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TED Document Checklist AREA VII (Library) 139

Author: DR. VERONICA C. FERRER


Copyright 2011-530

UNDERGRADUATE TEACHER EDUCATION


PROGRAM
AREA VII
LIBRARY
Highlighted
BS Sub- Provision Sources of Data/
Benchmark Statements (BS)
No. BS A Documents for Exhibit
A E
E

A. ADMINISTRATION

A.1 The organizational structure of Library Handbook


the library is well-defined. Organizational structure of the
library

The library is managed by a PRC ID/License of the librarians


A.2 licensed, educationally qualified Complete portfolio of the
and competent librarian with an Librarian/s
MS Library Science degree.

Action Plan
Duties and responsibilities
The Head Librarian directs and Samples of communication
supervises the total operation of letter to different campuses
A.3 the library and is responsible for relative to the functions of the
the administration of its Head Librarian
resources and services. Copy of PPMP and PRE of the
library
Other relevant documents

Minutes of Meeting with


attendance record showing the
The Head Librarian, preferably participation of the Head
with an academic rank, actively Librarian in school activities or
A.4 participates in the academic and meetings
administrative activities of the Plantilla position of the Head
institution. Librarian
Picture of participation in
different activities (size 3R)
Other relevant documents

Approved composition of Library


Board
There is a library Displayed poster of Library
board/committee which sets Board Committee inside the
A.5 library policies, rules and library with pictures
procedures and periodically Duties and responsibilities
reviews them. Copies of minutes of meetings
TED Document Checklist AREA VII (Library) 140
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Communication letters to the


members of the Library Board
Attendance sheets
Other relevant documents

Accomplishment reports
The annual reports, submitted
A.6 accomplishment reports and All library reports/documents
other reports of the library are stamped with date received of
promptly submitted to the higher the immediate supervisor or
offices concerned. signed by other heads of offices
Other necessary documents

Approved Library Procedural


There is a duly approved and Manual
widely disseminated Library BOT/BOR Resolution for the
Manual or written policies and approval of the Library Manual
A.7
procedures covering the librarys Bulletin Board or posters
internal administration and showing the written policies and
operational activities procedures in the library
Other necessary documents

Library Development Plan (short


and long term)
Action Plan
A Library Development Plan is Library Board minutes of
A.8 prepared in consultation with meetings with other
the Institutions officials and stakeholders including
stakeholders. attendance
Pictures with complete label
(size 3R)
Other relevant documents

B. STAFF/PERSONNEL

Profile/Directory of Library
Personnel in matrix form with
pictures
B.1 The library is staffed with
qualified personnel
Prepare also the PDS with
complete attachment of
seminars, trainings etc.
Other supporting documents

The library meets the required


number of qualified and
licensed librarians and support
B.2 staff to meet the needs of the
school population, curricular
offerings, teaching methods,
research and extension
activities, size and scope of the
collection and rate of circulation

CMO of the program under


survey regarding the standard
B.2.1 One (1) full time professional operation of the library as to
TED Document Checklist AREA VII (Library) 141
Author: DR. VERONICA C. FERRER
Copyright 2011-530

librarian for every 1,000 service to clientele/students


students. Total population of students
Number of full time librarians
Evaluation survey rated by
faculty members/librarians if
available
Other relevant documents

Organizational structure of the


B.2.2 A ratio of one (1) librarian to two library indicating the staff for
(2) staff/clerks each full time librarian
Evaluation survey rated by
faculty members/librarians if
available
Other relevant documents

Approved Development
There is a sustainable and Program for librarians
B.3 functional staff development Evaluation survey rated by
program faculty members/librarians if
available
Other relevant documents

Administrative Manual for


benefits and other privileges for
The library personnels librarians
compensation, retirement, and Specific CSC/DBM issuances
B.4 fringe benefits, as well as other for the compensation and other
privileges, are granted in benefits and privileges of
accordance with existing librarians
government laws and Samples of payroll/vouchers for
institutional policies. these compensations, benefits
and other privileges
Evaluation survey rated by
faculty members/librarians if
available
Other relevant documents

