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Additional Exercises

Fusion Applications: Introduction to


Financials Implementation for Release 11

Activity Guide for Additional Exercises

Edition: R11 1.0


July 2016
Copyright 2016, Oracle and/or its affiliates. All rights reserved.

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CONTENTS
Lesson 1: Create Implementation User .......................................2
Lesson 2: Intercompany Allocations ...........................................5
Create an Intercompany Allocation Rule Activity .......................................... 5
Generate your Intercompany Allocation Journals ........................................ 13
Generate your Intercompany Allocation Transactions .................................. 14
Lesson 3: SmartView ................................................................17
Lesson 4: OTBI (Online Transactional Business Intelligence) ...26
Lesson 5: Entering Suppliers .....................................................29
Lesson 6: Entering Customers ...................................................33

i
Lesson 1: Create Implementation User

Lesson 1: Create Implementation User


Note: For this class, no students have been entered. You will need to create your own implementation
user.

Note: The first user you need to create before you can create an Implementation Project is an Implementation
User, such as an Application Implementation Consultant. You cannot create actual users yet because a Legal
Entity and Business Unit context is required and data roles need to be generated and all of these havent been
defined yet.
1. Log in to your Fusion environment using fin_impl/password given in class.
2. Select Navigator> Setup and Maintenance
3. In the Search field, enter Create Implementation Users and click Search.
Note: You are searching for this task name directly.

4. Click the link for the Create Implementation Users task. This opens Identity Manager.
5. Click on the Administration link on the top right hand corner of the main page.

6. Click Create User and enter the following:


First Name

Last Name

Email

Organization- Xellerate Users.

User Type: Choose Anything

User Login (such as FASXX.Student, where XX is the # assigned to you.)

2 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 1: Create Implementation User

Password

Confirm Password

Click the Save button.

7. Click the Roles tab.

8. In the Roles tab, the ALL USERS role will already be assigned by default.

9. Click Assign icon to assign additional roles to the user.

10. In the Display Name field, search on Application Implementation Consultant. Select it and choose the
Add button on the bottom right. Click Assign to bring up the window to search for additional roles to add to
the user.

11. You should add the following roles:

Application Implementation Consultant

IT Security Manager

OIMAdministrators

Human Capital Management Application Administrator

Human Resource Manager

Employee (This is needed for Scheduled Processes to show up on the Navigator.)

Accounts Payable Manager US1 Business Unit

Accounts Payable Specialist US1 Business Unit

Accounts Receivable Manager US1 Business Unit

Asset Accountant US Corporate Book

Asset Accounting Manager US Corporate Book

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Lesson 1: Create Implementation User

Buyer

Cash Manager

Collections Manager US1 Business Unit

General Accounting Manager US Primary Ledger

Intercompany Accountant France I/C Org

Intercompany Accountant UK I/C Org

Intercompany Accountant US1 I/C Org

Intercompany Accountant US2 I/C Org

Supplier Administrator (This is the seeded role that can create suppliers. Also, the worker
associated with your login must be defined as a Procurement Agent in the Business Unit where you
are trying to add the site and site assignment. Also the agent needs to have the Manage Supplier
Task Access granted.)

Tax Manager US1 Business Unit

Helpful Tip: The Monitors job role allows you to monitor scheduled processes executed by ANY user. This
is useful for system administrators.
You will not be able to view the output of BIP reports, such as the AP Aging or GL Trial Balance, but you will
be able to see the process status and the log file submitted by all users.
Note: Do not be lazy and assign all roles under the sun to your Implementation user. It makes it very difficult
to trouble shoot access issues later on when your users are undergoing User Acceptance Testing (UAT).
Take the time to assign roles one by one.
12. Close the Identity Manager window. You will need to log in with your new userid and password. You will be
prompted to change your password, but it can be the same.

