the Define: Consolidation link.
5. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to
your parent ledger.
When you create your consolidation definition, you specify a subsidiary and parent ledger and a chart
of accounts mapping that maps each ledger's chart of accounts.
Step Action
6. Click in the Consolidation field.
7. Enter the desired information into the Consolidation field. Enter "Corporate Training".
8. Click in the Parent field.
9. Enter the Parent ledger name.

Enter the desired information into the Parent field. Enter "Vision Operations (USA)".
11. If you are consolidating transactions, enter the parent's ledger currency.
Enter the desired information into the Currency field. Enter "USD".
12. Click in the Subsidiary field.
13. Enter the name of the Subsidiary ledger you are consolidating.
Enter the desired information into the Subsidiary field. Enter "Vision China".
14. Click the Method list.
Step Action
15. Click the Transactions list item.
Step Action
Step Action
18. Click the Consolidation: Workbench link.
19. Use the Find Consolidation Processes page to query consolidation and elimination processes. Your
query results appear in the Consolidation Workbench. You can complete as many fields as you like to
narrow your query.
Step Action
20. Your data access set must provide read access to the parent ledger.
Click in the Parent Period field.
21. Enter a consolidation period for Parent ledger.

Enter the desired information into the Parent Period field. Enter "AUG-07".
Step Action
23. You can select Actual, Budget, or Any. Anyone with access to your parent ledger will be able to view
consolidated data from your subsidiary ledgers.
Click the Actual list item.
Step Action
24. Click in the Consolidation Set field.
25. Enter the desired information into the Consolidation Set field. Enter "Vision Operations Mapping".
27. Enter the desired information into the Consolidation field. Enter "Project Mfg To Operations
(USD)".
29. Enter the desired information into the Subsidiary field. Enter "Vision Project Mfg".
Step Action
Step Action
31. Enter the desired information into the Status field. Enter "Posted".
or
Press [Alt+i].
33. Use the Consolidation Workbench page to generate, post, or reverse consolidation transactions.
You can also monitor the activity of all your subsidiaries to display the status of each process you
submit.
Step Action
34. Click the Transfer button.
or
Press [Alt+r].
35. Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries
whose consolidation definitions you have included in a consolidation set.
Step Action
37. Enter a Consolidation Set name.

Enter the desired information into the Consolidation field. Enter "Operations to Corporate".
38. Click in the Subsidiary: Period field.
39. If your parent and subsidiaries share the same accounting calendar, enter the default Subsidiary Period
and the Parent Standard Period.
Enter the desired information into the Subsidiary: Period field. Enter "Aug-07".
40. Click in the Parent: Standard Period field.
41. Enter the desired information into the Parent: Standard Period field. Enter "Aug-07".
42. Click the Transfer button to submit a concurrent program to transfer your
subsidiary data.
Click the Transfer button.
or
Press [Alt+n].
Step Action
or
Press [Alt+O].
44. You have consolidated transactions.
End of Procedure.
Consolidating Balances
To consolidate average balances when you are using the balances consolidation method, you must use an average
balance consolidation ledger. You specify whether a ledger can be used for average balance consolidation purposes at
the same time that
you define your ledger.
Average Balance Consolidation ledgers, unlike other ledgers where average balance processing is enabled, do not
enforce a link between standard and average balances. As a result, you can update standard and average balances
independently. In ledgers that are not defined as average balance consolidation ledgers, both standard and average
balances are updated automatically whenever transactions are posted.
You can consolidate standard or average balances independently into an average balance consolidation ledger. You can
also consolidate standard and average balances in a single consolidation run. When you run your consolidation,
General Ledger will create two consolidation journal batches:
Standard-updates standard balances without affecting average balances.
Average-updates average balances without affecting standard balances.
In this topic, you will consolidate balances.
Procedure
Step Action
1. Begin by navigating to the Consolidation Definition page.

4. Click the Define: Consolidation link.
5. Use the Consolidation Definition page to transfer consolidation data from your subsidiary ledger to
your parent ledger. When you create your consolidation definition, you specify a subsidiary and parent
ledger and a chart of accounts mapping that maps each ledger's chart of accounts.
Step Action
7. Enter the desired information into the Consolidation field. Enter "Corporate Training (Balances)".
8. Click in the Ledger: Parent field.
9. Enter the Parent ledger name.

Enter the desired information into the Ledger: Parent field. Enter "Vision Operations (USA)".
10. Click in the Ledger: Currency field.
11. If you are consolidating balances, enter the parent's ledger currency.
Enter the desired information into the Ledger: Currency field. Enter "USD".
12. Click in the Ledger: Subsidiary field.
13. Enter the name of the Subsidiary ledger you are consolidating.
Enter the desired information into the Ledger: Subsidiary field. Enter "Vision China".
Step Action
17. Use the Find Consolidation Processes page to query consolidation and elimination processes. Your
query results appear in the Consolidation Workbench. You can complete as many fields as you like to
narrow your query.
Step Action
18. Your data access set must provide read access to the parent ledger.
19. Enter a consolidation period for the Parent ledger.

Enter the desired information into the Parent Period field. Enter "AUG-07".
Step Action
21. You can select Actual, Budget, or Any. Anyone with access to your parent ledger will be able to view
consolidated data from your subsidiary ledgers.
Click the Actual list item.
Step Action
22. Click in the Consolidation Set field.
23. Enter the desired information into the Consolidation Set field. Enter "Vision Operations Mapping".
(USD)".
27. Enter the desired information into the Subsidiary field. Enter "Vision Project Mfg".
Step Action
Step Action
29. Enter the desired information into the Status field. Enter "Posted".
or
Press [Alt+i].
31. Use the Consolidation Workbench page to generate, post, or reverse consolidation balances.
You can also monitor the activity of all your subsidiaries to display the status of each process you
submit.
Step Action
32. Click the Transfer button.
or
Press [Alt+r].
33. Use the Transfer Consolidation Data page to transfer the data from some or all of the subsidiaries
whose consolidation definitions you have included in a consolidation set.
Step Action
35. Enter a Consolidation Set name.

Enter the desired information into the Consolidation field. Enter "Operations to Corporate".
36. Click in the Subsidiary: Period field.
37. If your parent and subsidiaries share the same accounting calendar, enter the default Subsidiary Period
and the Parent Standard Period.
Enter the desired information into the Subsidiary: Period field. Enter "Aug-07".
38. Click in the Parent: Standard Period field.
39. Enter the desired information into the Parent: Standard Period field. Enter "Aug-07".
40. To submit a concurrent program to transfer your
subsidiary data.
or
Press [Alt+n].
Step Action
or
Press [Alt+O].
42. You have consolidated balances.
End of Procedure.
Financial Reporting
Financial Reporting includes information on running simple reports, using the Financial Statement Generator, security
rules, and viewing ledger sets.

Run simple reports.
Use the Financial Statement Generator (FSG).
View ledger sets.
Running Simple Reports

Simple Reports consist of a few headings to describe the information in the report, followed by the report data, which
is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a
spreadsheet. The rows and columns determine the values which appear in the body of a simple report, by virtue of the
attributes those rows and columns possess.
You can request reports from the Run Individual Reports page or through standard request submission (Submit
Requests page).
In this topic, you will run a simple report using the Run Individual Reports page.
Procedure
Step Action
1. Begin by navigating to the Define Financial Report page.

4. Click the Report: Report link.
5. The Define Financial Report page enables you to define a report by specifying the report objects that
the Financial Statement Generator (FSC) must use to build the report.
Once you define and save a report, you can use it any time to run the report, define a report set, or copy
and save it as a new report.
Step Action
6. Click in the Report field.
7. Enter the desired information into the Report field. Enter "GL Operations Report".
8. Click in the Title field.
9. Enter the desired information into the Title field. Enter "Vision Operations Report for GL".
11. Enter the desired information into the Description field. Enter "12 Months".
12. Simple reports are defined by a row set and a standard column set. Optionally, you can specify your
own custom column set.
13. Click in the Required Components: Row Set field.
14. Enter the desired information into the Required Components: Row Set field. Enter "Vision Ops
Transactions".
15. Click in the Required Components: Column Set field.
16. Enter the desired information into the Required Components: Column Set field. Enter "12 Month
Review".
17. Click the Rounding Option list.
Step Action
18. Click the Calculate Then Round list item.
Step Action
19. Click the Output Option list.
Step Action
20. Click the Spreadsheet list item.
21. You can optionally add a content set, row order, and or display set to enhance the report or refine the
information in the report.
Step Action
22. Click the Run Report button.
or
Press [Alt+R].
23. Once you define and save a report, you can run it anytime using the Run Individual Reports page.
Click the Yes button.
or
Press [Alt+Y].
or
Press [Alt+O].
Step Action
or
Press [Alt+S].
26. You have completed the Running Simple Reports procedure.
End of Procedure.
Using the Financial Statement Generator (FSG)

Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. With FSG, you can:
Generate financial reports, such as income statements and balance sheets, based upon data in your general ledger
across a ledger set or a ledger.
Generate presentation quality financial reports with XML Publisher so that you can have more control with report
formatting options, including changing font characteristics, inserting graphical images or logos, and adding color.
Generate presentation quality financial reports with XML Publisher so you have more control with report formatting
options, including changing font characteristics, inserting graphical images or logos, and adding color.
Define segment value security rules to restrict financial information contained in FSG report output generated by
specific users and responsibilities.
Define your reports with reusable report objects, making it easy to create new reports from the components of reports
you've already defined.
Design custom financial reports to meet specific business needs.
In this topic, you will define a report using the Financial Statement Generator.
Procedure
Step Action

4. Click the Report: Report link.
5. The Define Financial Report page enables you to define the report parameters.
Step Action
7. Enter the desired information into the Report field. Enter "GL Operations Reports".
9. Enter the desired information into the Title field. Enter "Vision Operations Reports for GL".
10. Define row sets to specify the format and content of your report rows. Typical
row sets include line items, accounts, and calculation rows for totals.
11. Define column sets to specify the format and content of your report columns.
Typical column sets include headings, currency assignments, amount types, and calculation columns for
totals.
13. Enter the desired information into the Required Components: Row Set field. Enter "Vision Ops
Transactions".
Review".
16. Define any optional report objects you need for special format reports or report distribution.
Step Action
17. Click the Other Options: Output Option list.
Step Action
18. Click the XML list item.
Step Action
19. Once you define and save a report, you can run it anytime using the Run Individual Reports page.
Click the Run Report button.
or
Press [Alt+R].
or
Press [Alt+Y].
or
Press [Alt+O].
Step Action
or
Press [Alt+S].
23. You have completed the Using the Financial Statement Generator procedure.
End of Procedure.
Viewing Ledger Sets

Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar
combination. Essentially, Ledger Sets allow you to treat multiple ledgers as one. For example, you can open and close
periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods
programs from the Submit Request page.
You need perform an Account Inquiry to retrieve balances by ledger and account. You can compare the same account
balance across multiple ledgers and ledger currencies.
When querying on ledger sets, you can view account balances by ledger. The balance is not a summation across
multiple ledgers. To obtain a summation across ledgers, you must use Financial Statement Generator.
The same ledger can belong to multiple ledger sets, and ledger sets can contain other ledger sets.
In this topic, you will review the ledger set.

