Proposed Jackson-Via Handbook - Dina Fricke

Jackson-Via Elementary School
Staff Handbook
&
School Procedures
2017-2018
508 Harris Road

Charlottesville, Virginia 22903
Office Phone: (434) 245-2416
Fax: (434) 245-2616
Charlottesville City Schools does not discriminate on the basis of race, color, national origin,
sexual orientation, sex, disability or age in its programs or activities. The Director of Human
Resources shall act as the Compliance Officer for discrimination issues regarding employees and
the general public under Title IX. The Director of Student Services shall act as the Compliance
Office for discrimination issues regarding students under Title IX and Section 504 of
Rehabilitation Act of 1973. Both compliance officers may be contacted at the Administrative
Offices of Charlottesville City Schools, 1562 Dairy Road, Charlottesville, VA 22901. The phone
number is 434-245-2400.
SECTION 1- ORGANIZATION
Jackson-Via 2017-2018 Faculty / Staff Listing
Office Staff Instructional Assistants
Tracie Daniels- Principal Moss Dix Special Educators
Cythnia Morris- Assistant Principal Leigh Thornton Bonnie Yoder
Dina Fricke- Instructional Coach Mona Spinner Christy Herring
Kristin Ullrich- Guidance Counselor Holly Phelps Milena Mesfin
D Bell- Nurse Michelle Devine-Rosser Greg Ochsenschlager
Abby Harlow- Administrative Carol Page Carol Smith
Technician Amber Boyd Heather Grunden
Tracy Schaffer- Region Ten Cheryl Williams Gay Singletary
Lauren Harper- Region Ten Joyce Adelugba Jody Mahoney
Sharita Williams- YCAPP TeArra Goines Gail Fehlner
Debby Hartline
Preschool Shamika Henson Cafeteria and Custodial Staff
Jenna Massie - 3 year olds Conner McCarthy Kenneth Bright
Shannon Gillikin- 4 year olds Nicole Pace Pam Slaughter
Michel Ann Sizemore- 4 year olds Brandi Underwood Joe Blakey
Annie Miller Rachael Dorman
Kindergarten Stacy Jackson
Laura Barnett Intervention Team Paulisa Lee
Ryan Franke Belinda Bullock Derek Lee
Iesha Samuels Liz Jones
Beth Morris
First Grade Ida Cummings
Meaghan Morrison Gena Sullivan
Brandi Roberson Lisa Utz
Portland Smith Karen Heathcock
Second Grade Specials Teachers

Eileen Akers Melissa Combs
Derek Hartline Jocelyn Johnson
Nicole Lapin Ryan Trott
Megan Brockman
Third Grade Elyse Fisher
Kelsie Davis Jennifer Dixon
Nikki Franklin Stacy Diaz
Michelle Morgan Diana Smith
Mary Elizabeth Via
Fourth Grade
Briana Barns
Rachel Lieb
John Wheeler
ORGANIZATION AND ADMINISTRATION
ORGANIZATION CHART
Students
Principal
Assistant Principal
Nurse Teachers Secretary Head Cafeteria Guidance

Custodian Manager
Instructional Assistants Custodians Cafeteria Workers
The professional purpose of all staff members is to support the social and academic
development of our students. For that reason, students are at the top of this chart, and the
adults who work with the children are listed underneath. Ultimately, the school principal is
responsible for student academic achievement. It is the role of the administrative team to
organize the school for learning and the administrators depend on the instructional team to
facilitate learning and achievement. As we learned from Maslow, to maximize student learning,
basic needs must be met. The nurse tends to student health needs, the head custodian
oversees the cleanliness of the environment, the secretary organizes the environment, the
cafeteria manager removes hunger as an obstacle to learning, then teachers empower children
through learning. This chart does not depict power or importance; instead, it depicts the level
of responsibility / accountability for the success of the school mission.
Lunch Procedures 2017-2018
Teachers and assistants (if scheduled) are expected to accompany their students to the lunch
area at the times listed below. All students are to walk through the halls quietly, in a single file
line, to lunch, through the lunch line, and to the commons area.
Teachers should return promptly at the time listed on the master schedule, direct their
students to form a line, and exit quietly from the commons area.
Kindergarten and first grade teacher assistants will be accompanying their students to lunch
and remain in the commons area to help supervise all students. Special Education Assistants
will supervise assigned students during lunches.
Duties 2017-2018
It is very important for everyone to be at the assigned post by 7:35 a.m. Students begin arriving
shortly before 7:40 a.m. and proper supervision will help the day begin with as much normalcy
and routine as possible. Thank you!
Professional Appraisal Cycle 2017-2018

Each faculty member will have a Talent Ed. account and administration will follow the protocol
for the appraisal cycle each employee is on. Teachers will either be on the probationary
(P1-P5), transfer (T1-T2) or continuing contract (C1-C3) cycle. Faculty members and
administrators will follow the due date guidelines set forth in Talent Ed. Dr. Daniels and Ms.
Morris will conduct observations. During the month of September, Dr. Daniels will meet with
all faculty for their annual goal setting meetings. We will have a mid-year check in during
February and an end of the year review and summative during the months of April and May.
Report Cards and Distribution Schedule 2017-2018
October End of first nine weeks (46 days)
October Comment sheets / progress reports due to administrator
November All changes / corrections made to report cards
November Parents may pick-up report cards during Parent-Teacher Conferences
November Include report card / progress report not picked up in Thursday folder
January End of second nine weeks (43 days)
January Comments sheets due to administrator
January All changes / corrections made to report cards
February Report cards included in Thursday folder
March End of third nine weeks (47 days)
April Comments sheets due to administrator

April All changes / corrections made to report cards
April Report cards included in Thursday folder
June End of fourth nine weeks (44 days)
June Comments sheets due to administrator
June All changes / corrections made to report cards
June Report cards in addressed envelopes ready to be mailed
Interim Dates
Progress reports are a less-formal venue for communicating to parents information about
academic progress before that progress is reported formally on the student report card.
Progress reports are an important means of keeping parents involved in their childs education.
Thursday, September Progress Report 1
Thursday, December Progress Report 2
Thursday, February Progress Report 3
Thursday, May Progress Report 4
Please submit copies of progress reports and comment sheets for proofing to the administrator
designated below:
Pre - K - 1 Dr. Daniels
2nd - 4th Ms. Morris

SECTION 2- POLICIES
Absences
All staff will use TimeLink when requesting time off for a planned absence.
All staff will communicate with Abby regarding TimeLink procedures when returning from an
unplanned absence.
Personal Leave Procedures

1. Complete a personal leave request through the TimeLink website at least 3 days in advance
a. Your ID number can be found on your identification badge
2. Fill out an Aesop absence request to tentatively secure a substitute
3. Personal leave will be granted by the principal through TimeLink
4. Confirm or cancel your Aesop request
5. Personal leave requests will be granted within 24 hours.
6. Personal leave requests will be limited to 3 employees on any given day
7. Personal leave requests for the month of May will not be accepted after April 15
8. Staff members requesting personal leave on any student contact day, immediately
preceding, or following a holiday, or during the last 8 days of school must deliver their
request in writing, to the Superintendents Office. A second copy of the request must also
be turned into the Jackson-Via office.
Personnel whose Absences Require a Substitute

Planned Absences Appointments, Personal Leave, Death in Family, Official Leave
For absences that are considered planned, please complete the appropriate Request Leave
through TimeLink as well as an Add New Absence form through Aesop. Please note that if a
request is denied by the building administrator, it is your responsibility to go into Aesop to
cancel your substitute.
Unplanned Absences Sick Leave, Emergencies, Miscellaneous

For Unplanned Absences, immediately submit an Add New Absence through Aesop to secure a
sub. Upon your return to school, Abby will communicate with you about any additional
information you might need to submit through TimeLink.
Instructions for accessing Aesop can be found in the front office. Please test your account in
the beginning of the year to make sure it is working properly. Your user ID (Employee ID) can
be found on your identification badge. See C. Morris if you need assistance with this process.
Substitutes will not be secured for General Education Instructional Assistants in Grades K & 1,
Gifted, Guidance, Instructional Coach, and the Math Specialist.
Emergency Lesson Plans

It is the teachers responsibility to see that adequate plans are provided for the substitute and
in cases of emergency. Each teacher must have on file in the assistant principals office a
substitute folder (the folder will be provided to each teacher) that the main office will distribute
to substitutes upon their arrival. The folder must be given to the Assistant Principal by
September ___ and must contain the following items:
1. Daily Schedule
2. Class roster
3. Seating chart
4. Names of two dependable students
5. Names of students who might need special attention
6. Schedule and room numbers for specials
7. Names and times for students who must leave the room for special programs
8. Names and times for students who must leave the room to visit the clinic and directions
for the substitute to use discretion in dismissing the students
9. Directions for where your emergency plans are housed in your classroom
10. Room number and name of a buddy teacher
If a teacher is ill or taking a personal day, they must request a sub in AESOP and enter
the absence in Time Link. It is the teachers responsibility to both request a substitute and to
enter his / her time in Time Link. Instructional assistants will not substitute for teachers; in
addition, we will not secure substitutes for instructional assistants who are out for the day
(exception: special education).
All requests for a substitute must be made before 6:30 a.m. the day that you will be out.
Please make every effort to make the request the night before if you are feeling ill and will not
be able to make it into work.
All requests for personal or sick leave, once approved, should immediately request a
substitute in AESOP.
The principal, Dr. Daniels, will approve personal days in advance. These requests should
be in Time Link.
Personnel whose Absences Do Not Require a Substitute

Planned Absences Appointments, Personal Leave, Death in Family, Official Leave
For absences that are considered planned, please complete the appropriate Request Leave
through TimeLink as well as an Add New Absence form through Aesop. Indicate No Substitute
Required in Aesop. Please note that if a request is denied by the building administrator, it is
your responsibility to go into Aesop to cancel your job.
Unplanned Absences Sick Leave, Emergencies, Miscellaneous

