Académique Documents
Professionnel Documents
Culture Documents
Re: Kirbyville CISD / Public Information Request dated and received on June 5, 2017
The undersigned represents Kirbyville Consolidated Independent School District (the District or
KCISD) in relation to your public information request dated June 5, 2017. While the District is
withholding some of the requested documents pending an opinion from the Attorney General, enclosed
please find a digital copy of the following documents responsive to your request:
You will be copied on the forthcoming briefing correspondence to the Attorney General relating to
a couple of the documents or categories of documents requested.
Sincerely,
John J. Janssen
Powell & Leon, LLP
JJJ:sl
l. Position. The District agrees to employ Dennis Reeves (you) as a Certified Administrator.
2. Term. You will be employed on a 12 month basis for the 2016-2017 and 2017-2018 school year(s),
according to the hours and dates set by the District as they exist or may hereafter be amended.
3. I Certification. You agree to provide, before your start date each school year, the certification,
service records, documentation of highly-qualified status, licenses, and other records and
information required by law, the Texas Education Agency (TEA), the State Board for Educator
Certification (SBEC), or the District. You agree to maintain any required certification or license
throughout the term of this Contract. If you fail to fulfill the requirements necessary to extend a
temporary or emergency certificate or permit, or if your certification expires, is canceled, or is
revoked, the District may provide you with notice that this Contract is void pursuant to Texas
Education Code section 21.0031.
3.2 Highly Qualified Status. If you are employed as a classroom teacher, you agree to become and
remain "highly qualified," as that term is defined under the No Child Left Behind Act, 20 U .S.C.
7801(23), and by TEA, to the extent required by law.
3 .3 Criminal History Review. If required by the District, TEA, or SBEC, you agree to submit to a
review of your state or national criminal histoty record information.
4. Representations.
4.1 Beginning of Contract. You understand that a criminal hist01y record acceptable to the District,
at its sole discretion, is a condition of this Contract. You represent that you have disclosed to the
District, in writing, any conviction, no contest or guilty plea, deferred adjudication, or other
adjudication for any felony or any offense listed at 19 Texas Administrative Code 249.16(b).
4.2 During Contract. You agree that, during the term of this Contract, you will notify the
Superintendent in writing of any arrest, indictment, conviction, no contest or guilty plea,
deferred adjudication, or other adjudication for any felony or any offense listed at 19 Texas
Administrative Code 249. l 6(b). You agree to provide the notification within seven calendar
days or any shorter period specified in Board policy.
4.3 False Statements and Misrepresentations. You represent that any required records or
information in your employment application are true and correct. Any false statements,
misrepresentations, omissions of requested information, or fraud by you concerning any required
records or in the employment application may be grounds for termination or nonrenewal, as
applicable.
5. Duties.
5. I General Standard. You agree to perform the duties of your assigned position, as prescribed by
state law and regulations and by the District, with reasonable care, skill, and diligence.
5.2 Rules. You agree to comply with all Board and District directives, state and federal laws and
rules, and District policy and regulations, as they exist or may hereafter be amended.
KlRBYVILLif~QNSOLIDATED INDEPENDENT SO'-'<)OL DISTRICT
1
' . TERM CONTRACT \
9.1 Termination of Contract. This Contract will terminate, in accordance with the procedures at
Texas Education Code chapter 21, ifthe Board determines that any of the following exists: good
cause, financial exigency, or a program change. This Contract will also terminate if you provide
written notice ofresignation before the penalty-free resignation date (see Tex. Educ. Code
21.210).
9.2 Nonrenewal. The District may nonrenew this Contract in accordance with Texas Education
Code chapter 21, as applicable, and Board policy.
I 0.1 Amendment. This Contract may not be amended unless you and the District agree, in writing, to
an amendment.
10.2 Severability. If any provision in this Contract is held to be invalid, illegal, or unenforceable, the
other provisions of the Contract will remain in full force and effect.
10.3 Entire Agreement. This Contract supersedes all existing agreements, verbal and written,
between you and the District regarding your employment. This Contract does not constitute a
"unified contract" with any supplemental duties agreement between the parties.
10.4 Applicable Law. Texas law shall govern construction of this Contract.
,,
., 11. Notice to Employee. You agree to keep a current address on file with the District's human resources
office. Unl~ss Texas Education Code chapter 21 requires a different notice delivery method, you agree
that the District may meet any legal obligation it has to give you written notice regarding your
employment by hand-delivering the notice to you or by sending the notice by certified mail, regular
mail, and/or express delivery service to your address ofrecord.
12. Expiration of Offer. This offer of employment contract shall expire unless you sign and return this
Contract, without changes, to the Superintendent on or before 2/29/2016 (return date). lfyou are
currently employed under a contract with the District and you fail to sign and return this Contract,
without changes, by the return date, you shall be deemed to have resigned from employment at the end
of your existing contract term.
Date signed:
By: Presit/~et__
Date signed: February 16, 2016
MINUTES
REGULAR MEETING OF THE BOARD OF TRUSTEES
KIRBYVILLE CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
KIRBYVILLE, TEXAS
The Board of Trustees of the Kirbyville Consolidated Independent School District met in regular
session on the above date and time at the Booker-Hom Building, 206 East Main Street,
Kirbyville, Texas. The meeting was called to order by Board President Joe Brecht.
Board Members/Superintendent Joe Brecht, Coston Lewis, Joey Davis, Chad Geroge,
Present Lynell Hom, Wayne Hughes, Clint Smith, Richard
Hazlewood
Guests:
1. Stephen Berry, Berry & Clay
2. Justin Fenley, Goodwin & Lasiter
3. High school students leading prayer &
pledges:
Emalie Glenn and father, Jason Glenn
Brennon Davis and family, Alicia Davis and
Riley Carter
Sanaa Crawford and family, Patricia Allen,
Jessie Adams and Shania Crawford
4. Mark Meredith
5. Michelle Mauer
Audience Participation:
Mark Meredith, 7: 11-7 :21 pm - Concerns about the
new Superintendent
Regular Meeting The Board started the regular meeting at 7:00 p.m.
RECOGNITION
Mr. Coston Lewis, Kirbyville Christian Outreach board member, recognized the Kirbyville
C.JS.D. campus principals for their support during the annual fall food drive.
CONSENT AGENDA RESOLUTIONS
Be It Resolved that the Board of Trustees:
No. 2017.05
Approved the following consent agenda resolutions.
Motion by Coston Lewis. Second by Wayne Hughes.
The motion carried unanimously (7-0).
PERSONNEL
March 21 2017
Date Minutes Approved
TERMINATION OF EMPLOYMENT DF
(LEGAL)
TERMINATION OF EMPLOYMENT DF
(LEGAL)
TERMINATION OF EMPLOYMENT DF
(LEGAL)
TERMINATION OF EMPLOYMENT DF
(LEGAL)
TERMINATION OF EMPLOYMENT DF
(EXHIBIT)
The forms on the following pages are provided to assist the District in notifying employees of
contract termination.
Exhibit A: Notice of Proposed Termination of a Probationary or Term Contract 1 page
Exhibit B: Notice of Proposed Termination of a Continuing Contract 1 page
Exhibit C: Notice of Contract Termination 1 page
Note: The following forms are for termination of a probationary, term, or continuing con-
tract during the contract term for reasons other than financial exigency. For termi-
nation of a probationary or term contract during the contract term due to financial
exigency, see DFFA. For termination of a continuing contract due to financial exi-
gency, see DFFC. For termination of a probationary contract at the end of the con-
tract term, see DFAB. For nonrenewal of a term contract at the end of the contract
term, see DFBB. For nonrenewal of a term contract due to a program change, see
DFFB.
TERMINATION OF EMPLOYMENT DF
(EXHIBIT)
EXHIBIT A
NOTICE OF PROPOSED TERMINATION
OF A PROBATIONARY OR TERM CONTRACT
Date of notice:
Employee name:
Signature
Printed name
Title
TERMINATION OF EMPLOYMENT DF
(EXHIBIT)
EXHIBIT B
NOTICE OF PROPOSED TERMINATION
OF A CONTINUING CONTRACT
Date of notice:
Employee name:
Signature
Printed name
Title
TERMINATION OF EMPLOYMENT DF
(EXHIBIT)
EXHIBIT C
NOTICE OF CONTRACT TERMINATION
(To be used to notify an employee of the Boards final action to terminate a probationary,
term, or continuing contract, if the employee fails to timely notify the Board or request a hear-
ing.)
Date of notice:
Employee name:
Signature
Printed name
Title
GROUNDS FOR The Board may terminate a probationary contract at the end of the
TERMINATION contract period if in the Boards judgment such termination will
serve the best interests of the District.
NOTICE The Board shall give the employee notice of its decision to termi-
nate the employment not later than the tenth day before the last
day of instruction required under the contract.
The notice must be delivered personally by hand delivery on the
campus at which the employee is employed. If the employee is not
present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by
express delivery service to the employees address of record with
the District. Notice that is postmarked on or before the tenth day
before the last day of instruction is considered timely for these pur-
poses.
NO APPEAL The Boards decision to terminate a probationary contract at the
end of a contract period is final and may not be appealed.
Education Code 21.103(a)
FAILURE TO NOTIFY If the Board fails to give notice of its decision to terminate a proba-
tionary contract within the time prescribed, the Board must employ
the employee for the following school year in the same capacity
under:
1. A probationary contract, if the person has been employed un-
der a probationary contract for less than three consecutive
school years; or
2. A continuing or term contract, according to District policy, if
the person has been employed under a probationary contract
for three consecutive school years.
Education Code 21.103(b)
Note: The forms on the following pages are for termination of a probationary contract at
the end of the contract term. For termination of a probationary contract during the
contract term for reasons other than financial exigency, see DF. For termination of
a probationary contract during the contract term due to financial exigency, see
DFFA.
EXHIBIT A
NOTICE OF END-OF-YEAR TERMINATION
OF PROBATIONARY CONTRACT
Date of notice:
Employee name:
On _________________ (date of meeting), the Board took action to terminate your employ-
ment contract.
Your employment with the District will end effective the last duty day of the school year.
Please direct questions regarding the termination of your contract to the Superintendent.
Signature
Printed name
Title
EXHIBIT B
DOCUMENTATION OF DELIVERY:
NOTICE OF TERMINATION OF PROBATIONARY CONTRACT
(For office use only. This document to be retained in the employees personnel file.)
Employee name:
(Notice must be delivered personally by hand delivery to the employee on the campus at
which the employee is employed.)
Hand delivery:
Completed: ______ Attempted: _______ (check only one)
(If the employee is not present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by express delivery service to
the employees address of record with the District.)
Sent by: Certified mail _____ Express delivery service _____ (check only one)
SUSPENSION A board may, for good cause as determined by the board, suspend
WITHOUT PAY an employee without pay:
1. Pending discharge, or
2. In lieu of termination.
The suspension may not extend beyond the end of the school year.
Education Code 21.211(b)
BACK PAY If an employee is not discharged after being suspended without
pay pending discharge, the employee is entitled to back pay for the
period of suspension. Education Code 21.211(c)
GROUNDS FOR A board may terminate a term contract and discharge a term con-
DISMISSAL tract employee at any time for:
1. Good cause as determined by the board; or
2. A financial exigency that requires a reduction in personnel.
Education Code 21.211(a)
NOTICE Before any term contract employee is dismissed for good cause,
the employee shall be given reasonable notice in writing of the
charges against him or her and an explanation of a districts evi-
dence, set out in sufficient detail to fairly enable the employee to
show any error that may exist. Cleveland Bd. of Educ. v.
Loudermill, 470 U.S. 532 (1985) [See DF(EXHIBIT)]
HEARING If a term contract employee desires a hearing before an independ-
ent hearing examiner, the employee must file a written request with
the commissioner of education not later than the 15th day after the
date the employee receives notice of the proposed termination or
suspension without pay. The employee must provide a district with
a copy of the request and must provide the commissioner with a
copy of the notice.
The parties may agree in writing to extend by not more than ten
days the deadline for requesting a hearing.
Education Code 21.251(a), .253 [See DFD]
FINANCIAL An employee who is protesting proposed action to terminate a term
EXIGENCY contract at any time on the basis of a financial exigency declared
under Education Code 44.011 [see CEA] that requires a reduction
in personnel must notify the board in writing not later than the tenth
day after the date the employee receives notice of the proposed
action. The employee is entitled to a hearing in the manner pro-
vided under Education Code 21.207 for nonrenewal of a term con-
tract [see DFBB] or a hearing under Education Code Chapter 21,
SUSPENSION WITH A term contract employee may be suspended with pay or placed on
PAY administrative leave by the Superintendent during an investigation
of alleged misconduct by the employee or at any time the Superin-
tendent determines that the Districts best interest will be served by
the suspension or administrative leave.
GROUNDS FOR The Board may terminate a term contract for a financial exigency
NONRENEWAL that requires a reduction in personnel. Education Code 21.211(a)
[See CEA]
REASONS The Board shall establish by policy reasons for nonrenewal at the
end of a school year. Education Code 21.203(b)
EVALUATIONS Before making a decision not to renew a term contract, the Board
shall consider the most recent evaluations if the evaluations are
relevant to the reason for the Boards action. Education Code
21.203(a)
In the case of a classroom teacher, the District shall use the teach-
er's consecutive appraisals from more than one year, if available, in
making employment decisions. Education Code 21.352(e)
[See DNA and DNB]
NOTICE Not later than the tenth day before the last day of instruction in a
school year, the Board shall notify in writing each employee whose
contract is about to expire whether the Board proposes to renew or
not renew the contract.
The notice must be delivered personally by hand delivery to the
employee on the campus at which the employee is employed. If
the employee is not present on the campus on the date that hand
delivery is attempted, the notice must be mailed by prepaid certi-
fied mail or delivered by express delivery service to the employees
address of record with the District. Notice that is postmarked on or
before the tenth day before the last day of instruction is considered
timely for these purposes.
FAILURE TO The Boards failure to give timely notice of a proposed renewal or
PROVIDE TIMELY nonrenewal constitutes an election to employ the contract employ-
NOTICE ee in the same professional capacity for the following school year.
Education Code 21.206
REQUEST FOR If the employee desires a hearing after receiving notice of the pro-
HEARING posed nonrenewal, the employee shall notify the Board in writing
not later than the 15th day after:
1. The date the employee receives hand delivery of the notice of
proposed nonrenewal; or
2. The date the notice is delivered to the employees address of
record with the District, if the notice is mailed by prepaid certi-
fied mail or delivered by express delivery service.
The Board shall provide for a hearing to be held not later than the
15th day after receiving written notice from the employee
REASONS The recommendation to the Board and its decision not to renew a
contract under this policy shall not be based on an employees ex-
ercise of Constitutional rights or based unlawfully on an employees
race, color, religion, sex, gender, national origin, age, disability, or
any other basis prohibited by law. Reasons for proposed nonre-
newal of an employees term contract shall be:
1. Deficiencies pointed out in observation reports, appraisals or
evaluations, supplemental memoranda, or other communica-
tions.
2. Failure to fulfill duties or responsibilities.
3. Incompetency or inefficiency in the performance of duties.
4. Inability to maintain discipline in any situation in which the
employee is responsible for the oversight and supervision of
students.