Procedure
Step Action

5. Use the Account Inquiry page to perform an account inquiry on ledger sets to view actual or
encumbrance account balances across multiple ledgers that are assigned to a ledger set.
Step Action
6. Enter the range of accounting periods for your inquiry.
Click in the Accounting Periods: From field.
7. Enter the desired information into the Accounting Periods: From field. Enter "Aug-06".
10. Use the Find Accounts page to search for the detail accounts you want to query. Enter the low and high
account range to include the desired accounts.
Step Action
or
Press [Alt+O].
or
Press [Alt+B].
22. Use the Detail Balances page to review balances for the current account and ledgers based on your
inquiry criteria.
Step Action
24. You have reviewed the ledger set.

End of Procedure.
Maintenance
Maintenance includes information on defining, submitting, reversing, purging, and reviewing Move/Merge requests.

Define a Move/Merge request.
Submit a Move/Merge request.
Create new accounts with Mass Creation.
Defining a Move/Merge Request

A move operation transfers balances from one or more source accounts to one or more target accounts. A merge
operation transfers balances from multiple source accounts into one or more target accounts.
The first step in the process of a move or merge request is to define the request.
In this topic, you will define a move/merge request.
Procedure
Step Action
1. Begin by navigating to the Mass Maintenance Workbench page.

4. Click the Setup: Other: Mass Maintenance link.
5. The Mass Maintenance Workbench page enables you to enter a move/merge request.
Step Action
6. Click in the Request field.
7. Enter the desired information into the Request field. Enter "CEO Consolidation".
9. Enter the desired information into the Description field. Enter "Consolidation of CEO Budgets".
Step Action
10. In the Ledger field, select a ledger or ledger set.
Your data access set must provide full ledger access to the ledger or ledger set. Full ledger access
means having full read and write access to the ledger and all of its balancing segment values or
management segment values.
11. Click in the Ledger Name field.
12. Enter the desired information into the Ledger Name field. Enter "Vision Operations (USA)".
13. Enter a Line number for the source-to-target account specification.
14. Enter a unique Source account specification from which to move/merge balances. You can also select
your account segment values from the list of values.
15. Click in the Accounts: Source Account field.
16. Enter the desired information into the Accounts: Source Account field. Enter "01-CEO-1550-0000-
000".
17. Enter the Target account specification to which you want to move/merge balances. You can also select
18. Click in the Accounts: Target Account field.
19. Enter the desired information into the Accounts: Target Account field. Enter "01-CEO-7350-0000-
000".
20. Click the Prevalidate button to run the prevalidation process.
Review the execution report and correct any errors before submitting the move/merge request.
Click the Prevalidate button.
or
Press [Alt+a].
or
Press [Alt+Y].
22. You have completed the Defining a Move/Merge Request procedure.
End of Procedure.
Submitting a Move/Merge Request

A move operation transfers balances from one or more source accounts to one or more target accounts. A merge
operation transfers balances from multiple source accounts into one or more target accounts.
The first step in the process of a move or merge request is to define the request. The second step is to submit the
request for processing.
In this topic, you will submit a move/merge request.
Procedure
Step Action

5. The Mass Maintenance Workbench page enables you to submit a move/merge request.
Step Action
6. Select Move/Merge as the Request Type.
Click in the Request field.
7. Enter the desired information into the Request field. Enter "CEO Consolidation".
9. Enter the desired information into the Description field. Enter "Consolidation of CEO Budgets".
10. In the Ledger field, select a ledger or ledger set.
Your data access set must provide full ledger access to the ledger or ledger set. Full ledger access
means having full read and write access to the ledger and all of its balancing segment values or
management segment values.
Click in the Ledger Name field.
11. Enter the desired information into the Ledger Name field. Enter "Vision Operations (USA)".
Enter the desired information into the Accounts: Line Number field. Enter "01".
13. Enter a unique Source account specification from which to move/merge balances. You can also select
Click in the Accounts: Source Account field.
Step Action
14. Enter the desired information into the Accounts: Source Account field. Enter "01-CEO-1550-0000-
000".
15. Enter the Target account specification to which you want to move/merge balances. You can also select
Click in the Accounts: Target Account field.
16. Enter the desired information into the Accounts: Target Account field. Enter "01-CEO-7350-0000-
000".
or
Press [Alt+u].
or
Press [Alt+u].
or
Press [Alt+Y].
20. You have completed the Submitting a Move/Merge Request procedure.
End of Procedure.
Creating New Accounts with Mass Creation

Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. For
example, if you add a new cost center to your organization you can use mass creation to create all the accounts you
need based upon
one of your other cost centers.
In this topic, you will create new accounts using the mass creation feature.
Procedure
Step Action

5. The Mass Maintenance Workbench page enables you to create new accounts using the mass creation
feature.
Step Action
6. Click the Mass Creation option.
7. Enter a Request name and Description for your mass creation.

Click in the Request field.
8. Enter the desired information into the Request field. Enter "New GL Accounts".
10. Enter the desired information into the Description field. Enter "January 2008".
Click in the Accounts: Line Number field.
12. Enter the desired information into the Accounts: Line Number field. Enter "01".
13. Enter a Source account specification to use to model your target accounts. You can also select your
account segment values from the list of values.
14. Enter the desired information into the Accounts: Source Account field. Enter "03-000-1110-1300-
140".
Step Action
15. Enter the Target account specification for the accounts you want to create. You can also select your
account segment values from the list of values.
16. Enter the desired information into the Accounts: Target Account field. Enter "01-000-1110-0000-
000".
or
Press [Alt+u].
or
Press [Alt+Y].
or
Press [Alt+O].
20. You have completed the Creating New Accounts with Mass Creation procedure.
End of Procedure.
Global Consolidation System

Global Consolidation System includes information on the Consolidation Workbench, transferring subsidiary data to
your parent, creating eliminating entries, and purging consolidation audit data.

Use the Consolidation Workbench.
Transfer subsidiary data to your parent.
Create eliminating entries.
Purge consolidation audit data.
Using the Consolidation Workbench

The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries
to your parent, while keeping you informed about each subsidiary's consolidation status. The workbench also monitors
subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your
parent ledger.
In this topic, you will use the consolidation workbench.
Procedure
Step Action
1. Begin by navigating to the Find Consolidation Processes page.

6. The Find Consolidation Processes page enables you to query consolidation and elimination processes.
Your query results appear in the Consolidation Workbench.
Step Action
7. Select a parent from the list of values. Your data access set must provide read access to this parent
ledger.
Click in the Parent field.
8. Enter the desired information into the Parent field. Enter "Vision Operations (USA)".
Step Action
9. Enter or choose a consolidation period from the list of values.
10. Enter the desired information into the Parent Period field. Enter "Dec-04".
or
Press [Alt+i].
12. The Consolidation Workbench monitors the activity of all your subsidiaries to display the status of
each process you submit.
Step Action
or
Press [Alt+J].
Step Action
15. The Batch page enables you to review or modify the
consolidation journal batch.
Step Action
or
Press [Alt+J].
17. The Journals page displays the list of journals in the selected batch.
Step Action
Step Action
Step Action
21. You have completed the Using the Consolidation Workbench procedure.
End of Procedure.
Transferring Subsidiary Data to Your Parent

You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. General
Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you
defined, and stores the consolidation data.
In this topic, you will transfer subsidiary data to your parent ledger.
Procedure
Step Action
1. Begin by navigating to the Transfer Consolidation Data page.

4. Click the Consolidation: Transfer: Data link.
5. The Transfer Consolidation Data page enables you to transfer subsidiary data to the parent ledger.
Step Action
6. Select the consolidation definition you want to transfer. The definition must use the balances
consolidation method.
Click in the Consolidation field.
(USD)".
8. Enter the Amount Type of balances you want to consolidate, such as year-to-date (YTD) or period-to-
date (PTD).
Click in the Amount Type field.
9. Enter the desired information into the Amount Type field. Enter "YTD".
10. Enter the subsidiary's accounting Period that you want to consolidate.
Click in the Subsidiary: Period field.
11. Enter the desired information into the Subsidiary: Period field. Enter "Dec-04".
12. Enter the Standard Period to which you want to consolidate in your parent ledger. You can
consolidate to any period that is open or future enterable.
Click in the Parent: Standard Period field.
13. Enter the desired information into the Parent: Standard Period field. Enter "Adj-05".
Step Action
14. Click the Transfer button to launch a concurrent process to transfer your subsidiary data to your parent.
or
Press [Alt+n].
or
Press [Alt+O].
16. You have completed the Transferring Subsidiary Data to Your Parent procedure.
End of Procedure.
Creating Elimination Entries

You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger.
In this topic, you will enter elimination entries.
Procedure
Step Action
1. Begin by navigating to the Elimination Set page.

4. Click the Consolidation: Elimin: Define link.
5. Define an eliminating entry by first creating an elimination set. Your set can contain a single
elimination entry, or you can group related entries into the same elimination set. For example, you can
logically group all subsidiaries which belong to a particular line
of business.
Use the Elimination Set page to create an elimination set.

Step Action
6. Select a ledger. You can define eliminations for any ledger that shares the same chart of accounts as
your data access set.
Click in the Ledger/Ledger Set field.
7. Enter the desired information into the Ledger/Ledger Set field. Enter "Vision Operations (USA)".
8. Enter a batch name for your elimination set. This name represents a batch of one or
more elimination journals for a particular ledger.
Click in the Elimination Set field.
9. Enter the desired information into the Elimination Set field. Enter "Mar 02 Subsidiary Elimination
Set".
10. Select a balancing segment value from the list of values to represent an Elimination Company. This
company is used as the target company when booking elimination entries. The description of the
company is automatically provided.
Click in the Elimination Company field.
11. Enter the desired information into the Elimination Company field. Enter "95".
12. The Track Elimination Status option enables you to indicate if you want the elimination set to be a
part of the checklist for determining which eliminations are
completed for the period.
Step Action
13. Enter effective from and to dates to specify when the elimination set is active.
Click in the Effective Dates: From field.
14. Enter the desired information into the Effective Dates: From field. Enter "01-Mar-2002".
16. Enter the desired information into the Effective Dates: To field. Enter "31-MAR-2002".
Step Action
17. Now enter the elimination journals for the elimination set.
Click the Accounts button.
18. The Elimination Accounts page enables you to enter elimination journals.
19. Enter a journal name for your elimination entry to uniquely identify an elimination journal within the
elimination batch.
Enter the desired information into the Accounts field. Enter "Operations".
20. The Category is automatically defined as Elimination.
Step Action
21. Select a currency from the list of values. You have two choices: the consolidated
parent's ledger currency or STAT. The currency you specify is for both source and target accounts.
Click in the Currency field.
22. Enter the desired information into the Currency field. Enter "USD".
23. In the Amount Type field, enter the balance type to derive the eliminations from. Possible values
include PTD, QTD, YTD, and PJTD.
Click in the Amount Type field.
24. Enter the desired information into the Amount Type field. Enter "PTD".
25. Click in the Accounts: Line Number field.
26. Enter the desired information into the Accounts: Line Number field. Enter "01".
27. Specify the source. The source account balance will be fully eliminated into the target account. For each
account segment, select a detail account value, a parent account value, or leave the segment blank.
28. Enter the desired information into the Accounts: Source Account field. Enter "03-000-1110-1300-
140".
29. Specify a target account for your elimination entry. For each account segment, select a detail account
value or leave the segment blank.
30. Enter the desired information into the Accounts: Target Account field. Enter "95-000-1110-1300-
140".
33. You have completed the Creating Elimination Entries procedure.