For Unplanned Absences, immediately call the office to leave a message for Abby. (434)
245-2416. You may also contact an administrator via text message or phone. If time allows,
submit an Add New Absence through Aesop and indicate No Substitute Required. Upon your
return to school, Abby will communicate with you about any additional information you might
need to submit through TimeLink.
Staff Leaving Early

All staff members should make every effort to schedule personal appointments before or after
school hours. In the rare case that an appointment needs to occur during school hours, keep
the following guidelines in mind:
Teachers **WITH VERBAL ADMINISTRATOR APPROVAL**

Early morning appointments can be made if the teacher will arrive by 9:00 a.m. and arranges
for coverage.
Later afternoon appointments can be made if the teacher leaves school after 2:00 and can
arranges for coverage.
Planning time is considered instructional time and may not be used during the day for
appointments.
Teachers can take a half day a.m. or p.m. or a full day absence following the above TimeLink
and Aesop procedures.
Instructional Assistants and Classified Employees
Instructional Assistants can take a half day a.m. or p.m. or a full day absence following the
above TimeLink procedures. In the event of an emergency, please speak with an administrator.
** Excessive absences or leave without a note will be documented.
A.M. Duty Procedures

a.m. Bus Duty
7:40 - until all buses have arrived
There will be at least 2 adults assigned to unload buses
1. The doors will open at 7:40 a.m.
2. Students will go directly to their classroom or to get breakfast
3. Direct parents/guardians/visitors to the office if they need assistance, but
they should not walk their child to class without permission from an
administrator
a.m. (All Teachers not assigned a duty)

7:40-7:55
1. Teachers should be in their doorways helping with arrival
2. Greet every student with a smile!
3. Make sure all students are walking and moving on to class
4. Call the office if help is needed, but NEVER leave a classroom unattended
a.m. Hall Duty
7:40-7:55
1. Greet every student with a smile!
2. Make sure all students are moving on to class and not having discussions in
the hallways
3. Call to the office if help is needed
4. Direct parents/guardians/visitors to the office if they need assistance, but
they should not walk their student to class without permission from an
administrator
Accident Procedures- Staff
Report all staff accidents to the office immediately. A First Report of Accident should be
completed and submitted to Ms. Harlow. The information will be forwarded to Ms. Donna
Seay. All claims for Workers Compensation benefits will be processed through Ms. Donna
Seay, Administrative Technician, Central Office, 1562 Dairy Road, 22903; telephone number:
434-245-2948. All accident information must be collected and proper forms completed and
forwarded to Ms. Seay at Central Office. All employees of the Charlottesville City Schools are
covered by Workers Compensation insurance. This insurance covers job-related injuries. In
case of injuries, employees shall go to approved physicians or health care centers for treatment
after proper notification has been given to the principal, Dr. Daniels. Treatment by any other
physician / hospital, without prior referral from the above, will not be recognized by the
Charlottesville City Schools for payment of claims. In the event of lost time on the job due to a
work-related injury, the employee will receive only a partial salary.
Employees will not lose sick leave, personal leave, or vacation days if absent for a job-related
injury, if approved by Workers Compensation administrators. Employees absent from work, in
such instances, will be coded as Workers Compensation, and with the note attached to the
Employee Absentee Report that such absences are related to a job-injury.
Use one of these physicians for a work-related injury:

Martha Jefferson Hospital First Med
595 Peter Jefferson Park Way 125 Riverbend Drive
Charlottesville, VA 22911 Charlottesville, VA 22911
434-654-8500 434-984-4200
Med Express Urgent Care Charlottesville Family Medicine

1149 Seminole Trail 3025 Berkmar Drive
Charlottesville, VA 22901 Charlottesville, VA 22901
434-978-3998 434-973-1831
Med Express Urgent Care

260 Pantops Center
Charlottesville, VA 22911
434-244-3027
Accidents- Students
Complete an accident report after taking care of the student. If case of an accident in which a
student is injured: Notify the nurse, who will take charge.
1. In case of a minor injury (no doctor necessary):

a. Send student to the nurse
b. Fill out the accident report for the nurse. (Form in office)
2. In case of a serious injury:
a. Notify an administrator and the nurse immediately.
b. The Administrator or nurse will call parent so they can advise, etc.
c. Move the student only if necessary to prevent further injury and then with great
care.
d. Permission for a student to go home will only be given by the office
(administrator, nurse)
e. Fill out accident report. Legal requirements mandate this report. Negligence can
be filed against the school if an accident is not recorded.
f. Check with an administrator before discussing accident or treatment with
parents.
Assemblies
Students will be involved in several assemblies throughout the school year. Please instruct
students as to appropriate assembly behavior.
1. Teachers and instructional assistants will sit with students.

2. Fill in rows one at a time using all space available.
3. As soon as the speaker steps to the microphone, eyes on speaker. No talking.
4. No whistling, booing, etc.
5. No student may leave the assembly unless there is an emergency.
6. Please have students use the restroom prior to the assembly.
Attendance Procedures
Teachers are responsible for marking student attendance daily in PowerSchool. Attendance
should not be entered until announcements are over, but must be entered no later than 9:30
a.m. All students arriving late to school are to report to the office to get a tardy pass before
they go to class. The reason for this procedure is to enable the office to remove their name
from the absentee sheet and mark them tardy. If a student reports to class without a pass after
the attendance has been entered into PowerSchool, please send the student back to the office.
Students should go to the cafeteria to make a lunch choice when tardy if the lunch count has
already been sent to the office.
Attendance records are important and teachers are asked to confirm attendance reports.
Check the reports and inform the office of any discrepancies.
Please:
1. Enter into PowerSchool
2. If a mistake is made, notify the attendance secretary of the error so the correction can
be made.
3. The office personnel will enter all symbols for students re-entering or withdrawing.
All students who return to school after being absent are expected to bring a note from their
parent stating the date and reason for absence. This note is initialed by the teacher and sent to
the office. Please do not hold notes.
Auditorium / Conference Room
You may reserve the auditorium / conference room by signing up on the Events Calendar in the
office. Provisions should be made to do this in advance. If you are using the auditorium, please
communicate your needs to the office staff and/or our head custodian at least one week in
advance.
Badges- Employee
The identification badge shall be worn at all times that the employee is serving in his or her
capacity as a school division employee (i.e., in the classroom, on field trips, attending meetings
within the city, during back-to-school nights, transporting students, performing maintenance
work, etc.)
Building Care
We all take pride in our school. Let us attempt to leave the building at the end of the school
year in the same shape that it is in now. Our clean school makes for a more conducive working
environment as well as shows people in our community that we care for the school and their
children. In order to keep the building clean, please keep that following points in mind:
1. In order to help keep our building clean, teachers are asked to encourage students to
clean out their desks each afternoon, pack books neatly, pick up paper, etc.
2. Teachers should set an example by keeping their rooms neat and clean.
3. Desks and chairs should be arranged so that the floor can be vacuumed to mopped with
relative ease. See that paper, pencils, and debris are off the floor.
4. Please turn off all lights when not in use. Conservative use of electricity will result in
substantial savings.
5. Requests for custodial-related supplies or services should be made to the office.
Damage or maintenance-related items should be reported to the office. Staff members
should not climb on chairs or tables to display items at any time. If a staff member
needs a ladder, please contact the custodian.
Building Hours
Jackson-Via School will be open Monday-Friday from 7:30 a.m. until 4:00 p.m. All faculty and
staff, with the exception of the custodial staff, must exit the building by 8:00 p.m.
Bulletin Boards
The quality of the work displayed in the halls and classrooms are reflections of the meaningful
learning experiences provided to our students and the successful accomplishments of our
students. Please follow these procedures:
All work displayed in the hall must have a Purpose of Work card
Work must be correct or corrected work. Students first and last name must be on the
work. All papers must be formatted correctly.
Reasonable display time is three-four weeks.
Expectations for work displayed in the halls should be clearly explained, verbally and
visually, to the students.
Work to be displayed should be obtained from all students.
Display of student work in the classroom is expected. Please follow the same procedures
listed above; however, the Purpose of Work cards are not required.
Student art work displayed on cork strips does not require the Purpose of Work card.
Various teachers, departments, or grade level teams have been assigned bulletin boards in
proximity to classroom locations. Each bulletin board is labeled with the grade level or
department responsible for changing the monthly displays.
Character Education / Houses
This program is a part of our school-counseling program and is also considered an integral part
of the prevention component in the discipline program. Every effort will be made to teach
children social skills that will help them with situations that they must deal with in elementary
school. A strong emphasis on good character will also be an important part of the Jackson-Via
community.
Charlottesville City Schools Employee Handbook

The Handbook for all CCS employees is located on the City Schools website and at the link
below. A hard copy will also be given to you.
http://www.charlottesvilleschools.org/departments/hr/docs/Handbook-for-CCS-Employees.pdf
Child Abuse
According to section 63.1-2. 48.3-A of the Code of Virginia, any teacher or school employee
must report any suspected cases of child abuse to the local authority. Any person failing to file
such a report could be fined.
Suspected cases of child abuse at Jackson-Via should be reported immediately to the