5. Insubordination or failure to comply with official directives.
6. Failure to comply with Board policies or administrative regula-
tions.
7. Excessive absences.
8. Conducting personal business during school hours when it
results in neglect of duties.
9. Reduction in force because of financial exigency. [See DFFA]
10. Reduction in force because of a program change. [See
DFFB]
11. The employee is not retained at a campus in accordance with
the provisions of a campus turnaround plan. [See AIC]
12. Drunkenness or excessive use of alcoholic beverages; or
possession, use, or being under the influence of alcohol or al-
coholic beverages while on District property, while working in
the scope of the employees duties, or while attending any
school- or District-sponsored activity.
13. The illegal possession, use, manufacture, or distribution of a
controlled substance, a drug, a dangerous drug, hallucino-
gens, or other substances regulated by state statutes.
14. Failure to meet the Districts standards of professional con-
duct.
15. Failure to report any arrest, indictment, conviction, no contest
or guilty plea, or other adjudication for any felony, any crime
The forms on the following pages are provided to assist the District in notifying employees of
term contract nonrenewal.
Exhibit A: Notice of Proposed Term Contract Nonrenewal 1 page
Exhibit B: Documentation of Delivery: Notice of Proposed Nonrenewal 1 page
Exhibit C: Notice of Term Contract Nonrenewal 1 page
EXHIBIT A
NOTICE OF PROPOSED TERM CONTRACT NONRENEWAL
Date of notice:
Employee name:
Signature
Printed name
Title
EXHIBIT B
DOCUMENTATION OF DELIVERY:
NOTICE OF PROPOSED NONRENEWAL
(For office use only. This document to be retained in the employees personnel file.)
Employee name:
(Notice must be delivered personally by hand delivery to the employee on the campus at
which the employee is employed.)
Hand delivery:
(If the employee is not present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by express delivery service to
the employees address of record with the District.)
Sent by: Certified mail _____ Express delivery service _____ (check only one)
EXHIBIT C
NOTICE OF TERM CONTRACT NONRENEWAL
(To be used to notify an employee of the Boards final action to nonrenew a term contract. If
the employee fails to request a hearing, this notice must be provided not later than the 30th
day after the date notice of proposed nonrenewal was sent to the employee.)
Employee name:
Signature
Printed name
Title
4. Present evidence.
The hearing is not subject to the Administrative Procedure Act.
The hearing shall be conducted in the same manner as a trial with-
out a jury in state district court. A certified shorthand reporter shall
record the hearing.
EVIDENCE The Texas Rules of Civil Evidence shall apply at the hearing. An
evaluation or appraisal of the teacher is presumed to be admissible
at the hearing. The hearing examiners findings of fact and conclu-
sions of law shall be presumed to be based only on admissible
evidence.
BURDEN OF PROOF The District has the burden of proof by a preponderance of the evi-
dence at the hearing.
Education Code 21.256
COSTS The District shall bear the cost of the services of the hearing ex-
aminer and certified shorthand reporter and the production of any
original hearing transcript. Each party shall bear its costs of dis-
covery, if any, and its attorneys fees. Education Code 21.255(e)
RECOMMENDATION Not later than the 60th day after the date on which the Commis-
sioner receives a request for a hearing before a hearing examiner,
the hearing examiner shall complete the hearing and make a writ-
ten recommendation. The recommendation must include findings
of fact and conclusions of law. The recommendation may include a
proposal for granting relief, including reinstatement, back pay, or
employment benefits. The proposal for relief may not include at-
torneys fees or other costs associated with the hearing or appeals
from the hearing. The hearing examiner shall send a copy of the
recommendation to each party, the Board President, and the
Commissioner.
WAIVER OF The parties may agree in writing to extend by not more than 45
DEADLINE days the right to a recommendation by the date specified above.
Education Code 21.257
CONSIDERATION The Board or a designated subcommittee shall consider the hear-
ing examiners record and recommendation at the first Board meet-
ing for which notice can be posted in compliance with the open
meetings laws. The meeting must be held not later than the 20th
day after the date that the Board President receives the hearing
examiners recommendation and record.
ORAL ARGUMENT AND At the meeting, the Board or subcommittee shall allow each party
RECORDING to present an oral argument to the Board or subcommittee. The
Board may, by written policy, limit the amount of time for oral argu-
TIME LIMITS FOR The Board shall consider the hearing examiners record and rec-
ORAL ARGUMENT ommendation at the first Board meeting for which notice can be
posted in compliance with the open meetings laws.
The Board shall allow ten minutes per party for oral argument.
Administration shall be offered the opportunity to present argument
first and may use a portion of the designated time for rebuttal after
the other party has presented argument.
The Board reserves the right to grant additional time in equal
amount to both parties, depending on the complexity of the issues
and solely at the Boards discretion.
from the district. Unless the district and the educator have a
written agreement to the contrary, the effective date of sepa-
ration from employment is the first day that, without district
permission, the educator fails to appear for work under the
contract.
2. Renders a finding that good cause did not exist under Educa-
tion Code 21.105(c)(2) (probationary contract), 21.160(c)(2)
(continuing contract), or 21.210(c)(2) (term contract). This
finding constitutes prima facie evidence of the educators lack
of good cause but is not a conclusive determination.
3. Submits the following required attachments to the written
complaint:
a. The educators resignation letter, if any;
b. The agreement with the educator regarding the effective
date of separation from employment, if any;
c. The educators contract; and
d. Board meeting minutes indicating a finding of no good
cause. If the board does not meet within 30 calendar
days of the educators separation from employment, the
minutes may be submitted within 10 calendar days after
the next board meeting.
19 TAC 249.14(g)
REPORT TO SBEC A superintendent shall report the educators resignation to SBEC if
the conditions set forth at Education Code 21.006 exist. [See
DHB] Education Code 21.006
INVESTIGATION A superintendent shall complete an investigation of an educator if
there is evidence that the educator may have abused or otherwise
committed an unlawful act with a student or minor, despite the ed-
ucators resignation from district employment before completion of
the investigation. Education Code 21.006(b-1); 19 TAC
249.14(d)(3)(C)
BOARD AUTHORITY The Board is charged with the responsibility of governance of the
District; governance includes the making of responsible choices in
managing the finances and personnel of the District. Stidham v.
Anahuac Indep. Sch. Dist., Tex. Commr of Educ. Decision No.
205-R2-687 (1990) (upholding reduction in force due to financial
exigency)
The District is always free to change its organizational structure as
it seeks to increase its efficiency. Wasserman v. Nederland Indep.
Sch. Dist., Tex. Commr of Educ. Decision No. 171-R1-784 (1988)
CONSIDERATION FOR The Commissioner has held that, when a position is eliminated due
OPEN POSITIONS to a necessary reduction in force, the District must transfer the em-
ployee to a different position if the teacher meets the Districts ob-
jective criteria for that position. Objective criteria may include cre-
dentials, education, experience, applying for the position, and
interviewing for the position. The District need not offer a position
to a teacher who refuses to apply and interview for an open posi-
tion. Amerson v. Houston Indep. Sch. Dist., Tex. Commr of Educ.
Decision No. 022-R2-1202 (2003)
PROBATIONARY A probationary contract employee may be discharged at any time
CONTRACT for good cause as determined by the Board. If the employee is
protesting proposed action to terminate a probationary contract be-
fore the end of the contract period on the basis of a financial ex-
igency declared under Education Code 44.011 [see CEA], the em-
ployee is entitled to a hearing in the manner provided under
Education Code 21.207 for nonrenewal of a term contract [see
DFBB] or a hearing under Education Code Chapter 21, Subchapter
F (hearings before independent hearing examiner) [see DFD], as
determined by the Board. Education Code 21.104(a), .1041, .159
The Board may terminate a probationary contract at the end of the
contract period if in the Boards judgment such termination will
serve the best interests of the District. Education Code 21.103(a)
TERM CONTRACT The Board may terminate a term contract and discharge a term
contract employee at any time due to a financial exigency that re-
quires a reduction in personnel. Education Code 21.211(a)
An employee who is protesting proposed action to terminate a term
contract at any time on the basis of a financial exigency declared
under Education Code 44.011 [see CEA] that requires a reduction
in personnel must notify the Board in writing not later than the tenth
day after the date the employee receives notice of the proposed
action. The employee is entitled to a hearing in the manner pro-
vided under Education Code 21.207 for nonrenewal of a term con-
tract [see DFBB] or a hearing under Education Code Chapter 21,
The forms on the following pages are provided to assist the District in notifying employees of
contract termination due to financial exigency.
Exhibit A: Notice of Proposed Termination of a Probationary Contract 1 page
Exhibit B: Notice of Proposed Termination of a Term Contract 1 page
Exhibit C: Notice of Contract Termination 1 page
Note: These forms are for termination of a probationary or term contract during the con-
tract term due to financial exigency. For termination of a probationary or term con-
tract during the contract term for reasons other than financial exigency, see DF.
For termination of a probationary contract at the end of the contract term, see
DFAB. For nonrenewal of a term contract at the end of the contract term, see
DFBB. For nonrenewal of a term contract due to program change, see DFFB.
EXHIBIT A
NOTICE OF PROPOSED TERMINATION OF PROBATIONARY CONTRACT
DURING CONTRACT TERM DUE TO FINANCIAL EXIGENCY
Date of notice:
Employee name:
Signature
Printed name
Title
EXHIBIT B
NOTICE OF PROPOSED TERMINATION OF TERM CONTRACT
DURING CONTRACT TERM DUE TO FINANCIAL EXIGENCY
Date of notice:
Employee name:
Signature
Printed name
Title
EXHIBIT C
NOTICE OF CONTRACT TERMINATION
(To be used to notify an employee of the Boards final action to terminate a probationary or
term contract, if the employee fails to timely notify the Board or request a hearing.)
Date of notice:
Employee name:
Signature
Printed name
Title
DEFINITIONS Solely for purposes of this policy, the term employees includes
former employees, applicants for employment, and unpaid interns.
STATEMENT OF The District prohibits discrimination, including harassment, against
NONDISCRIMINATION any employee on the basis of race, color, religion, gender, national
origin, age, disability, or any other basis prohibited by law. Retalia-
tion against anyone involved in the complaint process is a violation
of District policy.
DISCRIMINATION Discrimination against an employee is defined as conduct directed
at an employee on the basis of race, color, religion, gender, nation-
al origin, age, disability, or any other basis prohibited by law, that
adversely affects the employees employment.
HARASSMENT Prohibited harassment of an employee is defined as physical, ver-
bal, or nonverbal conduct based on an employees race, color, reli-
gion, gender, national origin, age, disability, or any other basis pro-
hibited by law, when the conduct is so severe, persistent, or
pervasive that the conduct:
1. Has the purpose or effect of unreasonably interfering with the
employees work performance;
2. Creates an intimidating, threatening, hostile, or offensive work
environment; or
3. Otherwise adversely affects the employees performance, en-
vironment, or employment opportunities.
EXAMPLES Examples of prohibited harassment may include offensive or de-
rogatory language directed at another persons religious beliefs or
practices, accent, skin color, gender identity, or need for workplace
accommodation; threatening or intimidating conduct; offensive
jokes, name calling, slurs, or rumors; physical aggression or as-
sault; display of graffiti or printed material promoting racial, ethnic,
or other stereotypes; or other types of aggressive conduct such as
theft or damage to property.
ADA / SECTION 504 Reports of discrimination based on disability may be directed to the
COORDINATOR designated ADA/Section 504 coordinator. [See DIA(EXHIBIT)]
SUPERINTENDENT The Superintendent shall serve as coordinator for purposes of Dis-
trict compliance with all other antidiscrimination laws.
ALTERNATIVE An employee shall not be required to report prohibited conduct to
REPORTING the person alleged to have committed it. Reports concerning pro-
PROCEDURES hibited conduct, including reports against the Title IX coordinator or
ADA/Section 504 coordinator, may be directed to the Superinten-
dent.
A report against the Superintendent may be made directly to the
Board. If a report is made directly to the Board, the Board shall
appoint an appropriate person to conduct an investigation.
TIMELY REPORTING Reports of prohibited conduct shall be made as soon as possible
after the alleged act or knowledge of the alleged act. A failure to
promptly report may impair the Districts ability to investigate and
address the prohibited conduct.
NOTICE OF REPORT Any District supervisor who receives a report of prohibited conduct
shall immediately notify the appropriate District official listed above
and take any other steps required by this policy.
INVESTIGATION OF The District may request, but shall not insist upon, a written report.
THE REPORT If a report is made orally, the District official shall reduce the report
to written form.
Upon receipt or notice of a report, the District official shall deter-
mine whether the allegations, if proven, would constitute prohibited
conduct as defined by this policy. If so, the District official shall
immediately authorize or undertake an investigation, regardless of
whether a criminal or regulatory investigation regarding the same
or similar allegations is pending.
If appropriate, the District shall promptly take interim action calcu-
lated to prevent prohibited conduct during the course of an investi-
gation.
The investigation may be conducted by the District official or a de-
signee, such as the campus principal, or by a third party designat-
ed by the District, such as an attorney. When appropriate, the
campus principal or supervisor shall be involved in or informed of
the investigation.
The investigation may consist of personal interviews with the per-
son making the report, the person against whom the report is filed,
and others with knowledge of the circumstances surrounding the
The District designates the following person to coordinate its efforts to comply with Title IX of
the Education Amendments of 1972, as amended:
Name: Georgia Sayers
Position: Assistant Superintendent
Address: 206 East Main Street, Kirbyville, TX 75956
Telephone: (409) 423-7521
The District designates the following person to coordinate its efforts to comply with Title II of
the Americans with Disabilities Act of 1990, as amended, which incorporates and expands
upon the requirements of Section 504 of the Rehabilitation Act of 1973, as amended:
Name: Georgia Sayers
Position: Assistant Superintendent
Address: 206 East Main Street, Kirbyville, TX 75956
Telephone: (409) 423-7521
EMERGENCY OPERATIONS
PLAN
Mitigation Preparedness Response Recovery
Kirbyville CISD is committed to the safety and security of students, faculty, staff, and visitors on its
campuses. In order to support that commitment, the School Board has asked for a thorough review of
Kirbyville CISD's emergency mitigation/prevention, preparedness, response, and recovery procedures
relevant to natural and human-caused disasters.
The Emergency Operations Plan that follows is the official policy of Kirbyville CISD. It is a result of a
comprehensive review and update of school policies in the context of its location in Kirbyville, TX and in the
current world situation. We support its recommendations and commit the district's resources to ongoing
training, exercises, and maintenance required to keep it current.
This plan is a blueprint that relies on the commitment and expertise of individuals within and outside of
the district community. Furthermore, clear communication with emergency management officials and
ongoing monitoring of emergency management practices and advisories is essential.
____________________________________________ _______________
SCHOOL BOARD DATE
____________________________________________ _______________
LOCAL EMERGANCY MANAGEMENT DATE
1
APPROVAL AND IMPLEMENTATION
Emergency Operations Plan
This emergency operations plan is hereby approved. This plan is effective immediately and
supersedes all previous editions.
___________________________________________ __________________
SUPERINTENDENT DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
2
RECORD OF PLAN CHANGES
Recommended changes to this plan should be approved by the school principal and district
superintendent.
