EUROPEAN UNION

DELEGATION TO INDONESIA, BRUNEI DARUSSALAM AND ASEAN

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THE DELEGATION OF THE EUROPEAN UNION IN JAKARTA
HAS A VACANCY FOR A
SECRETARY

The Delegation of the European Union in Jakarta is looking for a Secretary for the Cooperation
and the Finance & Contracts Sections. The Secretary will report to the Heads of Sections.
Employment in group III will be under an unlimited period contract, upon successful
completion of a three months' probation period.

Profile of the Applicant:

Education: Diploma in secretarial education from a Secretary School or equivalent post-
secondary education.
Experience: Minimum 5 years as Secretary. Experience in an international and/or
diplomatic environment is an asset.
Language: Excellent command, written and spoken of English and Bahasa Indonesia, -
minimum B1 standard as defined in:
http://europass.cedefop.europa.eu/en/resources/european-languange-levels-cefr
Knowledge of other EU languages is an advantage;
Ability to draft quickly and precisely;
Ability to achieve small translation work from Bahasa Indonesia into English;
Computer literate (extensive knowledge of Windows, Word, Excel, Power Point, Microsoft
Outlook);
Ability to communicate with clarity and concision;
Ability to appropriately give and receive feedback;
Capacity to focus on priorities and to organize work to deliver it on time and to be
proactive;
Ability to liaise with other bodies, especially government institutions;
Ability to listen, to consult and to share information and ideas; to work independently,
whilst having team work skills;
Ability to work in a multicultural environment is considered very important;
Critical thinking and problem solving;
Strong work ethic, empathy, open-mindedness, respect.
Responsibilities:
Secretarial duties to support the Sections in an effective and efficient manner
Management of external and internal calls;
Management of the section(s) e-mails and documents (registration, filing);
Management of the section(s) calendar and events, internal and external meetings,
audio/video conferences;
Management of the section(s) missions (liaison with travel agent, hotel, visa request,
etc.);
Management of the section(s) absences;
Drafting and/or translating basic notes as requested by Head(s) of Section(s);
Encoding and scanning invoices in the accounting system;

Starting salary: IDR 12,434,197 (using the new salary scale for 2016)
Interested candidates should send their application letter and anup-to-date curriculum vitae.
Applications submitted without responding to the above required criteria will not be considered
and only short-listed candidates will be notified.

Applications must be submitted at the Delegation at the latest on

Monday, 17/07/2017 at 12:00 Hrs
Email: Delegation-Indonesia-Administration@eeas.europa.eu (E-mail Only)