As of 15 December, 2016

Information Sheet for Partner Universities

University-wide Student Exchange Program (USTEP)
Academic Year 2017-18
General Information
The University of Tokyo, also known as "Todai" was established in 1877 as the first national university in Japan.
As a leading research university, Todai offers courses in essentially all academic disciplines at both
undergraduate and graduate levels and conducts research across the full spectrum of academic activity. The
Brief Introduction of
university aims to provide its students with a rich and varied academic environment that ensures opportunities
the University
for both intellectual development and the acquisition of professional knowledge and skills.

http://www.u-tokyo.ac.jp/en/index.html

The University of Tokyo (UTokyo) accepts exchange students from partner universities with which the
University has entered into a Memorandum of Understanding concerning student exchange. Exchange students
can choose between the Type G and Type U programs.

University-wide The Type G program is designed for graduate students. Type G participants will belong to one of the Graduate
Student Exchange Schools which they applied for and be able to take various courses or conduct research under the guidance of
Program faculty members.
The Type U program is designed for undergraduate students to take various courses given in English and/or
Japanese in the various Faculties in accordance with their English and/or Japanese language proficiency.

http://www.u-tokyo.ac.jp/en/academics/ustep.html

Type G
Students satisfying all of the following requirements are eligible to apply:

1. Students enrolled for the entire period of the program at the Partner University that has concluded a
university-wide memorandum for student exchange with UTokyo. Please refer to 2. Partner Universities
(exchanges administered by the Division of International Affairs)."
2. Students who will return to their home university after completing their study or research at UTokyo.
3. Students demonstrating excellent academic performance.
4. Students having a clear intention to study or research at UTokyo.
5. Students having the required language proficiency and meeting other conditions. (For more details, see
Prerequisites for USTEP Type G Applicants and check the other conditions.)

Type U
Students satisfying all of the following requirements may apply:
Qualifications
1. Students enrolled for the entire period of the program at the Partner University that has concluded a
university-wide memorandum for student exchange with UTokyo. Please refer to 2. Partner Universities
(exchanges administered by the Division of International Affairs)."
2. Undergraduate students who will return to their home university after completing their study or research at
UTokyo.
3. Undergraduate students demonstrating excellent academic performance.
4. Undergraduate students having a clear intention to study at UTokyo.
5. Undergraduate students having official proof of their required language proficiency and meeting other
conditions at the time of submission of application.

Note 1: Type U program is designed for undergraduate students, but graduate students will be considered on a
case-by-case basis.
Note 2: In principle, first and second year undergraduate students are not accepted at the University of Tokyo
due to the internal structure of the University. For universities with three year programs, students must be at
least in the second semester of their second year when studying at UTokyo.

Outbound
Taro Togo (Mr)
Shogo Kondo (Mr)
Inbound
Akiko Niwa (Ms)
Contact persons
Kaho Kimura (Ms)

International Exchange Group, International Affairs Department, The University of Tokyo

Address:7th floor, Administration Bureau Building, 7-3-1 Hongo, Bunkyo-ku, Tokyo 113-8654 JAPAN
Email: intex-ut.adm@gs.mail.u-tokyo.ac.jp

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Academic Information
Type G applicants need to select their exchange student status at the Graduate Schools that they apply for:
Special Auditors or Special Research Students.

Exchange Students'
For detailed requirements and conditions for each status in each Graduate School, please refer to
Status
Prerequisites for USTEP Type G Applicants

Most Graduate Schools accept Special Auditors, and they are expected to enroll in courses offered by the
Graduate School to which they belong. In case students wish to register for courses offered by other Graduate
School(s), they may be permitted to do so with the approval from both the host Graduate School and the
Graduate School offering the course.

Regarding the transfer of credits you earn during your exchange, please contact your home university.

Special Research Students conduct research under the guidance of a faculty member and do not receive
credits.

