GOVERNMENT OF PAKISTAN

NHA DOCUMENT

FOR

ENLISTMENT

OF

ROAD AND BRIDGE CONSTRUCTORS

NATIONAL HIGHWAY AUTHORITY

Procurement & Contract Administration Section
ISLAMABAD
 CONTENTS

Introduction

Instruction to Applicants(ITA) Section-I

Qualifications Criteria (QLC) Section-II

Letter of Application (LOA) Section-III

Information Forms (IF) Section-IV

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 INTRODUCTION

National Highway Authority (NHA) with the intent of successful execution of its large contracts

requires that works are awarded only to firms that are suitably experienced in the road/bridge

works, that are financially and managerially sound, and that can provide all the equipment

required in a timely manner. For this purpose, NHA carries out the annual assessment of the

capacity of firms prior to being invited to participate in open bidding for NHA Projects. Annual

Enlistment is usually followed by a closed competitive bidding on NHA Projects in which only

enlisted firms are invited to submit bids and Post qualification/Pre-qualification may also

apply in such cases. For Large Works falling in limit beyond upper limit of Category RC/BC-1

and Complex Works falling in any Category, Pre-qualification among interested firms

(whether or not enlisted) shall be carried out, where the applicants will be encouraged to form

joint venture to pool their resources for smooth and efficient execution of Works in a

professional manner.

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 SECTION-I

INSTRUCTIONS TO APPLICANTS (ITA)

1.0 Applications for NHA Enlistment:

1.1 All the Applicants intending for enlistment in NHA for Road and/or Bridge Constructor
categories as defined herein below shall be required to submit application for NHA
Enlistment on the format attached hereto.

2.0 Road Constructors Categories:

Limit of
Road
Construction
Constructors
Price of Project
Category
(Rs. In million)
R C-1 2500
R C-2 1500
R C-3 500
R C-4 150
R C-5 50
R C-6* 30
* The Enlistment for Category RC-6 shall be separately carried out by
NHA Regional Offices.

3.0 Bridge Constructors Categories:

Limit of
Road
Construction
Constructors
Price of Project
Category
(Rs. In million)
B C-1 1000
B C-2 500
B C-3 200
B C-4 100
B C-5 50
B C-6* 30
* The Enlistment for Category BC-6 shall be separately carried out by
NHA Regional Offices.
4.0 Eligible Applicants:

4.1 The firms meeting criteria for specific category as detailed herein below shall be
eligible for enlistment as Road and/or Bridge Constructors, as the case may be.

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5.0 Sections of Pre-qualification Document:

5.1 The Pre-qualification Document consists of four Sections stated herein below;

Section-I Instructions to Applicants (ITA)

Section-II Qualification Criteria (QLC)
Section-III Letter of Application (LOA)
Section-IV Information Forms (IF)

6.0 Documents comprising the Application:

6.1 The Application shall comprise the following:

(a) Letter of Application in accordance with Instructions to Applicants

(ITA) Clause 7.0;

(b) Evidence establishing the Applicants qualification, in accordance

with Clause 8.0.

(c) Any other documents required as Specified in the Pre-qualification Document.

(d) Affidavit as specified in Pre-qualifications Documents.

7.0 Letter of Application:

7.1 The Applicant shall submit a Letter of Application in the form furnished in Section-II.

8.0 Documents Establishing the Qualifications of the Applicant:

8.1 To establish its qualifications in accordance with Section-II (Qualification Criteria), the
Applicants shall provide the information requested in the corresponding information
forms included in Section-IV.

9.1 Responsiveness of Applicants:

10.1 NHA may reject any application which is not responsive to the requirements of the PQ
Documents prior to detailed evaluation.

10.2 NHA reserves the right to accept or reject any applications and the annul the process
altogether or to accept any application with minor deviations, at its sole discretion with
no recourse to any applicant.

11.0 Evaluation of Applications:

11.1 NHA shall use the Criteria defined in Section-III, Qualification Criteria, to evaluate the
qualification of the applicant.

