Exam Committee Instructions

2016-2017
 1- Exam time table
- The exam will start on Thursday 1-6-2017 and it will be
finish on Thursday 22-6-2017.
- Please be sure to upload the exam time table on the
google sheet that prepared by Mr. Haval ASAP.
- The exam committee is not responsible about the
practical exams, as they are departments
responsibility.
- If the practical exam is in the same date of the
theoretical lab, please check if the labs are available,
especially computer lab with required software (to
avoid clashes).
 2- Exam question sheets
- The exam question sheet have to be in two models with
solutions (model 1 and model 2).
- The coordinator will ask the instructor about better model
for 1st trial, but the final decision is by the coordinator
- The exam questions have to be signed by head of
department and copied by the lecturer according to
number of students in each exam room.
- There will be a template for the final examination.
- There will be a check list that have to be attached with
exam question sheet envelope.
- The deadline for getting question sheets is Monday
(29/5/2017).
- Please keep the question sheets in the department
cupboard.
- Please prepare a table about courses with their lecturer
name and mob. No.
 3- Exam answer sheets
- Please give three days for the lecturer to have the
answer sheets in order to mark them.
- Keep the exam answer sheets in your department
cupboard.
- After marking and recording the answer sheets, please
leave it in the control room.
- Please make a table for answer sheets showing the
date of giving and receiving answer sheets, and
recording their marks.
 4- Recording marks
- Please be sure to get the prefinal marks for the courses
from the department.
- Arrange the students name according to alphabet ,
this is helpful for recording marks.
- There is an excel file that add prefinal and final
grades.
- In case of any mistake reprint the page without using
white marker.
 5 Duty of sentry (Khafara)
- There will be sentry schedule for exam committee
members.
- The main duty of the sentry is to organize the exam
for the next day.
- A day before the exam time, they will collect the exam
questions and paper sheets from all the departments.
- The day of exam they have to be in the exam
committee room at 8:30.
- They give the exam question and the paper sheets to
the proctors.
- They get back the exam answer sheets from the
proctors.
- There will be a a schedule for the proctors to sign.
 6 - More..
- Please make a schedule by the students in each hall of
all stages of your department and put it in your table.
- Please check the number of students in each stage
include Ubour, and other cases.
- Please check if you have email for all department
lecturers and students.
- Please prepare a schedule by the name of the lecturers
of the practical course exam and the date of that
exam, to add his name to the proctors schedule for
that day.
- Proctor for the same day for those who come from out
of Koya together.
- Any change in proctor have to be approved by exam
committee.
- Any Absent proctor will send to the Dean.
 7 - More
- For the open book exams computers are not
allowed only books, references and hard copy
papers are allowed.
- For answer sheet papers, The students will answer
by pencil only, the correction by instructor will be
by pens with blue or black colour, the exam
committee checking will be by red and control by
green.
- For some courses such as kurdology, technical
English, its better to be in one day for all
dpertments. So, if it is possible to check that.
 Thanks

Any question?

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