End of Procedure.
Purging Consolidation Audit Data

When you run a consolidation in audit mode, General Ledger maintains an audit trail for the Consolidation Audit
Report, the Unmapped Subsidiary Accounts Report, and the Disabled Parent Accounts Report. After you run these
reports, you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table.
Once you purge your consolidation audit data, you can no longer run the consolidation audit reports. However, you can
still review your consolidation journal batch in your parent ledger.
In this topic, you will purge consolidation audit data.
Procedure
Step Action
1. Begin by navigating to the Purge Consolidation Audit Data page.

4. Click the Consolidation: Purge link.
5. The Purge Consolidation Audit Data page enables you to purge audit data.
Step Action
(USD)".
9. Enter the desired information into the Period field. Enter "Jan-98".
10. Click the Purge button.
or
Press [Alt+P].
11. You have completed the Purging Consolidation Audit Data procedure.
End of Procedure.
Multi-Currency
Multi-Currency includes information on managing currencies and currency rates, and using the Currency Rates
Manager.

Define foreign currencies.
Define currency cross rates.
Enter a journal with conversion rounding differences.
Use the Currency Rates Manager.
Defining Foreign Currencies

Use the Currencies page to define non-ISO (International Standards Organization) currencies, and to enable disable
currencies. Oracle Applications has predefined all currencies specified in ISO standard #4217.
Note: U.S. Dollars (USD) is the only currency that is enabled initially. Therefore, to use a currency other than U.S.
Dollars (USD), you must enable the currency.
In this procedure, you use the Currencies page to define currencies.
Procedure
Step Action
1. Begin by navigating to the Currencies page.

4. Click the Setup: Currencies: Define link.
5. Use the Currencies page to define a currency.

6. In the Code Field, you must enter a unique code to represent your currency.
Note: You cannot change a currency code after you enable it, even if you disable the currency at a later
time.
Step Action
7. Click in the Code field.
8. Enter the desired information into the Code field. Enter "SDG".
Step Action
9. Click in the Name field.
10. Enter the desired information into the Name field. Enter "Sudanese Pound (Dinar no longer used)".
12. Enter the desired information into the Description field. Enter "Sudanese Pound".
13. In the Issuing Territory field, you can optionally select the name of the Issuing Territory.
Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue
standard
currencies.
14. Click in the Issuing Territory field.
15. Enter the desired information into the Issuing Territory field. Enter "Sudan".
16. In the Symbol field, you enter the symbol for your currency.
Note: Some Oracle Applications use currency symbols when displaying amounts; others, such as Oracle
General Ledger, do not.
17. Click in the Symbol field.
18. Enter the desired information into the Symbol field. Enter "SDG".
19. The Precision and Extended Precision fields enable you to designate the number of digits to the right
of the decimal point.
The Precision field is used to designate the number of decimal digits used in regular currency
transactions.
The Extended Precision field is used to designate the number of digits to the right of the decimal point
used in calculations for this currency. The extended precision must be greater than or equal to the
standard precision.
21. The Minimum Accountable Unit field enables you to designate the smallest denomination used
in this currency.
Note: This unit may not correspond to the precision.

22. Click in the Minimum Accountable Unit field.
23. Enter the desired information into the Minimum Accountable Unit field. Enter ".1".
Step Action
25. Click in the From field.
26. Enter the desired information into the From field. Enter "01-Jan-2007".
28. You have completed the Defining Currencies procedure.

End of Procedure.
Defining Currency Cross Rates

You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the
following:
Convert foreign currency journal amounts to your ledger currency equivalents
Run Revaluation
Run Translation or Re-measurement
In this procedure, you will use the Currency Rates Manager page to defining a currency cross rate.
Procedure
Step Action
1. Begin by navigating to the Currency Rates Manager page.

4. Click the Rate Types link.
5. The Currency Rates Manager page enables you set up currency rate types, as well as enter daily
conversion rates for specific combinations of foreign currency, date, and conversion rate type. When
you enter a foreign currency journal, Oracle General Ledger automatically displays the predefined
exchange rate based on the currency, rate type (unless you are using the User rate type), and conversion
date you enter.
Note: If you want to enter different daily rates for the same combination of from-currency, to-currency,
and conversion date, you must define separate conversion rate types.
Step Action
6. Click the Create Rate Type button.
Step Action
7. You enter a conversion rate type in the Rate Type field.
The rate type is a parameter that associates contra currencies with the pivot currency.
8. Click in the Rate Type field.
9. Enter the desired information into the Rate Type field. Enter "UPK Rate".
11. Enter the desired information into the Description field. Enter "UPK Private Rate".
12. Cross rates are calculated conversion rates based on defined currency rate relationships. The system
will calculate cross rates based on the cross rate rule you define.
A cross rate rule is associated with a conversion rate type and consists of a rate type, pivot currency,
and contra currencies.
13. The Pivot Currency field is the central currency that interacts with contra currencies.
14. Click in the Pivot Currency field.
15. Enter the desired information into the Pivot Currency field. Enter "CAD".
16. Click the Add Another Row button.
17. You use the Contra Currencies field to enter the currencies that have a rate relationship with the pivot
currency.
18. Enter the desired information into the Contra Currency field. Enter "USD".
19. Click the Add Another Row button.
20. Click in the Contra Currency field.
21. Enter the desired information into the Contra Currency field. Enter "GBP".
23. You have completed the Defining Currency Cross Rates procedure.
End of Procedure.
Entering a Journal with Conversion Rounding Differences

Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding
rules used throughout Oracle Applications products. The reporting currency also considers several factors that are a
part of all the currencies predefined in Oracle Applications, including the following:
Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions.
Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency.
Minimum Accountable Unit: the smallest denomination used in the currency. Note: This might not correspond to the
precision.
In this procedure, you will enter a foreign currency journal entry in the Enter Journals page that requires conversion
rounding.
Procedure
Step Action

Step Action
or
Press [Alt+J].
5. Use the Journals page to enter journal transactions.
6. When a standard foreign currency journal is created in Oracle General Ledger, the conversion to the
ledger currency or reporting currency may result in rounding differences (the difference between the
debit and credit amounts).
There are two methods in which rounding differences are handled in Oracle General Ledger when a
standard foreign currency journal is created:
If you have not specified a rounding imbalances account in the source ledger, the rounding difference
is posted to the journal line with the largest amount.
If you have specified a rounding imbalances account, the rounding difference is
posted to the rounding imbalances account.
Step Action
7. Enter the desired information into the Journal field. Enter "Adjustment".
9. Enter the desired information into the Description field. Enter "Journal with Rounding Differences".
11. Enter the desired information into the Conversion: Currency field. Enter "CAD".
12. Click in the Conversion: Type field.
13. Enter the desired information into the Conversion: Type field. Enter "User".
14. Click in the Conversion: Rate field.
15. Enter the desired information into the Conversion: Rate field. Enter ".97".
Step Action
21. In the Debit field, you will enter the debit amount in a single entry.
22. Enter the desired information into the Entered: Debit field. Enter "51.12".
24. You will split the credit entry across two accounts.
31. Enter the desired information into the Credit field. Enter ".85".
33. Notice that the credits equal the debits in the CAD currency. However, the US conversion shows a one
cent rounding difference.
or
Press [Alt+Y].
or
Press [Alt+P].
or
Press [Alt+O].
Step Action
39. Enter the desired information into the Journal field. Enter "Adjustment".
or
Press [Alt+i].
Step Action
42. After posting the journal and retrieving it for review, notice that the system automatically accounted for
the rounding error by crediting the adjustment account one cent.
43. You have completed the Entering a Journal with Conversion Rounding Differences procedure.
End of Procedure.
Using the Currency Rates Manager

The Currency Rates Manager enables you to manage all of your currency rate information in one place. You can enter
Daily Rates, upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger, download Historical
Rates to a spreadsheet for a review only or update and modify the Historical Rates, you can Review Period Rates and
historical rates using a web interface, and create Cross Rates that are calculated conversion rates based on defined
currency rate relationships.
In this topic, you will create daily rates using the Currency Rates Manager page.
Procedure
Step Action
1. Begin by navigating to the Currency Rates Manager page.

4. Click the Daily Rates link.
5. In the Currency Rates Manager page, select the Daily Rates tab to perform foreign currency journal
conversions, revaluation, and translation or remeasurement.
You can maintain daily conversion rates between any two currencies that are enabled in your
applications instance. In addition, you can enter a single exchange rate for a range of dates in the Enter
Rates By Date Range window. The date range can span multiple days or periods.
6. In the From Currency field, enter the currency from which you want to convert using the rates you
enter.
Step Action
7. Click in the From Currency field.
8. Enter the desired information into the From Currency field. Enter "SDG".
9. In the To Currency field, enter the currency to which you want to convert.
Note: If you enter the same currency that you entered in the From Currency field, you will receive an
error.
10. Click in the To Currency field.
11. Enter the desired information into the To Currency field. Enter "USD".
12. In the Start Date and End Date fields, enter the dates to span your desired date range.
13. Click in the Start Date field.
14. Enter the desired information into the Start Date field. Enter "01-Jan-2007".
15. Click in the End Date field.
16. Enter the desired information into the End Date field. Enter "01-Jan-2007".
Step Action
18. Click the Home link.
19. To create your daily rates, you will navigate back to the Currency Rates Manager page, select the
Daily Rates tab, and then access the Create Daily Rates page.
Step Action
21. Click the Daily Rates link.
Step Action
22. Click the Create Daily Rates button.
23. In Create Daily Rates, enter the currencies you specified in the From Currency and To Currency
fields.
24. Enter the desired information into the From Currency field. Enter "SDG".
25. Click in the To Currency field.
26. Enter the desired information into the To Currency field. Enter "USD".
27. Click in the Start Date field.
28. Enter the desired information into the Start Date field. Enter "31-Jan-2007".
29. Click in the End Date field.
30. Enter the desired information into the End Date field. Enter "31-Jan-2007".
31. To create your daily rates, select Daily Rate in the Rate Type field.
32. Click the Rate Type list.
33. Click the Daily Rate list item.