1. April to August [S1S2]

2. April to March [S1S2 A1A2 (W)]

Period of Study / 3. September to March [A1A2 (W)]

Research
4. September to August [A1A2 (W) S1S2]

Note: W term is optional except at the Graduate School of Agricultural and Life Sciences.

AY2016 Academic Calendar

Graduate Schools for Law and Politics

Graduate School of Medicine
Graduate School of Engineering
Graduate School of Humanities and Sociology
Graduate School of Science
Graduate School of Agricultural and Life Sciences
Graduate School of Economics
Graduate Schools Graduate School of Arts and Sciences
Accepting Exchange Graduate School of Education
Students Graduate School of Pharmaceutical Sciences
Graduate School of Mathematical Sciences
Graduate School of Frontier Sciences
Graduate School of Information Science and Technology
Graduate School of Interdisciplinary Information Studies
Graduate School of Public Policy

For details on each Graduate School, please refer to their websites.

Courses available at each Graduate School can be searched for at the Course Catalogue.

Note1: Courses available change annually and the courses currently on the webpage may not be offered in the
subsequent year.

Note2: Japanese immigration law stipulates that international students with student visas have to spend at
least ten hours in class per week.
Course Catalogues
Notes for the Special Auditors who wish to register for courses:
Special auditors are expected to be enrolled at courses offered by the Graduate School to which they originally
belong. However, if it is necessary for students to register for courses offered by other Graduate Schools, they
may be permitted to do so provided that the Graduate School offering the course and the host Graduate
School approve. Other details shall be as prescribed by the Graduate School concerned.

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Academic Information

The Global Japan Studies program is designed to instill the knowledge necessary to understand the politics,
economics, culture and society of Japan by taking lectures given by prominent faculty members from a variety
of specialized fields. The program offers the students an insight into Japanese Studies that ranges from the
fundamentals to specialized knowledge of Japan Studies. This course is provided in English, thus giving an
Global Japan Studies
opportunity to students whose level of proficiency in Japanese would normally prevent them from taking the
(GJS)
normal lectures given in Japanese, to participate and learn topics relating to Japanese society. The program is
designed to be completed by students in one year. Students who complete the program will be issued a
Certificate of Completion.

Further information about the course

Exchange students who will conduct research under the supervision of a research adviser may use the
faculty search system at the following website.
Faculty Search
Locating an adviser in the search results does not guarantee that the adviser will be able to supervise the
students' research.

The Center for Japanese Language Education offers Japanese language classes (General Course). Type G
students are eligible to register for these classes. Please note that credits are not awarded for this. Further
Japanese Language information about the course is available at their website.
Education
In addition, some Graduate Schools may provide their own Japanese language classes.

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Application Procedures and Deadlines

Exchange students need to be nominated by their home universities to UTokyo. They must contact the office
responsible for university-wide student exchange at their home universities and check the application
procedures for UTokyo. All applicants nominated by their home universities to apply to the University of Tokyo
Outline
will receive from UTokyo the link to access the online application.

Application Instructions

Application requirements vary by Graduate School.

Prerequisites for USTEP Type G Applicants
Prerequisites for
USTEP Type G
Note: A supervisors approval is required before applying for some
Applicants
Graduate Schools.
How to get supervisors approval

1. Application Form
2. Letter of reference signed by a professor at your home university and submitted to your exchange
coordinator
3. Official Academic Transcript from each college, university or other institution of higher learning attended in
PDF format; Original must be submitted after admission*
4. Passport Data
5. Proof of Language Proficiency (Refer to Prerequisites for USTEP Type G Applicants)
6. ID Photo Data:
- Taken within the last 6 months
Application
- Full color; clear, sharp and in focus with minimum reflective light on face
Documents
- Taken on plain, light and evenly lit background
- Head straight at the camera without anything covering the face
- Without hats or caps
- File size: Less than 2MB
7. Graduate Schools may require further documents in addition to the above application documents. (e.g.
screenshot of e-mail correspondence between the exchange student and a supervisor of UTokyo) See
Prerequisites for USTEP Type G Applicants.