Staff Survey
3
TABLE OF CONTENTS
I. AUTHORITY 7
A. Federal 7
B. State 7
C. Local 7
II. PURPOSE 7
III. EXPLANATION OF TERMS 8
A. Acronyms 8
B. Definitions 8
IV. SITUATION AND ASSUMPTIONS 10
A. Situation 10
B. Enrollment and Employment Figures 10
C. Building Information 11
D. Geographical Location 11
E. Hazard Analysis 11
F. Assumptions 12
G. Limitations 12
V. CONCEPT OF OPERATIONS 13
A. Objectives 13
B. General 13
C. Operational Guidance 14
D. Incident Command System 16
E. Incident Command System (ICS)Emergency Operations Center (EOC) Interface 16
F. Activities by Phases of Emergency Management 17
G. Emergencies Occurring During Summer or Other School Breaks 18
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 19
A. Organization 19
B. Assignment of Responsibilities 20
VII. DIRECTION AND CONTROL 24
A. General 24
B. Emergency Facilities 24
C. Continuity of School Administration 24
VIII. READINESS LEVELS 25
A. Readiness Levels 25
B. Readiness Level Descriptions 25
IX. ADMINISTRATION AND SUPPORT 26
A. Agreements and Contracts 26
B. Reports 26
C. Records 26
D. Post-Incident and Exercise Review 27
X. PLAN DEVELOPMENT AND MAINTENANCE 28
A. Plan Development 28
B. Distribution of Planning Documents 28
C. Review 28
D. Update 28
4
XI. REFERENCES 29
XII.EMERGENCY OPERATIONS PROCEDURES 30
Checklist for Principal 30
Student Dismissal Procedures 30
Media Procedure 30
School Closings 31
Custodian Checklist 31
Teacher Checklist for Any Emergency 32
Evacuation Procedures 34
Fire 34
Hazmat/Chemical Spill 35
Parent Reunification Plan 36
Hurricane Mandatory Evacuation 36
Flood Threat 39
Bomb or Terroristic Threat 41
Bomb Threat Checklist Form 42
Bus Evacuation 43
Lockdown Procedures 45
Intruder/Active Shooter/Immediate Terrorist Threat 45
Modified Lockdown/Immediate Threat from Surrounding Community 46
Shelter In Place Procedures 47
Severe Weather/Torrential Rain & Flooding 47
Tornado 47
Hazardous Materials Spill 48
Medical Emergencies 49
Influenza/Colds/Viruses 49
Diabetic Emergencies 50
Allergic Reaction 51
Protocol for Staph and MRSA 52
Pandemic Influenza 54
Student or Staff Deaths 57
Suicide 57
Homicide/Unintentional/Accidental 57
Other Hazards 59
Bus/School Vehicle Accident 59
Plane Crash into Building 60
Utility Failure 61
Weapons 62
Alcohol and Drugs 62
Child Abuse or Neglect 62
Kidnapping from a School Campus 63
Sexual Assault 64
Sexual Harassment 64
Food Service Readiness 65
Food Safety in Emergency Situations 65
Operating without Power 66
When Power is Restored 67
Reopening after Power Outage 68
Hurricane Foodservice Plan 68
5
Recovery 70
Damage Assessment 70
Damage Repairs 70
Financial 70
APPENDICES
Appendix 1 Summary of Agreements and Contracts 71
Appendix 2 Incident Command System Summary 72
Appendix 3 District Office Map 78
Appendix 4 Campus Maps and Aerial Photos 79
Kirbyville Elementary 79
Kirbyville Jr. High 81
Kirbyville High School 83
Kirbyville Alternative Education 86
Appendix 5 Phone Tree 87
Appendix 6 Emergency Operations Planning Team 88
Appendix 7 Emergency Contact 89
Appendix 8 Resource Inventory 90
Appendix 9 Staff Skills Survey and Inventory 91
Appendix 10 Emergency Response Drill Log 92
Appendix 11 Distribution 93
Appendix 12 Security Audit (distributed under separate cover) 94
Appendix 13 People with Special Needs 95
Appendix 14 Forms 97
6
BASIC PLAN
I. AUTHORITY
A. Federal : HSPD - 5
II. PURPOSE
This Basic Plan outlines Kirbyville CISD's approach to emergency management and operations. It provides
general guidance for emergency management activities and an overview of Kirbyville CISDs methods of
mitigation, preparedness, response, and recovery. The plan describes Kirbyville CISD's emergency response
organization and assigns responsibilities for various emergency tasks. This plan is intended to empower
employees in an emergency and clarify emergency roles and response. It is also intended to provide a
framework for more specific functional annexes that describe in more detail who does what, when, and how.
This plan applies to all local Kirbyville CISD officials, staff, and students. The primary audience for the
document includes the school board, school district, school administrators, staff tasked within the document
or annexes, emergency management staff, leaders of local volunteer organizations that support emergency
operations, and others who may participate in mitigation, preparedness, response, and recovery efforts.
7
III. EXPLANATION OF TERMS
A. Acronyms
ARC American Red Cross
CFR Code of Federal Regulations
DEM Division of Emergency Management
EOC Emergency Operations Center
EPI Emergency Public information
FBI Federal Bureau of Investigation
FEMA Federal Emergency Management Agency
HACCP Hazard Analysis Critical Control Points (Food Safety Plan)
Hazmat Hazardous Material
IC Incident Commander
ICP Incident Command Post
ICS Incident Command System
SOPs Standard Operating Procedures
TSA The Salvation Army
B. Definitions
1. Emergency Public Information (EPI) - Information that is disseminated to the public via the news media
before, during, and/or after an emergency or disaster.
2. Emergency Situation - As used in this plan, this term is intended to describe a range of situations, from
an incident to a major disaster. It includes the following:
a. Incident - An incident is a situation that is limited in scope and potential effects.
Characteristics of an incident include:
1. Involves a limited area and/or limited population.
2. Evacuation or in-place sheltering is typically limited to the immediate area of
the incident.
3. Warning and public instructions are provided in the immediate area, not
community-wide.
4. One or two local response agencies or departments acting under an IC
normally handle incidents. Requests for resource support are normally
handled through agency and/or departmental channels.
5. May require limited external assistance from other local response agencies or
contractors.
b. Emergency - An emergency is a situation is larger in scope and more severe in terms of actual
or potential effects than an incident. Characteristics include:
1. Involves a large area, significant population, or important facilities.
2. May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3. May require community-wide warning and public instructions.
4. Requires a sizable multi-agency response operating under an IC.
5. May require some external assistance from other local response agencies,
contractors, and limited assistance from state or federal agencies.
6. The EOC will be activated to provide general guidance and direction, coordinate
external support, and provide resource support for the incident.
8
c. Disaster - A disaster involves the occurrence or threat of significant casualties and/or
widespread property damage that is beyond the capability of the local government to handle
with its organic resources. Characteristics include:
1. Involves a large area, a sizable population, and/or important facilities.
2. May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3. Requires community-wide warning and public instructions.
4. Requires a response by all local response agencies operating under one or more ICs.
5. Requires significant external assistance from other local response agencies,
contractors, and extensive state or federal assistance.
6. The EOC will be activated to provide general guidance and direction, provide
emergency information to the public, coordinate state and federal support, and
coordinate resource support for emergency operations.
3. Hazard Analysis - A document published separately from this plan that identifies the local hazards that
have caused or possess the potential to adversely affect public health and safety, public or private
property, or the environment.
4. Hazardous Material (Hazmat) - A substance in a quantity or form posing an unreasonable risk to health,
safety, and/or property when manufactured, stored, or transported. The substance, by its nature,
containment, and reactivity, has the capability for inflicting harm during an accidental occurrence. It
can be toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer, and poses a threat to
health and the environment when improperly managed. Hazmats include toxic substances, certain
infectious agents, radiological materials, and other related materials such as oil, used oil, petroleum
products, and industrial solid waste substances.
6. Standard Operating Procedures (SOP) - Approved methods for accomplishing a task or set of tasks. SOPs
are typically prepared at the department or agency level.
9
IV. SITUATION AND ASSUMPTIONS
A. Situation
Kirbyville CISD is exposed to many hazards, all of which have the potential for disrupting the school
community, causing casualties, and damaging or destroying public or private property. A summary of
the major hazards is provided in Figure 1. More detailed information is provided in a Hazard Analysis,
published separately.
C. Building Information
1. The district consists of a Central Administration and Booker-Horn Training Center building
located at :
206 E Main St, Kirbyville, TX 75956.
Maintenance Department
206 E Lavelle St, Kirbyville TX 75956
Transportation Department
FM 82, Kirbyville, TX 75956
2. A map of the buildings annotated with evacuation routes, shelter locations, fire alarm pull stations,
fire hydrants, fire extinguishers, first aid kits, hazardous materials storage, and utility shut offs is
included in Appendix 4.
10
D. Geographical location
Geographically, the district encompasses 3 square miles of Rural territory. The 2000 census reported
the population for the district as 10000.
E. Hazard Analysis
A summary of the major hazards is provided in Figure 1. A complete hazard analysis and security
audit has been completed for Kirbyville CISD. After reviewing the district's hazard analysis and
security audit, it appears that the district is most likely to be affected by Flash Flooding, Flooding
(River or Tidal), Hurricane, Tornado, Chemical / Hazardous Materials, Fire, Power Outage, Water
System Failure, Accidents (Transportation), Medical Emergency, Mass Contamination, Apparent
Suicide, Bomb Threat, Civil Disorder, Death on Campus, Explosion, Hostage Situation, Intruder,
Kidnapping / Abduction, Report of Weapon on Campus, and Sexual Assault.
NATURAL
FLASH FLOODING Possible Limited 12-24 hours Limited Medium
FLOODING
(RIVER ORTIDAL) Possible Limited 12-24 hours Critical Medium
ACCIDENTS
(TRANSPORTATION) Possible Critical Minimal Critical Medium
REPORT OF WEAPON
ONCAMPUS Possible Critical Minimal Critical Medium
SEXUAL ASSAULT Possible Critical Minimal Critical Medium
11
F. Assumptions
1. Kirbyville CISD will continue to be exposed to and subject to the impact of those hazards
described above, as well as, lesser hazards and others that may develop in the future.
2. It is possible for a major disaster to occur at any time, and at any place. In many cases,
dissemination of warning to the public and implementation of increased readiness measures may
be possible. However, some emergency situations occur with little or no warning.
3. A single site emergency, i.e. fire, gas main breakage, etc, could occur at any time without warning
and the employees of the school affected cannot, and should not, wait for direction from your local
response agencies. Action is required immediately to save lives and protect school property.
4. Following a major or catastrophic event, the district will have to rely on its own resources to be self-
sustaining for up to 72 hours.
5. There may be a number of injuries of varying degrees of seriousness to faculty, staff, and/or
students. However, rapid and appropriate response will reduce the number and severity of injury.
6. Outside assistance will be available in most emergency situations. Since it takes time to summon
external assistance, it is essential for this district to be prepared to carry out the initial emergency
response on an independent basis.
7. Proper mitigation actions, such as creating a positive school environment, and fire inspections, can
prevent or reduce disaster-related losses. Detailed emergency planning, training of staff, students
and other personnel, and conducting periodic emergency drills and exercises can improve this
districts readiness to deal with emergency situations
8. A spirit of volunteerism among district employees, students and families will result in their
providing assistance and support to emergency response efforts.
G. Limitations
It is the policy of Kirbyville CISD that no guarantee is implied by this plan of a perfect response system.
As personnel and resources may be overwhelmed, Kirbyville CISD can only endeavor to make every
reasonable effort to respond to the situation, with the resources and information available at the time.
12
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of district emergency operations program are to protect the lives and well-being of
its students and staff through the prompt and timely response of trained school personnel should an
emergency affect the school. To meet these objectives, the district shall establish and maintain a
comprehensive emergency operations program that includes plans and procedures, hazard analysis,
security audits, training and exercise, and plan review and maintenance.
B. General
1. It is the responsibility of Kirbyville CISD officials to protect students and staff from the effects of
hazardous events. This involves having the primary role in identifying and mitigating hazards,
preparing for and responding to, and managing the recovery from emergency situations that affect
district.
2. It is the responsibility of the School District to provide in-service emergency response education
for all school and office personnel.
3. It is the responsibility of the School Principals to conduct drills and exercises to prepare school
personnel as well as students for an emergency situation.
4. To achieve the necessary objectives, an emergency program has been organized that is both
integrated (employs the resources of the district, school, local emergency responders, organized
volunteer groups, and businesses) and comprehensive (addresses mitigation/prevention,
preparedness, response, and recovery). This plan is one element of the preparedness activities.
7. The National Incident Management System (NIMS) establishes a uniform set of processes,
protocols, and procedures that all emergency responders, at every level of government, will use to
conduct response actions. This system ensures that those involved in emergency response
operations understand what their roles are and have the tools they need to be effective. According
to the U.S. Department of Homeland Security, school districts are among local agencies that must
comply with NIMS. Compliance can be achieved through coordination with other components of
local government. School district participation in local governments NIMS preparedness program
is essential to ensure that emergency responder services are delivered to schools in a timely and
effective manner. Kirbyville CISD recognizes that staff and students will be first responders during
an emergency. Adopting NIMS will enable staff and students to respond more effectively to an
emergency and enhance communication between first responders and emergency responders.
13
Kirbyville CISD will work with its local government to become NIMS compliant. NIMS compliance
for school districts includes the following:
a. Institutionalize the use of the Incident Command System Staff and students
tasked in the plan will receive ICS-100 training. ICS-100 is a web-based course
available free from the Emergency Management Institute. All persons tasked in the
Basic Plan or annexes will take the ICS-100 course.
b. Complete NIMS awareness course IS-700 NIMS: An Introduction. IS-700 is a web-
based course available free from the Emergency Management Institute. All persons
tasked in the Basic Plan or annexes will take the IS-700 course.
c. Participate in local governments NIMS preparedness program.
8. Personnel tasked in this plan are expected to develop and keep current standard operating
procedures (SOP) that describe how emergency tasks will be performed. The district is charged
with insuring the training and equipment necessary for an appropriate response are in place.
9. This plan is based upon the concept that the emergency functions that must be performed by the
district generally parallel some of their normal day-to-day functions. To the extent possible, the
same personnel and material resources used for day-to-day activities will be employed during
emergency situations. Because personnel and equipment resources are limited, some routine
functions that do not contribute directly to the emergency may be suspended for the duration of
an emergency. The personnel, equipment, and supplies that would normally be required for those
functions will be redirected to accomplish emergency tasks.
C. Operational Guidance
1. Initial Response
District personnel are likely to be first on the scene of an emergency situation within the school. They
will normally take charge and remain in charge of the incident until it is resolved or others who have
legal authority to do so assume responsibility. They will seek guidance and direction from local officials
and seek technical assistance from state and federal agencies and industry where appropriate.
a. The District Superintendent will be responsible for activating the district emergency operations
plan and the initial response:
1. Evacuation Requires all staff and students to leave the building. Evacuation can
be highly effective if it can be completed before the arrival of the hazard.
2. Reverse Evacuation Requires all staff and student to go to safe places in the building from
outside the building.