Records of seminars, trainings,


symposia attended by the
Opportunities are provided for librarians
B.5 the professional growth of the Travel Orders etc
personnel. Study grant to librarians
Evaluation survey rated by
faculty members/librarians if
available
Other relevant documents

C. COLLECTION DEVELOPMENT, ORGANIZATION AND PRESERVATION

Approved Collection
There is a written Collection Development Policy
Development Policy which is Library Board Minutes of
TED Document Checklist AREA VII (Library) 142
Author: DR. VERONICA C. FERRER
Copyright 2011-530

C.1 regularly reviewed and meeting including attendance


evaluated by the Library Pictures with complete label
Board/Committee (size 3R)
Evaluation survey rated by
faculty members/librarians if
available
Other relevant documents

Minutes of LB meetings and or


BAC meetings and bidding
process
The Library Board/Committee Sample of communication letter
and other officials/personnel to other higher education
C.2 participate in the selection and institutions or other govt
acquisition of library materials agencies s for
and resources. Purchase Orders with
signatures of the Library Board
Travel Order for procurement
and acquisition purposes
Evaluation survey rated by
librarians if available
Other related documents

VMGO of the Institution


Goals and objectives of the
The library collection and department/college/institute
services support the Action Plan or Development
vision/mission, goals and Plan of the Library
C.3
objectives of the Institution, Bulletin of Information/Flyer of
College and Program, the Library services
respectively. File of Library Activities relative
to the program under survey
Evaluation survey rated by
librarians if available
Other related documents

The core collection of at least 5, Complete and updated list of


000 title for a college library or books or inventory of books
C.4 10, 000 titles for a university Evaluation survey rated by
library supports the instruction, librarians if available
research and other programs of
the institution.

Thirty percent (30%) of the Complete and updated list of


C.5 library holdings are of current books or inventory of books
edition, i.e. with copyright within Evaluation survey rated by
the last 10 years. librarians if available

PPMP and PRE of the library


There is a provision for non- then highlight the needed
print, digital and electronic portion
C.6 resources made accessible Request letters for procurement
through sufficient MRs of equipment
hardware/equipment. Evaluation survey rated by
librarians and other clientele if
available
TED Document Checklist AREA VII (Library) 143
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Other related documents

List of researches in matrix form


with title, name of
researcher/author, year, code
etc used by researchers in the
library
The library provides sufficient List of books for research
research books, and other purposes
C.7
materials to supplement the Research Journals/magazines
clients curricular needs. and others
Equipment for research
purposes
Other materials for research
purposes
Pictures etc (size 3R)
Evaluation survey rated by
librarians and other clientele if
available
Other related documents

C.8 The library maintains an List of Filipiniana collection


extensive Filipiniana collection. Pictures (size 3R)
Evaluation survey rated by
librarians and other clientele if
available

The library provides at least five Complete and updated inventory


C.9 (5) book titles per professional list of book/journal titles for
course found in the curriculum at professional subjects and major
a ratio of 1 volume per 15 field of specialization
students enrolled in the Total number of enrollees in the
program. program under survey
List of professional subjects with
corresponding title of books,
year of publication and number
of books available in matrix form
Evaluation survey rated by
librarians and other clientele if
available

Librarians tools or way of


The collection is organized classifying books with
C.10 according to an accepted supporting document/s
scheme of classification and Catalog records
standard code of cataloguing
Pictures of the book section
Evaluation survey rated by
librarians and other clientele if
available