Note: All documents must be in English or Japanese.

* Do not forget to submit the transcript from your bachelor's degree program.
September Admission
February 28 (April 15 for the Yale Fox International Fellowship Program)

April Admission
Deadline for
September 30
Nomination &
Application and its
Note 1: The deadlines above are for the nominated students applications to be submitted online. Partner
Procedure
universities set their own deadlines for their students.
Note 2: Exchange students need to be nominated by the students' home universities. Students need to
complete the required procedures at their home universities and then apply through the office responsible for
student exchange.

The result of your application will be available around December (for April Admission) or May (for September
Result of Application Admission). You will receive your result through your exchange coordinator. At the same time, those who are
successfully accepted will receive a welcome package from UTokyo directly.

Schedule

Note 1: The deadline for the Yale Fox International Fellowship Program application is April 15.
Note 2: The actual period of study / research (including examination period) varies depending on the
Faculty or Graduate School. Please refer to the Academic Calendar.

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Others

Pursuant to the memorandum on student exchange, exchange students are exempt from paying examination
Tuition and Fees
fees, admission fees and tuition fees.

Exchange students may apply for University housing arranged by UTokyo. However, due to the limited number
of facilities available, we cannot guarantee that all students who apply for University-managed housing will
receive it. The International Exchange Group at UTokyo will contact the students with details of the procedure
University Housing after their applications to study or research at UTokyo have been approved.

Further information about University housing is available at the Housing Office website.

Exchange students must have a valid passport during their stay in Japan and there are several protocols to
which the students need to adhere, including in principle that all students require a visa providing the status of
Entry to Japan
"College Student" to study at a Japanese university. After their applications to study or research at UTokyo have
(eligibility to reside in
been approved, the International Exchange Group at UTokyo will provide information about the process for
Japan)
obtaining a Certificate of Eligibility. The students will then need to take the Certificate of Eligibility and other
required documents to the nearest Japanese Embassy or Consulate to obtain a College Student visa.

A Japan Student Services Organization (JASSO) Scholarship for all students as well as scholarships from
some foundations may be available. For further information, please refer to each link:

A Japan Student Services Organization (JASSO) Scholarship (for all students): application will be
provided once students are successfully accepted for USTEP.
Scholarship
Sato Yo International Scholarship Foundation (SISF) (students from Gadjah Mada University, Nanyang
Technological University, University of the Philippines, University of Malaya, Chulalongkorn University):
application will be provided through partner universities.

It is the exchange students own responsibility to be insured for the entire period of their studies or research
before leaving their home countries.

National Health Insurance Program

Exchange students who plan to stay in Japan for more than three months will need to join the National Health
Insurance Program. They must complete the required procedures at the city or ward municipal office.

Insurance Personal Accident Insurance for Students Pursuing Education and Research "Gakkensai" and the optional
"Futai Gakuso"
"Gakkensai" provides necessary support in the case of accident or injury suffered in the course of activities
related to research or education. Exchange students do not need to apply for this insurance as UTokyo enrolls
all its students and pays all premiums. "Futai Gakuso" is an optional extra to the Gakkensai that can be
obtained for a cost (JPY 7,700 for six months). It complements a scope of insurance liability in your life such as
compensation responsibility. We strongly recommend that those who will ride bicycles in Japan obtain Futai
Gakuso.

IMAS is the Inbound Medical Assistance Service for international students at UTokyo. This is NOT insurance.
USTEP students who already have taken out insurance are eligible to sign up for this service.

You can receive the services listed below:

Telephone Consultation available 24/7, 365 days a year.
Referral to an appropriate hospital.
Inbound Medical
Interpretation service provided over the phone while in the hospital or during transfer to the hospital.
Assistance Service
Contacting the University if necessary.
(IMAS)
Arrangement of transportation to a medical facility or for transfer to another medical facility in Japan or in
one's home country.
Contact to and assistance for family in one's home country, etc.