Note: If you subsequently add roles to your user, then you must run the process called Run User and
Roles Synchronization Process. This is a task in Functional Setup Manager (FSM). Then you must
completely log out and log back in to see the new roles you can access. You could also run the following
process from ESS: Retrieve Latest LDAP Changes. This process is whats run behind the scenes when
you submit the task in FSM. Many companies will have that process scheduled to run at certain intervals,
such as every 10 minutes.

4 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 2: Intercompany Allocations

Lesson 2: Intercompany Allocations


Create an Intercompany Allocation Rule Activity

Background
In this activity you will create an intercompany allocation rule to perform intercompany
allocations and redistribute amounts.

A run time prompt will be used to specify the accounting period when the intercompany
allocation is run.

Activity Scope
Create, validate, and deploy an allocation rule in Calculation Manager.

Perform the following tasks:

1. Navigator > General Accounting > Journals

2. Change your Data Access Set to US Primary Ledger and click OK.

3. Select Create Allocation Rules from the Tasks menu. This opens the Enterprise
Management System Workspace, Fusion Edition to access Calculation Manager.
Here you can create, validate, deploy, and administer allocation Rules and
RuleSets.
4. Navigate >Administer> Calculation Manager

Use the System View tab to view and edit existing rules and rule sets and to create
new ones.

5. Click the Expand icon on Essbase > US Chart of Accounts > db.
6. Right-click on Rules > New.

Use the New Rule window to enter a Rule Name, Application Type, Application,
and Database for the Allocation Rule.

7. Enter the following:


Name: XXIntercompany Allocations IC to GL Flow (replacing
XX with your initials).

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Lesson 2: Intercompany Allocations

Leave the defaults for Application Type, Application, and Database,


and then click OK.

Notice that a new tab has opened to define the Rule, XXIntercompany
Allocations IC to GL Flow.

8. The Properties tab (lower pane) is used to define the properties of the current
node in the Rule Designer. Enter Description: Allocate Intercompany
Expenses.
9. In the Rule Palette pane (top left) select the Point of View object. Drag the
Point of View object to the Rule Designer pane between the Begin and End
nodes by pressing the left mouse button.

Enter Your Point of View to Specify Default Values for the Current Object

10. Click on the Properties tab.

11. For the Caption field, enter POV.


12. We will use a Accounting_Period Variable that has already been defined. Click
on the Accounting Period Dimension in the POV select variable. (There is a
known issue in the training environment when you select the variable, the
window does not open for you to select the Accounting Period variable if you are
using Firefox or Chrome browser. Use Internet Explorer. If you are not able to
complete this step, you may copy the allocation rule LW Intercompany Allocation
IC to GL Flow and skip to the Generate Your Intercompany Allocations
section.)

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Lesson 2: Intercompany Allocations

13. Change Category: to Database.


14. Select the Variable named Accounting_Period and click OK

15. Click on the Member selector Icon.

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Lesson 2: Intercompany Allocations

16. Select the Ledger Dimension from Dimensions choice list.


17. Expand Ledger and All Ledgers

18. Select value US Primary Ledger.


19. Click Right Arrow icon and click OK.
20. Now for each dimension select the specific member value for the specified
dimensions as shown below:

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Lesson 2: Intercompany Allocations

Enter Your Formula Object

21. Drag the Formula object from the Rule Palette pane to the Rule Designer pane
by pressing the left mouse button in between the POV start and end node.

22. Click on the Properties tab.

23. For the Caption field, enter Formula.


24. Click on the Formula tab.

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Lesson 2: Intercompany Allocations

25. On the right hand side of the = sign enter 10000


26. On the left hand side of the = sign click inside the Select Value field to invoke
member selector.
27. Select Account Dimension from the Dimensions choice list in the top.
28. Expand Account and All Account Values.