11.2 The Employer reserves the right to accept or reject any application and annul the
process altogether or to accept any application with minor deviations, to its sole
discretion wit no recourse to any applicant.
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12.0 Foreign Constructors:

The foreign constructors may also apply for enlistment and their applications shall also
be evaluated as specified in Section-III, Qualification Criteria. However, they shall be
required to enter into Joint Venture conforming to the terms and conditions laid down
in PEC Byelaws before participating in tendering process.

13.0 Joint Ventures:

The Joint Ventures shall not be permitted to apply for enlistment, however, the enlisted
firms may be allowed to form Joint Ventures for participation in tendering process for
specific Projects.

14.0 Firms owned by Engineers:

The applicant with minimum 51% ownership rights of Professional Engineers

registered with Pakistan Engineering Council (PEC) may be exempted from complying
with the requirements of General and Particular Construction Experience and
Financial Soundness for enlistment in Category RC-5/BC-5 subject to the satisfaction
of NHA as to the availability of necessary resources with the Applicant to execute such
Works.

15.0 Incomplete Information:

Applications containing incomplete information in respect of any requirements of this

Pre-qualification Document shall not be considered for evaluation.

16.0 Irrelevant Information

Only asked for information shall have any weightage as given in Criteria. All other
information shall be deemed irrelevant and shall have no connection whatsoever on
Evaluation Criteria.

17.0 Fee Structure

The Application fee for enlistment, change of category of enlistment or renewal of

enlistment is as follows:
Enlistment Fee
Category
(Rs.)
RC/BC-1 50,000/-
RC/BC-2 30,000/-
RC/BC-3 20,000/-
RC/BC-4 15,000/-
RC/BC-5 10,000/-
RC/BC-6 5,000/-

This fee shall be deposited after notification of Enlistment.

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18.0 Submission of Applications:

18.1 The applications shall be submitted by the applicants in sealed envelops through
courier to the office of General Manager (P&CA), 27, Mauve Area, G-9/I, Islamabad
upto 10th January 2004.

18.2 This PQ Document can be down loaded from NHA Web site www.nha.gov.pk

18.3 The Employer reserves the right to reject late applications.

18.4 The applications must be accompanied by demand Draft/Pay order not less than
Rs.2,000/-, 3,000/-, 4,000/-, 5,000/- & 6,000/- for Categories C-5, C-4, C-3, C-2 & C-1
respectively separately for Road and Bridge Works.

18.5 The Applications shall not be received in person.

19.0 Notification of Enlistment:

Once the Employer has completed the evaluation of applications, it shall notify all
applicants in writing of their status of enlistment.

20.0 Pre-qualification/Post Qualification:

Notwithstanding annual enlistment of firms, NHA shall have the right to carryout the
process of post qualification or Pre-qualification for works among enlisted firms.
Whereas Works falling in limit beyond RC/BC-1 shall require pre-qualification among
all interested firms (whether or not enlisted), where they will be encouraged to form
joint venture to pool their resources.

21.0 Validity of Enlistment

This Annual Enlistment shall be valid upto to 31 st December 2004 and shall be
renewable within first quarter for each subsequent year on payment of annual fee upto
a maximum of five (05) years, when NHA may carry out fresh enlistment unless
required otherwise. However, the Applicant shall be obliged to report any variation(s)
in Information Forms that could materially affect the Qualification status of the
Applicant. Any change(s) in qualification status may affect the Enlistment Category of
the applicant.

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 SECTION II

Letter of Application

General Manager ( P&CA )

National Highway Authority (NHA)
Islamabad

Subject: APPLICATION FOR NHA ENLISTMENT

1. Being duly authorized to represent and act on behalf of _______(hereinafter referred

to as the Applicant).

2. Attached to this letter are copies of original documents defining:

a. the Applicants legal status;

b. the principal place of business; and
e. the place of incorporation (for Applicants that are corporations),
or the place of registration and the nationality of the owners (for
Applicants that are partnerships or individually owned firms).