Further information about IMAS

International Student Useful information for international students at the University of Tokyo
Handbook

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Academic Information

Exchange Students'
Status
Note 1: Students participating in the Type U program will be enrolled in the USTEP Office of UTokyo.
Note 2: With regards to procedures for transferring credits, exchange students may need to contact their home
universities.

1. April to August [S1S2]

2. April to March [S1S2 A1A2 (W)]

Period of Study 3. September to March [A1A2 (W)]

4. September to August [A1A2 (W) S1S2]

Note: W term is optional.

AY2016 Academic Calendar

Courses offered in the Type U program can be searched for at the Course Catalogue.
Course registration will be made in April or September after your arrival in Japan upon
discussion with academic staff.

Note:

1. Please note that courses that are available change annually and courses currently on the website may not be
offered in the subsequent year.
2. List of Japanese and English courses open to USTEP students for AY 2017 (April-March) will be available in
late March 2017.
Restrictions:
1. For seminars instructed in Japanese and Japanese and English, only one seminar course can be applied
per semester. However, there is no limit to the number of application you can submit if you wish to apply for
seminars that are instructed in English
2. Type U students are not eligible to participate in practical work (e.g. laboratory work, design studio work etc.)
Course Catalogue
Class Times and Credit
Class times are unified across the University. Courses worth 2 credits consist of 13 x 105-minute classes.
Type U students are recommended to enroll in 28 credits including at least 4 credits of non-language courses in
one year, which is on average 14 courses worth 2 credits each.

Note: Japanese immigration law stipulates that international students with student visas have to spend at least
ten hours in class per week.

The Global Japan Studies program is designed to instill the knowledge necessary to understand the politics,
economics, culture and society of Japan by taking lectures given by prominent faculty members from a variety
of specialized fields. The program offers the students an insight into Japanese Studies that ranges from the
fundamentals to specialized knowledge of Japan Studies. This course is provided in English, thus giving an
Global Japan Studies
opportunity to students whose level of proficiency in Japanese would normally prevent them from taking the
(GJS)
normal lectures given in Japanese, to participate and learn topics relating to Japanese society. The program is
designed to be completed by students in one year. Students who complete the program will be issued a
Certificate of Completion.

Further information about the course

Type U students accepted on the student exchange program are eligible to register for these courses. Further
information about the courses are available on the following websites:
Japanese Language
Education Hongo Campus (JSCSE)
Komaba Campus (Global Komaba) -

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Application Procedures and Deadlines

It is hoped that Type U students will:

- broaden their perspectives through study and cultural exchange at UTokyo.
- have a concrete objective for studying at UTokyo, not simply wishing to learn a language or experience time
in Japan.
- deepen their academic knowledge.
- make use of their study experience at UTokyo once they have returned to their home countries.
Outline
Exchange students need to be nominated by the student's home university to UTokyo. They must contact the
office responsible for student exchange at their home universities and check the application procedures for the
exchange program to study or to research at UTokyo. All applicants nominated by their home universities to
apply to the University of Tokyo will receive the link to access the online application from UTokyo.

Application Instructions

The Type U program requires exchange students to be proficient in English and/or Japanese. Unless they
attend/have attended universities where English is the language of instruction, non-native English speakers who
wish to participate in the Type U program must submit an official certificate as listed below:

Language
Requirement

1. Application Form
2. Letter of reference signed by a professor of your major and submitted to your exchange coordinator
3. Official Academic Transcript from each college, university or other institution of higher learning attended in
PDF format submitted to your exchange coordinator; originals must be submitted after admission
4. Passport Data
5. Proof of Language Proficiency
6. ID Photo Data:
Application
- Taken within the last 6 months
Documents - Full color; clear, sharp and in focus with minimum reflective light on face
- Taken on plain, light and evenly lit background
- Head straight at the camera without anything covering the face
- Without hats or caps
- File size: Less than 2MB
Note: All documents must be in English or Japanese.

September Admission:
February 28
Deadline for April Admission:
Application and its September 30
Procedure
Note: The deadlines above are for the nominated students applications to be submitted online. Partner
universities set their own deadlines for their students.