3. Lock down All exterior doors and classroom doors are locked and students and staff stay in
their classrooms.
4. Shelter-in-place Students and staff are held in the building, windows and doors are sealed
and all ventilation systems are shut off. Limited movement is allowed. Shelter-in-place is
most effective during emergencies involving hazardous materials which produce toxic
vapors outside of the facility. Taking shelter inside a sealed building is highly effective in
keeping students and staff safe.
5. Drop, cover and hold Students and staff drop low, take cover under furniture, cover eyes
and protect internal organs.
2. Notification Procedures
14
a. In case of an incident at any district facility, the flow of information shall be from the school
Principal to the district office. Information should include the nature of the incident and the
impact, on the facility, students and staff.
b. In the event the district is in receipt of information, such as a weather warning that may affect a
school within the district, the information shall be provided to the school Principal. Specific
guidelines are found in the individual annexes and appendices.
15
3. Request assistance from local agencies such as Kirbyville Fire and Police who have
resources needed to assist with the emergency situation.
4. Request assistance from State and Federal agencies such as FEMA who have
resources needed to assist with the emergency situation.
1. Kirbyville CISD intends to employ ICS in managing emergencies. ICS is both a strategy and a set of
organizational arrangements for directing and controlling field operations. It is designed to
effectively integrate resources from different agencies into a temporary emergency organization at
an incident site that can expand and contract with the magnitude of the incident and resources on
hand.
2. The incident commander is responsible for carrying out the ICS function of command managing
the incident. The four other major management activities that form the basis of ICS are operations,
planning, logistics, and finance/administration. For small-scale incidents, the IC and one or two
individuals may perform all of these functions. For larger incidents, a number of individuals from
different local emergency response agencies may be assigned to separate staff sections charged
with those functions.
3. In emergency situations where other jurisdictions or the state or federal government are providing
significant response resources or technical assistance, it is generally desirable to transition from
the normal ICS structure to a Unified Command structure. This arrangement helps to ensure that all
participating agencies are involved in developing objectives and strategies to deal with the
emergency.
4. In some large-scale emergencies or disasters, emergency operations with different objectives may be
conducted at geographically separated scenes. In such situations, more than one incident command
operation may be established. If this situation occurs, it is particularly important that the allocation of
resources to specific field operations be coordinated through the EOC.
1. Mitigation/Prevention
Kirbyville CISD will conduct mitigation/prevention activities as an integral part of the emergency
management program. Mitigation/prevention is intended to eliminate hazards and vulnerabilities,
reduce the probability of hazards and vulnerabilities causing an emergency situation, or lessen the
consequences of unavoidable hazards and vulnerabilities. Mitigation/prevention should be a
pre-disaster activity, although mitigation/prevention may also occur in the aftermath of an
emergency situation with the intent of avoiding repetition of the situation. Among the
mitigation/prevention activities included in the emergency operations program are:
a. Hazard Analysis
1. Identifying hazards
2. Recording hazards
3. Analyzing hazards
4. Mitigating/preventing hazards
5. Monitoring hazards
b. Security Audit
1. ViSAT
2. Preparedness
Preparedness activities will be conducted to develop the response capabilities needed in the event
an emergency. Among the preparedness activities included in the emergency operations program
are:
a. Providing emergency equipment and facilities.
b. Emergency planning, including maintaining this plan, its annexes, and appendices.
c. Involving emergency responders, emergency management personnel, other local
officials, and volunteer groups who assist this district during emergencies in
training opportunities.
d. Conducting periodic drills and exercises to test emergency plans and training.
e. Completing an After Action Review after drills, exercises and actual emergencies
f. Revise plan as necessary
17
3. Response
Kirbyville CISD will respond to emergency situations effectively and efficiently. The focus of most of
this plan and its annexes is on planning for the response to emergencies. Response operations are
intended to resolve an emergency situation quickly, while minimizing casualties and property
damage. Response activities include warning, first aid, light fire suppression, law enforcement
operations, evacuation, shelter and mass care, light search and rescue, as well as other associated
functions.
4. Recovery
If a disaster occurs, Kirbyville CISD will carry out a recovery program that involves both short term
and long-term efforts. Short-term operations seek to restore vital services to the district and
provide for the basic needs of the staff and students. Long-term recovery focuses on restoring the
school to its normal state. The federal government, pursuant to the Stafford Act, provides the vast
majority of disaster recovery assistance. The recovery process includes assistance to students,
families and staff. Examples of recovery programs include temporary relocation of classes,
restoration of school services, debris removal, restoration of utilities, disaster mental health
services, and reconstruction of damaged stadiums and athletic facilities.
18
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
Most districts have emergency functions in addition to their normal day-to-day duties. During
emergency situations, the normal organizational arrangements are modified to facilitate
emergency operations. District organization for emergencies includes an executive group,
emergency operations planning team, emergency response teams, emergency services, and
support services.
Executive Group
The Executive Group provides guidance and direction for emergency management programs and
for emergency response and recovery operations. The Executive Group includes the School Board,
District Superintendent, District Emergency Management Coordinator, School Principal, and
Director of Instructional Technology.
The Emergency Operations Planning Team develops emergency operations plan for the district or
schools, coordinates with local emergency services to develop functional annexes as well as
annexes for specific hazards, coordinates Kirbyville CISD's planning activities and recruits members
of the district's emergency response teams. There will be an EOPT at the district level and EOPTs at
each school. The Emergency Operations Planning Team at the district level includes District
Superintendent, District Emergency Management Coordinator, Principals, and Nurses. The
emergency operations planning team members are listed in Appendix 7.
Emergency Response Teams assist the Incident Commander in managing an emergency and
providing care for district employees, students and visitors before local emergency services arrive or
in the event of normal local emergency services being unavailable. The Emergency Response Teams
include Principals, Assistant Principals, Nurses, and Health Sciences Class
Emergency Services
Emergency Services include the IC and those departments, agencies, and groups with primary
emergency response actions. The IC is the person in charge at an incident site.
This group includes departments and agencies that support and sustain emergency responders and
also coordinate emergency assistance provided by organized volunteer organizations, business and
industry, and other sources. Emergency contact numbers are located in Appendix 8.
19
This group includes organized volunteer groups and businesses who have agreed to provide certain
support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated effort from a number of
personnel. To facilitate a coordinated effort, district and school staff, and other school personnel are
assigned primary responsibility for planning and coordinating specific emergency functions.
Generally, primary responsibility for an emergency function will be assigned to an individual from
the district who possesses the most appropriate knowledge and skills. Other school personnel may
be assigned support responsibilities for specific emergency functions. A skills inventory for
personnel is located in Appendix 11.
2. The individual having primary responsibility for an emergency function is normally responsible
for coordinating preparation of and maintaining that portion of the emergency plan that addresses
that function. Listed below are general responsibilities assigned to the, Teachers, Emergency
Services, Support Services. Additional specific responsibilities can be found in the functional
annexes to this Basic Plan.
3. Executive Group Responsibilities
21
7. Provide assistance during an emergency in accordance with designated roles
8. Conduct debriefings at the conclusion of each emergency to critique the
effectiveness of the emergency operations plan
5. Emergency Response Teams will:
1. Participate in the Community Emergency Response Team (CERT) program.
2. Create annexes for their specific emergency function.
3. Assist the superintendent and principal during an emergency by providing
support and care for district employees, students and visitors during an
emergency before local emergency services arrive or in the event of normal
local emergency services being unavailable.
4. Provide the following functions when necessary and when performing their
assigned function will not put them in harms way:
a. Facility evacuation - The Evacuation team will be trained to assist
in the evacuation of all school facilities and to coordinate the
assembly and the accountability of the employees and students
once and evacuation has taken place
b. First aid - The First Aid team will be trained to provide basic first
aid to injured students and/or staff
c. Search and rescue - The Search and Rescue team will be trained in
search and rescue operations. They will perform light search and rescue
to find missing or trapped students and/or staff and note and record the
situation for other responders
d. Limited fire suppression - The Limited Fire Suppression team will be
trained to provide light fire suppression and provide utility shut-off if
necessary
e. Damage assessment - The Damage Assessment team will be trained to
conduct a building assessment of school buildings to evaluate whether
or the building(s) are safe for occupation
f. Student/Parent Reunification - The Student/Parent
Reunification team will establish sites for the orderly dismissal
of students to their parents
g. Student supervision - The Student/Staff Supervision team will be
responsible for supervising the students while emergency response
activities are occurring
h. Support and security - The Support and Security team will be responsible
for securing the school grounds and make preparations for caring for
students until it is safe to release them
6. Teachers will:
1. Prepare classroom emergency kits.
2. Participate in trainings, drills and exercises.
3. Direct and supervise students en-route to pre-designated safe areas within the
school grounds or to an off-site evacuation shelter.
4. Maintain order while in student assembly area.
5. Verify the location and status of every student. Report to the incident
commander or designee on the condition of any student needing additional
assistance.
22
6. Establish a partner system for students and teachers with disabilities.
7. Remain with assigned students throughout the duration on the
emergency, unless otherwise assigned through a partner system or
until every student has been released through the official
"student/family reunification process."
7. Technology/Information Services will:
1. Coordinate use of technology.
2. Assist in establishment/maintenance of emergency communications
network.
3. Assist in obtaining needed student and staff information from the
computer files.
4. Prepare and maintain an emergency kit that contains floor plans,
telephone line locations, computer locations, and other communications
equipment.
5. Establish and maintain computer communication with the central office
and with other agencies capable of such communication.
6. Establish and maintain, as needed, a stand-alone computer with student
and staff database for use at the emergency site.
7. As needed, report various sites involved in the communication system if there are problems in that
system
8. Transportation will:
1. Establish and maintain school division protocols for transportation-related
emergencies.
2. Provide division-wide transportation for bus drivers.
3. Establish and maintain plans for the emergency transport of district personnel
and students.
4. Coordinate transportation plans with State Police and other law enforcement
personnel, as appropriate.
9. Common Responsibilities for Emergency and Support Services
All emergency services and support services will:
1. Provide personnel, equipment, and supplies to support emergency
operations upon request.
2. Provide trained personnel to staff the ICP and EOC and conduct emergency
operations.
3. Report information regarding emergency situations and damage to facilities
and equipment to the IC or the EOC.
23
VII. DIRECTION AND CONTROL
A. General
1. The District Emergency Management Coordinator is responsible for establishing objectives and
policies for emergency operations and providing general guidance for emergency response and
recovery operations. During disasters, he/she may carry out those responsibilities from the ICP.
2. The Superintendent will provide overall direction of the response activities of the district. During
major emergencies and disaster, he/she will normally carry out those responsibilities from the ICP.
3. The Superintendent will manage the Incident Command Post.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the
emergency response from the Incident Command Post until local emergency services arrive.
5. During emergency operations, the district administration retains administrative and policy control
over their employees and equipment. However, personnel and equipment will carry out mission
assignments directed by the Incident Commander. Each department and agency is responsible for
having its own operating procedures to be followed during response operations, but interagency
procedures, such a common communications protocol, may be adopted to facilitate coordinated
effort.
6. If the districts own resources are insufficient or inappropriate to deal with an emergency situation,
assistance from local emergency services, organized volunteer groups, or the State should be
requested.
B. Emergency Facilities
1. Incident Command Post
Except when an emergency situation threatens, but has not yet occurred, and those situations for
which there is no specific hazard impact site (such as a severe winter storm or area-wide utility
outage), an Incident Command Post or command posts will be established in the vicinity of the
incident site(s). As noted previously, the Incident Commander will be responsible for directing the
emergency response and managing the resources at the incident scene.
24
VIII. READINESS LEVELS
A. Readiness Levels
Many emergencies follow some recognizable build-up period during which actions can be taken to
achieve a gradually increasing state of readiness. A five-tier system is utilized. Readiness Levels will
be determined by the District Emergency Management Coordinator. General actions to be taken at
each readiness level are outlined in the annexes to this plan; more specific actions will be detailed in
departmental or agency SOPs.
B. Readiness Action Level Descriptions
The following readiness action levels will be used as a means of increasing the districts alert posture.
(Based on the Department of Homeland Security. Suggested by Department of Education)
1. Green - Low
a. Assess and update emergency operations plans and procedures
b. Discuss updates to school and local emergency operations plans with emergency responders
c. Review duties and responsibilities of emergency response team members
d. Provide CPR and first aid training for staff
e. Conduct training and drills
f. Conduct 100% visitor ID check
2. Blue - Increased Readiness
a. Review and upgrade security measures
b. Review emergency communication plan
c. Inventory, test, and repair communication equipment
d. Inventory and restock emergency supplies
e. Conduct emergency operations training and drills
3. Yellow - Elevated
a. Inspect school buildings and grounds for suspicious activities
b. Assess increased risk with public safety officials
c. Review crisis response plans with school staff
d. Test alternative communications capabilities
4. Orange - High
a. Assign staff to monitor entrances at all times
b. Assess facility security measures
c. Update parents on preparedness efforts
d. Update media on preparedness efforts
e. Address student fears concerning possible emergency
f. Place school and district emergency response teams on standby alert status
5. Red - Severe
a. Follow local and/or federal government instructions (listen to radio/TV)
b. Activate emergency operations plan
c. Restrict school access to essential personnel
d. Cancel outside activities and field trips
e. Provide mental health services to anxious students and staff
25
IX. ADMINISTRATION AND SUPPORT
B. Reports
1. Initial Emergency Report
This short report should be prepared and transmitted by the Incident Commander from the
Incident Command Post when an on-going emergency incident appears likely to worsen and
assistance from local emergency services may be needed.
2. Situation Report
A daily situation report should be prepared and distributed by the Incident Commander
from the Incident Command Post during major emergencies or disasters.
3. Other Reports
Several other reports covering specific functions are described in the annexes to this
plan.
C. Records
1. Record Keeping for Emergency Operations
Kirbyville CISD is responsible for establishing the administrative controls necessary to manage
the expenditure of funds and to provide reasonable accountability and justification for
expenditures made to support emergency operations. This shall be done in accordance with the
established local fiscal policies and standard cost accounting procedures.
a. Activity Logs
The ICP and the district office shall maintain accurate logs recording key response activities,
including:
1. Activation or deactivation of emergency facilities.
2. Emergency notifications to local emergency services.
3. Significant changes in the emergency situation.
4. Major commitments of resources or requests for additional resources from
external sources.
5. Issuance of protective action recommendations to the staff and students.
6. Evacuations.
7. Casualties.
8. Containment or termination of the incident.
b. Incident Costs.
26
The district shall maintain records summarizing the use of personnel, equipment, and
supplies during the response to day-to-day incidents to obtain an estimate of annual
emergency response costs that can be used in preparing future district budgets.
c. Emergency or Disaster Costs.
For major emergencies or disasters, the district participating in the emergency
response shall maintain detailed records of costs for emergency operations to
include:
1. Personnel costs, especially overtime costs
2. Equipment operations costs
3. Costs for leased or rented equipment
4. Costs for contract services to support emergency
operations
5. Costs of specialized supplies expended for emergency
operations
These records may be used to recover costs from the responsible party or
insurers or as a basis for requesting financial assistance for certain allowable
response and recovery costs from the state and/or federal government.