Step Action
34. Click in the Rate field.
35. Enter the desired information into the Rate field. Enter "25".
Step Action
37. Click the Home link.
Step Action
38. To view the status of your request, navigate to Other and click the Requests link.
39. Click the Other: Requests link.
40. Use the Find Requests page to query for the Request ID.
Step Action
or
Press [Alt+i].
45. You have completed creating daily rates using the Currency Rates Manager page.
End of Procedure.
Journal or Subledger Level Reporting Currencies

Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies.

Enter reporting currencies.
Use reporting currencies.
Entering Reporting Currencies

Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which
you are working.
If you use Reporting Currencies, (Journal or Subledger Level), when you post the original journals in your source
ledger, General Ledger automatically generates journals in your reporting currencies where the entered currency
amounts have been converted to the reporting currency amounts.
If budgetary control is enabled, all journals in a batch must be entered for the same ledger. When the budgetary control
batch is posted, however, posting may generate additional journals for reporting currencies within the same batch.
In this topic, you will enter reporting currencies.
Procedure
Step Action
1. Begin by navigating to the Currencies page.

4. Click the Setup: Currencies: Define link.
5. Use the Currencies page to define non-ISO(International Standards Organization) currencies, and to
enable and disable currencies.
Oracle Applications has predefined all currencies specified in ISO standard #4217.
Step Action
7. Enter a unique Code to represent your currency. You cannot change a currency code after you enable
the currency, even if you disable that currency at a later time.
Enter the desired information into the Code field. Enter "CAN2".
9. Enter the desired information into the Name field. Enter "Canadian currency 2008".
11. Enter the desired information into the Description field. Enter "To be used after 01-Jun-2008".
12. Click in the Issuing Territory field.
13. Enter the desired information into the Issuing Territory field. Enter "Canada".
15. You have entered reporting currencies.

End of Procedure.
Using Reporting Currencies

Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which
you are working. Reporting currency is flexible. You can maintain additional currency representations at three different
levels:
Balance level.
Journal level.
Subledger level.
You can use the Reporting Currencies for:

Entering Data into Reporting Currencies.
Performing Standard General Ledger Activities.
Completing Reporting Currencies.
You should be cautious about performing any activity other than reporting when you are using a reporting currency.
This is especially true of entering or importing new journals into your reporting currency, since journals are only
converted and replicated from your ledger to your reporting currencies - not the other way around.
In this topic, you will enter the data in the reporting currency.
Procedure
Step Action
1. Begin by navigating to the Accounting Setups page.

5. Use the Accounting Setups page to define a new ledger, or search for an existing ledger.
Step Action
6. Click the Search by list.
7. Click the Legal Entity list item.
8. Click in the Search criteria field.

9. Enter the desired information into the Search criteria field. Enter "Northlake Store".
Step Action
11. Click the Update Accounting Options button.
12. Use the Update Accounting Options page to update the accounting information in the ledger.
Step Action
13. Click the Update button.
14. Use the Update Reporting Currencies page to update the reporting currency information.
Step Action
15. Click the Add Reporting Currency button.
16. Use the Add Reporting Currency page to enter the reporting currency information.
Step Action
17. Click the Currency Conversion Level list.
18. Click the Subledger list item.

Step Action
Step Action
20. Enter the desired information into the Currency field. Enter "ANY".
Step Action
21. Click in the Reporting Currency Name field.
Step Action
22. Enter the desired information into the Reporting Currency Name field. Enter "2008Additions".
Step Action
23. Click in the Short Name field.
Step Action
24. Enter the desired information into the Short Name field. Enter "2008Add".
Step Action
25. Click in the Rounding Differences Tracking Account field.
Step Action
26. If you enable Rounding Differences Tracking by assigning a Rounding Differences Tracking
Account to your ledger, rounding imbalances are automatically balanced against the account you
specified.
Enter the desired information into the Rounding Differences Tracking Account field. Enter "01-000-
1140-0000-000".
Step Action
27. Click in the Default Rate Type field.
28. Conversion rate types are used to convert transactions once the Reporting Currencies option is
enabled.
Enter the desired information into the Default Rate Type field. Enter "Corporate".
Step Action
30. You have entered the data in the reporting currency.

End of Procedure.
Using the Account Hierarchy Manager

Using the Account Hierarchy includes information on starting the Account Hierarchy Manager, displaying multiple
hierarchies, adding or changing account hierarchies, child values, and rollup groups.

Start the Account Hierarchy Manager.
Display multiple hierarchies.
Add or change account hierarchies.
Add or change child values.
Add or change rollup groups.
Starting the Account Hierarchy Manager

The Account Hierarchy Manager page helps you to
graphically create, maintain, and review account structure hierarchies
define new parent and child segment values, as well as change parent/child dependencies
create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both
the Key Segment Values and Rollup Groups pages.
The Account Hierarchy Manager has security rules that enable you to control:
Read only or read/write access
Access to hierarchies, segment values, and charts of accounts.
In this topic, you will start the account hierarchy manager.
Procedure
Step Action
1. Begin by navigating to the Account Hierarchy Manager page.

4. Click the Setup: Accounts: Manager link.
Step Action
6. The Account Hierarchy Manager page enables you to define a new segment value by entering
attributes for a new child value, parent and child relationships, including multi-level hierarchies, and
facilitates reporting and analysis.
You can also carefully plan your hierarchies. When you create and save parent and child segment
values, they become permanent.
7. The Chart of Accounts - Segments represents an individual segment of a particular chart of accounts
structure.
Click an entry in the Chart of Accounts - Segments tree control.
8. You have completed Starting the Account Hierarchy Manager procedure.

End of Procedure.
Displaying Multiple Hierarchies

Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis.
In this topic, you will display multiple hierarchies.

Procedure
Step Action

Step Action
5. Click the No button.
6. Use the Account Hierarchy Manager [Read-Only] page to display multiple heirarchies. It has
security rules that enable you to control access to read only or read/write and access to hierarchies.
Step Action
7. The Chart of Accounts - Segment represents an individual segment of a particular chart of accounts
structure.
Step Action
8. Click an entry in the Communications Accounting Flex tree control.
Step Action
9. Click an entry in the Corporate Accounting Flex tree control.
Step Action
10. Click the Company option.
Step Action
11. Click the Children tab.
Step Action
Step Action
13. Enter the desired information into the From field. Enter "Company".
Step Action
Step Action
15. Enter the desired information into the To field. Enter "Company".
16. You have completed Displaying Multiple Hierarchies.
End of Procedure.
Adding or Changing Rollup Groups

The Rollup Group is used to summarize budget, actual, and encumbrance amounts for each department and to roll up
these amounts to create a division amount.
Adding or Changing Rollup Groups helps you to add or change rollup groups.
In this topic, you will add or change rollup groups.
Procedure
Step Action

Step Action
6. The Account Hierarchy Manager page enables you to add or change a rollup group.
Step Action
7. Click an entry in the Chart of Accounts - Segments tree control.
Step Action
8. Click an entry in the Operations Accounting Flex tree control.
Step Action
9. Click the Edit menu.
Step Action
10. Click the Rollup Groups menu.
11. Use the Rollup Groups page to create new rollup groups. You can have those changes reflected
automatically in both the Key Segment Values and Rollup Groups pages.
Step Action
12. Click the New... button.
13. Use the Rollup Group page to add a new rollup group.
Step Action
14. Enter the desired information into the Name field. Enter "Training".
Step Action
Step Action
16. Enter the desired information into the Description field. Enter "Training Purposes".
Step Action
Step Action
19. You have completed Adding or Changing Rollup Groups procedure.

End of Procedure.
Adding or Changing Parent Hierarchies

The Account Hierarchy Manager helps you to define new parent segment values, parent/child relationships, including
multilevel hierarchies, and facilitates reporting and analysis. You can also carefully plan your hierarchies. When you
create and save Parent and Child segment values, they become permanent.
Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies.
In this topic, you will add or change parent hierarchies.
Procedure
Step Action

Step Action
6. Use the Account Hierarchy Manager page

to define new parent segment values, as well as change parent and child dependencies.
Step Action
7. Click an entry in the Chart of Accounts - Segments tree control.
Step Action
Step Action
Step Action
Step Action
Step Action
Step Action
Step Action
14. Click the First button.
Step Action
15. Click the Edit menu.
Step Action
16. Click the New Parent menu.
17. Use the Parent Attributes page to enter attributes for a new parent.
Step Action
18. Click in the Value field.
Step Action
19. Enter the desired information into the Value field. Enter "10".
Step Action
Step Action
21. Enter the desired information into the Description field. Enter "Training".
Step Action
Step Action
23. Enter the desired information into the From field. Enter "01-01-2008".
Step Action
Step Action
25. Enter the desired information into the To field. Enter "05-31-2008".
Step Action
27. You have completed Adding or Changing Parent Hierarchies procedure.

End of Procedure.
Adding or Changing Child Values

Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child
value. The new value must comply with the defined format of the segment's value set. A child represents a child
segment value.
In this topic, you will add or change child values.
Procedure
Step Action

Step Action
6. The Account Hierarchy Manager page enables you to define a new segment value by entering
attributes for a new child value, parent and child relationships, including multi-level hierarchies, and
facilitates reporting and analysis.
Step Action
7. The Chart of Accounts - Segment represents an individual segment of a particular chart of accounts
structure.
Step Action
Step Action
9. Click the Children tab.
Step Action
Step Action
Step Action
Step Action
Step Action
Step Action
15. Click the First button.
Step Action
16. Click the 10 [Training] list item.
Step Action
17. Click the New Child button.
18. Use the Child Attributes page to enter a new segment value for a new child.
Note: Once you create and save a new child segment value, you cannot delete it.
Step Action
Step Action
Step Action
21. Enter the desired information into the Description field. Enter "Training Revenue".
Step Action
Step Action
23. Enter the desired information into the From field. Enter "01-01-2008".
Step Action
Step Action
25. Enter the desired information into the To field. Enter "05-31-2008".
Step Action
27. You have completed Adding or Changing Child Values procedure.

End of Procedure.
Basic General Ledger Setup

Basic General Ledger Setup includes information on defining value sets, accounting key flexfield structures, key
flexfield values, defining accounting calendar and ledger.