administration.
CLASS Creative Learning After School
The after school program is available for students whose parents need supervision for their
children from 2:30 p.m. to 5:30 p.m. Supervision is provided by trained personnel and
enrichment activities are provided for students who participant in this program. Information
about fees and scholarships is available through the CLASS office or at their website:
http://charlottesvilleschools.org/home/programs-activities/class-program/class-program-infor
mation/
Creative Learning After School and Summer, provides after-school care from 2:30 pm- 5:30 pm
and full-day care on teacher in-service days and during spring and summer vacations from 7:30
am - 5:30 pm. The CLAS/S program does not operate on days when school dismisses early due
to inclement weather.
Class Parties
Class parties may be held for specific events, but should not eliminate instruction nor take away
from instructional time. If food or drink is distributed, it must be in accordance to the CCS
Wellness Policy and meet all dietary or religious needs and/or family preferences.
Classroom Visitation
All visitors must report to the office and sign the Visitors Log. Visitors will be required to wear
a nametag while in the building. If an adult reports to your classroom without a visitors pass,
please direct them to the main office.
Comment to Media
In the event of any emergencies, it is best for official comment to come from the
administration. It is difficult in time of crisis to know if one has all the current facts. Incomplete
or incorrect facts may lead to statements that are not accurate. If staff members get questions
from the media, it is recommended that they be referred to the administrator in charge. If you
do make comments to the press, you will be speaking as an individual, not as a representative
of the system, and you will be responsible for your comments.
Communication from Parents
All notes from parents should be kept on file by the teacher for the entire year and a copy
should be sent to the office. Notes are required for:
1. Excuse for absence, send copy to the office
2. Excuse for tardiness
3. Permission to leave school during the school day
4. Permission for field trips
5. Scheduling of conferences
Please make the Jackson-Via School Note form available to parents as needed. They are located
in the office.
Communication to Parents
A copy of all communications, notices sent home, newsletters, etc., involving the entire class
should be kept on file. Please place your newsletters, etc. in Mrs. Morris mailbox or email an
electronic copy. This will enable the main office to be kept informed of classroom plans and
activities and to answer telephone inquiries. PreK-1 grade teachers are required to send home
a newsletter at least two times per month to keep parents informed of the learning that
occurs in the classroom. 2nd -4th grade teachers are required to send a newsletter home at least
once per month. Such materials should be approved by an administrator before they are sent
home with students. The team leader will be responsible for coordinating this activity.
Conferences
Conferences between teachers and parents are the only way to ensure communication of the
schools purposes and the students success. It is an efficient way of securing parental
understanding and cooperation. Conferences are considered to be an integral part of reporting
to parents throughout the school year.
Conferences are scheduled twice a year. However, additional conferences will be held at any
time the teachers or the parents feel it would be helpful. At times, a telephone conference is
adequate. In other situations you may feel the presence of the Principal or the Assistant
Principal would be advisable. Do not hesitate to ask for assistance.
Corporal Punishment
The use of corporal punishment is prohibited by law.
Discipline
Discipline refers to the training methods that educators use to gain cooperation from their
students. Discipline is how we enforce our rules and procedures.
An effective classroom is like a table supported by four important legs: effective structure,
positive relationships, engaging instruction, and effective limit-setting practices. Not only do
the legs support the table, they also support one another.
We cannot teach our academic subjects effectively until we can establish an effective
environment for learning. Classroom management provides the foundation for all instruction.
Children who learn good work habits become successful students and successful people.
Robert MacKenzie & Lisa Stanzione Setting Limits in the Classroom
In order to maximize student learning, the teacher must establish a framework of rules and
acquaint the students with this framework. Students welcome clearly defined limits which are
enforced consistently and equally among all class members. The Code of Student Conduct and
the Jackson-Via School-wide Discipline Plan must be reviewed with your class at the beginning
of the school year. School-wide rules and class rules must be posted in each classroom.
Jackson-Via Elementary School Discipline Plan and Procedures

Jackson-Via students are expected to behave in accordance with the school rules listed below.
They should be aware that there are consequences for failure to observe the rules. We intend
that these consequences be logical and consistent. We plan to use our best judgment and to be
reasonable when dealing with individual students.
The primary mission of the schools discipline policy is to develop a structure of consistency in
discipline using a proactive, preventative approach where students develop a respect for
others, themselves, and learning. An important element of this plan is in how well the students
understand the rules and consequences. We will use the book Setting Limits in the Classroom as
a guide.
Classroom Rules and Consequences

Each teacher is responsible for maintaining student behavior through the use of our
school-wide classroom management system, Setting Limits in the Classroom. All teachers are
expected to have classroom rules and consequences posted in the classroom on the first day of
school. All teachers will take the necessary time to teach, model, and practice the rules. If a
child breaks a school or classroom rule outside of your class, you will be informed about the
action of the student and the consequence given by any teacher, administrator, or staff. Any
written referrals will be kept in the office.
School Rules (Overall Themes)

1. Be Safe: Cooperate with your teacher and classmates.
2. Be Respectful: Respect the rights and property of others.
3. Be Responsible: Carry out your basic student responsibilities.
Student Responsibilities (Umbrella)

1. Obey Right Away
2. Take Care of Others
3. Take Care of Your Space
4. Take Care of Yourself
Student Responsibilities (Specific Rules)

These rules will vary by grade level and classroom but be inclusive of the procedures that
contribute to the success of an organized environment. These rules might include procedures
for speaking in class, walking to specials, or unpacking in the morning.
Classroom Behavior Management

Teachers are expected to manage behavior in and out of their classrooms. A classroom
management system should be in place and followed consistently. An effective behavior
management system is one that reinforces positive behavior and has logical consequences for
negative behavior. All teachers are expected to implement Setting Limits in the Classroom. It is
our school-wide behavior management plan.
Each teacher is responsible for turning in their written classroom management procedures to
the front office during the first 10 days of school. This will help administrators in dealing with
children who are sent to the office. The procedure should indicate sequentially, by steps, when
parents are contacted and at what point a child is sent out of the room. Students are to be sent
to the office if they have committed a suspendable offense. When students are sent to the
office for support (or the office is called), we will assume that all steps of your management
plan have been followed and that all other efforts have been exhausted.
Studies show that 95% of all discipline related issues can be resolved in the environment in
which they take place.
Tips for Successful Classroom Management

- Review Setting Limits in the Classroom.
- Review rules and procedures frequently.
- Make students aware of consequences and rewards for their behavior.
- Emphasize expected standards of conduct prior to beginning activities.(Math Stations,
assemblies)
- Role model corrective behavior
- Practice skills and routines often
- Reinforce the skill and motivate students to continue to use the skill
- Deliver negative consequences calmly.
- Keep parents in the loop.
- Establish a buddy-system for take a breaks.
- For safety reasons, students will not stand outside the classroom door or in the common
area.
- Use the office as a last resort.
- Treat all students with respect, especially when reprimanding or redirecting
- Do not use sarcasm or punitive measures.
Preferred Activity Time (PAT)

When students meet a goal set by the teacher, or students are working effectively on task
(transitions, work effort, individual goals met, etc) the teacher can award students Preferred
Activity Time. PAT time must be fun, structured, and agreeable to teachers and students. PAT
time can be lost as well if students are wasting time, as long as it is not done in a punitive
manner. Grades PK-1 are recommended to use a tally system (teacher vs. students) while G2-4
should use a timer system.
Two-Stage Take a Break Procedure

All teachers are expected to select a take a break buddy teacher. You and your buddy teacher
will exchange students for take a break as needed. Teachers are encouraged to select a teacher
from another grade level, if possible. The referring teacher will provide work or an activity for
their student to carry-out during take a break. take a breaks should not exceed 20 minutes.
Recess Academy
Recess Academy is a strategic skills-training procedure reserved for small groups of students in
the classroom who fail to master basic skills and procedures that are taught on a whole-class
basis. Recess Academy should last 3-5 minutes and involve three steps:
1. Teach the skill. Define it, break it into parts, model, and demonstrate.
2. Practice the skill. Rehearse and practice the skill under supervision.
3. Reinforce the skill. Acknowledge, encourage, and reteach if needed.
Eliminating Unwanted Behaviors With Logical Consequences and Limited Choices

- Entering classroom in an unacceptable manner
o Try it again, correctly
o Assign Recess Academy (3-5 repetitions)
- Bringing unacceptable items into the classroom (food, candy, toys)
o Limited choices to put them away or remove until the end of the day
o Remove item and return it at the end of the day or week
- Sitting in a chair or at a desk in an unacceptable manner
o Loss of chair temporarily (5 minutes)
o Assign Recess Academy (3-5 repetitions)
- Blurting out or interrupting during instruction
o Enter name in Blurt Box
o Check by student name
o 3rd occurrence is a first stage take a break + Recess Academy to practice raising a
quiet hand
- Talking during instruction
o Separate students temporarily
o Move desk or use a Stage One take a break
o Change seating arrangements during recess with students
- Not attending to or following directions
o Check-in, clarify understanding, ask students to repeat, give information if
necessary
o Recess Academy to practice consider a buddy-helper
- Wasting or misuse of instructional time
o Recess Academy to make-up time
o Contact parent to practice at home with student
- Failure to complete work in a timely manner
o Set timer, make up work during recess, or add to homework
o Ticket-In / Ticket Out
- Misuse or abuse of privileges
o Temporarily remove or modify privilege
- When students fail to cooperate during an activity
o Temporarily separate student from that activity
o Practice necessary skill during Recess Academy
- When students make a mess
o Students clean it up
o When done intentionally, student clean it up during their time (recess, lunch)
- When students try to hook us in to an argument or debate during instruction
o Use cutoff procedure and separate the student from you
o Recess Academy to practice the skill of not arguing
- When students distract their classmates
o Temporarily separate distracting student from peers (Stage One or Stage Two
take a break)
o Parent / Teacher / Student conference
- When students arrive to class unprepared
o Use classroom rental center for supplies
o Notify parents
- Disruptions
o Separate student from group (stage-one take a break)
o Recess Academy to practice respectful behavior
o Involve parents if behavior continues
- Attention seeking, clowning around, inappropriate sounds
o Stage One take a break
o Recess Academy to practice respectful behavior
- Arguing or disrespectful behavior
o Limited choices with cutoff procedure
o take a break if necessary
o Recess Academy to practice
- Hurtful or unacceptable language
o Stage One take a break, teach appropriate skills at Recess Academy
o Parent / Teacher / Student conference, parents practice with student at home
- Failure to master basic skills (lining up, entering/exiting room, coming to rug)
o Try-it-again
o Recess Academy if not mastered in 4-6 weeks
- Angry outbursts
o Cooldown or Stage One take a break depending on circumstances
o Parent / Teacher / Student Conference, involve other staff as needed (psych,
admin)
Behaviors Resulting in Lunch Detention or Quiet-Table Assignment

- Classroom disruptions
- Disrespect (teasing, name calling, talking about them)
- Disrespectful language (verbal or body)
- Being in the wrong area of the building
- Running in hallway
- Pushing / Shoving
- Taking and/or destroying property
Office Visits
State Referral Codes