2. Preservation of Records
a. In order to continue normal district operations following an emergency situation, vital
records must be protected. These include legal documents, student files as well as property
and tax records. The principal causes of damage to records are fire and water; therefore,
essential records should be protected accordingly. Personnel responsible for preparation
of annexes to this plan will include protection of vital records in its SOPs.
b. If records are damaged during an emergency situation, this district will seek professional
assistance to preserve and restore them.
27
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Emergency Operations Planning Team is responsible for the overall development and completion
of the Emergency Operations Plan, including annexes. The School Board, Superintendent, and
District Emergency Management Coordinator are responsible for approving this plan. The School
Board is responsible for promulgating this plan.
C. Review
The Basic Plan and its annexes shall be reviewed annually by Kirbyville CISD officials. The District
Emergency Management Coordinator will establish a schedule for annual review of planning
documents by those tasked in them.
D. Update
1. This plan will be updated based upon deficiencies identified during actual emergency situations and
exercises and when changes in threat hazards, resources and capabilities, or district structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal change at least every three
years. Responsibility for revising or updating the Basic Plan is assigned to the Emergency Operations
Planning Team.
3. The District Emergency Management Coordinator is responsible for distributing all revised or
updated planning documents to all departments, agencies, and individuals tasked in those
documents.
28
XI. REFERENCES
Office for Domestic Preparedness Emergency Response Planning for WMD/Terrorism Incidents Technical
Assistance Program
Arizona Department of Education School Safety Plans and Resources FEMA Independent Study
Program: IS 362 Multi-Hazard Emergency Planning for Schools
Washington State Emergency Management Division in Partnership Comprehensive All Hazard Planning
Guide and Model School Plan for Washington State Schools
U.S. Department of Education Practical Information on Crisis Planning A Guide for Schools and Communities
Alaska Division of Homeland Security and Emergency Management: Safe Schools Training Missouri State
Emergency Management Agency Missouri All-Hazards Planning Guide for Schools Janes Safe Schools Planning
Guide for All Hazards Juniata County School District All-Hazard Emergency Response Plan and Procedures
29
CHECKLIST FOR PRINCIPAL
1. Establish an Incident Command Post in your building where the Incident Commander can be found at all
times.
2. Assign a written Incident Command System in your building. Alert all personnel to their assignments.
3. Have first aid equipment and instructions in the clinic in your building.
4. Have To-Go packs in every classroom and Boogie Bag in the office.
5. In an emergency, refer to the campus EOP for the specific incident.
6. Secretaries will secure all records and office valuables in a safe place.
7. Teachers will take To-Go Pack with current class roster and call roll in their assigned area.
8. When the situation permits, the campus Public Information Officer will facilitate parent-student
reunification according to the District EOP.
1. Relay dismissal instructions to every classroom by the most rapid and efficient means.
2. Review dismissal procedures provided to parents, to ensure it would be followed. This procedure should
include provisions for children whose parents are away from home during the day.
3. Designated school personnel will inspect the entire campus to assure the building is empty. Any
precautions dictated by the Fire Plan other specific disaster plans, will also be enacted.
4. The school principal may request assistance from Administration, to ensure that students disperse from
the school building to minimize hazards and reduce congestion.
5. The Superintendent will conduct the release of information to the news, media and the public.
MEDIA PROCEDURE
Mass media is the most efficient means for disseminating information about events or situations with the school
district or on a particular campus.
1. All information about an incident, accident, or crisis must be reported immediately to the Superintendent
or his designee. Complete information will then be released to the media and the general public through
the Superintendents office by the Public Information Officer (PIO).
2. All requests for information, by the media or public, will be handled via this procedure. All teachers,
students, and other school personnel should avoid being interviewed or providing information to the
media and should instead direct such inquiries to the Superintendent.
30
3. An incident, accident, or crisis on a campus or bus constitutes news, and news organizations are
expected to travel to the scene to gather facts.
4. Only the Superintendent or PIO should provide information to newspaper, radio, or television
representatives. Isolated quotes from teachers, students or other personnel may be incomplete or
misleading, and therefore should be avoided
5. If a media representative contacts you, either in person or by telephone, refer the caller to the
Superintendents Office. Every effort will be made to handle the request for information efficiently,
promptly and thoroughly.
SCHOOL CLOSINGS
The decision to close schools or delay the start of classes will be made by the Superintendent or his designee.
The Superintendent receives road condition reports from the Director of Transportation.
The safety of students and employees will be the main consideration when making a decision to close schools or
to delay the start of classes.
In the event of a school closure or class delay, parents will be notified via the School Messenger telephone
system. Students and parents are also encouraged to tune to local radio & television stations, after 6:00 AM for
up-to-date information about school closings or class delays.
CUSTODIAN CHECKLIST
1. Turn off gas, water and electricity immediately if directed to do so by the building principal or designee.
2. In the event of an earthquake or crisis that damages a building, provide the Superintendant and Principal
with a condition report and a damage assessment.
31
TEACHER CHECKLIST FOR ANY EMERGENCY
Shelter in Place/Lockdown:
When advised by the Incident Commander, secure your room. Immediately take a roll count of students.
Drills:
Carried out monthly on each campus.
Announce the first drill of the year in advance so that instructions can be given and procedures
established.
Procedure, not time, should be the most important element for the first drill. Additional drills will
be conducted with time as the important element.
Vary drills as to the time of day and conditions:
Lunch Hour
Recess
Assembly
Regular Class Period
32
Class Change
Weather Conditions
After-action Evaluation:
Made by Campus Crisis Team members
Made using a pre-established questionnaire to cover basic points and to elicit additional comments and
recommendations for change in procedure.
Have results of the evaluation reviewed by the District Crisis Team.
33
EVACUATION PROCEDURES
FIRE
Fire is an ever-present danger. When a fire occurs on campus, there is an immediate threat to students and staff.
Preparation:
All Campuses will post evacuation maps in each room denoting a primary and secondary escape route
and designate safe assembly points outside the building.
Familiarize all staff and students with the location and operation of alarms and fire extinguishers.
Periodically check all equipment for condition. Maintenance should be done in accordance to
regulations.
Develop evacuation plans for safe and quick exit. Have alternatives for possible blocked exits.
Devise a method to safeguard records.
Provisions should be made for disconnecting utilities.
Make evacuation plans for crowds attending school functions.
List each persons role in the evacuation. Designate who should check restrooms, vacant classrooms,
locker rooms, storage areas and space which may be occupied.
Action:
If a fire is detected:
Evacuation:
34
HAZMAT/CHEMICAL SPILL
The probability that Kirbyville CISD will be affected by an accident involving hazardous materials is greatly
increased by the fact that our schools are located between a major highway (Hwy. 96) and a railroad. Warnings
of a hazardous materials incident are usually received from the Fire Department, Police Department, or from
Jasper County Emergency Management officials.
Preparations:
Campus administrators will need to know the agencies that deal with hazardous material spills.
Keep telephone numbers on the emergency phone list.
Principals will assign emergency bus loading points for a campus evacuation based on the individual
incident.
Action:
Local Authorities will contact campus principal in the event of an incident.
Based on information from local authorities, the principal will call for an evacuation of the campus.
In most cases, evacuation movement should be perpendicular to the direction of the wind.
M.O.U. with one or more evacuation sites will be activated (See Appendix 1)
Procedure:
Teacher grabs grade book & To-Go Kit
Teacher has students stand and line up single file and move in an orderly fashion to their
assigned bus loading point
Teacher puts on emergency hat and grabs whistle.
Teacher takes roll as students board the bus.
Bus departs to evacuation site
Upon arrival and exiting the bus, students gather in classroom groups and teacher takes roll
holding up the appropriate color emergency sheet.
Green All present, safe and accounted for.
Yellow Help needed, but not an emergency.
Red Emergency, Missing or injured student.
Teachers lead students into evacuation site where they will be held until the
Parent Reunification Plan can be implemented.
35
PARENT REUNIFICATION PLAN
(Will require campus emergency information cards with student pick up and guardian information)
Setup at Alternate Evacuation Site:
Weather permitting, setup a table at a point between the parent parking area and the building for
Student Pick-Up Area.
If inclement weather is occurring or imminent, place the table inside the front entry way
of the building.
If available Alt. Evac. Site personnel will provide:
2-3 staff members to park parent vehicles to make sure they do not block the driveway
for Buses, if unavailable use school staff.
2-3 staff members to help with security while at their facility.
Keep all entry points to the building locked and have one person man the front door, only
allowing staff to enter or exit.
Procedure:
Meetings of District Crisis Team will be held prior to the mandatory evacuation order to
customize the Emergency Operations Plan to that individual incident.
Buses and drivers will be staged for help in evacuating.
Registered 211 persons
Persons unable to evacuate due to
Lack of Transportation
Financial Issues
No Place to go
37
After the Storm:
38
FLOOD THREAT
Many areas of Kirbyville CISD are subject to flooding by heavy rains.
When flooding conditions are possible prior to the school day, road checks will be considered prior to 6:00 AM
in order that a decision can be made as to the closing of schools.
Preparation:
Staff members, along with parents, should be reminded in student handbooks and newsletters to
listen to local radio/television stations for school closure announcements.
Campus principal should develop a contingency plan should students or staff arrive at school
unaware of the school closing.
Bus drivers will be instructed of their responsibilities during flooding conditions.
Not crossing flooded bridges
Not traveling deeply flooded areas
Caring for children that cannot be delivered to their homes
Notifying the district office of hazardous conditions
Make provisions for students living in flooded areas to be:
Sent home early
Kept at the campus until emergency procedures can be implemented
Sent to homes of relatives
Handled in accordance with parents wishes
Actions:
Monitor local radio or television broadcasts for school closures or delay of opening.
Staff and parents will be contacted using the School Messenger Phone system and the District Phone
Contact Tree in the event of a school closure or delayed opening.
When weather conditions indicate flooding may occur during the school day:
After a Flood:
Beware of contaminated food & water, ruptured gas lines, and wet electrical equipment.
Resume classes only after determining that building safety has been established.
Resume classes in other assigned buildings if school facilities are damaged.
Report damages to the central office.
40
BOMB OR TERRORISTIC THREAT
A bomb or terrorist threat is committed when a person threatens to commit any offense involving violence to
any person or property with intent to:
1. Cause a reaction of any type to this threat by an official or volunteer agency organized to deal with
emergencies - place any person in fear of imminent serious bodily injury, or
2. Prevent or interrupt the occupation or use of a building, room, place of assembly, place to which the
public has access, place of employment or occupation, aircraft, automobile or other form of
conveyance, or other public place.
Preparation: Copies of the Bomb Threat Checklist on the next page should be at every secretarys desk and all
office staff should be trained on the use of this checklist.
Procedure: The person receiving the call should make every attempt to:
Do not return to the school until the police have cleared the area for a safe return.
Check absenteeism or recent suspensions for possible clues as to who might have reported the bomb
threat.
41
KIRBYVILLE CISD BOMB THREAT CHECKLIST
________________________________________________________________________________
1. Tell the caller that the school building is occupied and innocent people will be hurt.
2. When is the bomb going to explode?_____________________________
3. Where is the bomb right now? __________________________________
4. What does it look like? ________________________________________
5. Where are you calling from? ___________________________________
6. Why did you place the bomb? __________________________________
Try to keep the caller talking as long as possible. Do not hang up the phone, even after the caller
hangs up.
Description of Callers Voice
MALE ______ FEMALE _____ MIDDLE AGE _____ OLD _____ CHILD _____
____________________________________________________________________
ACTION REQUIRED: Immediately notify the principal or his designee. Be prepared to also
notify the police.
42
BUS EVACUATION
Rear Door Evacuation
1. Secure the bus:
place transmission in neutral
set parking brake
shut off the engine
remove ignition key
activate hazard warning lights
activate red loading/unloading signs
2. If time allows, notify dispatch office of evacuation
location
conditions
type of assistance needed
3. Dangle radio microphone or telephone out of drivers window for later use, if operable.
4. If no radio or radio inoperable, dispatch a passing motorist or area resident to call for help. As last resort,
dispatch two older, responsible students to go for help. Refer to local district policy and procedures.
5. Order Evacuation:
Stand, face students and get their attention
Give the command, Rear door emergency evacuation Stay seated until it is your turn to exit.
Leave all belongings on the bus
Direct all students to exit out the rear door by sitting down and hanging their legs out the door.
Allow the student assistants to help them as they slide off the floor of the bus and onto the
ground. DO NOT JUMP!
Explain evacuation procedure:
i. The student assistants will evacuate first and assume their positions at the exit doors.
ii. The students seated in the right rear seat will follow.
iii. Next, students in the left rear seat will exit.
iv. Continue evacuation alternating right to left seats from the rear to the front of the bus
until the bus is empty.
6. Prepare to evacuate:
Direct two previously assigned student assistants to open the emergency exit door, exit the bus
and stand outside the bus on each side of the emergency exit door to assist other students as they
exit.
Direct one previously assigned student assistant to exit the bus and lead other students to a safe
place pointed out by the driver.
7. Evacuate students from the bus:
WARN ALL STUDENTS: Walk, do not run or jump.
(1) Begin evacuation with student assistants (2) Students seated in the right rear seat will follow
(3) Next, direct students in the left rear seat to follow (4) Continue evacuation alternating right to
left seats from the rear to the front of the bus until the bus is empty.
8. Walk through the bus to ensure no students remain on the bus.
9. Retrieve emergency equipment (fire extinguisher, first aid kit, AED if available, body fluids clean-up
kit, and 3 reflective triangles).
10. Protect the scene. Set out 3 red reflective triangles as required by law. (refer to unit 5)
11. Join the waiting students. Account for all students and check for their safety.
12. Keep students together and do not allow them to return to the bus without driver permission.
13. Prepare information for emergency responders (EMS, Fire, Police)
43
Front Door Evacuation
1. Secure the bus:
a. place transmission in neutral
b. set parking brake
c. shut off the engine
d. remove ignition key
e. activate hazard warning lights
f. activate red loading/unloading signs
2. If time allows, notify dispatch office of evacuation
a. location
b. conditions
c. type of assistance needed
3. Dangle radio microphone or telephone out of drivers window for later use, if operable.
4. If no radio or radio inoperable, dispatch a passing motorist or area resident to call for help. As last
resort, dispatch two older, responsible students to go for help. Refer to local district policy and
procedures.
5. Order Evacuation:
a. Stand, open front door, face students and get their attention
b. Give the command, Front door emergency evacuation Stay seated until it is your turn to
exit. Leave all belongings on the bus
c. Explain evacuation procedure:
i. The student assistants will evacuate first and assume their positions at the exit doors.
ii. The students seated in the right front seat will follow.
iii. Next, students in the left front seat will exit.
iv. Continue evacuation alternating right to left seats from the front to the rear of the bus
until the bus is empty.
6. Prepare to evacuate:
a. Direct two previously assigned student assistants to open the emergency exit door, exit the
bus and stand outside the bus on each side of the front door to assist other students as they
exit.
b. Direct one previously assigned student assistant to exit the bus and lead other students to a
safe place pointed out by the driver.
7. Evacuate students from the bus:
a. WARN ALL STUDENTS: Walk, do not run. Use the handrail.
b. (1) Begin evacuation with student assistants (2) Students seated in the right front seat will
follow (3) Next, direct students in the left front seat to follow (4) Continue evacuation
alternating right to left seats from the front to the rear of the bus until the bus is empty.