Define general ledger value sets.
Create a responsibility for the controller.
Create a security rule.
Define accounting key flexfield structures.
Enter values for key flexfields.
Use the Account Hierarchy Editor.
Define an accounting calendar.
Define a ledger.
Open an accounting period.
Set up journal categories and sources.
Set up suspense accounts.
Enter unbalanced journals.
Defining General Ledger Value Sets

Values, value sets and validation tables are used as important components of key flexfields, descriptive flexfields, and
Standard Request Submissions.
You define your value sets first, either before or while you define your flexfield segment structures.
In this topic, you will define General Ledger value sets using the Value Sets page.
Procedure
Step Action
1. Begin by navigating to the Value Sets page.
Click the Vertical scrollbar.
3. Click the Flexfields: Validation: Sets link.
4. Use the Value Sets page to enter a value set name and a description for the value set.
The value sets you define appear in the lists of values when you define flexfield segments using the
Key Flexfield Segments page.
Step Action
5. Click in the Value Set Name field.
6. Enter the desired information into the Value Set Name field. Enter "ABC_Company".
7. Enter the desired information into the Description field. Enter "ABC Company".
8. The choices in the Format Type field for the format of your segment values include:
Char
Date
DateTime
Number
Standard Date
Standard DateTime
Time
9. Enter formatting information appropriate to your format type, including information such as whether
your values should include numbers only and whether they must fall within a certain range.
You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets.
10. Click the Uppercase Only (A-Z) option.
11. Click the Right-justify and Zero-fill Numbers (0001) option.
12. The maximum size for Translatable Independent and Translatable Dependent value set values is 150.
Step Action
13. Click in the Maximum Size field.
14. Enter the desired information into the Maximum Size field. Enter "2".
16. Once you save your changes, you can define another value set using the New button.
Click the New button.
17. Click in the Value Set Name field.
18. Enter the desired information into the Value Set Name field. Enter "ABC_Department".
20. Enter the desired information into the Description field. Enter "ABC Department".
21. Click the Uppercase Only (A-Z) option.
22. Click the Right-justify and Zero-fill Numbers (0001) option.
23. Click in the Maximum Size field.
24. Enter the desired information into the Maximum Size field. Enter "3".
26. You have completed defining General Ledger value sets using the Value Sets page.
End of Procedure.
Creating a Responsibility for the Controller

A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications
functions and data appropriate to their role in an organization. Each responsibility allows access to a specific
application or applications, a ledger, a restricted list of pages, a restricted list of functions, and reports in a specific
application.
These responsibilities help you provide the appropriate level of access to your users' need to
perform inquiry and reporting activities in your reporting currencies
perform specific processes, such as run depreciation, post/transfer/interface to General Ledger, and run revaluation
In this topic, you will create a responsibility for the Controller.

Procedure
Step Action
1. Begin by navigating to the Responsibilities page.
2. Click the System Administrator link.

4. Click the Security:Responsibility: Define link.
5. Use the Responsibilities page to create a responsibility for the Controller.
This responsibility helps in managing data security, which includes setting up responsibilities to allow
access to a specific set of business data and complete a specific set of transactions, and assigning
individual users to these responsibilities.
Step Action
6. Click in the Responsibility Name field.
7. Enter the desired information into the Responsibility Name field. Enter "GL Training Super User".
8. Click in the Application field.
9. Enter the desired information into the Application field. Enter "General Ledger".
10. Click in the Responsibility Key field.
11. Enter the desired information into the Responsibility Key field. Enter "GL Training".
12. Enter the details in the Data Group region.
A data group defines the mapping between Oracle Applications products and Oracle database IDs.
A data group determines which Oracle database accounts to which a

responsibility's forms, concurrent programs, and reports are connected.
13. Click in the Data Group: Name field.
14. Enter the desired information into the Data Group: Name field. Enter "Standard".
Step Action
15. Click in the Data Group: Application field.
16. Enter the desired information into the Data Group: Application field. Enter "General Ledger".
17. Click in the Menu field.
18. Enter the desired information into the Menu field. Enter "GL_SUPERUSER".
19. Use the Request Group region to assign a request to a responsibility.
Step Action
20. Click in the Request Group: Name field.
Step Action
21. Enter the desired information into the Request Group: Name field. Enter "GL Concurrent Program
Group".
22. Click in the Request Group: Application field.
25. You have completed creating a responsibility for the Controller procedure.
End of Procedure.
Creating a Security Rule

The Define Security Rules page helps you to define security rules to restrict user access to certain account segment
values. You can also define security rules to control what financial information specific users can print when they run
Financial Statement Generator reports.
Security rules do not deny the current user access to any of the individual segments used in the account.
In this topic, you will define security rules.

Procedure
Step Action
1. Begin by navigating to the Define Security Rules page.

4. Click the Setup: Security: Define link.
5. Use the Find Value Set page to identify the value set to which your values belong.
You can identify values by your value set, the flexfield segment, or concurrent program parameter that
uses the value set.
Step Action
7. Enter the desired information into the Name field. Enter "DEPARTMENT CA".
Step Action
or
Press [S].
9. Use the Define Security Rules page to define the security rules for ranges of flexfield and report
parameter values.
Step Action
13. Enter the desired information into the Description field. Enter "Department CA restriction rule".
14. Click in the Message field.
15. The message that you enter here appears automatically whenever a user enters a segment value that
violates your security rule.
Enter the desired information into the Message field. Enter "Department CA is not valid for this
responsibility".
Step Action
17. Use the Security Rule Elements region to define a security rule element by
specifying a value range that includes both a low and high value for your segment.
A security rule element applies to all segment values included in the value range
you specify. Identify each security rule element as either Include or Exclude, where
Include includes all values in the specified range, and Exclude excludes all values
in the specified range.
Every security rule must have at least one Include rule element, since a security
rule automatically excludes all values unless you specifically include them.
Note: Exclude rule elements override Include rule elements.
You should always include any default values you use in your segments or
dependent value sets. If the default value is secured, the flexfield window erases
it from the segment as the window opens, and the user must enter a value manually.
If you want to specify a single value to include or exclude, enter the same value in
both the Low and High fields.
18. Click the Type list.
Step Action
19. Click the Include list item.
Step Action
21. Enter the desired information into the From field. Enter "000".
23. Enter the desired information into the To field. Enter "ZZZ".
24. Click the Line button.
25. Click the Type list.

Step Action
26. Click the Exclude list item.
Step Action
28. Enter the desired information into the From field. Enter "1000".
30. Enter the desired information into the To field. Enter "1000".
32. You have completed Creating a Security Rule procedure.

End of Procedure.
Defining Accounting Key Flexfield Structures

Key flexfields enable you to define additional information you want to record in existing fields. The Key Flexfield
Segments page is used to define key flexfields.
You will use it to define descriptive information and validation information for each segment. You will also determine
the appearance of your key flexfield window, including the size of the window, the number and order of the segments,
and the segment descriptions and default values.
In this topic, you will define accounting key flexfield structures using the Key Flexfields Segments page.
Procedure
Step Action
1. Begin by navigating to the Key Flexfields Segments page.
3. Click the Flexfields:Key: Segments link.
4. Use the Key Flexfield Segments page to define key flexfields. You cannot create a new flexfield or
change the name of an existing flexfield using this page.
You will begin in the Query mode and select the application name in the Application field.
Step Action
5. In the Key Flexfields Segments page, enter the Query mode.
Press [F11].
6. Click in the Application field.
7. Enter the desired information into the Application field. Enter "General Ledger".
8. Execute the query.
Press [Ctrl+F11].
9. The Code for a structure is a developer key and is used by loader programs. The value you specify for
the code will default into the title field.
11. For those application flexfields that support more than one structure, you can create a new structure for
your flexfield by inserting a row.
You can insert a row using the New button.

12. Click the New button.
13. Enter the desired information into the Code field. Enter "01Vision_Accounting Flexfield".
Step Action
14. The title automatically defaults to the value you entered in the Code field.
Click in the Title field.
16. Enter the desired information into the Description field. Enter "Vision Account Flexfield".
17. Selecting the Cross Validate Segments checkbox enables you to assign cross validation rules to your
flexfield structure.
Click the Cross-Validate Segments option.
18. Click the Segments button to open the Segments Summary page where you define your flexfield
segments.
19. Click the Segments button.
or
Press [Alt+m].
20. Use the Segments Summary page to define your flexfield segments.
Each flexfield contains a number of segments which function as separate fields. When a user clicks in a
flexfield, a window opens displaying the segments that you have defined.
For each segment, you can define:

Its prompt
The type of data it can contain
The values a user can enter
Step Action
21. Click in the Number field.
22. Enter the desired information into the Number field. Enter "1".
24. Enter the desired information into the Name field. Enter "Company".
25. The name you entered in the Name column automatically appears. You can update the prompt or leave
as is.
Click in the Window Prompt field.
26. Click in the Column field.
27. Enter the desired information into the Column field. Enter "SEGMENT1".
28. Click in the Value Set field.
29. Enter the desired information into the Value Set field. Enter "ABC_Company".
31. Enter the desired information into the Number field. Enter "2".
Step Action
33. Enter the desired information into the Name field. Enter "Department".
34. The name you entered in the Name column automatically appears. You can update the prompt or leave
as is.
Click in the Window Prompt field.
35. Enter the desired information into the Column field. Enter "SEGMENT2".
36. Click in the Value Set field.
37. Enter the desired information into the Value Set field. Enter "ABC_Department".
39. This warning message indicates that the list of values prompt is longer than your segment size. Click
OK to proceed through this message. See the Oracle General Ledger User's Guide for more information
about this message.
or
Press [Alt+O].
41. Once you define your flexfield structure, access the Segments page to define the segments by clicking
the Open button.
or
Press [Alt+O].
43. Use the Segments page to define segments for your flexfield.
The page title includes the current flexfield's name.
If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked), this page
becomes display-only.
You can define as many segments as there are defined segment columns in your flexfield table. You can
create a new segment for your flexfield by inserting a row.
Step Action
45. Enter the desired information into the Description field. Enter "Company".
46. Click the Flexfield Qualifiers button.
or
Press [Alt+Q].
47. Use the Flexfield Qualifiers page to apply flexfield qualifiers to your key flexfield segments.
Note: The page title includes the current flexfield and segment names.
For each qualifier, indicate whether it is enabled for your key flexfield segment.
Since you can set up your key flexfields in any way you prefer, Oracle Applications products use
flexfield qualifiers to identify certain segments used for specific purposes. You should consult Help for
your key flexfield to determine whether your key flexfield uses qualifiers and what purposes they serve.
Step Action
48. Enable the flexfield qualifiers you need. In this example, only the Balancing Segment Qualifier is
selected.
Click the Enabled option.
50. When you close the Flexfield Qualifiers page, the Forms page displays a prompt asking you to save
the changes you have made.
Step Action
or
Press [Alt+Y].
Step Action
53. Navigate back to the Segments Summary page and select the second segment.
Repeat the same steps for the second segment.
Click the Open button to access the Segments page to define segments.
Step Action
or
Press [Alt+O].
Step Action
57. Enter the desired information into the Description field. Enter "Department".
58. Click the Flexfield Qualifiers button.
or
Press [Alt+Q].
Step Action
59. Enable the Cost Center segment.
60. Enable the Management Segment option.