1. Alcohol, Drugs, Tobacco
2. Attendance (handled by our Attendance Officer and courts)
3. Bullying / Gangs / Intimidation / Extortion
4. Disruptive Behavior
5. Electronics and Internet Use (handled with our Acceptable Use Policy)
6. Firearms and other weapons
7. Integrity violations (Theft, Cheating)
8. Property Offense (I have listed this below but not in our handbook)
9. Trespassing (N/A to our students)
Jackson-Via Plan
Levels of Office Referrals and Terms

1. Immediate Referral - Student action immediately results in admin. support
2. Escalating Referral - Student escalates over time which results in admin. support
Immediate Office Referral or Administrator Back-Up

Certain behaviors and incidents should be reported to the office immediately:
- Fighting between students (with intent to harm)
- Theft
- Threats to harm another person
- Possession of dangerous or inappropriate items (weapons, lighters, tobacco,
medication, etc)
- Profane or obscene language or conduct
- Vandalism of School Property or Private Property (property offense - will add to
handbook)
- Leaving activities without permission
- Bullying or making threats
- Encouraging fights or inciting violence
- Throwing objects (that may cause injury)
Escalating Behaviors that Progress to an Office Visit or Administrator Back-Up

- Continued misbehavior in Stage One take a break
o Move to Stage Two take a break
o Continued disruption in stage two, administrator to determine consequences
- Non-compliant or limit testing behavior (refusal to follow directions or accept
consequences)
o Give limited choices and follow through with logical consequences
o You can do what you were asked, or you can owe me the time you waste during
your recess or lunch. What would you like to do?
o Ask student privately, Can we work this out between ourselves or do we need
some help from your parents?
o Involve parents. Parent / Teacher / Student conference
o Involve admin if necessary
- When mid-level behavior problems persist after six weeks of using logical
consequences
o Use parents in the problem solving process
o Involve administrators in the problem solving process
- When student continues to misbehave in Stage Two take a break
o Administrator to determine consequences
o Parent / Teacher / Student Conference
o Student Based Intervention Team
- Defiant behavior / refusal
o Give limited choices to keep the responsibility on the student You can do
what you were asked to do or you can spend some quiet time in take a break
getting ready to do it. What would you like to do?
o If student continues to defy You may not be ready to be in this class right
now. You need to make a decision about what the rest of your day is going to
look like. Do we need to call the office? Ill give you a minute to think about it.
o Call for backup support from the office
- If student refuses to go to Stage One take a break
o You can go to Stage One now or you can go to Stage Two for twice as long.
What would you like to do?
o Follow through with Stage Two
- If student refuses to leave the class when asked to go to a Stage Two take a break
o You can go to Stage Two now like Ive asked you to, or I can call someone to
escort you out of my class and you wont be back for the rest of the morning /
day. Ill give you a minute to decide what youd like to do.
o Follow through as needed
o If student continues to refuse or does not leave, immediately call for backup
support from the office
Administrative Consequences
When a student is referred to the office, the parents will be notified via a phone call and/or a
home visit. Students will receive the disciplinary action deemed appropriate, such as an
in-school or out of school suspension.
It is essential to remain calm and neutral at all times when speaking to students who are
pushing your buttons. Remember, you can be firm and polite. If you lose your cool, apologize
when the situation settles. Humiliating a child or lowering self-esteem with sarcasm and
punitive measures is an ineffective and inappropriate way to handle a discipline issue.
It is against state law for teachers or administrators to use corporal punishment. Remember:
NEVER strike a child.
What Our Rules Look Like at Jackson-Via
Cafeteria
o Be Safe
Keep all food on trays and to self
Remain seated and facing table
Walk from place to place
o Be Respectful
Allow anyone to sit next to you
Use quiet voices and appropriate language
Follow adult directions
o Be Responsible
Stay in your seat unless given permission
Ask permission for using the restroom
Place all items in appropriate trash and recycle bins
Get adult help for accidents and spills
Use utensils correctly
Stay in your designated area
o Consequence
Finish lunch at a quiet table
Playground / Recess
o Be Safe
Run only in designated areas
Stay within boundaries (play areas)
Be aware of activities and games around you
No rough play or fighting
Use equipment appropriately
Walk to line when whistle blows
Walk with equipment when returning them
o Be Respectful
Play fairly
Include everyone
Share equipment
Use appropriate language
Follow directions the first time
o Be Responsible
Stay in your designated area
o Consequence
Loss of recess of privilege for part of all of that recess (stay with teacher)
Hallways and Sidewalks

o Be Safe
Stay to the right
Allow others to pass
Keep hands, feet, and objects to self
o Be Respectful
Hold the door open for the person behind you
Respect hallway displays
o Be Responsible
Stay on sidewalks
Have appropriate pass in your possession (Nurse, Office, etc)
o Consequence
Recess Academy: Practice appropriate skills during recess
Bathrooms and Hand Washing Stations

o Be Safe
Keep water in the sink
Wash hands
Use one towel and place in garbage can
Keep feet on floor
o Be Respectful
Knock on bathroom door
Give people privacy
Use quiet voices
o Be Responsible
Use toilets appropriately
Flush toilet after use
Return to room promptly
Request permission before leaving classroom or area
o Consequence
Temporary loss of unsupervised bathroom privileges
Review rules and expectations with teacher
Arrival and Dismissal Areas (See also Hallways and Sidewalks)

o Be Safe
Wait in designated areas
o Be Respectful
o Be responsible
Stand calmly until you are dismissed
Walk onto or off the school grounds
o Consequence
Be under direct adult supervision for several days
Practice appropriate behavior during Recess Academy
Assemblies and Special Events

o Be Safe
Sit quietly during presentation
Wait for dismissal instructions
o Be Respectful
Focus on presentation
Listen to and respond politely
Keep feet still
o Be Responsible
Listen responsibly
Applaud appropriately
Stay seated in assigned area
Enter and leave through assigned doors
o Consequence
Sit next to teacher during assemblies or special events
Review skills with teacher
Classroom
o Be Safe
Use materials appropriately
o Be respectful
Do not distract others
Use quiet voices and appropriate language
o Be Responsible
Have needed materials
Have homework
Complete all assigned work
Leave classroom with pass or permission only
o Consequence
Enforce logical consequences specified in this plan (or classroom posters
and charts)
Dress Code
Teachers and staff are expected to dress professionally and wear appropriate footwear as it
relates to their job assignments. All faculty and staff are required to wear their ID badges.
Spirit Days- Fridays are considered spirit days and teachers / staff may dress more casually. The
wearing of our Jackson-Via shirts is encouraged on these days.
House Days- Certain days will be designated as house days and teachers / staff are encouraged
to wear their house colors to school.
Duplicating Instructional Materials
Copy machines may be used for instructional materials only. Please remember to leave the top
down when you are finished using the copy machine. Larger copy jobs should be sent to Jesse
Hart at the copy center. Use the electronic form:
https://docs.google.com/a/charlottesvilleschools.org/forms/d/1pdJXDsVXmtPz6y92QyQtMHfw
_qwSzw6uN3PUHOsC_Hk/viewform and either email or Pony over the documents to him.
If you have a jam or breakdown, please let Abby Harlow know immediately.
Plan ahead so copies can be made on both sides of the paper. Plan activities that use hands-on
materials instead of handouts. Use backsides for computation or extra activities for students to
use
when they finish a test or handout. Use chalkboard, marker boards, overhead, document
camera, SmartBoard or computers whenever possible.
Early Dismissal From School

If a student must leave early, the parent / guardian must report to the office to sign-out the
student, at which time the student will be called to report to the office for dismissal. Students
will not be called to the office until the parent / guardian is present and students will not be
released directly from the classrooms to parents / guardians. Safety is a priority for every child;
students will not be released to anyone other than parents / guardians unless prior
arrangements have been made in the office.
Do not dismiss a student unless you have been notified to do so by the office. All students
leaving school at unscheduled times must sign out in the office, (i.e., no student is to be
dismissed from a playground, classroom, or bus loading area without signing the child out
through the office).
E-Mail, Staff Mailbox, Canvas
Please check your Email and staff mailbox in the office in the morning and before you leave
the building. Routine school communications will be distributed in this manner. Please check
the CCS Canvas Site for important school documents, bulletins and the Administrators Weekly
Bulletin. For the 2016-2017 school year, we will be using a shared Google Calendar for
Jackson-Via events and happenings. We will also be continuing our development of Canvas.
Many common documents and links will be housed on these sites.
E-mail should be limited to professional dialogue. Please be cognizant that any e-mail has the
ability to be forwarded. All e-mail messages must contain a confidentiality statement and
messages should not contain student names, student initials, or sensitive information about
students or families. E-mail correspondence should never take the place of telephone calls
and/ or personal interactions.
Emergency Closing Procedures
A form will be sent to parents requesting specific information about where to send children in
the event of an emergency early closing. Please collect a form from each student in your
homeroom class; keep forms in a handy place in your classroom so you are able to refer to this
information in case of an emergency.
During inclement weather, delay or closing, information is available by viewing local television
channels, calling the Weather Line at 245-2401, or by visiting the Charlottesville City Schools
web site at http://www.charlottesvilleschools.org
Employee Assistance Program (EAP)