8. Walk through the bus to ensure no students remain on the bus.
9. Retrieve emergency equipment (fire extinguisher, first aid kit, AED if available, body fluids clean-
up kit, and 3 reflective triangles).
10. Protect the scene. Set out 3 red reflective triangles as required by law. (refer to unit 5)
11. Join the waiting students. Account for all students and check for their safety.
12. Keep students together and do not allow them to return to the bus without driver permission.
13. Prepare information for emergency responders (EMS, Fire, Police)
44
Lockdown Plans
INTRUDER/ACTIVE SHOOTER/IMMEDIATE TERRISTIC THREAT
In the event of a lockdown, no codes will be used to activate a lockdown.
45
MODIFIED LOCKDOWN/IMMEDIATE THREAT FROM THE
SURROUNDING COMMUNITY
46
SHELTER IN PLACE PLANS
SEVERE WEATHER
TORRENTIAL RAIN & FLOODING
Principal calls for Shelter in Place and activates ICS
External doors are secured.
Classrooms account for students and report any missing students.
Keep students occupied in room until further instructions are given by the principal.
Non-teaching support staff report to principal for instructions
Teams are assigned duties as needed.
Search for missing students.
Obtain supplies for sandbags.
Secure areas where leaks or flooding may be occurring.
If severe weather hits prior to the start of school, the Superintendent will determine if school will open that day.
TORNADO
Tornadoes are one of the most violent of all atmospheric phenomena. Campuses must be prepared to take
emergency action when a tornado threatens.
Procedure:
Tornado Alerts: Tornado Watch Weather conditions are such that a tornado may
develop.
47
Severe Lightning
Destructive Winds
Heavy Rain
Hail
Call 911.
Turn off all utilities.
Provide first aid.
Activate Search & Rescue Team and evacuate damaged areas.
Contact Superintendents office.
Check Roll and locate any missing persons.
Contact parents of injured students.
48
MEDICAL EMERGENCIES
INFLUENZA/ COLDS/VIRUSES
Most health adults may be able to infect others beginning 1 day before symptoms develop and up to 5 days after
becoming sick. Children may pass the virus for longer than seven days. Symptoms start one to four days after
the virus enters the body. That means that you may be able to pass on the flu to someone else before you know
you are sick, as well as while you are sick. Some persons can be infected with the flu virus but have no
symptoms. During this time, those persons can still spread the virus to other.
Kirbyville CISDs action plan focuses on the prevention phase of emergency management.
The Centers for Disease Control recommends a yearly flu vaccine as the first and most important step in
protecting against influenza. As long as the Texas Vaccine for Children program is able to provide us with
the vaccine, the school nurses will order enough flu vaccine to vaccinate all students and adults that are
willing to be vaccinated.
The automated call system will be used to inform parents when flu vaccine is available and encourage them
to consent to have their child immunized.
Teachers will be given information about hand washing and covering ones cough and sneezes. Each
teacher will be required to review and discuss the material with their first period class on the day designated
on the district calendar.
During one of the regularly scheduled faculty meetings, teachers will be instructed on how to recognize flu
symptoms.
During the peak of flu season, the month of February, teachers will be instructed to send any child with flu-
like symptoms to the nurses office to be checked. Any student with a temperature of 101oF will be sent
home and urged to seek medical attention.
The district will provide sufficient and accessible infection prevention supplies, such as soap, alcohol-
based/waterless hand hygiene products, antimicrobial wipes, tissues, and receptacles for their disposal.
During the peak flu season teachers will use antimicrobial wipes (or a like product) to wipe off all student
desks in their room and their classroom door knobs a minimum of once daily.
49
DIABETIC EMERGENCIES
DIABETIC EMERGENCY PROTOCOL
Type 1 Diabetes is a disease of the immune system that causes the body to not produce insulin. This causes the
blood glucose (sugar) to rise to toxic levels in the blood stream. It requires daily insulin injections for survival.
It most often occurs in children and young adults. Type 2 Diabetes is a problem that causes the body to not
respond appropriately to insulin. It is usually seen in overweight adults, and some young people. These people
may need to take medication, insulin, or both.
There are two key factors to be aware of when dealing with diabetes, hyperglycemia and hypoglycemia.
Hyperglycemia is when there is a high level of glucose in the blood, and it usually requires insulin to correct
the problem. Hypoglycemia is when there is not enough glucose for the body to function correctly. It can be
life threatening, because the only energy source for the brain is blood glucose. This requires immediate action
to increase the blood sugar.
Each student enrolled in school should have a diabetic plan that is developed by the school nurse. This plan
will be individualized to meet that specific students need. The health plan should be shared with teachers, and
any other personnel that will be responsible for the student. The following is a generic protocol for treatment of
diabetic emergency, to be used until the school nurse or paramedics arrives.
HYPOPGLYCEMIA:
Warning Signs:
Hypoglycemia is most likely to occur with missed meals or snacks, increased activity or exercise, or too much
insulin.
Treatment: If possible, test the blood glucose. If you do not know how to test or there is no meter to test
with.. TREAT ANYWAY. The best rule is When in doubt, TREAT FOR
HYPOGLYCEMIA!
If less than 80, give on of the following items: 4-6oz. of juice, 1 cup of milk, can of regular
soda (not diet), or 2-3 glucose tablets followed by water.
Stay with the student. Repeat the treatment in 15 minutes if necessary, follow with a lunch or
snack.
50
HYPERGLYCEMIA:
Warning Signs:
Hyperglycemia is most likely to occur with too much food intake, too little insulin, or illness.
Treatment: If blood sugar suddenly goes over 200, encourage student to drink water or sugar free drinks.
Contact the school nurse or parent to check urine for ketones or insulin administration.
ALLERGIC REACTION
An allergic reaction is the body's way of responding to an "invader." When the body senses a foreign substance,
called an antigen the immune system is triggered. The immune system normally protects the body from harmful
agents such as bacteria and toxins. Its overreaction to a harmless substance (an allergen) is called a
hypersensitivity, or allergic, reaction. Allergies are very common.
Anything can be an allergen. Common dust, pollen, plants, medications, certain foods, insect venoms, viruses
or bacteria are examples of allergens. Reactions may be in one spot, such as a small skin rash or itchy eyes, or
all over, as in a whole body rash. Most allergic reactions are not serious. The reaction depends on the person
but is sometimes unpredictable.
In rare cases, an allergic reaction can be life threatening. Anaphylaxis is a rare, life-threatening allergy to
certain substances such as foods, bee stings, chemicals and medications. It occurs rapidly and can affect the
entire body. It can close off the breathing passages. Symptoms of anaphylaxis include:
Tingling sensation in the mouth
Swelling of the lips, tongue and throat
Hives
Vomiting and or abdominal cramps
Diarrhea
Weakness or dizziness
Shallow respirations
Feelings of apprehension
Difficulty breathing
Itching
Chest pain
Drop in blood pressure
Wheezing
Loss of consciousness
51
Epinephrine is a hormone produced by all of us in the adrenal glands and is released in response to stress. An
injection of epinephrine is a way to give a higher dose of something our bodies are already making. It is
important to note that there is little downside to giving epinephrine if it is not needed. Delaying
treatment can result in tragedy. Epinephrine has three major actions that are important in the treatment of
anaphylaxis. It constricts blood vessels and helps reduce the swelling caused by the allergic reactions. It helps
to open the breathing passages and it helps prevent blood pressure from falling. It is very safe, but can cause
minor side effects, including rapid heart beat, shakiness, headache and restlessness. Kirbyville CISD has
epinephrine available in the form of EpiPen and EpiPen Junior, to be used in case of an anaphylaxis emergency.
(EpiPen Junior is used for students weighing less than 66 lbs.). The EpiPens are stored in the High School and
Elementary/Junior High nurses office.
A minimum of three people, in addition to the school nurse, must be trained in the use of the EpiPen. A list of
the trained personnel and documentation of their training is to be kept in the procedure manual in the nurses
office of each campus.
1. If two or more of the above symptoms are noted: Do not hesitate to administer the EpiPen.
a. Take the EpiPen out of the plastic cover.
b. Do not remove the gray safety cap until ready to use.
c. Place black tip on the upper, outer thigh at right angle to leg.
d. Press hard into thigh until you hear the click.
e. Hold for 10 seconds against thigh.
f. Massage injection area for 10 seconds.
g. Discard injector properly in a sharps container.
2. Call 911 immediately.
3. One person stays with the victim at all times. Be prepared to administer CPR if needed.
4. Notify parents.
52
How are Staph infections treated?
Most uncomplicated skin infections can be treated by a healthcare provider without the use of antibiotics. A
quick office procedure called Incision and Drainage should be performed to drain the pus, then it is important
to keep the area clean and covered until it is healed. In certain circumstances the healthcare provider may
prescribe an antibiotic, but they usually are not needed.
What are your responsibilities as a teacher, school nurse, coach, trainer, or school official?
Instruct students to report all suspected skin infections to the teacher, coach, trainer, or school
nurse.
Completely cover all wounds with a bandage sufficient to contain the drainage. If wounds cannot
be covered completely, students with skin infections should be excluded from school until the
lesions can be covered adequately or are healed.
Bandages that become wet, loose or saturated with drainage should be removed immediately and
replaced with a fresh bandage. Always discard used bandages immediately into appropriate trash
receptacles, and wash hands after touching or treating a skin infection.
Report clusters or outbreaks of illness to your local health department. Individuals with skin
infections do NOT need to be reported.
Teach and support frequent hand hygiene practices.
Wipe down shared desks, keyboards, phones, and light switches regularly.
Sports Equipment:
Establish a routine cleaning schedule for shared equipment surfaces such as helmets, benches,
weights, workout machines, shower areas, floors, etc. Clean and disinfect these items when
soiled, and as needed with an EPA-approved disinfectant. Clean sports equipment: balls racket
grips, bats, gloves, pads, etc. regularly.
Clean and sanitize sports equipment that comes in direct contact with the skin of players, such as
wrestling headgear, football helmets and fencing equipment (including wires) after each use.
Stay healthy!
Wash your hands with soap and water often.
Its one of the easiest and best ways to prevent the spread of disease.
PANDEMIC INFLUENZA
A pandemic is a global disease outbreak. An influenza pandemic occurs when a new influenza virus emerges
for which there is little or no immunity in the human population, begins to cause serious illness and then spread
easily person-to-person worldwide. Schools will be essential partners in protecting the publics health and
safety when an influenza pandemic occurs. Kirbyville CISDs plan for dealing with a pandemic influenza
emergency is contingent on acting under the direction of the local health departments and ultimately the
recommendations of the Center for Disease Control. With this in mind our plan focuses on being prepared to
act when called upon to do so.
Prevention
Because a pandemic influenza is caused by the emergence of a new influenza virus, there is little or no
preexisting immunity. That means that the yearly flu vaccine may have little to no ability to help build
up the bodys immunity. It is still important that the yearly flu vaccine be given to all willing recipients.
While there are many different flu viruses, the flu vaccine protects against the three main flu strains that
research indicates will cause the most illness during the flu season. The vaccine can protect you from
getting sick from these three viruses or it can make your illness milder if you get a different flu virus.
Having the body build immunity to some strains of influenza may be of help in the event of a pandemic.
1. As long as the Texas Vaccine for Children program is able to provide us with the vaccine, the
school nursed will order enough flu vaccine to vaccinate all students and adults that are willing
to be vaccinated.
54
2. The automated call system will be used to inform parents when flu vaccine is available and
encourage them to consent to have their child immunized.
3. Teachers will be given information about hand washing and covering ones cough and sneezes.
Each teacher will be required to review and discuss the material with their first period class on
the day designated on the district calendar.
4. The district will provide sufficient and accessible infection prevention supplies, such as soap,
alcohol-based/waterless hand hygiene products, tissues, and receptacles for their disposal.
Preparedness
Response
By the time this phase is enacted, there will have been notification from the Health Department that the
flu has reached pandemic level and at what level of severity the flu has reached, based on the CDCs
Pandemic Severity Index
1. The attendance clerks will keep the principals informed of number of absences.
2. Attendance clerks will cooperate with the county health department in their efforts doing
Surveillance Reporting.
3. The principals will report daily, directly to the superintendent, the level of absenteeism.
4. Send out Parent Letter #3, informing parents that some students are sick but classes remain in
session. Include tip sheets and information resource list.
5. The superintendent will relay absenteeism information along with any recommendations from
the health department regarding school closings to the school board.
Pandemic Severity Index: Category 1
Send out Parent Letter #4, Expanded Outbreak, include prevention tip sheets.
Begin morning flu check first hour of school. Students with flu-like
symptoms will be sent home. Students with a temp on 101oF will be sent
home.
Faculty members suffering from the flu are to stay at home also. Like classes
will be consolidated in order to continue the educational process.
Pandemic Severity Index: Category 2-5
Consider short-term student dismissals (less than 4 weeks)
Send out Parent Letter #5, Student Dismissal, announcing dismissals.
All extracurricular events will be canceled.
55
6. Missed school days due to school closures will be rescheduled in compliance with and the
direction of the Texas Education Agency.
Recovery
There will have no doubt been loss of life from our community due to the pandemic flu.
1. Kirbyville CISD issues declaration and press release that students and staff can return to
school.
2. Issue parent Letter #6, classes resume.
3. Grief counseling will be made available to all staff and students during the first two weeks of
class resumption.
4. A Safe Room will be set up for students to go to seek help in dealing with feelings of loss.
5. The Crisis Team will be debriefed. Lessons learned during the crisis will be evaluated and
revisions will be made as needed to the pandemic flu emergency plan.
56
STUDENT OR STAFF DEATHS
SUICIDE
Superintendent or PIO are the only people who should speak to the press and media about a death.
Students will not be interviewed by the press and the media.
Principal meets with all faculty and staff to inform them of the death and planned response. If no
meeting is possible, a detailed memorandum is given to all faculty and staff. Each teacher is given an
announcement about the death to be read in class, which includes information about the funeral. This
announcement should not be made over the intercom system.
At the faculty meeting, the school counselor (or other mental health professional) provides a list of
suggestions for assisting distraught students and answering questions. The rooms where students can be
sent for counseling are included on the list. Students who need assistance can be released to this room by
teachers. Teachers who need a counselor present in the class may request this.
The district will provide help with additional personnel from various mental or health organizations.
A counselor follows the deceased students schedule throughout the day to help students clarify feelings
and concerns about their classmates death. The message is The suicidal student, _________, was
acting out of control and chose a permanent solution to a temporary problem. We all want to help any
students with a problem. We need to have a keep no secrets rule if you or a friend has a problem or is
in pain or is feeling really hurt. In the school, we have people to help. Come to one of the adults here, we
care.
A designated individual removes the personal effects of the deceased students from classrooms and/or
lockers to be given to the next of kin. His/her locker should be immediately locked prior to the
beginning of the school day. The police may request to go through the contents of the locker before
anyone touches anything.
The counselor should seek out close and personal friends of the deceased student. At-risk students
(previous attempters or serious depressed students) should receive counselor contact.