There is an available integrated OPAC


C.11 library system that facilitates the Document/s showing the
organization of library resources.
integrated library system
Evaluation survey rated by
librarians and other clientele if
TED Document Checklist AREA VII (Library) 144
Author: DR. VERONICA C. FERRER
Copyright 2011-530

available

Library Procedural Manual on


preservation of books
Report made by the librarians
on repaired books and other
related materials
Provisions are made for the Accomplishment report of the
C.12 preservation, general care, and Campus Librarian then highlight
upkeep of library resources. the part in relation to the stated
benchmark
Request letters for repair and
maintenance of the library
facilities like bookshelves,
window grills, repainting and
others
Evaluation survey rated by
librarians and other clientele if
available
Other relevant documents

Library Procedural Manual on


weeding out
Annual Program of Activities of
the library
Regular weeding-out program is Request letter for this activity
C.13 conducted to maintain a relevant
Report on discarded materials
and updated collection.
Pictures (size 3R)Evaluation
survey rated by librarians and
other clientele
Other related documents on
weeding scheme of books

The quality and quantity of CHED-Library Standard


C.14 library materials/resources Other related documents
conform to the standards set for
showing that the books in the
a particular academic program.
library conform to the quality
and quantity standards

D. SERVICES AND UTILIZATION

Library Procedural Manual then


highlight the time for library
services
The library is open for at least 54 Picture of posted schedule of
D.1 hours per week (for a college) or library hour on the bulletin
60 hours per week (for a board
university) Logbook or library flyer
Evaluation survey rated by
librarian, students, faculty
members and other clientele if
available
Other related documents
TED Document Checklist AREA VII (Library) 145
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Document/s for OPAC


Documents and picture for
internet access
The library adopts a system Pictures showing open shelf
D.2 which provides faculty, students
system
and other users greater access
to its collection and services. Library Procedures
Logbook for internet users
Evaluation survey rated by
librarian, students, faculty
members and other clientele if
available
Other related documents

Action Plan of the Campus


Librarian then highlight the
needed portion
The library promotes and Communication letters to
disseminates its program different
D.3 through a regular announcement departments/units/colleges/offic
of its new acquisitions, es
resources, facilities, and Bulletin board display
services. Program of Activities during
Gen. Assembly/Orientation
Program and other meetings
then highlight the needed part
Result of survey instrument
rated by librarians, students,
faculty members and other
clientele if available
Other relevant documents

Posted Library Schedule


Librarians/staff are available Result of survey instrument
D.4 during library hours to assist and rated by librarians, students,
provide library services to users. faculty members and other
clientele if available
Other relevant documents

D.5 Provisions are made for the


following services/programs:

Document/s to prove that the


institution has functional and
interactive library page
D.5.1 functional and interactive library
Result of survey instrument
web page;
rated by librarians, students,
faculty members and other
clientele if available
Other related documents

Document/s to prove that the


institution has an Integrated
Library System equipped with
the following:
TED Document Checklist AREA VII (Library) 146
Author: DR. VERONICA C. FERRER
Copyright 2011-530

a. OPAC (D.5.2.1)
b. Circulation On-Line
Integrated Library System which (D.5.2.2)
D.5.2 offers: c. Computerized Cataloguing
(D.5.2.3)
Note: One folder each sub- d. Inventory Reporting
benchmark (D.5.2.4)
e. Serials Control (D.5.2.5)
f. Internet Searching (D.5.2.6)
g. CD-ROM services (D.5.2.7)
h. On-line database
i. Photocopying
j. Bar Coding

Result of survey instrument


rated by librarians, students,
faculty members and other
clientele if available

Pictures of Audio-Visual
Room/Multi-Media Center
D.5.3 Request letters and logbook of
provisions for multimedia users
services Evaluation survey rated by
librarians, students, faculty
members and other clientele if
available
Other relevant documents

Posting of announcement for


this reminder in the library zone
Pictures of announcements
(size 3R)
Internet access is encouraged Communication letters to all
D.6 but not made a substitute for department Heads informing
book holdings. them of the internet availability
Logbook for internet usage of
the students and other clientele
Evaluation survey rated by
librarians, faculty members,
students and other clientele if
available
Other relevant documents