The school division provides free access to all contracted employees to IQ Health of Virginia for
services related to issues of a personal or problem resolution nature under what is known as an
Employee Assistance Program, or EAP. These services are strictly confidential and, again, are
free to all contracted employees. IQ Health has recently added elder care services to their EAP
for staff that are facing elder caregiving issues. The first link below is to the IQ Health web site
and the second link is to the page concerning their new elder care services.
Contact Ms. Brenda Wilson at IQ Health at 434-924-5483

http://www.iqhealthvirginia.com/eap.htm
http://www.iqhealthvirginia.com/eapelder.htm
Entrances, Transfers, and Withdrawals
The school secretary will handle entrances, transfers, and withdrawals. Teachers should notify
Ms. Harlow if a child or parent notifies them of an impending transfer or withdrawal. Teachers
should notify the librarian and collect any materials / textbooks that belong to Jackson-Via
Elementary School.
Exchanging Gifts
The Charlottesville Public Schools prohibits the exchanging of gifts between students at school.
Faculty and Staff Arrival and Dismissal Procedures
Teachers will arrive each morning by 7:25 a.m. and must be in their homerooms or on their
duty post at 7:30 a.m. to receive students. Please check mailboxes and school email in the
morning and in the afternoon. Please do not send students to check your mailboxes.
Daily attendance and lunch count needs to take place prior to 8:00 a.m. Information required
by the office must be sent by 8:30 a.m.
1. Children may be dropped off at 7:30 a.m. All students will be held in the doorway until
7:40 a.m.
2. Students will be dismissed at 7:40 a.m.
3. All teachers must stand in their doorways in order to greet children and to supervise
children en route.
4. Children who arrive after 8:00 a.m. must check in at the office and pick up a tardy slip to
give to the teacher.
5. Children should walk in an orderly manner when going to and from the buses.
6. Children who are dropped off by parents should not arrive before 7:30 a.m.
7. Children may not change buses without written permission from their parents and the
approval of the principal. The office will issue bus permits and students should come to
the office to pick up the bus permit before boarding the bus in the afternoon. The child
must present this permit to the driver.
8. Parents must come to the office when taking children from school during regular school
hours. Teachers should not release children from the classroom at any time. Children
will be called over to P.A. system and must report to the office and be signed out prior
to leaving. Any parent who comes to the classroom to pick up a child should be referred
to the office.
9. At 2:25 p.m., Pre-K, Kindergarten, First grade, CLASS, walker, and car riders will be
dismissed. At 2:28 p.m., 2nd, 3rd, and 4th grade bus riders will be dismissed.
10. Faculty and staff hours are 7:30 a.m. until 3:00 p.m. Workday hours are 8:00 a.m. until
4:00 p.m.
Fire Alarms, Extinguishers, and Drills
Red fire alarm boxes are located throughout the building. In case of fire, pull the handle down
to break the glass and set off the alarm. All teachers should locate the alarm and the fire
extinguisher nearest their classroom. The custodian will be glad to show you how to operate
the extinguisher. Signs should be posted in each room indicating the nearest exit. Please notify
the assistant principal in writing if this information is not posted in your room.
We are required to hold two fire drills during the first month of school and one monthly
thereafter. Please observe the following procedures:
When the horn sounds, vacate the classroom quickly and quietly, moving to the nearest
exit. Teachers must have a copy of their class roster when vacating the building.
Teachers should bring their emergency backpack. Effort should be made to close all
classroom doors and turn off lights.
If a student has been excused to go to the restroom, move your class into the flow of
the traffic from the building and return to the restroom to see that the student has
vacated the building.
Account for all of your students as soon as you have cleared the building. Notify the area
contact person if you are unable to locate a student.
All staff members should vacate the building during a drill.
If your regular exit is blocked, use an alternate one.
One long ring of the bell will signal that classes may return to the building.
Please do not obstruct the fire alarms or extinguishers with posters, furniture, etc.
Field Trips
Field trips can be a meaningful experience and a valuable part of a schools instructional
program. All field trips must have value as an extension of the instruction going on in the
classroom and must be planned as a learning experience in the same way as other lessons are
planned.
Field trips guidelines below should be followed:

1. A request form for a field trip must be filled out a minimum of 2 weeks prior to the trip
and turned in to the Assistant Principal
2. Lunch requests to the kitchen staff must be made at least 1 week prior to the trip
3. Permission forms for each student must be returned, signed by a parent
4. Make every attempt to have the participation of every student. Always welcome
parents, if space is available
5. If you are including Instructional Assistants or other personnel on your field trip, please
request permission in advance from the office
6. Consider your overall costs to accommodate any additional needs for your field trip,
especially if you are asking or requiring chaperones or supervision
Specific duties of the Field Trip Coordinator include:

1. Provide a written itinerary to the office and all chaperones as soon as possible
2. Provide directions or map, if possible, detailing the destination to the office, as well as,
to parents that may be following the bus
3. Provide several contact numbers (cell phone numbers) to the office on the day of the
trip
4. Notify the school nurse of the trip date and arrange for pick up of first aid materials and
kits
5. Check out a school camera to take with you
Fourth Grade Step Up Ceremony
At the end of the fourth grade year, students will be honored during a ceremony at Jackson-Via
Elementary School for completing the fourth grade. This is a special celebration that requires
appropriate dress (girls: dresses, skirts, and blouses, dress slacks and tops, suit, dress flat shoes;
boys: dress slacks with shirt, with or without a tie, pull-over shirt, suit, dress shoes) and their
personal best behavior.
Gifted Education
Teachers should of course, strive to meet the needs of all students in their classes, including
those who may be advanced. QUEST is the consultation / collaboration model used to deliver
services to identified gifted students and is designed to meet the unique educational needs of
students with exceptional general intellectual ability. The gifted educator and general
educators work together to plan and deliver appropriate differentiated instruction. Teachers
may nominate students for QUEST by completing the Teacher Nomination form found in the
main office and submitting it to the Gifted Education Specialist. The Gifted Education Specialist
will collect additional information for review by the QUEST Identification Committee. Students
found eligible will enter the program at the beginning of each academic quarter.
Guidance Program
At Jackson-Via, the school counselor, Kristin Ullrich, serves as a critical facilitator in removing /
minimizing obstacles that prevent youngsters from learning. The school counselor may be
called upon to act as a liaison between home and school, to connect community services to
student needs, and to counsel children experiencing behavioral difficulties.
Handling Money
All money collected must be receipted and sent to the office the same day. Do not leave any
money in your classroom. Never take money home. All funds should be properly labeled and
placed in an envelope provided by the office. Copies of receipts should be turned in to the
office at the end of each day. Copies of receipts and money will be stored in the office safe.
Health Care
If a student needs care for illness or injury, send them to the Nurses Office with a completed
clinic slip. Do not call parents from your classroom or allow students to call home without
seeing the nurse first. Do not make assumptions about a childs condition or attempt to make a
diagnosis.
The School Nurse provides the following services:

1. Give first aid care for accidents or sudden illnesses
2. Administer, store and account for medications prescribed for students during the school
day
3. Provide vision and hearing screenings for students who request this service who are
referred by a teacher, parent and for those new to the school system
4. Check and maintain student immunization and health records
5. Hold individual student-nurse conferences
6. Hold individual teacher-nurse conferences
7. Hold parent-nurse conferences to discuss student health problems and school needs
8. Meet regularly with the Public Health Nurse
9. Communicate with community health agencies making immediate referrals when
needed
10. Make home visits when necessary
11. Provide information to teachers and administrators regarding serious health problems
12. Does not treat teachers and staff unless it is an emergency situation
Holiday Observances
Classes may have three celebrations during the school year- Holiday Celebration (winter),
Spring Celebration and at the end of the year. Other holidays such as Halloween and
Valentines Day may be observed with a small treat, preferably healthy snacks such as fruit, for
the children. It is recommended that these be learning experiences in connection with a unit of
study. In all instances, good nutrition, rather than an excess of sweets, should be emphasized.
The teacher is responsible for celebration activities and seeing that the classroom is left in
order. Celebrations are to be held to one hour and must be scheduled between 1:30-2:30 p.m.
This time frame has been established to protect instructional hours.
Homework Policy
Homework is an important aspect of the educational process and is a natural extension of the
school day. Homework should be assigned in accordance with the guidelines below. In all
cases work assigned for home study should supplement and reinforce work done in school.
Students must understand homework assignments. It is essential that assignments are made at
a time when questions may be asked and misunderstandings clarified. Individual differences
and needs of students should determine the kind and amount of homework that is assigned;
therefore, teachers will be encouraged to make differentiated assignments.
Homework should never be assigned as a disciplinary measure and generally should not be
assigned during extended school holidays. Also, under no circumstances should teachers assign
homework requiring students to work with skills or concepts that have not been developed in
the classroom.
Jackson-Via students in grades K-1 should spend between 10 and 20 minutes per night on
homework, including working on projects or other special assignments. Students in grades 2-4
should spend between 20 and 40 minutes per night on homework, which may or may not
include working on projects or other special assignments. Spending more than the outlined
amount of time on homework might indicate a problem with a task, in which case the child
should stop working and the parent / guardian should write a note to the teacher explaining
the situation.
Homework will be assigned in the subject areas of Math and Reading Monday through
Thursday.
Teachers should always assign homework with specific directions. All written homework should
be evaluated and returned promptly with appropriate feedback. Other homework may be
discussed informally.
Hospitality
There are occasions when the faculty and staff of Jackson-Via will need to present a colleague
with a gesture of sorrow or celebration. Additionally, there are occasions throughout the
school year when the faculty and staff need to celebrate. Each faculty member is asked to
contribute $25.00 (all other staff $15.00) to the Hospitality Fund to offset the expenses of these
events. Contributions should be submitted to the hospitality chairperson by the end of
September. Thank you.
Housekeeping
Rooms will be cleaned and checked daily. Your cooperation in helping the custodian keep
rooms neat and clean will be greatly appreciated. Refrigerators and microwaves are only
allowed in designated areas.
Children should be encouraged to practice good housekeeping habits in the classroom,