29. Select value 11103.


30. Click Right Arrow icon and click OK.
31. Now select Company Dimension from the Dimensions choice list in the top.
32. Expand Company and All Company Values.
33. Select value 102.
34. Click Right Arrow icon and click OK.
35. Press OK for the member selector.
36. Now click on the second row in the formula component.
37. On the right hand side of the = sign enter amount -10000 (minus 10000)
38. On the left hand side of the = sign click inside the Select Value field to invoke
member selector.
39. Select Account Dimension from the Dimensions choice list in the top.
40. Expand Account and All Account Values.

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Lesson 2: Intercompany Allocations

41. Select value 11200.


42. Click Right Arrow icon and click OK.
43. Now select Company Dimension from the Dimensions choice list in the top.
44. Expand Company and All Company Values.
45. Select value 101.
46. Click Right Arrow icon and click OK.
47. Press OK for the member selector.

Validate and Deploy

48. Click Actions > Validate.


49. Click Actions > Deploy.

Validate and Deploy can also be done using the last icon beneath the
menus.

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Lesson 2: Intercompany Allocations

50. Click OK on Information message The Deployment was successful.

12 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 2: Intercompany Allocations

Generate your Intercompany Allocation Journals

-_-_-_-_-_- INSTRUCTOR NOTE -_-_-_-_-_-_-_-_-_-_-_-_ -_-_-_-_-_-_-_-


To Participants:
Due to some known issues in the training environment related to journal import,
generating the intercompany allocation will not complete properly, so please skip
this section.
-_-_-_-_-_-_ -_-_-_-_-_-_-_-_-_-_-_-_ -_-_-_-_-_-_-_-_-_-_-_- _-_-_-_-_-_-

1. Navigator > General Accounting > Journals


2. Click the Generate General Ledger Allocations link.

Use the Generate Allocations page to generate and post allocations.

3. Click the Rule or Rule Set list. Select the allocation rule you defined,
XXIntercompany Allocations IC to GL Flow.
4. Click the Specify Accounting Period list. Select Period 06-16

Note: The Accounting Period is the Run Time Prompt you specified.

5. Check the Post Allocations checkbox.


6. Click the Submit button.
7. Note the Request #.
8. Click the OK button.

Verify the Allocation Process completes

9. Navigator > General Accounting > Journals to check the status of the
Processes.

The Journals work area has a Process Monitor region at the bottom.

10. In the Process Monitor widget, Select Status All and Time Range Last 1 hour.
11. You should see 3 sequential processes, beginning with the Request # you noted
when submitting. Generate Allocations, Allocate General Ledger Balances,
Import Journals: Child and Post Allocation Journals. The status for each
should be succeeded. If the processes havent yet completed, use the refresh
icon to refresh the search results. (The training environment currently has a
known issue where the Import Journals process hangs.)

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 13


Lesson 2: Intercompany Allocations

Review Journal

12. Click the Manage Journals task.


13. In the Search criteria, Journal Starts with XX (the initials you used to name
your allocation). Source Equals Allocations. Click the Search button.
14. Your journal will appear in the search results. Click on the journal to open and
review it. Review the intercompany lines added to the journal.

Note: The allocation is within a single ledger and is balanced during


posting by Intercompany, using intercompany balancing rules.

You have successfully generated general ledger allocation journals.

Generate your Intercompany Allocation Transactions

-_-_-_-_-_- INSTRUCTOR NOTE -_-_-_-_-_-_-_-_-_-_-_-_ -_-_-_-_-_-_-_-


To Participants:
Due to some known issues in the training environment related to journal import,
generating the intercompany allocation will not complete properly, so please skip
this section.
-_-_-_-_-_-_ -_-_-_-_-_-_-_-_-_-_-_-_ -_-_-_-_-_-_-_-_-_-_-_- _-_-_-_-_-_-

1. Navigator > General Accounting > Journals


2. Click the Generate Intercompany Allocations link.

Use the Generate Intercompany Allocations page to generate and submit


allocations.