Step Action

Step Action
65. You have completed defining the accounting key flexfield structures using the Key Flexfields
Segments page.
End of Procedure.
Entering Values for Key Flexfields

You need to define at least one valid value for each validated segment before you can use a flexfield.
These validated segments provide users with a list of predefined valid segment values, and have a validation type of
Independent,Dependent, Translatable Independent, Translatable Dependent, or Table.
Following are the prerequisites before you enter values for a key flexfield:
Use the Value Set page to define your independent value sets, any dependent value sets that depend on them, and any
table-validated value sets your flexfield needs.
Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page
to define your flexfield structure and segments
In this topic, you will enter values for key flexfields using the Segments Value page.
Procedure
Step Action
1. Begin by navigating to the Segment Values page.
3. Click the Flexfields: Key: Values link.
4. Use the Find Key Flexfield Segment page to find values according to the following selection criteria:
Value Set
Key Flexfield
Descriptive Flexfield
Concurrent Program
Step Action
5. Click the Value Set option.
7. Enter the desired information into the Name field. Enter "ABC_Company".
or
Press [Alt+i].
9. Use the Segments Value page to define values for a key
or descriptive flexfield segment or report parameter.
You should use this page to define values that belong to Independent, Dependent, Translatable
Independent, Translatable Dependent, or Table value sets.
You can define new segment values, specify value descriptions for your values, and enable or disable
existing values as well.
10. Select the Values, Effective tab to enter the values and the description.
Step Action
13. The Translated Value is derived from the Value field, and automatically appears when you click in the
Description field.
Click in the Description field.
14. Enter the desired information into the Description field. Enter "Corporate Headquarters".
15. Click the Values, Hierarchy, Qualifiers tab.
16. Click the Values, Hierarchy, Qualifiers tab to enter the segment qualifiers.
Some key flexfields use segment qualifiers to hold extra information about individual key segment
values.
For example, the Accounting Flexfield uses segment qualifiers to determine the account type of an
account value, or whether detail budgeting and detail posting are allowed for an Accounting Flexfield
combination containing a given value.
17. Click in the Qualifiers field.
Step Action
18. Segment qualifiers contain information about a value rather than the segment that uses the value.
If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers,
the Segment Qualifiers page appears prompting you for this information.
If you share this same value set with additional flexfields, such as a descriptive flexfield, the Segment
Qualifiers page appears regardless of how you identified your value set in this page.
19. The default values are Yes for budgeting and posting.
or
Press [Alt+O].
20. Use the Values, Effective tab to enter another value.
21. Click the Values, Effective tab.
25. Enter the desired information into the Description field. Enter "US Operations".
or
Press [Alt+O].
29. Click the Values, Effective tab.
32. Enter the desired information into the Description field. Enter "Europe".
Step Action
or
Press [Alt+O].
37. You have completed entering values for key flexfields using the Segments Value page.
End of Procedure.
Using the Account Hierarchy Editor

Once you determine your needs and organize your summary account structure, you define your parent values and your
rollup groups.
You can use the Account Hierarchy Manager or the Account Hierarchy Editor, if Applications Desktop Integrator
is installed, to create and edit your account hierarchies graphically.
You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment
values, as well as rollup groups.
In this topic, you will define a child value using the Account Hierarchy Editor.
Procedure
Step Action
4. The Confirm page displays a prompt asking you if you want to save the changes in the Account
Hierarchy Manager session.
Step Action
6. In the Account Hierarchy Manager page, expand the Accounting Flexfield you are editing.
Minimize the window to keep the Account Hierarchy Manager active.

Step Action
7. Click the Operations Accounting Flex tree item.
Step Action
8. Click the Department tree item.
Step Action
Step Action
10. Click the T [Total Department Parent] tree item.
11. The details of the department you selected will display under the Department Values Details
column.
Expand the tree item to view the hierarchy, and add a child attribute.
Step Action
12. Click the T [Total Department Parent] tree item.
Step Action
13. Click the View Hierarchy button.
Step Action
14. Click the New Child button.
15. Use the Child Attributes page to add a value.

Step Action
Step Action
Step Action
Step Action
19. Enter the desired information into the Description field. Enter "Northwest Region".
Step Action
Step Action
21. Click the Save Changes button.
22. You have completed defining a child value using the Account Hierarchy Editor.
End of Procedure.
Defining an Accounting Calendar

You create an accounting calendar to define an accounting year and the period it contains.
You can define multiple calendars and assign a different calendar to each ledger. You can, for example, use a monthly
calendar for one ledger, and a weekly calendar for another.
In this topic, you will define an accounting calendar using the Accounting Calendar page.
Procedure
Step Action
1. Begin by navigating to the Period Types page.
3. Click the Financials: Calendars: Types link.
4. Use the Period Types page to enter a period type.

Step Action
5. Click in the Period Type field.
6. Enter the desired information into the Period Type field. Enter "ACMonth".
7. Click in the Periods per Year field.
8. Enter the desired information into the Periods per Year field. Enter "2".
9. Enter the desired information into the Description field. Enter "2 Periods".

Step Action
12. Double-click the Accounting list item.
13. Use the Accounting Calendar page to create an accounting calendar to define an accounting year and
the period it contains.
In the Calendar field, select the period type you entered in the Period Types page.
Step Action
14. Click in the Calendar field.
15. Enter the desired information into the Calendar field. Enter "ACMonth".
16. Enter the desired information into the Description field. Enter "AC Month Calendar".
17. Use the Periods region of the Accounting Calendar page to enter all the period details of the
accounting calendar such as type, year, and the date.
18. Click in the Prefix field.
19. Enter the desired information into the Prefix field. Enter "Jan".
20. Enter the desired information into the Type field. Enter "ACMonth".
21. Click in the Year field.
22. Enter the desired information into the Year field. Enter "2006".
23. Enter the desired information into the Quarter field. Enter "1".
24. Enter the desired information into the Num field. Enter "1".
26. Enter the desired information into the From field. Enter "01-Jan-2006".
Step Action
27. Enter the desired information into the To field. Enter "31-jan-2006".
28. Click in the Prefix field.
29. Enter the desired information into the Prefix field. Enter "Dec".
30. Click in the Type field.
31. Enter the desired information into the Type field. Enter "ACMonth".
32. Enter the desired information into the Year field. Enter "2006".
33. Enter the desired information into the Quarter field. Enter "4".
34. Click in the Num field.
35. Enter the desired information into the Num field. Enter "2".
37. Enter the desired information into the From field. Enter "01-Dec-2006".
38. Enter the desired information into the To field. Enter "31-Dec-2006".
41. When you close the Accounting Calendar page, a prompt displays in the Decision page asking you if
you want to validate the currently displayed calendar.
42. Click the Current button.
or
Press [Alt+C].
43. Note the request ID that is displayed in the Note page.
You will use this ID to query the status of your request using the Requests page.
or
Press [Alt+O].
Step Action
or
Press [Alt+V].
or
Press [R].
47. Use the Find Requests page to query the status of the Request ID assigned to you.
Step Action
or
Press [Alt+i].
51. Use the Requests page to view the status of submitted report or request processes.
52. The status of your request displays in the Requests page.
To view the Calendar Validation Report, click the View Output button.
Step Action
or
Press [Alt+p].
54. Review the Calendar Validation Report.
Step Action
56. You have completed defining an accounting calendar using the Accounting Calendar page.
End of Procedure.
Defining a Ledger
The Ledger represents the core of a company's financial records where every transaction is accountable in a self-
contained way. A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of
financial information. Consequently, it is the principal source of information for the analytical applications in the
Oracle E-Business Suite.
You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be
used to consolidate average balances. In a typical ledger where average balance processing is enabled, the standard and
average balances are linked, since the average balances are derived from the standard balances.
Define a ledger before enabling budgetary control for the ledger. Leave the enable budgetary control option set to No
for the ledger until you are ready to complete all setup steps for budgetary control.
You define the attributes of a ledger, such as Accounting Calendar, Ledger Currency, Chart of Accounts and Subledger
Accounting Method in Accounting Setup Manager.
In this topic, you will define a ledger.

Procedure
Step Action
1. Begin by navigating to the Accounting Setups page.

5. Use the Accounting Setups page to define a new ledger, or search for an existing ledger.
Step Action
6. Click the Create Accounting Setup button.
7. Use the Create Accounting Setup page to assign a legal entity to an existing ledger or create a new
legal entity.
Step Action
9. Use the Define Accounting Representations page to enter the ledger information.
Step Action
12. Click in the Chart of Accounts field.
13. Enter the Chart of Account that you want to associate with this ledger.
Enter the desired information into the Chart of Accounts field. Enter "Corporate Accounting Flex".
14. Click in the Accounting Calendar field.
15. Oracle General Ledger enables you to define multiple calendars and assign a different calendar
to each ledger. For example, you can use a monthly calendar for one ledger, and a weekly calendar for
another.
Enter the desired information into the Accounting Calendar field. Enter "Accounting".
17. Enter the local currency used by legal entity.

Enter the desired information into the Currency field. Enter "USD".
18. Click in the Subledger Accounting Method field.
Step Action
19. Enter the Subledger Accounting Method used by the legal entity.
Enter the desired information into the Subledger Accounting Method field. Enter "Standard
Accrual".
21. Use the Save Accounting Structure page to review and submit the ledger details.
Step Action
22. Click the Finish button.
Step Action
23. Click the Return to Accounting Setups button.
24. You have defined a ledger.

End of Procedure.
Opening the First Accounting Period

When you open the first accounting period, Oracle General Ledger prepares it for journal entry.
In this topic, you will submit a request for opening the first accounting period.
Procedure
Step Action
1. Begin by navigating to the Find Periods page.

4. Click the Setup: Open/Close link.
5. The Find Periods page enables you to search for specific accounting periods.
Step Action
or
Press [Alt+i].
7. The Open and Close Periods page enables you to open and close accounting periods to control journal
entry and journal posting.
Step Action
8. Click the Open Period button.
or
Press [Alt+p].
Step Action
9. Click in the Target Period field.
10. Enter the desired information into the Target Period field. Enter "Jan-08".
or
Press [Alt+O].
or
Press [Alt+Y].
or
Press [Alt+O].
Step Action
15. You have completed the Opening the First Accounting Period procedure.
End of Procedure.
Setting Up Journal Categories and Sources

You can define intercompany and suspense accounts for specific categories. You can also use document sequences to
sequentially number journal entries by category. Journal categories appear in standard reports, such as the General
Journals report. Journal sources identify the origin of your journal entries. Oracle General Ledger supplies a number of
predefined journal sources. In addition, you should define at least one journal source for each of your own.
In this topic, you will set up journal categories and sources.
Procedure
Step Action
1. Begin by navigating to the Journal Categories page.