restrooms, special rooms (gyms, auditorium, and cafeteria), the corridors, and the outside
areas adjacent to the school.
Illness / Universal Precautions
All students sent to the nurses clinic must have a Clinic Referral Form. Please be sure to
practice universal precautions when treating a sick or injured child.
Injuries and Accidents
Accident reports must be written for all accidents to students. When warranted, the nurse or
office personnel will contact a parent and report the injury.
All staff members are covered by workmens compensation, regardless of the extent of the
injury. Please complete the appropriate form, which is available in the office.
As a result of the potentially infectious nature of blood and other bodily fluids, any illness or
accident in which human blood or bodily fluids are evident, warrants the use of the following
precautions:
1. Wear disposable gloves and avoid exposure to open skin lesions and mucous membrane
to blood
2. Notify custodians for proper cleaning of contaminated area
3. Wash hands after gloves are removed
4. Wash skin thoroughly with soap and water if inadvertent contamination of the skin with
blood occurs
Intercom
Use of the intercom will be kept to a minimum. If you need to call a teachers room while you
are in the office, please check with Abby Harlow or an administrator before using. Teachers
may use the intercom after the students have left in the afternoon.
Keeping Children After School
Teachers are responsible for notifying the parents when it becomes necessary to keep children
after school. You may telephone or send a note home. Parents should sign and return the
note. If you keep a child after school, you are responsible to make sure the child gets home
safely.
Laminating Machine
To conserve costly laminating film, the librarian, or a trained staff member will do all
laminating. Only materials for instructional use will be laminated. Please laminate only
materials that will be used long term. Place items in the box labeled laminating with your
name written on the item. Mrs. Dixon will deliver these items to you when they are ready.
Lice
Procedures for Pediculosis (head lice):
When suspected that a student or students may have head lice, the student should be referred
to the nurse or administrator / designee to be diagnosed. The signs and symptoms are as
follows:
Tickling feeling of something moving in the hair
Itching, caused by an allergic reaction to the bites
Irritability
Sores on the head caused by scratching. These sores can sometimes become infected.
If the person checking the student locates either crawling lice or nits within a inch of the
scalp, the student is confirmed to be infested and should be treated. If the nits are more than
from the scalp and no lice are moving, the infestation is probably an old one and does not
need to be treated.
If treatment is required, the nurse or administrator will contact the parent or guardian. The
parent will be instructed to come to the school to get the child, and will be given information
about treatment and prevention. A student may return to school once treatment has occurred
and must bring the box from the medication.
The nurse or administrator / designee will check all students in the class to determine if the
case is isolated or if other students are also infested. If the case is isolated, the nurse or
administrator / designee will recheck the student one week after the initial diagnosis. No
notification will be made to other families to guard the confidentiality of the one student.
If the case is not isolated, the administrator will notify all parents of students in the class that
multiple students have been infested. Information will be provided to parents about the
treatment and prevention of lice. Any students infested will be required to be treated prior to
returning to school and will bring the box from the medication. All students in the class will be
rechecked after one week of the initial diagnosis.
Lunch Duties
Teachers and staff on lunch duty will arrive and depart the lunch area on time. It is important
that scheduled times are followed carefully. Teachers and lunch duty staff share responsibility
for communicating about appropriate student behavior. Teachers are responsible for lining up
their students quietly. Pride and good manners need to be a part of daily living at Jackson-Via.
If you are unable to supervise your assigned lunch duty for a particular day, please try to find
coverage and/or notify Ms. Morris in advance so that coverage can be provided.
Lunchroom Discipline
Students are encouraged to use an inside voice while they are in the commons areas. When
students become too loud, they will be asked to lower their voice. If the problem continues,
they may be moved to an alternate seat for the remainder of their lunch period. Students are
expected to obey all of the school rules during the day; therefore, the consequences outlined in
our school lunch discipline plan can be followed.
Medication for Students during School
Charlottesville City School personnel may give prescription medication to students only with a
physicians written order and written permission from the students parent or guardian. Such
medication must be in the original container and delivered to the school nurse by the parent/
guardian of the student.
Charlottesville City School personnel may give nonprescription medication to students only with
the written permission of the parent or guardian. Such permission shall include the name of
the medication, the required dosage of the medication, and the time the medicine is to be
given. Such medication must be in the original container and delivered to the school nurse by
the parent/ guardian of the student.
Medications shall be stored in a secure place in the clinic and administered under the direct
supervision of a staff member in the clinic.
Moment of Silence
The daily opening routine will include a moment of silence during which students may engage
in any lawful activity, such as prayer, meditation, or reflection, however students must remain
seated and quiet.
Nondiscrimination
The Charlottesville City Schools does not discriminate on the basis of race, color, national origin,
sexual orientation, sex, disability or age in its programs or activities. The Director of Human
Resources shall act as the Compliance Officer for discrimination issues regarding employees and
the general public under Title IX. The Director of Student Services shall act as the Compliance
Officer for discrimination issues regarding students under Title IX and Section 504 of
Rehabilitation Act of 1973. Both compliance officers may be contacted at the Administrative
Offices of Charlottesville City Schools, 1562 Dairy Road, Charlottesville, VA, 22901. The phone
number is 434-245-2400.
Office Efficiency
The administration and office staff are here to serve the students, parents, and teachers and to
perform necessary duties to run an efficient school. We will be able to perform our
responsibilities to everyone in a more efficient manner if we work together cooperatively.
Please refrain from using the office as a meeting place, or for socializing, during school hours.
Parent Contact
At Jackson-Via, we serve a community of students and their families. Our students benefit
most when parents/guardians and school staff work together. Teachers are expected to reach
out to all of our parents. At least once each nine weeks, classroom and reading teachers are
expected to call or make personal contact with each students parent/ guardian. A contact log
must be kept by each teacher to record telephone contact and/or conferences. Phone
numbers are kept in the front office on registration cards. If you find that phone numbers
change, please let the front office know so that we can maintain accurate emergency numbers.
Parent Teacher Organization
Active participation by staff in the PTO is one way to show parents that we are invested in the
success of all children. All staff members are encouraged to attend PTO sponsored functions in
an effort to build and improve relations with our most immediate community. PTO Meetings
are scheduled on the evenings of school events or are otherwise noted on the division calendar.
Payroll Calendar for 2017-2018
Payroll and travel forms must be signed by the principal before the payroll cut-off dates. Dates
are on the school calendar each month.
Performance Appraisal Cycle for Teachers
Continuing Contract Teachers Probationary Teachers (Years 1-3)
Goal setting (9/30) Goal setting (9/30)

Year I Two informal Observations Two Formal Observations
Classroom Walkthrough Two Informal Observations
Observations Classroom Walkthrough
Maintain Document Log Observations
Mid-Year Goal Review (3/1) Mid year goal review (3/1)
End of Year Goal Review (5/1) Submit Document Log (2/15)
End of Year Goal Review (5/1)

Year II Two informal Observations Two Formal Observations
Maintain Document Log Observations
Mid-Year Goal Review (3/1) Mid year goal review (3/1)
End of Year Goal Review (5/1)
Year III One formal Observation Two Formal Observations
Mid-Year goal Review (3/1) Observations
Submit Document Log (4/1) Mid year goal review (3/1)
Summative Review (5/1) End of Year Goal Review (5/1)
Performance Improvement Plan
Any teacher whose performance does not meet division expectations on any criterion may be
place on a performance improvement plan at any time during the school year.
Phones / Cell Phone Usage
Cell phone use during instructional time is reserved for emergencies only. If you find that there
is a need to use your cell phone for educational purposes, please speak with an administrator
or ITRT so we can try to accommodate your instructional needs.
Incoming telephone messages from the office will be placed in mailboxes or forwarded to your
classroom phone. If an emergency call is received, the person will be notified promptly.
Texting, social media, checking voice
Students must have written permission from a teacher to use the office telephone.
Pledge of Allegiance
Effective July 1, 2001, the Code of Virginia requires that all students be required to learn the
Pledge of Allegiance, to demonstrate such knowledge, and to recite the Pledge of Allegiance in
each classroom of the school division. During the Pledge of Allegiance, students must stand
with their right hands over their hearts. No student can be compelled to recite the if his parent
or legal guardian objects on religious, philosophical, or other grounds. Students who are thus
exempted must remain quietly standing or sitting at their desks while the others recite the
pledge and must not make any display that disrupts or distracts others.
Professional Learning
Professional Learning Communities (PLC)

Teams that operate with the commitment to the norms of continuous improvement and
experimentation and engage their members in improving their daily work to advance the
achievement of division and school goals for student learning
Collaborative interdependent team
Data driven
Focused on learning of each individual and the collective learning of the group
Oriented to action, results, and goals
Formal and / or informal; short term or long term
Attend to shared language, empowered leadership, time and resources
Coaching / Mentoring
A process that facilitates the transfer of professional practice by providing assistance and / or
modeling of desired behaviors with the goal of promoting independent adoption of these
behaviors with the purpose of high levels of learning for all
Continuous and differentiated support
Reflection for all participants
Positive collegial experience
Immediately applicable / relevant content
Formal and / or informal
Teacher Leadership
Teachers, who function as change agents demonstrating skillful communication, assume

leadership roles and may serve to neutralize resistance by promoting positive school cultures,
building and maintaining successful PLCs, and identifying and developing other potential
teacher leaders with the goal of high levels of learning for all
Variety of leadership opportunities based on roles, tasks, and positions
Multiple settings
Formal or informal
Individual or group
Faculty should keep Mondays free for faculty meetings and professional learning and
Wednesday planning times free for PLCs, and lesson planning / curriculum work.
Weekly Team PLC / Data Meetings will be held in the team leaders classroom during planning
periods each Wednesday.
Professional Ethics and Standards
We have a great school! Our pride should be conveyed through a professional attitude
governing our relationships with other staff members, the children, and the community.
1. Be positive! Never criticize other teachers or co-workers either to children, parents, or

to members of the community. If a parent makes a verbal attack on the work of
another teacher, be careful not to voice agreement and, thereby endanger the
reputation of that teacher. Suggest that the parent make an appointment with the
teacher and / or the principal or assistant principal to discuss concerns. Use every
opportunity to give our school a positive image in the community.
2. Be selective of comments made in front of children. They will repeat remarks, often out
of context.
3. Be supportive of another teachers authority when reasonable requests are made of
children. All children are to be corrected by any adult staff member whenever they are
in need of correction. If necessary, the teacher should follow-up on this correction.
4. Be confidential! Do not make remarks about a child that reflect upon the reputation of
that child. Discuss problems with the principal or assistant principal instead of passing it
on as gossip. Confidentiality in professional matters must be maintained.
5. Be focused! Keep school problems at school. Do not discuss the details of problems in
the community. They can be greatly misconstrued and damaging to the reputation of
the school and individuals involved. Only speak of what is happening to you and your
children in terms of their education. Avoid lending an ear to criticism.
6. Be respectful! Follow the chain of command in making suggestions and requests.
Faculty meetings, grade level meetings, and individual conferences with the principal
provide opportunities for discussions and / or resolution of problems.
7. Be interested in school activities and be willing to work for the improvement of the
school and the school system. The success of many projects and / or programs often
means caring people go beyond required duties. Please make an effort to attend PTO
sponsored activities.
8. Be involved! Actively support school policies. Teachers are asked to help to determine
policies and make suggestions for improvement whenever possible.
9. Be a team player! The strength of our school is build upon the diversity of our staff.
Accept the fact that others can be equally successful even though they dont do it your
way. Spend the majority of your time recognizing and reinforcing the good things you
observe in other people.
Professional Growth
Teaching is a profession that requires continuous professional growth. With increasing

demands from a rapidly changing society, teachers must be aware of current trends and issues
in education. Teachers are encouraged to work toward an advanced degree, take advantage of
available workshops, in-service trainings, conferences and graduate courses and to read
professional journals.
Near the copier in the office, we will post professional learning opportunities. Flyers providing
information about college courses, workshops, and division staff development opportunities
will be posted on the bulletin board. A number of professional readings are available as well.
Check with the principal, assistant principal, instructional coach, or librarian for professional
titles available.
Pupil Personnel Services