3. The NHA and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information submitted in
connection with this application, and to seek clarification from our bankers and clients
regarding any financial and technical aspects. This Letter of Application will also serve as
authorization to any individual or authorized representative of any institution referred to in the
supporting information to provide in this application, such as the resources, experience, and
competence of the Applicants.

4. The NHA and its authorized representatives may contact the following persons for
further information and inquires:

Contact 1 Address and communication facilities

Contact 2 Address and communication facilities etc.

5. The undersigned declares that the statements made and the information provided in
the duly completed application are complete, true and correct in every detail to the best of my
knowledge.

Signed
Name
For and on behalf of (name of Applicant)

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 SECTION III

QUALIFICATION CRITERIA

1. NHA shall issue NHA Enlistment Certificate to Applicant in any one of the
categories stated above on Applicant meeting all the following criteria regarding
their general and particular construction experience, financial position, personnel
and equipment capabilities, and other relevant information as demonstrated by the
Applicants responses in the NHA Information forms attached to the Letter of
Application.

2. PEC License
The valid License of Pakistan Engineering Council (PEC) in respective Category of
application shall be required alongwith the Application, failing which shall lead to
disqualification.

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 3) QUALIFICATION CRITERIA
TABLE A ROAD CONSTRUCTORS CATEGORIES

GENERAL PARTICULAR
PERSONNEL EQUIPMENT
CONSTRUCTION CONSTRUCTION FINANCIAL CAPABILITIES
CAPABILITIES CAPABILITIES
LIMIT OF CONSTRUCTION EXPERIENCE EXPERIENCE
PRICE OF ROAD PROJECT Minimum requirement
Average annual Value of largest Average net Minimum
OF EACH CATEGORY OF Average net of professional credit
volume of civil Road Works working capital requirement of
ENLISTMENT worth for last points as per PEC
works in the last executed in last for last three (03) Plant &
three (03) years Byelaws
05 years 10 years years Equipment
(pcp-credit)

Category Rs. in million Rs. in million Rs. in million Rs. in million Rs. In million Numbers Numbers

RC-1 2500 750 1000 100 300 500 a,b,c,d,e,f,g

RC-2 1500 334 375 40 100 300 a,b,c,d,e,f

RC-3 500 150 100 15 30 150 a,b,c,d,e

RC-4 150 67 35 7 10 50 a,b,c,d

RC-5 50 30 15 2 4 30 a,b,c

RC-6* 30 * The Enlistment for Category RC-6 shall be separately carried out by NHA Regional Officers

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 4) QUALIFICATION CRITERIA
TABLE B CONSTRUCTORS CATEGORIES

GENERAL PARTICULAR
PERSONNEL EQUIPMENT
CONSTRUCTION CONSTRUCTION FINANCIAL CAPABILITIES
CAPABILITIES CAPABILITIES
LIMIT OF CONSTRUCTION EXPERIENCE EXPERIENCE
PRICE OF BRIDGE Minimum
PROJECT OF EACH Average annual Value of largest Average net Average net requirement of Minimum
CATEGORY OF volume of civil Bridge Works working capital worth for last professional credit requirement of
ENLISTMENT works in the last during last 10 for last three (03) three (03) points as per PEC Plant &
05 no of years years years years Byelaws Equipment
(pcp-credit)
Category Rs. in million Rs. in million Rs. in million Rs. in million Rs. in million Numbers Numbers

BC-1 1000 250 375 40 100 300 a,b,c,d,e

BC-2 500 150 150 25 40 150 a,b,c,d

BC-3 200 100 75 15 20 75 a,b,c

BC-4 100 75 37 6 10 50 a,b,c

BC-5 50 30 15 2 4 20 a,b

BC-6* 30 * The Enlistment for Category BC-6 shall be separately carried out by NHA Regional Officers

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 QUALIFICATION CRITERIA
(ATTACHMENT TO 3 & 4)
TABLE C PLANT AND EQUIPMENT CAPABILITIES