14 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 2: Intercompany Allocations

3. Click the Rule or Rule Set list. Select the allocation rule you defined,
XXIntercompany Allocations IC to GL Flow.
4. Click the Specify Accounting Period list. Select Period 06-16

Note: The Accounting Period is the Run Time Prompt you specified.

5. Click the Intercompany Transaction Type list. Select I/C Adjustment.


6. Click the Submit button.
7. Note the Request #.
8. Click the OK button.

Verify the Allocation Process completes

9. Navigator > Intercompany Accounting > Transactions > Intercompany


Reconciliation task to check the status of the Processes.

The Reconciliation work area has a Process Monitor region at the bottom.

10. In the Process Monitor widget, Select Status All and Time Range Last 1 hour.
11. You should see 3 sequential processes, beginning with the Request # you noted
when submitting. Generate Intercompany Allocations, Allocate General
Ledger Balances, Generate Intercompany Allocation Transactions, and
Import Intercompany Transactions. The status for each should be succeeded.
If the processes havent yet completed, use the refresh icon to refresh the search
results. (The training environment currently has a known issue where the Import
Journals process hangs.)

Review Intercompany Batch

1. Click the Manage Intercompany Outbound Transactions task.


2. In the Search criteria, select Batch Status Submitted. Click the Search button.
3. Your batch will appear in the search results. To open and review it click on the
batch number with transaction type I/C Adjustment and description containing
the name of your allocation. Review the intercompany batch.

Note: If you want to create AP/AR invoices for your intercompany allocation, choose a
transaction type that has invoicing enabled in step 5 when selecting the Intercompany
Transaction Type submission parameter.

You have successfully generated intercompany allocation transactions.

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 15


Lesson 2: Intercompany Allocations

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Lesson 3: SmartView

Lesson 3: SmartView

This introductory flow shows you how straightforward it is to inquire upon and
manipulate account balances using familiar desktop tools, in order to get to the
information you want in an efficient, user-friendly way.

1. Download the R11-SmartView.xls file from here. Launch Microsoft Excel and
open the R11_SmartView.xls file. Note that your Smart View queries can be
saved and reused, saving time if you are regularly investigating similar account
balance information.

2. Click on the Refresh button in the Point of View window or in the Essbase
toolbar. This will prompt you to log in. Use your Fusion Applications username
and password.

3. After entering your username and password, click on the Sign In button with
your mouse. Do not just hit the Enter key on your keyboard.

Smart View is connected to your Fusion training environment. You can see this
configuration by navigating in Excel to Smart View > Options > Advanced >
Shared Connections URL and reviewing the url: https://XXX-fapXXXX-
bi.oracledemos.com/workspace/SmartViewProviders.

4. Using the Point of View (POV) window

This Point of View window allows you to select values for your data dimensions 1,
so you can pinpoint the information you want in your Excel analysis. This window
can be floating or docked at the top / side of the screen to suit you. Try it by
grabbing the title bar and dragging to move or dock the window.

1In Smart View terminology, dimensions are each of the segments of your chart accounts plus other
accounting elements such as ledger, currency, accounting period, balance type. The values for each
dimension are known as members.

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Lesson 3: SmartView

The Smart View Shared Connections window may also appear, but as your
database connection is already setup for this exercise, you can close this
window.

a. Find the Cost Center dimension in the Point of View (POV) window (hint: All
Corporate Cost Centers-V5), and click the list of values arrow to select a
new value.

Note: If you hover over the pull-down arrows beside each dimension, you will
see the dimension names.

From the list, click [] to open the Member Selection window. The
Members region shows all hierarchies (trees) and tree versions that have
been created for this dimension.

b. Click [+] to expand the parent value All Cost Center Values. This displays a
list of all cost center values in your chart of accounts.

c. Next, click [+] to expand the hierarchy All Corporate Cost Centers-V5. This
displays the hierarchy with the parent values and the child values that roll up
to them.