HOMICIDE/UNINTENTIONAL/ACCIDENTAL
In the event of the death at home of a student or employee:
The principal or designee will notify the Superintendent and appropriate Administrators.
The principal or designee, along with the faculty, will determine the level of support to be extended to
the family.
The principal or designee will make the request for emergency counseling services if necessary.
58
OTHER HAZARDS
BUS/SCHOOL VEHICLE ACCIDENT
All accidents should be reported to the Director of Transportation as soon as all legal requirements have
been taken care of.
Guidelines for dealing with accidents on student trips at the location of the accident
Driver of Vehicle:
Check passengers
Administer first aid if needed
Organize other personnel teacher(s), chaperon(s)
o Traffic Control
o Getting students out of bus/vehicle
o Moving/keeping students in a safe area away from accident
o assign someone to travel with any injured to the hospital
Make sure that traffic can move
Call 911 - Notify police or highway patrol
Stay with people who need help
Notify Director of Transportation
Make sure you have all information necessary
DO NOT give information to media or other unauthorized individuals.
DO NOT give out information to anyone other than law enforcement.
Refer all information requests to the Superintendent
Stay with bus and uninjured students.
Chaperon Duties:
Assist driver
Get students off of bus, if necessary
Move students to a safe area
Administer first aid, if needed
Accompany injured students to hospital
DO NOT give information to news media or other unauthorized individuals.
Refer all information requests to the Superintendent
Other Chaperon(s):
At the Hospital:
Because of concerns about personal liability when first aid is involved, the Good Samaritan Law is inserted
here for you benefit and knowledge. The law is as follows:
Under the State of Texas Laws, Revised Civil Statues, Article 1a (R.D.S. Art. La), or Vernons
Annotated Civil Statutes, Article 1a (V.A.C.S. Art. La), is stated:
No person shall be liable in civil damages who administers emergency care in good faith at the scene of an
emergency for acts performed during the emergency unless such acts are willfully or wantonly negligent;
provided that nothing herein shall apply to the administering of such care where same is rendered for
remuneration or with expectation of remuneration or is rendered by any person or agent of a principal who was
at the scene of the accident or emergency because he or his principal was soliciting business or seeking to
perform some services for remuneration.
American Red Cross adds: if you render first aid in good faith, in accordance with Red Cross techniques and
make no request or accept any form of remuneration, you cannot be held liable. It must be pointed out that if
you are personally involved in an accident you are required by State Law, R.C.S. 6701 d; Section 40, to stop
and render aid.
UTILITY FAILURE
Power Failure:
Principal or designee will call the Maintenance Director using district radio
Notify Central Administration
Maintenance Director or designee will notify appropriate personnel
If there is a danger of fire, evacuate the building by fire drill procedures.
Relocate students from rooms without windows or direct outside ventilation.
Loss of Water:
In the event that there is a Boil Water notice from the city:
The Superintendent will notify the Maintenance Director and Campus Principals of the potential water
contamination.
Maintenance will shut down and cover all water fountains in the District.
Campus Principals will notify their students and staff that the water is unusable and distribute
emergency water supplies to classrooms.
Restrooms will still be available for use.
In the event of complete loss of water facilities for a temporary period of 1 day:
The Superintendent will notify the Maintenance Director and Campus Principals of the potential water
contamination and loss of water utilities.
Maintenance will shut down and cover all water fountains in the District.
Campus Principals will notify their students and staff that the water is unusable and distribute
emergency water supplies to classrooms.
Restrooms will be closed and Portable Restrooms will be leased for each campus.
61
WEAPONS
Students are prohibited from bringing to school, or a school-related activity, any weapons. Weapons include,
but are not limited to, a firearm, illegal knife, pocket knife, explosive weapon, machine gun, short-barrel
firearm, imitation firearms (including pellet, BB, and pop guns), switchblade knife, metallic knuckles,
ammunition, chemical dispensing device, zip gun, club, fireworks, razor, chain, or any other object used in a
way that threatens to inflict bodily injury on another person.
Suspicion of Possession
Notify principal
The principal or designee will call School Resource Officer (SRO) or 911 for dispatch of an officer if
deemed necessary.
Have a designated adult or police officer escort the student to the office. The student should bring any
books, backpack, purse, etc., that are in his or her possession at the time. At least two adults and a police
officer should be present at the meeting.
Staff should remain calm and speak to the person in a calming voice. The staff member should NOT
attempt to confiscate the weapon or disarm the individual.
Send for the principal or designee as quickly as possible.
Call 911
Contact the Superintendent.
Notify principal
Notify Child Protective Services
Notify School counselor and nurse
62
Only police and CPS personnel will interview the victim
Check the students emergency card and call the parents. DO NOT transport the student in a private
vehicle unless authorized to do so by the parent(s).
Call the building principal or designee at school or at home.
Contact local law enforcement officials if the parents cannot be reached.
Do not leave a child alone and unattended at the school site.
A Red Flag list should be compiled in the Lobbyguard Kiosk as well as a hard copy version to
be kept at the secretarys desk.
All persons picking up students from the office must be checked against the Red Flag list on
the Lobbyguard kiosk, or present their license to be checked against the hard copy version at the
secretarys desk.
63
SEXUAL ASSAULT
If emergency medical attention is needed, administer first-aid.
Once you believe a sexual assault has occurred, contact principal
The principal or designee will contact 911 and/or law enforcement authorities as appropriate.
Keep a written record of all calls made regarding the issues. Document signs and suspicions in writing.
Principal is responsible for contacting the parent/guardian if a student is involved.
SEXUAL HARASSMENT
Every report of sexual harassment should be taken seriously. Always report such claims to the principal.
School policy states that any district employee who receives information about sexual harassment or sexual
abuse of a student that may reasonably be characterized as known or suspected child abuse or neglect shall
make the reports to appropriate authorities, as required by law.
The district shall not retaliate against a student who, in good faith, reports perceived sexual harassment, abuse
or assault.
Contact principal and apprise him or her of the situation. If the situation involves an administrator on
campus, contact the Curriculum Director.
If deemed necessary, a formal complaint may be submitted to the Superintendent.
64
FOOD SERVICE READINESS
All food safety plans for both daily preparations as well as during emergencies are printed in HACCP
Food Safety Plan. A copy of HAACP is kept in each campus cafeteria office and at the central
administration office as a reference. Below is a synopsis of that plan.
Purpose:
In case of district or building emergencies, foodservice personnel will be knowledgeable about food handling
procedures affecting food safety.
65
Potential Disruptions:
Utility Disruption
o Electrical-Prolonged Outage
Secure Refrigeration truck to store food
Heat food on Barbecue pits if necessary
Dispose of spoiled food according to HAACP procedures.
o Water
Use bottled water to prepare and serve food
o Gas
Heat food on Barbecue pits if necessary
Man Made Disasters-If school is open, see Utility Disruption above
o Chemical Spills
o Intruder/Lockdown
o Kitchen Fire
Natural Disasters-See Utility Disruptions above
o Tornado
o Hurricane
o Earthquake
Equipment Breakdown
o Refrigerator/Freezer Failure
Move food to working units (possibly on other campuses)
Secure Refrigeration truck if necessary
o Oven Failure
Prepare food at another campus, bus students over
Heat food on Barbecue pits if necessary
o Computer Failure
List students purchasing/charging/free meals
Hand tally money
Enter into computer once accessible
Disruption of weekly food or supply deliveries
o Use supplies available between campuses
o Check with local businesses for help
o Follow Region 5 food acquisition guidelines
Purpose:
To prevent food borne illness by ensuring the safety of foods prepared and held during a power outage.
A power outage of 2 hours or less is not considered hazardous to food that is held under safe conditions when
the outage begins.
Instructions:
Note the time at which the power outage begins.
Discard food products that are in the process of being cooked, but which have not yet reached the final
temperature.
66
Actions that Can Keep Food Safe For Several Hours
Cold Potentially Hazardous Foods
o Keep refrigerator and freezer doors closed as much as possible.
o If practical, group packages of cold foods together to reduce heat gain.
o Close milk boxes.
Potentially Hazardous Foods
o Do not place hot foods in refrigerators or freezers.
o Use canned heat under foods on electric steam tables to help maintain PHF at 140F.
o Use ice and/or ice baths to rapidly cool small batches of hot food.
Duration of Power Outage Food Below140 in Hot Holding Units When Power is Restored.
2 Hours or Less 1. May be sold or served if reheated to 165 and then held at 140 or
above ; or
2. May be sold or served if rapidly cooled to 41 or below within 2
hours following resumption of power.
If food cannot be rapidly cooled as specified in the table above, it cannot be sold or served.
Instructions:
Identify PHF that may have been in the temperature danger zone.
Check the internal temperature of food.
If practical, separate packages of food in refrigeration and freezer units to allow for faster re-cooling.
67
Refrigerated Potentially Hazardous Foods
Use the table below as a guide for handling PHF stored in refrigeration units during power outages.
Purpose:
Procedure for opening after power is restored.
Instructions:
All unsafe PHF has been discarded
Electricity and gas services have been restored.
Circuit breakers have been reset as needed.
All equipment and facilities are operating properly, including
o Lighting
o Refrigeration
o Hot Holding
o Ventilation
o Toilet Facilities
Hot (minimum 120) and cold water, under pressure for:
o Hand washing
o Proper dishwashing
68
Procedure:
KCISD Food Service Managers assemble a group of workers from those who are available
KCISD Foodservice workers
KCISD Employees
Local Volunteers
Emergency Kitchen location will be determined based on damage assessment of campus kitchens.
Priority of use will be:
1. High School Cafeteria
2. Elementary Cafeteria
3. Jr. High Cafeteria
If the first cafeteria is unusable, KCISD will relocate Foodservice operations to the next available
campus.
Damage Repairs:
Financial:
Superintendent will:
Use district resources for necessary immediate repairs to get buildings safe for faculty and students to
return.
Contact insurance company to cover repairs
If necessary, seek financial reimbursement from FEMA
Superintendent, Maintenance Director and Principals will assess the situation to determine if temporary
facilities are needed to resume instruction
70
APPENDIX 1
SUMMARY OF AGREEMENTS AND CONTRACTS
Mutual Aid Agreements:
Jasper County Sheriff Department Kirbyville Police Department
Kirbyville Volunteer Fire Department Kirbyville City Hall
Jasper-Newton Electric Coop.
Alternate Evacuation Sites:
71
APPENDIX 2
INCIDENT COMMAND SYSTEM SUMMARY
Background
ICS is a management system that can be used to manage emergency incidents or non-emergency events such
as celebrations. The system works equally well for small incidents and large-scale emergency situations. The
system has built-in flexibility to grow or shrink based on current needs. It is a uniform system, so personnel
from a variety of agencies and geographic locations can be rapidly incorporated into a common management
structure.
Features of ICS
ICS has a number of features that work together to make it a real management system. Among the
primary attributes of ICS are:
2. The individual designated as the IC has responsibility for all functions. In a limited incident, the IC and
one or two individuals may perform all functions. In a larger emergency situation, each function may be
assigned to a separate individual.
3. Management By Objectives. At each incident, the management staff is expected to understand agency
or jurisdiction policy and guidance, establish incident objectives, select an appropriate strategy to
deal with the incident, and provide operational guidanceselect tactics appropriate to the strategy
and direct available resources.
4. Unity and Chain of Command. Unity of command means that even though an incident command
operation is a temporary organization, every individual should be assigned a designated supervisor.
Chain of command means that there is an orderly line of authority within the organization.
72
5. Organizational Flexibility. Within the basic ICS structure (depicted in Appendix 2), the organization
should at any given time include only what is required to meet planned objectives. The size of the
organization is determined through the incident action planning process. Each element of the
organization should have someone in charge; in some cases, a single individual may be in charge of
more than one unit. Resources are activated as needed and resources that are no longer needed are
demobilized.
6. Common Terminology. In ICS, common terminology is used for organizational elements, position titles,
resources, and facilities. This facilitates communication among personnel from different emergency
services, agencies, and jurisdictions.
7. Limited Span of Control. Span of control is the number of individuals one supervisor can realistically
manage. Maintaining an effective span of control is particularly important where safety is paramount. If
a supervisor is supervising fewer than 3 subordinates or more than 7, the existing organization
structure should be reviewed.
9. Incident Action Plan. The incident action plan, which may be verbal or written, is intended to provide
supervisory personnel a common understanding of the situation and direction for future action. The
plan includes a statement of objectives, organizational description, assignments, and support material
such as maps. An Incident Briefing Form may be used on smaller incidents. Written plans are desirable
when two or more jurisdictions are involved, when state and/or federal agencies are assisting local
response personnel, or there has been significant turnover in the incident staff.
11. Resource Management. Resources may be managed as single resources or organized in task forces or
strike teams. The status of resources is tracked in three categories: assigned, available, and out of
service.
Unified Command
1. Unified Command is a variant of ICS used when there is more than one agency or jurisdiction with
responsibility for the incident or when personnel and equipment from a number of different
agencies or jurisdictions are responding to it. This might occur when the incident site crosses
jurisdictional boundaries or when an emergency situation involves matters for which state and/or
federal agencies have regulatory responsibility or legal requirements to respond to certain types of
incidents.
2. ICS Unified Command is intended to integrate the efforts of multiple agencies and jurisdictions. The
major change from a normal ICS structure is at the top. In a Unified command, senior
representatives of each agency or jurisdiction responding to the incident collectively agree on
73
objectives, priorities, and an overall strategy or strategies to accomplish objectives; approve a
coordinated Incident Action Plan; and designate an Operations Section Chief. The Operations
Section Chief is responsible for managing available resources to achieve objectives. Agency and
jurisdictional resources remain under the administrative control of their agencies or jurisdictions,
but respond to mission assignments and direction provided by the Operations Section Chief based
on the requirements of the Incident Action Plan.
74
Incident Command Structure
Figure 3 presents a simplified Emergency Management Organization Chart for School Districts, based on NIMS
and adapted by KCISD. Responsibilities and operational duties are detailed on the following pages.