Compilation of statistical reports


Research conducted on the
utilization of various resources
Statistical data on the utilization and services of the library if
of various resources and theres any
D.7 services are compiled and used Reports made by the Campus
to improve the library collection Librarian in effect of the result of
and operations. statistical data
Result of survey instrument
rated by librarians, students and
other clientele if available
Other relevant documents
TED Document Checklist AREA VII (Library) 147
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Library Manual then highlight


the lending policy
D.8 Lending policies are fair and Logbook of library borrowers
extended to all legitimate users. Result of survey instrument
rated by librarians, students and
other clientele if available
Other related documents

E. PHYSICAL SET-UP AND FACILITIES

Location and Site

Blue print of the Library Building


Floor Area requirement vis--vis
population based on CHED-
The library is strategically Library Standard
located and is accessible to Pictures of the library vicinity
E.1
students, faculty and other (3R)
clientele. Result of survey instrument
rated by librarians, students and
other clientele if available

Copy of Library Floor Plan


The library is systematically Pictures of the library vicinity
E.2 planned and structured to allow (3R)
future expansion. Result of survey instrument
rated by librarians, students and
other clientele if available

Space Requirement

Copy of Floor Area/Plan


CHED CMO for the library of the
The size of the library meets program under survey (required
E.3 standard requirement physical lay-out)
considering present enrollment Present total enrollment of the
and future expansion of the program under survey
library. Result of survey instrument
rated by librarians, students and
other clientele if available

Copy of Floor Area/Plan


CHED CMO for the library
(required physical lay-out)
The library accommodates at Present total enrollment of the
E.4 least 5% of the total enrollment program under survey
at any given time. Statistical data of library users
per program
Logbook of students
Result of survey instrument
rated by librarians, students and
other clientele if available
Other relevant documents
TED Document Checklist AREA VII (Library) 148
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Floor area of the library showing


the area for print and electronic
resources
Space is provided for print Pictures where print resources
E.5 resources as well as like photocopier and the
workstations for electronic workstation/s are placed (size
resources. 3R)
Result of survey instrument
rated by librarians, students and
other clientele if available
Other relevant documents

Floor area showing the


librarians office, staff room,
Space is provided for the technical room etc
E.6 librarians office, staff room, Pictures with complete label
technical room, etc. (size 3R)
Result of survey instrument
rated by librarians, students and
other clientele if available
Other relevant documents

Floor plan showing ramp for


physically handicapped
Ramps for the physically Pictures with complete label
E.7 disabled (differently-abled) are (size 3R)
provided. Result of survey instrument
rated by librarians, students and
other clientele if available

Furniture and Equipment

The library meets the required CHED-Library Standard for


E.8 and standard-sized furniture and furniture and equipment
equipment. MRs of furniture and equipment
Other related documents

Present a table of the given


equipment and furniture with
columns for code number and
The following library furniture number of items.
E.9 and equipment are available Pictures with complete label
(indicate number): (size 3R)
MRs with control numbers and
pictures of the following
furniture/equipment:
1. Adjustable/movable shelves
2. Magazine display shelves
3. Newspaper racks
4. Standard tables and chairs
TED Document Checklist AREA VII (Library) 149
Author: DR. VERONICA C. FERRER
Copyright 2011-530

5. Carrels for individual study


6. Desks and chairs for staff
7. Charging desk
8. Dictionary stand
9. Atlas stand
10. Bulletin boards and display
cabinets
11. Vertical file cabinets
12. Book racks
13. Map stands/cabinets
14. Cardex/rotadex or any filing
equipment for periodical
records
15. Typewriter
16. Computer with printer
17. Others (pls specify)

Result of survey instrument


rated by librarians, students and
other clientele if available

Physical Provision for Reading

Pictures of the library as many


as possible (size 3R)
E.10 The library is well-lighted. Result of survey instrument
rated by librarians, students and
other clientele if available