Note: When a value appears in more than one tree version of the same
dimension, Smart View always uses the unique member path to identify each
value. For example, if parent cost center value 100 appears in more than one
hierarchy, the name of the hierarchy precedes value 100 to identify which
hierarchy it came from. This is important because parent cost center value
100 may have different child cost center values rolling up to it in different
hierarchies. The value prefixed by the hierarchy name is referred to as the
fully qualified member name. The fully qualified member name is also used
when the same value is used in more than one dimension, for example if
99000 is a valid value for both company and account, it will be shown as fully-
qualified member name [Company]@[99000] and [Account]@[99000] to
distinguish the two.

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Lesson 3: SmartView

d. Select cost center 400 by checking the box next to the cost center value and
click the icon to move it across to the Selection region, and also click the
icon to take the existing value out of the Selection region, and then click
OK to close the window.

e. Click the Refresh button. The Smart View query will refresh the account
balances for the cost center that you selected. If you selected a parent value,
the amounts retrieved are the sum of accounts balances for its children.

f. Investigate some of the other dimensions available in the POV window.


Remember to click Refresh after changing any member values in order for
the changes to be reflected in the balances.

Balance Amount

The Balance Amount lets you select whether you want to see the
Beginning Balance, Period Activity, or Ending Balance for account
balances. Selecting Period Activity displays the account balance
activity that occurred during the month. Selecting Ending Balance
displays the year-to-date balance for Revenue and Expense accounts,
or inception-to-date balance for Asset, Liability, and Equity accounts.

Other Chart of Account Dimensions: Company, Line of Business,


Product

Scenario

The scenario is currently set to Actuals. Selecting Budget for the


scenario would return budget data.

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 19


Lesson 3: SmartView

Amount Type

The Amount Type is set to Base. Other options are Period-to-Date,


Quarter-to-Date, Year-to-Date. Base is like the universal amount type
and enables you to view any amount type/balance amount
combination. If you select Period-to-Date, Quarter-to-Date, or Year-
to-Date, you would need to select the appropriate Balance Amount to
go with it before you can view the data.

Currency

The currency is currently set to USD. You can select other currencies
in your query, such as CNY (Chinese Yuan), but you will also need to
change the Currency Type to Entered in order to view data.

Currency Type

The currency is currently set to Total. The Vision US PL ledger


accounts for all transactions in USD accounting currency. The ledger
has some foreign currency transactions denominated in CNY, so
selecting CNY currency and currency type Entered will display some
account balances in CNY. Also, selecting the currency type
Converted from [] will display that foreign currency amount
converted to USD.

Guidelines:

If Currency Type = Total, then pick the ledger currency in the Currency
dimension
If Currency Type = Entered, then pick an entered currency (or foreign
currency) in the Currency dimension
If Currency Type = Converted from [], then pick the ledger currency

In order to see total balances (both foreign amounts converted to USD,


and those originally entered in USD), use the Currency Type Total and
Currency of USD.

Note: Some of the dimensions do not have a specific member value specified by
default. In those cases, they will take the value of the top of the hierarchy as the
default. For instance, the default for product will be All Product Values which is
the top of the hierarchy, and the default for Amount Type is Base, which is the
first value.

As demonstrated here, the Point of View window acts like a set of parameters to
refine the data in your spreadsheet. When you change values in the point of

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Lesson 3: SmartView

view, they can be refreshed instantly against the latest General Ledger data; you
do not need to run any batch process to load in new data.

5. Working within the spreadsheet

The POV is a convenient way of changing your view of the data, but you can also
place multiple dimensions within your Excel sheet in order to see multiple
member values at once in a report-style layout. Dimensions can be dragged-and-
dropped from the POV window onto the spreadsheet, and you can have multiple
dimensions in the rows or the columns.