Minimum
Sr. Category of required plant &
Field of Specialization Plant & Equipment
No. Enlistment Equipment for
each category
a. Mechanical Operated Conc. Mixer + BC-5 a,b
Concrete Vibrators(3) + Shuttering (10,000 sft)
b. Water Tanker + Plate Compactor + Pickup. BC-4 a,b,c
c. Excavator + Loader + Dozer + Dumper
1 Bridge Constructors d. Batching Plant + Conc. Pump + Grouting BC-3 a,b,c,d
Arrangement + Concrete Transit Mixer.
e. Piling Arrangement (Boring Rig + Crane). BC-2 a,b,c,d,e.
f. Girder Launching Arrangement + Form
Vibrators + Vibratory Rollers BC-1 a,b,c,d,e,f

RC-5 a,b,c
a. Roller + Tractor Trolley + Water Tank
b. Bitumen Distributor
RC-4 a,b,c,d
c. Sheep foot Roller + Vibratory Roller +
Pickup + Grader
2. Road Constructors d. Asphalt Plant + Paver + Pneumatic Tyre RC-3 a,b,c,d,e
Roller + Tendom Roller + Saw Cutter +
Mechanical Broomer. RC-2 a,b,c,d,e,f
e. Crushing Plant + Dozer(3) + Loader(3)
f. Batching Plant + Concrete Pump RC-1 a,b,c,d,e,f,g
g. Dump Truck (10), Excavator(3).

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5. Litigation
A consistent history of litigation and arbitrations from contracts completed or ongoing
over the last ten (10) years may lead to disqualification of the Applicant.

6. Fraud and corruption

The proven charges of fraud and corruption may lead to disqualification. For ongoing
trials cases, the decision of NHA shall be final in this regard.

7. Poor Performance
Poor performance on previous works may lead to disqualification of the Applicant.

8. Right to Waive
NHA reserves the right to waive minor deviations in the qualification criteria in view of
overall capabilities of an Applicant. In particular, the criteria for Particular Construction
Experience may be relaxed in view of Applicants experience in civil Works and
fulfillment of rest of specified criteria. However, in such case(s), the decision of NHA
shall be final and binding with no recourse.

9. Wrong Information
Any information included in this submission of the constructor, if found incorrect
consequent to verification, shall lead to disqualification of the firm with 8 year ban on
Participation in bids of NHA (Head Office as well as Regional)

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 SECTION IV

INFORMATION FORMS
The information provided in Information Forms shall be substantiated
through documentary evidences, failing which may lead to
disqualification.

14
 NHA Enlistment FORM (1)

General Information

All individual firms and each partner of a joint venture applying for Enlistment are
requested to complete the information in this form.

1. Name of firm

2. Head office address

3. Telephone Contact

4. Fax Telex

6. Type of Organization

5. Place of incorporation / registration Year of incorporation /

registration

7. PEC Registration Category Validity

8. NHA Enlistment Category

Details of Owners/Directors
S.# Name Designation Nationality
1.

2.

3.

4.

5.

15
NHA ENLISTMENT FORM (2)

Structure and Organization

1. Please attach an organization chart showing the company structure including

the positions of directors and key personnel, if relevant

16
NHA Enlistment FORM (3)
General Construction Experience Record

Name of Applicant

All individual firms are requested to complete the information in this form with
regard to the management of Works contracts generally. The information supplied
should be the annual turnover of the Applicant (or each member of a joint venture),
in terms of the amounts billed to clients for each year for work in progress or
completed. The annual periods should be the financial years commencing from 1 st
July and ending on 30th June.

A brief note on each contract should be appended, describing the nature of the
work, duration and amount of contract, managerial arrangements, Employer, and
other relevant details.

Applicants should not enclose testimonials, certificates, and publicity material with
their applications; they will not be taken into account in the evaluation of
qualifications.