EOC Director/
Incident Commander
Superintendent or Principal
Public Information
Official
Superintendent
Safety Coordinator
(School Security, Law
Enforcement, School
Resource Officer)
Agency Liaison
(On-scene contact
for outside agencies
)assigned to incident)
75
Emergency Management Roles and Responsibilities
Public Information Develop relationship with local media reps.; prepare media releases; establish
media center near Command Post; coordinate information with Incident
Media Liaison Commander and District Support Team; document activities
Liaison to Outside Agencies Develop working knowledge of local/regional agencies; serve as the primary
on-scene contact for outside agencies assigned to an incident; assist in
accessing services when the need arises; document activities
Planning/Intelligence: Assist Incident Commander in the collection and evaluation of information about an
incident as it develops (including site map and area map of related events); assist
Situation Analysis with ongoing planning efforts; maintain incident time log; document activities
Operations: Analyze school staffing to develop a Student Accounting and Release Plan
(accounting from individual teachers to Student Accounting and Release to
Student Accounting Command Post); implement plan in an emergency; document activities
and Release
Facility & Environmental Monitor site utilities (electric, gas, water HVAC) shut off only if danger exists or
directed by Incident Commander; assist in securing facility (locking gates and
perimeter doors, posting caution tape as needed, etc); document activities
First Aid, CPR, Medical Establish medical triage with staff trained in first aid, CPR; provide/oversee
care given to the injured; distribute supplies (latex gloves, bandages, etc.);
request additional supplies from Logistics; document activities
Crisis Intervention & Response Provide and access psychological first aid services for those in need (working
with Operations: Medical); access local/regional providers for ongoing crisis
counseling for students, staff, parents; document activities
Food, water, sanitation Coordinate the rationed distribution of food and water (prolonged emergencies);
establish secondary toilet facilities in the event of water or plumbing failure; request
needed supplies from Logistics; document activities
Logistics: Establish/oversee communications center and activities during an emergency
(two-way radio, battery-powered radio, written updates, etc.); develop
Communications telephone tree for after-hours communication; document activities
Administration & Finance: Responsible for overall documentation and record keeping activities; when
possible, photograph or videotape damage to property; develop a system to
Documentation monitor and track expenses and financial losses; secure all records
76
The district superintendent or school principal assumes management responsibility as the Incident Commander
and activates others as needed. School personnel transition from their daily jobs to assigned emergency
functions. The ICS is flexible in size and scope. Depending upon the magnitude of the emergency, the ICS can
expand or contract as needed. For a small incident, the principal may perform all the roles of the ICS structure,
while the school district may mobilize the entire staff for a large-scale disaster.
77
APPENDIX 3
DISTRICT OFFICE MAP
78
APPENDIX 4
CAMPUS MAPS & AERIAL PHOTOS
79
Kirbyville Elementary School Addendum
Main Building 4th Grade Wing
1-PPCD Classroom 114-4th Grade Classroom
2-Classroom 115-4th Grade Classroom
3-Workout Room 116-4th Grade Classroom
4-Content Mastery 117-4th Grade Classroom
5-1st Grade Classroom 118-4th Grade Classroom
6-Reading Specialist 119-4th Grade Classroom
7-1st Grade Classroom 120-CEC-Adaptive Behavior
8-1st Grade Classroom 121-Classroom
9-1st Grade Classroom 122-CEC Life Skills
10-Kindergarten Classroom 123-Computer Lab
11-1st Grade Classroom 124-Kitchen
12- Kindergarten Classroom 125-CEC Life Skills
13- Kindergarten Classroom
14-Pre-Kindergarten Classroom 5th/6th Grade Wing
15- Kindergarten Classroom 101-5th Grade Classroom
16- Pre-Kindergarten Classroom 102-Content Mastery
17- Kindergarten Classroom 103-5th Grade Classroom
18- Kindergarten Classroom 104-5th Grade Classroom
19- Computer Lab 105-5th Grade Classroom
20-Reading Specialist 106-5th Grade Classroom
21-Content Mastery 107-6th Grade Classroom
22-Phonics 108-6th Grade Classroom
23-3rd Grade Classroom 109-6th Grade Classroom
24-Speech 110-6th Grade Classroom
25-3rd Grade Classroom 111-6th Grade Classroom
26-3rd Grade Classroom
27-3rd Grade Classroom CEC Building
28-3rd Grade Classroom 39-Severe & Profound Classroom
29-2nd Grade Classroom
30-3rd Grade Classroom
31-2nd Grade Classroom
32-2nd Grade Classroom
33-2nd Grade Classroom
34-2nd Grade Classroom
36-Classroom
80
Map Legend
E = Electrical
G = Gas Shutoff
H = Hazmat
Band Hall Choir Cafeteria W = Water
Primary Evacuation Route
Alternate Evacuation Route
CVAE
(SHOP)
Storage Girls
Girls Custodial
Storage
P.E.
101 102 103 104 H E
105
RR
Storage
Storage
Lounge
Teacher 108 107 106
Work Storage
Copy Boys
Room Room Science
Office RR
Lab
Counselor H Student GYM
Area
Library
Prin. Science
Office Girls
109 110 111 RR
Outer
Lab
Office
Vault
Boys 116 Book 115 114 113 112
Room
Boys
RR
81 P.E.
Kirbyville Junior High
KIRBYVILLE ELEMENTARY & KIRBYVILLE JR. HIGH AERIAL PHOTO
82
83
Kirbyville High School Map Addendum
Main Building Science Wing
6-Content Mastery 53-Social Studies
7/8-Life Skills 54-Social Studies
9-Home Economics 58-Social Studies
21-Distance Learning Lab 59-Social Studies
29-English 60-Science
30-English 61-Science
33-English 62-Science
34-Marketing 63-Chemistry (Chemicals)
35-English 64-Library
36-Resource Math/English 82-Physics (Chemicals)
37- Theatre Arts 83-A+ Computer Lab
84-Business Computer Lab
Math Wing 85-Business computer Lab
13- Spanish Distance Learning 86-Art
14-Spanish Distance Learning
15-Mathmatics Agriculture Building
16-Mathmatics 68-Classroom
17-Mathmatics 69-Classroom
18-Mathmatics 71-Ag Shop (Machinery, Chemicals)
19-Spanish Distance Learning
20-Adaptive Behavior Unit Autmotive Building
74-Classroom
75-Auto Shop (Machinery, Chemicals)
84
KIRBYVILLE HIGH SCHOOL AERIAL PHOTO
85
86
APPENDIX 5
PHONE TREE
Dir. of I.T.
423-7524
423-7516
656-9833
KHS Nurse
423-7500
KES Nurse
423-8526
87
APPENDIX 6
EMERGENCY OPERATIONS PLANNING TEAM
Kirbyville
Police Chief 423-6201
Kirbyville
Fire Chief 423-0216 ellis.greg@sbcglobal.net
88
APPENDIX 7
EMERGENCY CONTACT
(From a district phone, Dial 9 first)
.
89
APPENDIX 8
RESOURCE INVENTORY
INCLUDE:
Communications equipment
First aid supplies
Lighting
Food
Water
Blankets
Maintenance supplies
Tools
IDENTIFY ANY AND ALL AVAILABLE RESOURCES THAT MAY BE USED OR MAY BE NEEDED IN THE
EVENT OF AN EMERGENCY
90
APPENDIX 9
STAFF SKILLS SURVEY & INVENTORY
Name & School ________ _____ _______________________ /_______ ___ __________________________ Room ____ ____
Name School
During any emergency situation, it is important to be able to draw from all available resources. The special
skills, training and capabilities of the staff will play a vital role in coping with the effects of any emergency
incident. These will be of paramount importance during and after a major or catastrophic disaster. The
purpose of this survey/inventory is to pinpoint those staff members with equipment and the special skills
that might be needed. Please indicate the areas that apply to you and return this survey to your
administrator.
PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE & TRAINING.
CIRCLE YES OR NO, WHERE APPROPRIATE.
_____ First Aid (current card Yes/No) _____ CPR (current Yes/No) _____ Triage _____ Firefighting
_____ Construction (electrical, plumbing, carpentry, etc.) _____ Running / Jogging
_____ Emergency Planning _____ Emergency Management _____ Search & Rescue
_____ Law Enforcement Bi/Multi-lingual (what language(s)) _________________________________
_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver
(Class 1 or 2 license Yes/No)
_____ Shelter Management _____ Survival Training & Techniques _____ Food Preparation
DO YOU KEEP A PERSONAL EMERGENCY KIT? _____________ in your car? _______ in your room? _______
DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN EMERGENCY?
(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No
DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT YOUR SCHOOL SITE THAT COULD BE USED AN
IN EMERGENCY? _________ Yes _______ No
PLEASE LIST EQUIPMENT AND MATERIALS.
_____________________________________________________________________ ________________
______________________________________________________________________________ _______
_______________________________________________________________________________ ______
WHAT WOULD MAKE YOU FEEL MORE PREPARED SHOULD A DISASTER STRIKE WHILE YOU WERE AT SCHOOL?
________________________________________________________ _____________________________
______________________________________________________ _______________________________
______________________________________________________ _______________________________
91
APPENDIX 10
EMERGENCY RESPONSE DRILL LOG
92
APPENDIX 11
DISTRIBUTION
93
APPENDIX 12
SECURITY AUDIT
94
APPENDIX 13
PEOPLE WITH SPECIAL NEEDS
Students with special needs are resident on 2 campuses in Kirbyville CISD. These are the High School and
Elementary campuses.
High School: The Lifeskills class is located in rooms 7 & 8 in the Main Building. There is one certified
special education teacher and two trained special education aides in that classroom. All of
these personnel have been trained in Emergency Procedures.
During an evacuation, this class has been designated unique route out of the building with
minimal interaction from the remainder of the school population. Other classes near this
class are routed through other exits (see Appendix 4 Campus Maps) to allow more space in
the halls to evacuate these students who will require more help than the rest of the
population.
In the event of an Evacuation to an Alternate Location, these students will also be picked up
in a different area than the student population. The bus pick-up for these students only is
located in front of the High School Gym, to the left of the exit for the special needs students.
A district handicap accessible bus will be dispatched to this area to pick-up these students in
the event of an Alternate Site Evacuation.
Elementary: This campus houses the largest number of special needs students. The Elementary 4th grade
wing houses two Lifeskills classes and the Adaptive Behavior unit for both the elementary
and Jr. High Campuses.
The Center for Exceptional Children (CEC) is also located on the Elementary Campus. This
building contains both the offices for the South Jasper Special Education Cooperative as
well as the Severe & Profound class and therapy rooms for the district. The staff for these
two buildings include; Certified Special Education Teachers and Trained Special Education
Aides in each room, a nurse specifically for special needs students as well as two
diagnosticians.
During an evacuation, these two buildings have their own identified routes out of the
buildings to maintain the least amount of traffic from the student population of the
elementary, allowing for less confusion and chance for injury of one of our special needs
students. Both buildings have exits located directly on the bus loop, so in the event of a
campus Evacuation to an Alternate Site, district handicap equipped buses can quickly load
these students and evacuate them to a safe place.
All maintenance, custodial, and clerical staff have been trained to help the special needs students and
teachers in the event of an emergency, no matter what campus they may be on at the time. In a time of
evacuation this will help to make sure our special needs students can be quickly evacuated out of harms
way.
95
Insert Campus Special Needs Student Information
96
APPENDIX 14
FORMS
97
FORM A KCISD ANNUAL EMERGENCY PLAN CHECKLIST
School _______________________________________________________
Prepared By ____________________________________________________________
98
FORM B KCISD BOMB THREAT CHECKLIST
_________________________________________________________________________
_________________________________________________________________________
1. Tell the caller that the school building is occupied and innocent people will be hurt.
2. When is the bomb going to explode?_____________________________
3. Where is the bomb right now? __________________________________
4. What does it look like? ________________________________________
5. Where are you calling from? ___________________________________
6. Why did you place the bomb? __________________________________
Try to keep the caller talking as long as possible. Do not hang up the phone, even after the caller
hangs up.
Description of Callers Voice
MALE ______ FEMALE _____ MIDDLE AGE _____ OLD _____ CHILD _____
____________________________________________________________________
ACTION REQUIRED: Immediately notify the principal or his designee. Be prepared to also
notify the police.
99
FORM C CLASS ROOM HAZARD CHECKLIST
Is ventilation adequate where chemicals are stored? _____ _____ __________ ________
Are animal cages secured to prevent movement? _____ _____ __________ ________
Injuries
Students Adults
101
FORM E EMERGENCY DRILL RECORD
School ___________________________________________________
Start End
102
FORM F EMERGENCY STATUS REPORT
This form is to be completed and forwarded to the Emergency Operations Center by the Principal or designee as
soon as evacuation has been completed and the required information collected.
School ________________________________________________________________
Condition of Students
________ All Accounted For ________ No Injuries ________No immediate help required
Condition of Staff
_____ All Accounted For _____ No Injuries _____ No immediate help required
104
FORM G EMERGENCY STATUS UPDATE REPORT
School _________________________________________________________________
_____ water
_____ food
_____ blankets
________ Other:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
105
FORM H EVACUATION ROUTES HAZARD CHECKLIST
School _______________________________________________________________
Yes No Location
Is any maintenance and/or repairs being done that places
construction obstacles in normal evacuation routes? ___ ___ _______________________
Are clay or slate tiles on roofs of school buildings? ___ ___ _______________________
Note: (1) This form is to be completed each school year prior to return of teachers.
(2) Results from this assessment may:
result in memo to staff alerting them to temporary changes in normal evacuation routes
require the completion of a Hazardous Report Form included in the Injury and Illness
Prevention Handbook
Date: ____________________
106
FORM I INJURY AND MISSING PERSONS REPORT
INJURED
Missing Persons
107
FORM J NEIGHBORHOOD RESOURCES
School ____________________________________________________________________
Fire
Transportation
Communications
Search/Rescue
Medical Care
Food Preparation
Engineering/Structural Safety
108
FORM K SPECIAL STAFF SKILLS AND EQUIPMENT
Name & School ________ _____ _______________________ /_______ ___ __________________________ Room ____ ____
Name School
During any emergency situation, it is important to be able to draw from all available resources. The special
skills, training and capabilities of the staff will play a vital role in coping with the effects of any emergency
incident. These will be of paramount importance during and after a major or catastrophic disaster. The purpose
of this survey/inventory is to pinpoint those staff members with equipment and the special skills that might be
needed. Please indicate the areas that apply to you and return this survey to your administrator.
PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE &
TRAINING. CIRCLE YES OR NO, WHERE APPROPRIATE.
_____ First Aid (current card Yes/No) _____ CPR (current Yes/No) _____ Triage _____ Firefighting
_____ Construction (electrical, plumbing, carpentry, etc.) _____ Running / Jogging
_____ Emergency Planning _____ Emergency Management _____ Search & Rescue
_____ Law Enforcement Bi/Multi-lingual (what language(s)) _________________________________
_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver
(Class 1 or 2 license Yes/No)
_____ Shelter Management _____ Survival Training & Techniques _____ Food Preparation
DO YOU KEEP A PERSONAL EMERGENCY KIT? _____________ in your car? _______ in your room? _______
DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN EMERGENCY?
(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No
DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT YOUR SCHOOL SITE THAT COULD BE USED
AN IN EMERGENCY? _________ Yes _______ No
PLEASE LIST EQUIPMENT AND MATERIALS.
_____________________________________________________________________ ________________
______________________________________________________________________________ _______
_______________________________________________________________________________ ______
WHAT WOULD MAKE YOU FEEL MORE PREPARED SHOULD A DISASTER STRIKE WHILE YOU WERE AT SCHOOL?
________________________________________________________ _____________________________
______________________________________________________ _______________________________
______________________________________________________ _______________________________
109
FORM L STUDENT RELEASE LOG
School _______________________________________________________________
Date _____________________________
110
Form M KCISD Parent-Student Reunification Form
Please Print
To Be Filled In By Reunification Staff
Students Name: ____________________________________________
Teacher: __________________________________________________
Grade: __________________________
Requested by: ______________________________________________
(Name of Requestor)
Relationship: _______________ Proof of I.D. __________________
Sent with Runner _____ Absent ______ First Aid _____ Missing ____
(If student is absent, in first aid, or missing deliver this form to the Command Post)
To Be Filled In By Requestor
Destination: _____________________________________________
111
FORM N TELEPHONE COMMUNICATION LOG
School ______________________________________________________________
Start End
112