The result of your application will be available around December (for April Admission) or May (for September
Result of Application Admission). You will receive your result through your exchange coordinator. Also, those who are successfully
accepted will receive a welcome package directly from UTokyo.

Schedule

Note: The actual period of study (including examination periods) will vary depending on the Faculty.
Please refer to the Academic Calendar.

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Others
Pursuant to the memorandum on student exchange, exchange students are exempt from paying examination
Tuition and Fees
fees, admission fees and tuition fees.

Exchange students may apply for University housing arranged by UTokyo. However, due to the limited number
of facilities available, we cannot guarantee that all students who apply for University-managed housing will
receive it. The USTEP Office at UTokyo will contact the students with details of the procedure after their
applications to study or research at UTokyo have been approved.
University Housing
Further information about University housing is available at the Housing Office.

Exchange students must have a valid passport during their stay in Japan and there are several protocols to
which the students need to adhere, including in principle that all students require a visa providing the status of
Entry to Japan
"College Student" to study at a Japanese university. After their applications to study or research at UTokyo have
(eligibility to reside in
been approved, the USTEP Office will provide information about the process for obtaining a Certificate of
Japan)
Eligibility. Students will then need to take the Certificate of Eligibility and other required documents to the
nearest Japanese Embassy or Consulate to obtain a College Student visa.

A Japan Student Services Organization (JASSO) Scholarship for all students as well as scholarships from
some foundations may be available. For further information, please refer to each link:

A Japan Student Services Organization (JASSO) Scholarship (for all students): application will be
provided once students are successfully accepted for USTEP.

Sumitomo Corporation Scholarship (for students from Peking University, Tsinghua University, Nankai
University, Fudan University: application will be provided through partner universities.

Sato Yo International Scholarship Foundation (SISF) (students from Gadjah Mada University, Nanyang
Scholarship Technological University, National University of Singapore, University of the Philippines, University of Malaya,
Chulalongkorn University): application will be provided through partner universities.

Students can apply for both JASSO and Sumitomo Corporation Scholarship/SISF at the same time. Students
with scholarships from other foundations must check beforehand if their scholarship allows receipt from other
sources.
Replies to inquiries concerning these scholarships will only be sent to those who have been accepted to
study at UTokyo.

It is the exchange students own responsibility to be insured for the entire period of their studies or research
before leaving their home country.

National Health Insurance Program

Exchange students who plan to stay in Japan for more than three months will need to join the National Health
Insurance Program. They must complete the required procedures at the city or ward municipal office.

Insurance Personal Accident Insurance for Students Pursuing Education and Research "Gakkensai" and the optional
"Futai Gakuso"
"Gakkensai" provides necessary support in the case of accident or injury suffered in the course of activities
related to research or education. Exchange students do not need to apply for this insurance as UTokyo enrolls
all its students and pays all premiums. "Futai Gakuso" is an optional extra to the "Gakkensai" that can be
obtained for a cost (JPY 7,700 for six months). It complements a scope of insurance liability in your life such as
compensation responsibility. We strongly recommend that those who will ride bicycles in Japan obtain "Futai
Gakuso."

IMAS is the Inbound Medical Assistance Service for international students at UTokyo. This is NOT insurance.
USTEP students who already have taken out insurance are eligible to sign up for this service.

You can receive the services listed below:

Telephone Consultation available 24/7, 365 days a year.
Referral to an appropriate hospital.
Inbound Medical
Interpretation service provided over the phone while in the hospital or during transfer to the hospital.
Assistance Service
Contacting the University if necessary.
(IMAS)
Arrangement of transportation to a medical facility or for transfer to another medical facility in Japan or in
one's home country.
Contact to and assistance for family in one's home country, etc.

Further information about IMAS is available at the following website: http://www.u-tokyo.ac.jp/en/current-

students/imas.html

International Student Useful information for international students at the University of Tokyo
Handbook

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