Year Turnover in Rupees

1. 2002-03

2. 2001-02

3. 2000-01

17
NHA ENLISTMENT FORM (4)

Particular Construction Experience Record

Name of Applicant

On separate pages, using the format of Forms (4A,4B,4C), the Applicant is requested
to list road and/or bridge, as the case may be, and civil works and which the
Applicant has undertaken during the last 10 years, and of the number stated below.
The information is to be summarized, using Form (4A,4B,4C), for each contract
completed, by the Applicant.

i. Road and/or bridge Works using Form 4A meeting the Qualification

Criteria stated in Section-III.
ii. Any one Road and/or Bridge Works using Form 4B other than that stated
in Form 4A
iii. Largest Civil Work using Form 4C

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NHA ENLISTMENT FORM (4A)

Details of Contract of Road and/or bridge Works

Name of Applicant

1. Number of contract
Name of contract
Country
2. Name of Employer
3. Employer address

4. Nature of works and special features

5. Contract role (check one)

o Prime contractor o Management contractor o Subcontractor
o Partner in a joint venture
6. Amount of the total contract/subcontract/partner share (in specified
currencies at completion, or at date of award for current contracts)
Currency Currency Currency
7. Equivalent amount Rs.
Total contract: Rs.______________; Subcontract: Rs.______________; Partner
share: Rs.______________
8. Date of award/completion
9. Contract was completed _____ months ahead/behind original schedule (if
behind, provide explanation).
10. Contract was completed Rs._________ equivalent under/over original
contract amount (if over, provide explanation).
11. Indicate the approximate percent of total contract value (and Rs.amount)
of work undertaken by subcontract, if any, and the nature of such work.
12. Value of Claims/Disputed amounts
13. Status of Disputed amounts.

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NHA ENLISTMENT FORM (4B)

Details of Contract of Road and/or bridge Works

Name of Applicant

1. Number of contract
Name of contract
Country
2. Name of Employer
3. Employer address

4. Nature of works and special features

5. Contract role (check one)

o Prime contractor o Management contractor o Subcontractor
o Partner in a joint venture
6. Amount of the total contract/subcontract/partner share (in specified
currencies at completion, or at date of award for current contracts)
Currency Currency Currency
7. Equivalent amount Rs.
Total contract: Rs.______________; Subcontract: Rs.______________; Partner
share: Rs.______________
8. Date of award/completion
9. Contract was completed _____ months ahead/behind original schedule (if
behind, provide explanation).
10. Contract was completed Rs._________ equivalent under/over original
contract amount (if over, provide explanation).
11. Indicate the approximate percent of total contract value (and Rs.amount)
of work undertaken by subcontract, if any, and the nature of such work.
12. Value of Claims/Disputed amounts
13. Status of Disputed amounts.

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NHA ENLISTMENT FORM (4C)

Details of Contract of Largest Civil Works

Name of Applicant

1. Number of contract
Name of contract
Country
2. Name of Employer
3. Employer address

4. Nature of works and special features

5. Contract role (check one)

o Prime contractor o Management contractor o Subcontractor
o Partner in a joint venture
6. Amount of the total contract/subcontract/partner share (in specified
currencies at completion, or at date of award for current contracts)
Currency Currency Currency
7. Equivalent amount Rs.
Total contract: Rs.______________; Subcontract: Rs.______________; Partner
share: Rs.______________
8. Date of award/completion
9. Contract was completed _____ months ahead/behind original schedule (if
behind, provide explanation).
10. Contract was completed Rs._________ equivalent under/over original
contract amount (if over, provide explanation).
11. Indicate the approximate percent of total contract value (and Rs.amount)
of work undertaken by subcontract, if any, and the nature of such work.
12. Value of Claims/Disputed amounts
13. Status of Disputed amounts.

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NHA ENLISTMENT FORM (5)

Summary Sheet: Current Contract Commitments / Works in Progress

Name of Applicant

Applicants should provide information on their current commitments on all

contracts that have been awarded, or for which a letter of intent or acceptance has
been received, or for contracts approaching completion, but for which an
unqualified, full completion certificate has yet to be issued.