4. Click the Setup: Journal: Categories link.
5. The Journal Categories page enables you to define journal categories.

Step Action
6. Enter a unique Category, Category Key, and Description for your journal category.
Click in the Category field.
7. Enter the desired information into the Category field. Enter "Training Sales for 2008".
8. The Category Key is a language-independent and instance-independent key that the Journal Import
program uses to identify a particular journal source and category consistently across all languages and
instances.
Click in the Category Key field.
9. Enter the desired information into the Category Key field. Enter "Training 2008".
11. Enter the desired information into the Description field. Enter "Training Sales for 2008".
Step Action
13. Double-click the Setup list item.
14. Double-click the Journal list item.
15. Double-click the Sources list item.
16. The Journal Sources page enables you to define journal sources that identify the origin of journal
entries.
Step Action
17. Enter a unique Source, Source Key and Description for your journal entry source.
Click in the Source field.
18. Enter the desired information into the Source field. Enter "Training for 2008".
19. Click in the Source Key field.
20. Enter the desired information into the Source Key field. Enter "Training for 2008".
22. Enter the desired information into the Description field. Enter "Training Revenue for 2008".
23. If you enable the Import Journal References checkbox, you can drilldown to subledger transactions
transferred from subledgers in summary or detail for this source in the Account Inquiry page.
24. If you select the Freeze Journals checkbox, then journals from this source cannot be changed in the
Enter Journals page.
Click the Freeze Journals option.
Step Action
25. If you select the Require Journal Approval checkbox, then journal approval is enabled for your
general ledger.
If this option is enabled for your ledger and you enter a journal whose journal source requires journal
approval, then the batch must be approved before it can be posted.
26. If you select the Import Using Key checkbox, the Journal Import program uses the value entered in the
Source Key field, instead of the Source field, when importing journals for a given source.
29. You have completed the Setting Up Journal Categories and Sources procedure.
End of Procedure.
Setting Up Suspense Accounts

When you define your ledger, you can enable suspense posting and assign a default suspense account to your ledger.
You can define other suspense accounts in addition to the default suspense account for your ledger. General Ledger
posts a balancing amount to the default account when there is no suspense account defined with a matching source and
category.
In this topic, you will set up suspense accounts.
Procedure
Step Action
1. Begin by navigating to the Suspense Accounts page.
3. Click the Setup: Accounts: Suspense link.
4. The Suspense Accounts page enables you to define suspense accounts.

Step Action
5. Specify the ledger.
Your data access set must provide read and write access to the ledger and one or more balancing
segment values or management segment values.
Click in the Ledger field.
7. Specify the Source and Category that applies to the suspense account you are defining.
Click in the Source field.
8. Enter the desired information into the Source field. Enter "Manual".
10. Enter the desired information into the Category field. Enter "Accrual".
11. Enter the Account against which the balancing amount should be posted. You can assign multiple
unique combinations of source and category to a single account.
Click in the Account field.
Step Action
14. You have completed the Setting Up Suspense Accounts procedure.

End of Procedure.
Entering Unbalanced Journals

Journal entries consist of debit and credit entries. The sum of the debits must equal the sum of the credits, or the
journal entry is considered unbalanced. A journal balance error occurs when an unbalanced journal is created with a
ledger that is defined as a balanced ledger.
In this topic, you will enter an unbalanced journal.
Procedure
Step Action
Step Action
4. The Find Journals page enables you to search for specific journals and also create new journals.
Step Action
or
Press [Alt+J].
6. The Journals page enables you to enter and view detailed information for a journal.
Step Action
7. Enter the desired information into the Journal field. Enter "ABCExpense Accruals".
9. Enter the desired information into the Category field. Enter "Accrual".
14. Click in the Debit (USD) field.
15. Enter the desired information into the Entered: Debit field. Enter "500".
18. Enter the desired information into the Entered: Credit field. Enter "450".
Step Action
20. This message provides an alert about the difference between debits and credits.
Click the Yes button.
or
Press [Alt+Y].
or
Press [Alt+P].
22. Note the request ID.
or
Press [Alt+O].
or
Press [Alt+V].
or
Press [R].
25. The Find Requests page enables you to search for specific requests.
Step Action
28. Point to the Find object.
29. Use the Requests page to view the status of submitted request processes.
30. Verify that the post request completed successfully.
Step Action
Step Action
33. Enter the desired information into the Batch field. Enter "ABCExpense Accruals 21-JAN-2008
12:51:26".
or
Press [Alt+i].
35. Use the Enter Journals page to view and optionally change unposted journal batches online.
Step Action
or
Press [Alt+u].
37. Verify that the accrual posted correctly.
38. You have completed the Entering Unbalanced Journals procedure.
End of Procedure.
Custom General Ledger Reports

Custom General Ledger Reports includes information on creating and running various general ledger reports.

Create a row set.
Run an ad-hoc row set report.
Run a row set detail and summary report.
Create a column set.
Create a column set heading.
Run a column set ad-hoc-report.
Run column set detail and summary reports.
Define a content set.
Creating a Row Set

A Row Set defines the format and content of the rows in an FSG report. In Financial Statement Generator, the
commonly assumed attribute for a row definition is an account assignment, whereas the attribute for a column
definition is a time period (amount type). When you define a row set, you can:
Assign accounts - to indicate which general ledger account balances you want to include in the row.
Define calculations - to perform a variety of complex computations in your report.
Specify formatting - to control page breaks, indentation, line spacing, and underline characters.
Secure row set definitions - to only allow specific row sets to be used, viewed, or modified by certain users.
In this topic, you will create a row set.
Procedure
Step Action
1. Begin by navigating to the Row Set page.

4. Click the Reports: Define: Row Set link.
5. The Row Set page enables you to define new row sets.
Step Action
7. Enter the desired information into the Name field. Enter "Training Row Set".
9. Enter the desired information into the Description field. Enter "Training Summary".
10. Click the Define Rows button.
or
Press [Alt+R].
11. The Rows page enables you to add and format rows to a row set.
Step Action
12. Enter a line number for each row of the row set.
The line number controls the order in which rows appear in a report. You also use the line number when
creating a row calculation.
Click in the Line field.
14. Click in the Line Item field.
15. Enter the desired information into the Line Item field. Enter "Overhead".
16. Click in the Format Options: Lines to Skip: After field.
17. Enter the desired information into the Format Options: Lines to Skip: After field. Enter "1".
21. Click in the Line Item field.
22. Enter the desired information into the Line Item field. Enter "Salaries".
Step Action
23. Click in the Format Options: Indent field.
24. Enter the desired information into the Format Options: Indent field. Enter "3".
25. Click in the Format Options: Lines to Skip: After field.
26. Enter the desired information into the Format Options: Lines to Skip: After field. Enter "0".
27. To have the row generate account balances on your report, click the Account Assignments button to
assign accounts to the row.
Click the Account Assignments button.
or
Press [Alt+A].
28. The Accounts Assignments page enables you to assign accounts to a row.
Step Action
29. Enter the same ledger segment value for the Low and High ledger segment range. If you do not enter a
ledger or ledger set, FSG uses the ledger or
ledger set you specify at run time.
Click in the Account Range: Low field.
30. Enter a range of accounts by specifying the Low and High accounts in the range.
Enter the desired information into the Ledger: Low field. Enter "Vision Operations".
31. Click in the Ledger: High field.
36. Click in the Department: High field.
37. Enter the desired information into the Department: High field. Enter "T".
40. Click in the Account: High field.
41. Enter the desired information into the Account: High field. Enter "T".
44. Click in the Sub-Account: High field.
45. Enter the desired information into the Sub-Account: High field. Enter "T".
48. Click in the Product: High field.
Step Action
49. Enter the desired information into the Product: High field. Enter "T".
or
Press [Alt+O].
51. You have completed the Creating a Row Set procedure.
End of Procedure.
Running an Ad-Hoc Row Set Report

In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build
a report. Optionally, you can specify your own custom column set. Also, you can add a content set, row order, and/or
display set to enhance the report or refine the information in the report. You can also define ad hoc financial reports, as
necessary, to meet one-time reporting needs.
In this topic, you will run an ad hoc report.
Procedure
Step Action

4. Click the Reports: Define: Report link.
5. The Define Financial Report page enables you to define a financial report.
Step Action
6. Enter a name, report title, and description for your report.
Click in the Report field.
7. Enter the desired information into the Report field. Enter "Training Ad Hoc Row Set Report".
9. Enter the desired information into the Title field. Enter "Training Ad Hoc Row Set Report only".
Step Action
10. You can select the Enable Security checkbox to apply Definition Access Set security to your financial
report definition.
11. Enter the Row Set and Column Set to use for the report.
13. Enter the desired information into the Required Components: Row Set field. Enter "Training Row
Set".
Review".
or
Press [Alt+R].
or
Press [Alt+Y].
or
Press [Alt+O].
19. The Run Individual Reports page enables you to run specific reports individually.
Step Action
or
Press [Alt+S].
22. You have completed the Running an Ad-Hoc Row Set Report procedure.
End of Procedure.
Running a Row Set Summary and Detail Report

The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your
chart of accounts. General Ledger displays the chart of accounts structure associated with each row set.
In this topic, you will run the Row Set Summary and Detail report.
Procedure
Step Action
1. Begin by navigating to the Submit a New Request page.

4. Click the Standard link.
5. Use the Submit a New Request page to run a single request or request set. Single requests are just the
job you have defined in your parameters settings. Requests sets enable you to process multiple requests
and reports.
Step Action
or
Press [Alt+O].
7. Use the Submit Request page to enter general request and report parameters. These parameters include
the report title, operating unit, language, when to run the request or process, and what to do with the
output.
Step Action
9. Enter the desired information into the Name field. Enter "FSG - Row Set Detail Listing".
10. Click in the Parameters field.
11. Use the Parameters page to enter the request parameters. These parameters will be used to define the
processing rules and data to be included when the report or request is run.
12. Click in the Row Set Name field.
13. Enter the desired information into the Row Set Name field. Enter "Training Row Set".
or
Press [Alt+O].
or
Press [Alt+m].
or
Press [Alt+Y].
Step Action
or
Press [Alt+m].
19. You have completed the Running a Row Set Summary and Detail Report procedure.
End of Procedure.
Creating a Column Set

A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. In
FSG, the commonly assumed attribute for a column definition is a time period (amount type), whereas the attribute for
a row definition is an account assignment. Therefore, typical column sets include headings and subheadings, amount
types, format masks, currency
assignments, and calculation columns for totals.
In this procedure, you will create a column set in the Column Set window.
Procedure
Step Action
1. Begin by navigating to the Column Set window.

4. Click the Reports: Define: Column Set link.
5. From the Column Set page, you can do the following:
Specify account balance types to include in the column. For example, you can define a column with
actual, budget, or encumbrance amounts.
Create Headings for your columns. You can also create relative headings, which change depending on
the period of interest specified when you run the report.
Define calculations to perform a variety of complex computations in your report. The calculations can
refer to any previous columns in the report, including rows you choose not to display.
Specify formatting using format masks, which determine how numbers in your report are displayed.
Secure column set definitions to allow only specific column sets to be used, viewed, or modified by
certain users.
In this procedure, you will create a column set.