Pictures of the library as many


E.11 The library is well ventilated. as possible (size 3R)
Result of survey instrument
rated by librarians, students and
other clientele if available

Pictures of the whole library with


E.12 The atmosphere is conducive to complete label (size 3R)
learning Result of survey instrument
rated by librarians, students and
other clientele if available

Security/Control

Pictures of fire extinguishers


and local fire alarm system
inside the library (size 3R)
Fire extinguishers and a local MRs of fire extinguishers if
E.13 fire alarm system are available. available
Result of survey instrument
rated by librarians, students,
faculty members and other
clientele if available
Other relevant documents
TED Document Checklist AREA VII (Library) 150
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Policies and guidelines of the


library regarding security and
The library employs a system for control of library resources
E.14 security and control of library Logbook and other documents
resources. Other ways/procedures adopted
or implemented by the library
staff to secure the area and
things/materials/equipment
inside the library premises
Pictures (size 3R)
Result of survey instrument
rated by librarians, students,
faculty members and other
clientele if available

Multimedia

Library Development Plan then


highlight the acquisition and
utilization of IT equipment
ICT Plan, if existing
Picture/s of policies on the
utilization of internet posted in
the library
Term of reference for a staff who
manages the ICT section
Logbook for ICT users
There is a provision for the Pictures of students who
E.15 acquisition and utilization of the actually using the computers in
the library (size 3R)
latest IT software and multi-
media equipment. Inventory Report
Requisition letter and
procurement receipts of IT
software and multi-media
equipment
MRs of ICT equipment
Any document to prove that the
students are using IT software
and multi-media equipment in
the library
Result of survey instrument
rated by librarians, students,
faculty members and other
clientele if available

F. FINANCIAL SUPPORT

Approved institutional
appropriation
PPMP and PRE of the library
The Institution allocates a Financial records on
F.1 regular and realistic budget for expenditures
the library. Request for procurement etc
Result of survey instrument
TED Document Checklist AREA VII (Library) 151
Author: DR. VERONICA C. FERRER
Copyright 2011-530

rated by librarians if available


Other relevant documents

PPMP and PRE of the library


Minutes of meetings where the
The Head Librarian and staff, in Head Librarian is involved in
F.2 coordination with other officials planning the budget of the
of the Institution, prepare and library
manage the annual library Request letters for procurement
budget. Result of survey instrument
rated by librarians if available
Other relevant documents

All fees and funds allocated for Financial record from the
library resources and services Budget/Accounting Office
F.3 are utilized solely for such Result of survey instrument
purposes and are properly rated by librarians if available
audited Other relevant documents

Copies of project proposal


submitted to funding agencies
F.4 Other sources of financial Communication letter to GOs
assistance are sought and NOs for funding assistance
Other linkages that can provide
funding
Other relevant documents

G. LINKAGES

Letter of invitations to other


institutions
Linkages with other institutions Letters or project proposals to
and funding agencies are other agencies for funding
G.1 explored and established for purposes
purposes of enhancing library Result of survey instrument
facilities and resources. rated by librarians and other
clientele if available
Other relevant documents

Copy of mailing list of agencies


for resource sharing
The Library is on the mailing list Letter request from other
G.2 of agencies, foundations, etc. for institutions who want to share
exchange of publications and library resources
other books/journals donations. Library Marketing Program
Result of survey instrument
rated by librarians and other
clientele if available
Other relevant documents

MOA/MOU
Terms of reference for the
Consortia, networking, library consortia
TED Document Checklist AREA VII (Library) 152
Author: DR. VERONICA C. FERRER
Copyright 2011-530

G.3 cooperative activities, and Inter-library loan/intra--library


resource-sharing with other access arrangement
institutions are practiced. Result of survey instrument
rated by librarians and other
clientele if available
Other relevant documents