The services of the resource teacher, speech therapist, the social worker, and school
psychologist are available to teachers and to students who qualify. Eligibility for services is
determined according to procedure delineated in Federal Regulations 6-28.1. Student Based
Intervention Team meetings are scheduled on a regular basis and as needed for the purpose of
reviewing student progress and determining possible need for referral for evaluation. A
Student Based Intervention Team meeting may be called at any time when a particular situation
requires immediate action or to meet timelines specified in special education regulation.
Recertification
The certification of school personnel within the Commonwealth of Virginia is a constitutionally

authorized responsibility of the Board of Education, as stated in the Virginia Recertification
Manual. The process are the development of professional goals, and a plan of activities to
meet the goals, with the assistance of the principal and assistant principal.
The assistant principal will meet with the teacher to discuss the individualized recertification
plan. It is the responsibility of the certificate holder to insure that all requirements for
recertification are met. While the certificate holder is primarily responsible for documenting
recertification activities, each professional employee has a recertification folder housed in the
assistant principals office. Please be certain to provide the assistant principal a copy of
documentation of recertification activities.
A Recertification Manual is available in the assistant principals office and a list of recertification
options is included in the appendix.
Recycling
We recycle newspapers, schools papers, magazines, catalogs, junk mail, plastic bottles,
aluminum cans, etc. Each classroom should have at least one recycling receptacle. If you do
not, let our head custodian know. Students should empty these into the appropriate large blue
container in the hallway near the head custodian office. All recyclables can go into the same
container. CCS has a contract with a single stream recycling company, which means that all
recycling materials can go into one bin. Please note any documents with confidential
information or student identification must be shredded.
Reimbursements for Travel and Conferences
All requests for reimbursement must be placed on purchase orders through Abby. The
procedure is as follows:
1. Be sure the individual receiving the reimbursement is on the system vendor file. If the
individual is not an employee then we do not need a W-9 from.
2. A purchase order would need to be created by the responsible administrator of the
in-service account once he/ she has received the request to attend a conference. This
request should be filled out through TimeLink. attached to the purchase order that
comes to the finance department. Do not enter a purchase order that comes to the
finance unless the request to attend the conference meets with approval. Only enter
the amount that you have approved. No more than this amount will be reimbursed to
the employee.
3. Once the request for reimbursement has been forwarded to the Finance Department,
with the appropriate back-up information, then the request for reimbursement will be
processed. Payments will be made on a list of claims check and will not be placed on
the payroll check as in the past. Reimbursements will be processed twice a month.
4. This procedure only applies to request for reimbursement for supplies, travel,
conferences, etc. IT DOES NOT APPLY TO THE PAYMENT OF A SALARY OR OVERTIME
PAY TO ANY EMPLOYEE.
5. The PURCHASE ORDER NUMBER MUST be placed on the REQUEST FOR
REIMBURSEMENT FORM by the employee before the reimbursement can be processed.
Be sure to communicate this number back to the employee so they will know the P.O.
number. This number should be placed in the section account code. Process of the
Request for Reimbursement cannot be made without the purchase order number
appearing in the account code sections of this request. This is extremely important.
Religious Expression
Everyone has the constitutional right to religious expression as long as the expression does not
infringe on the rights of others. Religious customs may be shared by students and teachers.
However, religious indoctrination is prohibited. If a child of any religious faith would like to
share customs, teachers should permit this if in doing so the sharing (1) does not interfere with
planned instruction or (2) does not promote the acceptance of the religion.
Requisitions
A purchase order must be completed by the staff member that includes the following
information: vendor address, ship to information, quantity, order item number, unit price, and
total. The completed purchase order must be submitted to the Principal for approval.
Purchase orders are approved by Central Office every Thursday.
You will be notified if you are given permission to purchase items. Reimbursements will not be
approved unless the Principal grants permission. This is reserved for rare circumstances.
When supplies are ordered and received, you are to check the items against the packing sheet
and mark with a check the items that are received. Return the checked packing slip to the front
office as soon as possible so that payment can be authorized.
Report Cards
K-4 1st, 2nd, 3rd, 4th quarters Interim every 4.5 weeks, excluding report card
dates
Report cards are to be completed with input from specialists and specials teachers. Report card
comments are to include students academic achievement toward learning targets and goals
each quarter. Report cards are not to give lengthy descriptions of what students have learned.
This is more appropriate for the bi-monthly or monthly newsletter. All report cards must be
previewed by administration before dissemination.
Response to Intervention Team (RTI)
Purpose:
The purpose of the RTI team is to respond to student needs within the guidelines of federal,
state, and local special education policy. The committee will review data, decide if additional
information is needed, and develop a plan to help individual children. If necessary, children will
be referred to the Early Intervention Team (EIT).
Procedures:
RTI and EIT are school-based problem-solving groups whose purpose is to design useful
interventions to allow students to make progress in his or her present environment. The
Response to Intervention Team meets throughout the school year to determine whether a
childs speech / language difficulties, learning problems, and emotional / behavioral difficulties
may warrant a Special Education Evaluation. The Response to Intervention Team is comprised
of the assistant principal, school psychologist, school counselor, visiting teacher, speech /
language therapist, learning-disabled resource teacher, specialist teacher, and the referring
teacher.
Prior to referring a student to the committee, teachers must inform parents / guardians of their
concerns and the intention to refer the child to the Early Intervention Team. Following this
contact, the teacher may refer the child to the Co-Chairs of the Early Intervention Team.
Parents / guardians will be invited to attend this meeting.
Retentions
Teachers should keep data on all students they serve. This may include but is not limited to
formative assessments, performance assessments, portfolio work, classroom assignments,
behavior charts, and anecdotal records.
Students who fail to make satisfactory progress may considered for retention. Students being
considered for retention require a Collaborative Plan For Student Success completed by the
teacher in consultation with the Principal. Such plans need to be developed in order to provide
appropriate counseling and remedial help and assist endangered students with their
schoolwork. A retention notice should never be a surprise in June. Let the Principal know of
any problems. A retention list will be compiled by the Principal in order to carry out this policy.
Our goal is to promote students to the next grade.
Ringworm
When suspected that a student or students may have ringworm, the student should be referred
to the nurse or administrator / designee to be diagnosed.
If treatment is required, the nurse or administrator will contact the parent or guardian. The
parent will be instructed to come to the school to get the child, and will be given information
about treatment and prevention. A student may return to school once treatment has occurred
and must bring the box from the medication.
Room Safety
Each teacher is responsible for the classroom or teaching area to which he or she has been
assigned.
Never leave money in the area during the day or overnight. Do not leave a purse in the
classroom unless it is locked up in the desk or cabinet. Do not leave personal items of value
overnight. The school system is not responsible for theft, misplacement of personal items.
Students should be taught to respect the property of others. They should never be allowed to
go into the teachers desk or the desk of other students except under very unusual
circumstances. The teacher should avoid creating any situations that are tempting to students.
The security alarm is activated by the custodian as he leaves on school nights. The system is
armed all weekend.
Notify the Administration immediately of any evidence of tampering or break-in. Do not move or
clean up any debris.
Safety Information
Protocol and Procedures

1. All exterior doors, except main entrance will remain locked during school day
2. Students are prohibited from letting adults into the building
3. All staff must wear their ID badge
4. All visitors and parents must enter through the main entrance and have a visible badge or
sticker
5. All homeroom teachers must be in their classroom (preferably at the doorway) at 7:40
a.m.
6. If a classroom is vacant, the classroom door must be locked
7. Students are restricted from entering classrooms alone
8. Students must be supervised at all times. If you need to leave your classroom as a result
of an emergency, please notify the office and/ or a colleague to arrange for supervision
of your students
9. The main entrance will be locked at 3:30 p.m.
10. All personnel leaving and entering the building during school hours must sign in and out at
the front office
11. All personnel using the building on weekends must notify the office
School Board Policies and Regulations
Copies are located in the school library and the principals office. You can also locate the
manual on the Charlottesville City Schools website.
School Crisis Plan
All staff members will receive the School Crisis Plan. Read carefully and be sure you understand
your role. Keep it in a safe place for easy access in event of an emergency. Safety drills will be
pre-scheduled as outlined by Charlottesville City Schools.
School Procedures
Specific procedures have been developed to use in the commons areas of the school. All
procedures have been developed to keep an orderly and safe environment.
Staff Meeting Dates
All staff members are required to participate in professional meetings every Monday from 2:45
p.m. to 4:00 p.m. Agendas for meetings will be organized by the Principal, Assistant Principal,
and Team Leaders.
Student Recognition
Teachers and administrators will plan ways to recognize students who exhibit appropriate
behavior. We want to create a culture at Jackson-Via that promotes positive behavior.
Substitute Folders
An up-to-date emergency substitute folder should be kept in your room preferably in the
hanging rack by your door. Lists of minimum requirements for the folder are as follows:
1. Daily schedule with brief description of each segment

