Idlewood Elementary School

Data Inventory
Stacey M. Shoats
Data Source Content Area/ Dates of Students Accessibility Current Data Use More Effective Use
Area of Collection Assessed
Measurement
Demographic n/a Ongoing/Updated K-5 Administrators Parent Use gender, ethnicity,
Data as Needed Teachers Communication and exceptionality data
Parents Emergency to create homogenous
Information and heterogenous
Classroom Data grouping
Information
Response to All Content Areas Ongoing K-5 Administrators Compilation of Use data to determine
Intervention Instructional student work and eligibility for Title After-
(RTI) Data Specialists assessments School Program to
Teachers document student provide small group
learning problems support or group
and behavior classes by ability not
age
Student All Content Areas Ongoing K-5 Administrators Data used to set Analyze student
Longitudinal Teachers individual instruction learning problems over
Data System goals time to determine
external factors that
may exists that is
impeding learning
Georgia Health Annually 4th-5th Department of Used to evaluate Use data to design
Department of Education safe school policies small groups that
Education Districts and school climate address social-affective
Health Survey needs or use data to
provide support
services for students
who struggle with
chronic health
problems (i.e. asthma,
bullying)
Parent School Culture Spring N/A Department of Used to evaluate Use data to determine
Perception Education school climate Title I Parent Workshop
Survey School Districts Topics and Identify
Principals specific community
needs (i.e.
unemployment,
homelessness, under-
education)
Student School Culture Spring 3-5 Department of Used to evaluate Use data to determine
Perception Education school climate, Special Area Courses or
Survey School Districts teacher Connections Classes to
Principals effectiveness, and build a curriculum that
instruction considers students
interest (i.e. art class
verses band class)
Teacher School Culture Spring Faculty Department of Used to evaluate Use data to provide
Perception and Staff Education school climate and professional learning
Survey School Districts leadership experiences that build
Principals effectiveness strong school culture
and cultural proficiency
Measures of Math and Reading Fall/Winter/Spring K-2 Administrators Used to drive Share data with
Academic Teachers instructional parents and encourage
Progress (MAP) Parents decisions them to support
Assessment Students academic goals by
participating in school
related activities (i.e.
after school tutorial,
music class).
G-Kids Access developing Bi-Annually K Administrators Used to evaluate Share data with
Assessment skills in all content Teachers student progress and parents and receiving
areas, drive instructional 1st grade teachers and
social development, decisions encourage them to
motor skills, and develop an individual
approaches to education plan to
learning support student
growth and
improvement
Measures of All Content Areas Fall/Winter/Spring 3-5 Administrators Used to drive Share data with
Academic Social Studies and Teachers instructional parents and encourage
Progress (MAP) Science 4-5 only) decisions them to support
Assessment academic goals by
participating in school
related activities (i.e.
Title I Workshops,
School Plays, etc.).
Georgia All Content Areas for Annually 3-5 State Used to evaluate Use data for students
Milestones 5th grade District teacher to create smart goals
Assessment Reading, Language Administrators effectiveness, school for the next school
Arts, and Teachers improvement, and year. Allow students to
Mathematics for 3rd Parents instructional manage and monitor
and 4th grades Students initiatives progress by facilitating
Eventually accessible parent conferences and
thru Infinite Campus maintaining electronic
portal portfolios
ACCESS for Social and Academic Annually 1-5 Administrators Used to evaluate Use data for students
English Proficiency in Teachers social and academic to create smart goals
Language English Parents proficiency in English for the next school
Learners Students under the domains year. Allow students to
of reading, writing, manage and monitor
and speaking progress.
Pre and Post All Content Areas Ongoing 1-5 Teachers Used to differentiate Use data for students
Test Unit Parents instruction and to create smart goals
Assessments Students guide instructional for the unit of study
decisions Allow students to
manage and monitor
progress by creating an
electronic portfolio
Iowa Test of Reading, English Fall K-5 Administrators Used to determine Allow all students to
Basic Skills Language Arts, and Teachers eligibility for gifted take the test in the fall
Mathematics Parents education support and spring and use as a
Students services benchmark for student
growth annually.
College Career Student Interest Annually 5 State Used to determine Use data to adjust
and Readiness District student interest extra-curricular
Survey coursework and
provide justification for
 vocational education

504 Medical Medical Conditions Ongoing K-5 Nurse Used to determine FERPA Laws limit the
Data that have been As Needed Teachers support services and use of this data for any
determined to Parents accommodations other purpose
impede learning
Enrollment by Distinguished by Annually K-5 State Used as statistical FERPA Laws limit the
Disability area of disability District information use of this data for any
Administrators other purpose
Psychologists
Teachers
Parents
Genera Public
Physical Fitness Physical Education Spring 1-5 State Used to determine Share data with
Gram District physical status of parents to encourage
Administrators student and makes them to change
PE Teachers recommendations nutritional habits, chart
Parents for students progress, and submit as
Students documentation to
receive/continue
government assistance.
Georgia Writing Spring 3,5 State Used to evaluate Share data with
Milestones District student writing. students to create
Writing Administrators smart goals for the unit
Assessment Homeroom of study Allow students
Teachers to manage and monitor
Parents progress.
Students
Free and Reduce Gauges the level of Annually K-5 State Used to determine Data could be used to
Lunch poverty within District Title I eligibility write grants to start a
school/district Administrators summer feeding
Cafeteria program or dinner
Managers program at school

College and Compilation of Annually K-5 State Used to evaluate Use data over time to
Career Ready several criteria to District overall school analyze trends that are
Performance create and index Administrators achievement and systemic to the
Index score Homeroom effectiveness of community (i.e.
(CCRPI) Teachers instructional unemployment,
Parents practices poverty) and provide
Students support services or
grants for the
community programs
such as an urban
garden
Other Student-Level Information
What other student-level information does your school collect?
Attendance Data Field Trip Permission Slips Class Dojo Behavior Charts
Library Book Check Out/In Club Participation Permission Slips Motivational Charts
Parent Sign In-Parent Sign Out Sheet Progress Report Signatures Behavior Incentive Program (Mustang Bucks)
Parent Conference Sign In- Sign Out Report Cards/Parent Communication Cumulative Folders
Sheet
Parent Consent for Testing/Evaluation Speech Records Counseling Referrals/Discipline Records
Data Wish List
Are there any other types of assessment data you would like to see your school collect and use to improve instruction?
Typing Skill Level Basic Needs Survey
Computer Literacy Electronic Portfolios for Student Lead Conferences
Access to Technology at Home Survey