Step Action
7. Enter the desired information into the Name field. Enter "Training Column Set".
9. Enter the desired information into the Description field. Enter "Training 5 Month Rolling
Summary".
10. Though you will not enter an override value in this procedure, you use the Override Segment field to
override segments to produce "breakdown" reports.
For example, if you defined a report that produces a corporate income statement and you now want to
create a version of the same report that shows income results for multiple departments, you would enter
an override segment.
You can find more information about override segments in the General Ledger User's Guide.
11. Click the Build Column Set button.
or
Press [Alt+u].
12. The sequence number is used to define column calculations.
Note: The sequence number does not control the order of the columns on a report like it does for rows
in a row set. Instead, the column order is determined by the column starting positions.
Step Action
13. Click in the Sequence field.
16. Enter the desired information into the Name field. Enter "POI-4".
17. Oracle General Ledger provides a number of amount types, which can be specified in the a row or
column definition.
For example, in this procedure, you will enter an amount type of PTD-Actual, which refers to Period-
to-date actual balances.
18. Click in the Amount Type field.
19. Enter the desired information into the Amount Type field. Enter "PTD-Actual".
Step Action
20. If you assign an amount type to a row or column, you must also assign
an offset.
Enter the relative Offset if you want to report on a period or effective date before or after your runtime
period or effective date.
If your specified Amount Type refers to a period, such as PTD-Actual, then the offset will be in number
of periods. However, if your specified Amount Type refers to days, such as PATD, then the offset will
be in number of days.
21. Click in the Offset field.
22. Enter the desired information into the Offset field. Enter "-4".
23. Click the Add Column button.
26. Press the left mouse button on the Name object.
Step Action
54. Enter the desired information into the Name field. Enter "POI".
58. Enter the desired information into the Offset field. Enter "0".

Step Action
62. Format masks, which are specified in your row and column definitions, define how FSG prints
numerical values on your reports. With a format mask, you can control the following:
Number of digits displayed on both sides of the decimal point

Currency symbol
Symbol used as the decimal indicator
Other information you want printed before or after your amounts
63. Click in the Format Mask field.
64. Enter the desired information into the DISPLAY_ITEM6_0 field. Enter "9,999,999,999.99".
65. Click the Create Default Heading button.
or
Press [Alt+D].
66. Click in the HEADING_ITEM6_0 field.
67. Enter the desired information into the HEADING_ITEM6_0 field. Enter "TOTAL".
69. You have completed the Creating a Column Set procedure.

End of Procedure.
Creating a Column Set Heading

You define the column headings for a report within the related column set. You can create custom column headings or
modify default headings to meet your specific reporting needs. Your column headings can be static, or you can use
relative headings to create dynamic column headings whose content changes depending on the period you specify
when you run the report.
You can also create and edit column headings with the Column Set Builder.
In this topic, you will define a column set heading.
Procedure
Step Action
1. Begin by navigating to the Column Set page.

4. Click the Reports: Define: Column Set link.
5. Use the Column Set page to create column sets, headings, assign access, reports, and auto copy the
columns.
Step Action
6. Query a column set name.
Click in the Name field.
7. Enter the desired information into the Name field. Enter "Training Revenue".
9. Enter the desired information into the Description field. Enter "Column Set for Training".
10. Click the Create Heading button.
or
Press [Alt+d].
11. Use the Column Set Heading page to enter or change the heading for the column set.
Step Action
12. Enter the desired information into the Column Set Header Editor Multiline field. Enter "January
2008".
or
Press [Alt+O].
Step Action
15. You have defined a column set heading.

End of Procedure.
Running a Column Set Ad-Hoc Report

You can define ad hoc financial reports as necessary to meet special reporting needs. An ad hoc report is one you
define at the time you run financial reports.
Note that to improve system performance, you need to delete ad hoc reports periodically.
Following are the prerequisites to defining ad-hoc reports:

Define a row set.
Define a column set
In this topic, you will run a column set ad-hoc report using the Define Financial Report page.
Procedure
Step Action

4. Click the Reports: Define: Report link.
5. Use the Define Financial Report page to run an ad-hoc repot.
You will use this page to enter the column set and row set details.
Begin by entering a name in the Report field and a name for your report title in the Title field.
Step Action
7. Enter the desired information into the Report field. Enter "Training Column Set Report".
9. Enter the desired information into the Title field. Enter "Training Column Set Ad-Hoc Report".
10. Use the Required Components region to enter the row and column information.
In the Row Set and Column Set field, enter the row and columns sets you want to use for the report.
Note: If you specified control values in the Balance Control options of your row set or column set, you
will be required to assign the control values to specific budgets, encumbrances, currencies, or constant
periods of interest.
12. Enter the desired information into the Required Components: Row Set field. Enter "Training Row
Set".
14. Enter the desired information into the Required Components: Column Set field. Enter "Training
Column Set".
Step Action
or
Press [Alt+R].
16. The Decision page will display an alert.
or
Press [Alt+Y].
or
Press [Alt+O].
19. After you save your work, use the Run Individual Reports page to submit your request for the Ad-Hoc
report.
Step Action
or
Press [Alt+S].
21. Note the request ID that displays in the Request column.
Step Action
24. You have completed running a column set ad-hoc report, using the Define Financial Report page.
End of Procedure.
Running Column Set Detail and Summary Reports

The Column Set Detail and Summary Reports let you review detailed information about a specific column set, or about
all column sets defined in the system. General Ledger first prints your column set heading, then the details of each
column definition. Display options for each column appear in a box. General Ledger prints your account assignments,
and your calculation and exception definitions, if any.
In this topic, you will run the Column Set Detail and Summary report.
Procedure
Step Action
1. Begin by navigating to the Submit a New Request page.

4. Click the Reports: Request: Standard link.
5. Use the Submit a New Request page to runs a single request or request set. Single requests are just the
job you have defined in your parameters settings. Requests sets enable you to process multiple requests
and or reports.
Step Action
or
Press [Alt+O].
7. Use the Submit Request page to enter general request or report parameters. These parameters include
the report title, operating unit, language, when to run the request or process, and what to do with the
output.
Step Action
9. Enter the desired information into the Name field. Enter "FSG - Column Set Detail Listing".
10. Click in the Parameters field.
11. Use the Parameters page to enter the request parameters. These parameters will be used to define the
processing rules and data to be included when the report or request is run.
12. Select any column set you have defined, or leave this field blank to report on all column sets.
If an account assignment was made to column sets, only those column sets that match your ledger's
chart of accounts display.
Enter the desired information into the Column Set Name field. Enter "Training Column Set".
or
Press [Alt+O].
or
Press [Alt+m].
Step Action
or
Press [Alt+Y].
16. Enter the desired information into the Name field. Enter "FSG - Column Set Summary Listing".
or
Press [Alt+m].
18. You have completed the Running Column Set Detail and Summary Reports procedure.
End of Procedure.
Defining a Content Set

By assigning a content set to a report request, you can generate hundreds of similar reports in a single run. The content
set controls how the numerous reports differ from each other. For example, assume your organization has 50
departments and that Department is one of your account segments. Also assume that you already have an FSG report
for travel expenses, which you run weekly. By using a content set with your existing report definition, you can print a
travel expense report for each department, in one report request. You can then distribute the reports to the 50
department managers for review purposes.
Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing
report. The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row
set account assignments and/or display options.
You cannot use content sets with XBRL output. If you choose a content set function, such as page expand, the report
will error.
In this topic, you will define a content set.
Procedure
Step Action
1. Begin by navigating to the Content Set page.


4. Click the Reports: Define: Content Set link.
5. Use the Content Set page to define a new content set and assign it to a general ledger account.
Step Action
6. Click in the Content Set field.
7. Enter the desired information into the Content Set field. Enter "Training Content Set".
9. Enter the desired information into the Description field. Enter "Training".
10. Select a processing type for multiple reports:
Parallel: FSG processes multiple reports at the same time.
Sequential: FSG processes multiple reports in sequential order.
Select the Enable Security checkbox to apply Definition Access Set security to your content set
definition.
11. Click in the Account Assignments: Sequence field.
12. Enter a Sequence number for each account range.

Enter the desired information into the Account Assignments: Sequence field. Enter "10".
Step Action
13. Enter the Ledger and Account Range Low and High values if you want to override the segment value
ranges specified in your row set.
If you enter a parent segment value for your flexfield low and high, FSG displays all child values for
that parent.
Click in the Account Assignments: Account Segment Low field.
14. Use the Operations Accounting Flex page to enter the low and high values for ledger and account
ranges.
15. Click in the Ledger: Low field.
16. Enter the desired information into the Ledger: Low field. Enter "Vision Operations".
17. Click in the Ledger: High field.
20. Enter the desired information into the Department: High field. Enter "399".
21. Click in the Department: Display field.
22. Enter the desired information into the Department: Display field. Enter "PE".
or
Press [Alt+O].
25. You have defined a content set.

End of Procedure.

GL - Oralce R12 General Ledger Training Manual

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Oralce R12 General Ledger Training Manual OracleApps88

Online Inquiries ............................................................................................................................................ 131

Defining Budgets ........................................................................................................................................... 197

Managing Budget Organizations ................................................................................................................. 211

Budget Formulas .......................................................................................................................................... 229

Entering Budget Amounts ........................................................................................................................... 243

Transferring Budget Amounts .................................................................................................................... 283

Freezing Budgets .......................................................................................................................................... 291

Encumbrance Accounting ........................................................................................................................... 301

Average Balance Processing ........................................................................................................................ 319

Financial Reporting ...................................................................................................................................... 355

Maintenance .................................................................................................................................................. 373

Global Consolidation System ...................................................................................................................... 383

Multi-Currency ............................................................................................................................................. 399

Journal or Subledger Level Reporting Currencies.................................................................................... 419

Using the Account Hierarchy Manager ...................................................................................................... 437

Basic General Ledger Setup ......................................................................................................................... 505

Custom General Ledger Reports ................................................................................................................. 591

Upon completion of this module, you will be able to:

Upon completion of this lesson, you will be able to:

Creating Journal Batches

In this topic, you will create journal batches.

3. Click the Journals: Enter link.

You can only post batches in Open accounting periods.

42. You have completed the Creating Journal Batches procedure.

In this topic, you will learn to enter journals.

Click the vertical scrollbar.

3. Click the Journals: Enter link.

22. You have completed the Entering Journals procedure.

Changing the Journal Entry Currency

In this topic, you will change the journal entry currency.

Click the vertical scrollbar.

3. Click the Journals: Enter link.

20. Click the OK button.

Entering Journal Lines

In this topic, you will enter journal lines.

Click the vertical scrollbar.

3. Click the Journals: Enter link.

21. You have completed the Entering Journal Lines procedure.

Entering Entered Currency Journal

Entering Statistical Journals

3. Click the Journals: Enter link.

29. Click the Save button.

Autocopying Journal Batches

In this topic, you will autocopy journal batches.

3. Click the Journals: Enter link.

13. Click the OK button.

18. Click in the Request ID field.

Changing a Batch Period

In this topic, you will change batch periods.

Click the vertical scrollbar.

3. Click the Journals: Enter link.

17. You have completed the Changing a Batch Period procedure.

Entering and Posting Journal Batches

In this topic, you will enter and post journal batches.

3. Click the Journals: Enter link.

15. Enter the debit amount for the designated account.

21. Enter the Credit amount for the designated account.

23. Click in the Account field.

Creating Recurring Journal Entries

19. You have created a recurring journal entry.

Creating Skeleton Journal Entries

In this topic, you will create skeleton journal entries.