2. Seating chart
3. Location of special materials
4. Emergency procedures and materials
5. List of routine procedures and how to handle them
6. Special duty list for students
7. Schedule
8. Bus/car/walker/CLASS lists
9. Lesson plans / Emergency plans for two days
Supervision of Students
Classroom Supervision
Students must be supervised at all times. Under no circumstances should a staff member leave
his or her students unattended. In an instance where a faculty member must leave the
classroom for an emergency, another staff member should be asked to supervise the class.
When small groups are working in the commons areas, monitor them frequently.
Playground Supervision
While your class is at recess you need to walk around and continually scan the area. Monitor
how playground equipment is used and how organized games are played. If you must sit down,
strategically place yourself so that you can monitor most of your students. If playground
equipment is in need of repair or there is something dangerous on the playground, let Mr.
Williams know immediately. It is the responsibility of each class to gather equipment to be put
away at the end of recess. Remember, recess is a great time for students to work off extra
energy and to be creative. Your job is to make sure recess is a safe time. Close supervision with
constant scanning is the best way to stop accidents, disagreements, etc. from happening. Do
your part to help keep recess safe and fun.
If you allow kick-ball or a competitive game to be played during recess, you should monitor the
game as well. Games allowing physical contact (tackling) are not allowed.
Students should not sit out during recess. Rather, work with the student and make an attempt
to correct the problem. You can also give students the option of walking (not running) around
the field or blacktop (weather/child health permitting). Please see the Setting Limits book and
the Jackson-Via Behavior Plan regarding Recess Academy.
Common Area Supervision
Common areas, hallways, library, lunch line area and lower level areas are shared by everyone.
Teach your students to walk silently and orderly in these common areas. When a student is
setting a good example, please reinforce his/her good behavior with a positive comment.
REMEMBER: A note/pass must always accompany a student who is sent to the office or he/she
may be sent back.
Tardiness
Any student arriving at school after 8:00 should report to the office before going to the
classroom. Tardies will be recorded in the computer by main office. Students should not be
admitted to class without a tardy pass from the main office.
Teacher Evaluation Protocol
Performance appraisal for teachers is a continuous process that takes place in a three-year
cycle. It consists of two types of appraisals, the formative and the summative. Formative
appraisal involves the process of gathering performance data, analyzing it and using the results
to improve teaching. Often this data is gathered through structured, and at times informal,
classroom observations. Summative appraisal is the process of using performance data to
make a formal written judgment about the quality of teaching using the criteria for teacher
performance established by the school division. The plan establishes clear lines of delineation
between the formative and the summative and appraisal cycle requirements for tenured and
nontenured teachers.
Team Leader Performance Expectations
In addition to the basic expectations outlined for a classroom teacher, a team leader
coordinates the efforts of staff members within the school, and assists the principal and
assistant principal in sharing information with his/her team. All of these responsibilities are
directed toward providing the best possible education for the children of the school.
The team leader works with the grade level in the following ways:
1. Models the Professional Learning Community process
2. Becomes knowledgeable of supplies and materials available and needed
3. Monitors grade level pacing guides
4. Coordinates grade level special resources and events such as field trips and guest
speakers
5. Records notes of monthly meetings
6. Coordinates team newsletter
Teacher Performance Expectations
A teacher employed at Jackson-Via Elementary is responsible for planning and delivering

effective instruction that is aligned to grade level Standards of Learning that includes reading,
mathematics, social studies, and science; and is designed to prepare children for the Standards
of Learning Assessment and the next grade level.
The minimum teachers expectations include but are not limited to the following:
Instructional Performance
Plans for instruction by developing weekly lesson plans that include learning
targets, instructional strategies, student assessments, and corresponding
Standards of Learning
Teaches to a learning target and relates the target to student experience with a
focus on mastery learning
Maximizes time for instruction by establishing an atmosphere oriented to
student learning and exchanging ideas. Students should have an assignment in
which they begin learning as soon as they enter into the class
Adheres to and implements state/ school curricular requirements including, but
not limited to Standards of Learning, Benchmark Reading, and Math Expressions
Demonstrates command of content
Uses instructional strategies that advance student learning
Monitors learning in the classroom using a variety of pre-test/ post-test formal
and informal assessment tools
Uses assessment outcomes to adjust instruction to best meet student learning
needs and achievement
Assesses student achievement
Utilizes guest speakers to promote real-world connections with the curriculum
Works to establish and maintain open lines of communications with parents by
telephone, email, text messaging, newsletters, articles, and interim progress
reports
Parents must be contacted early when there are student performance and
attendance concerns
Creates an atmosphere of mutual respect and caring to foster a positive learning
climate
Sets standards for classroom behavior and follows through consistently
Active member of the Jackson-Via team assisting in the achievement of
school-wide goals and the school improvement process
Professional Performance
Maintains contract hours from 7:30 a.m. to 3:00 p.m. Monday through Friday.
Staff members are in the building and at duty stations promptly at 7:30 a.m.
Staff meetings and/or professional development will occur every Monday of the
week from 2:45 4:00 p.m. It is expected that the staff will not schedule
appointments that require them to leave the building prior to 4:00 p.m. on
Mondays. Permission must be granted by an administrator in order for staff to
leave early.
Maintains, upholds, and enforces school policies, procedures, and administrative
regulations.
Avails themselves to staff development opportunities and fulfills professional
growth plan requirements
Attends and participates in faculty, team, RTI, and other PLC meetings, including
grade level team planning one day each week for 45 minutes.
Instructs and supervises the student(s) in the locations and at the times
designated.
Maintains students grades and attendance, student records, and lesson plans.
Provides information and files reports in a timely manner as required by law,
school policy, and administrative regulations.
Establishes and maintains cooperative relationships with colleagues and
administration.
Makes provisions for being available to students and parents for
education-related purposes.
Provides adequate plans and instruction for substitutes.
Complies with school satisfactory attendance criteria.
Inventories equipment, materials, and supplies and completes orders for
approved purchases.
Performs related duties as assigned by the administration in accordance with
school policies and practices.
Conducts all interactions in a professional manner.
Video Usage Guidelines
As part of classroom instruction teachers may show any of the following video programs:
those downloaded and available from approved vendors (Brainpop, Discovery Education
/ United Streaming, etc)
those purchased by school media center, IMS (central media), or dependent within a
school.
those taped from ITV, network, cable, or satellite which are not restricted and have not
expired.
those rented or borrowed or face to face teaching which have the approval of
department chairperson, instructional coordinator, assistant principal, or principal.
These may not be used for recreational entertainment purposes.
Videos with questionable rating or content should be previewed and parental approval for each
student viewing should be obtained in writing
Any movies shown must be related to school instruction and not shown for entertainment
purposes
If you are uncertain whether or not something should or should not be viewed by students,
please see an administrator
Unannounced Visitors and Checking Out of School
If a parent comes to your room unannounced at any time during the day (whether seeking a
conference or to pick up a child, she/he must have a visitor pass sticker that is visible to you.
No one should be allowed to take a student from your classroom unless you have received
notification from the office (a note or call over the intercom). If you have questions, notify the
office immediately.
Work Hours
Work hours for staff members are from 7:30 a.m. to 3:00 p.m., Monday through Friday. It is
very important that all staff members be in the building and at duty stations promptly at 7:30
a.m. Staff meetings and/or professional development will occur every Monday from 2:45
4:00 p.m. It is expected that staff members will not schedule appointments that require them
to leave the building prior to 4:00 p.m. on Wednesdays. Permission must be granted by an
administrator in order for staff to leave early.

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Jackson-Via Elementary School

508 Harris Road

Second Grade Specials Teachers

Nurse Teachers Secretary Head Cafeteria Guidance

Instructional Assistants Custodians Cafeteria Workers

Lunch Procedures 2017-2018

Professional Appraisal Cycle 2017-2018

Report Cards and Distribution Schedule 2017-2018

October End of first nine weeks (46 days)

October Comment sheets / progress reports due to administrator

November All changes / corrections made to report cards

November Parents may pick-up report cards during Parent-Teacher Conferences

January End of second nine weeks (43 days)

January Comments sheets due to administrator

January All changes / corrections made to report cards

February Report cards included in Thursday folder

March End of third nine weeks (47 days)

April Comments sheets due to administrator

April Report cards included in Thursday folder

June End of fourth nine weeks (44 days)

June Comments sheets due to administrator

June All changes / corrections made to report cards

June Report cards in addressed envelopes ready to be mailed

Thursday, September Progress Report 1

Thursday, December Progress Report 2

Thursday, February Progress Report 3

Thursday, May Progress Report 4

Pre - K - 1 Dr. Daniels

2nd - 4th Ms. Morris

Personal Leave Procedures

Personnel whose Absences Require a Substitute

Unplanned Absences Sick Leave, Emergencies, Miscellaneous

Emergency Lesson Plans

Personnel whose Absences Do Not Require a Substitute

Unplanned Absences Sick Leave, Emergencies, Miscellaneous

Staff Leaving Early

Teachers **WITH VERBAL ADMINISTRATOR APPROVAL**

** Excessive absences or leave without a note will be documented.

A.M. Duty Procedures

a.m. (All Teachers not assigned a duty)

Accident Procedures- Staff

Use one of these physicians for a work-related injury:

Med Express Urgent Care Charlottesville Family Medicine

Med Express Urgent Care

1. In case of a minor injury (no doctor necessary):

1. Teachers and instructional assistants will sit with students.

Auditorium / Conference Room

Character Education / Houses

Charlottesville City Schools Employee Handbook

Suspected cases of child abuse at Jackson-Via should be reported immediately to the

CLASS Creative Learning After School

Communication from Parents

The use of corporal punishment is prohibited by law.

Jackson-Via Elementary School Discipline Plan and Procedures

Classroom Rules and Consequences

School Rules (Overall Themes)

Student Responsibilities (Umbrella)

Student Responsibilities (Specific Rules)

Classroom Behavior Management

Tips for Successful Classroom Management

Preferred Activity Time (PAT)

Two-Stage Take a Break Procedure

Eliminating Unwanted Behaviors With Logical Consequences and Limited Choices

Teachers WITH VERBAL ADMINISTRATOR APPROVAL