Name of Employer, contact Value of Estimated

contract address/tel/fax outstanding work completion date
1.

2.

3.

4.

5.

etc.

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NHA ENLISTMENT FORM (6)

Financial Capabilities

Name of Applicant

Applicants shall provide financial information to demonstrate that they meet the
requirements stated in the Qualification Criteria. If necessary, separate sheets shall
be used to provide complete banker information. A copy of the audited balance
sheets shall be attached.
Autonomous construction subdivisions of parent conglomerate businesses shall
submit financial information related only to the particular activities of the
subdivision.

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize actual assets and liabilities for the previous three calendar years

Financial
information Previous three years (July - June) in Rs.
1 2 3
2002-03 2001-02 2000-01
1. Total
assets

2. Current
assets

23
3. Total
liabilities
4. Current
liabilities
5. Profits
before
taxes
6. Profits after
taxes

Attach audited financial statementsincluding, as a minimum, profit and loss

account, balance sheet, and explanatory notesfor the period for three years.
If audit reports are not available, partnerships and firms owned by individuals may
submit their balance sheets certified by a registered accountant, and supported by
copies of tax returns,

24
NHA ENLISTMENT FORM (7)

Personnel credit points (PCP)

Name of Applicant

The Applicant shall provide information as required below for establishing

Professional credit points to be determined on the basis of Byelaws of Pakistan
Engineering Council (PEC) for Engineering Works.

Partner or
Professional
Names of PEC Director, Duration of
Length of Credit Points
S.No. Professional Registration Holding Full-time
Experience (As per PEC
Engineers No. 15% Share Employment
Byelaws)
or more

1.

2.

3.

4.

Note:
- Bonus PCP Credit (PEC Byelaw 5(2)) _____________
- Extra Bouns PCP credit (PEC Byelaw5(3)) _____________
- Total PCP credit _____________

The claim for bonus PCP shall be required to be substantiated through documentary
evidence(s).

25
NHA ENLISTMENT FORM (7A)

Candidate Summary

Name of Applicant

Position Candidate
o Prime o Alternate
Candidate Name of candidate Date of birth
informatio
n
Professional qualifications

Present Name of employer

employme
nt
Address of employer

Telephone Contact (manager / personnel

officer)
Fax Telex
Job title of candidate Years with present employer

Summarize professional experience over the last twenty years, in reverse

chronological order. Indicate particular technical and managerial experience
relevant to the project.

From To Company / Project / Position / Relevant technical and

management experience

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 NHA ENLISTMENT FORM (8)

Equipment Capabilities (For Road Constructor)

Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that it has
the capability to meet the requirements for each and all items of equipment as per
Qualification Criteria. Only the Owned/Leased Equipment shall be considered.

Sr. Capacity/P Name of Year of Owned/

Item of Equipment Number
No. ower Rating Manufacturer Manufacture Leased

1.

2.

3.

4.

Provide documentary evidence establishing the ownership/lease of each item equipment.

27
NHA ENLISTMENT FORM (9)

Litigation History

Name of Applicant or partner of a joint venture

Applicants shall provide information on any history of litigation or arbitration

resulting from contracts executed in the last ten years or currently under execution.

Award
Descripti
FOR or Name of client, cause of Disputed
on of Year
AGAINST litigation, and matter in dispute amount
Contract
Applicant

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NHA ENLISTMENT FORM (10)

Affidavit
(on Non-judicial Stamp Paper of not less than Rs.5/-)

I, ________________________________, being _____________________________

(Full Name) (Designation)

of M/s __________________________ do hereby confirm that the documents

(Name of the Firm)

and information provided herein for Enlistment in NHA is correct to the best of my

knowledge and belief. It is further confirmed that in case of rejection or enlistment

in any category due to whatsoever reason, I shall not take any legal recourse.

Signature and For and on behalf of the Firm

Stamp of Notary
Public Name ___________________

Designation _______________

(Companys Seal)

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