The example spreadsheet shows the Account dimension in the rows, and the
Accounting Period dimension in the columns.

a. Revert the changes you made in the previous step, or simply close the
spreadsheet without saving it, and then re-open it and log in again.

b. Drag the cost center dimension from the POV window over to the left-hand
side of your spreadsheet (over the top of one of the Account cells in Column
A). When you drop it into place, it will become a new row dimension.

Note: If your dimension lands in the wrong place, right-click-and-drag to move


it back to where you started and try again it becomes easier with practice.
You also have an Undo button in the Smart View menu (when working in
Smart View, use this instead of the standard Undo function in Excel).

c. Parent values can be expanded within the spreadsheet to drill down and view
the account balances of the child values, or parent values can be collapsed.
Either use Zoom-In from the Essbase menu or double-click on the Qtr1-12
value to expand the quarter into months. Click on 01-12 and select Zoom

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 21


Lesson 3: SmartView

Out from the Essbase menu toolbar. See how it collapsed the months 01-12,
02-12, and 03-12 into Qtr1-12.

d. Next, click on one of the accounts in column B (i.e. 95011 Revenues) and
double-click on it or select Zoom In. This expands the parent value to its
child accounts. If some of the descendent values of 95011 were also parent
values, you could expand them to see their children. Each child level in the
hierarchy is indented from its parent.

e. Select any of the child values and select Zoom Out to see the child values
collapse back into the parent value.

Note: Child values are expanded above their parent rather than below.

f. From the Smart View toolbar, click Options and select the Member Options
tab. Under the Zoom In grouping, you can specify how members of a
hierarchy are displayed; for example, you can control whether you zoom in by
one level at a time, expand all child levels, or zoom straight to the lowest level
of the hierarchy.

g. Under the Data Options tab, you can control the suppression of data under
the Suppress Rows grouping. Check the box to suppress the No Data /
Missing, click OK to close the Options window, and refresh your spreadsheet.
The accounts with no balances (corresponding cells have #Missing) will be
removed from your analysis. (If this box was already checked, see what
happens when you uncheck it).

h. Try using the Essbase toolbar to keep only data for the first two quarters and
remove the rest of the quarters from the spreadsheet. Use CTRL + Click to
select the cells containing the labels Qtr1-12 and Qtr2-12. Click in
the Essbase toolbar and this will be the only accounting periods retained in
the spreadsheet. The function works in a similar way.

i. If you know the unique member name of a dimension member, you can type it
into the desired position, and Smart View will look up the data. Type Qtr3-12
into the cell to the right of Qtr2-12. Hit the Enter key on your keyboard.
Click Refresh. The Qtr3-12 column should populate with data.

j. You can also pivot the data in the spreadsheet if you want to change the
orientation of your view. In the POV, go to the Balance Amount dimension (it
might currently be displaying Period Activity and select the parent value
Balance Amounts and remove Period Activity . Click Refresh.

k. Next, drag the Balance Amount dimension from the POV and drop it over
Qtr1-12 to place this dimension in the column.

l. Double-click on the Balance Amount value to expand to its children


Beginning Balance, Period Activity, and Ending Balance.

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Lesson 3: SmartView

m. To pivot the data in the spreadsheet, click to select the cell that reads
Balance Amount, and use the Essbase toolbar to pivot the Balance Amount
dimension from the columns to the rows using the button. The
spreadsheet is now laid out with 3 dimensions Balance Amount, Cost
Center, and Account in the rows of the report.

The selected dimension to be pivoted is always moved to the outermost


row/column of the opposite axis. This might not always be the most helpful
place for your analysis, so the dimensions can also be rearranged in the
spreadsheet by dragging and dropping.

To analyze the data by cost center first then balance amounts within each
account, right-click and drag the cell for Balance Amount from the left of the
spreadsheet and position it over column C where the account values begin
and the spreadsheets layout will change accordingly.

n. Dimensions can also be dragged back to the POV window if you would like to
remove them from the spreadsheet. Right-click and drag the cell with the first
cost center listed and drop it back to the POV window. The cost center
dimension is removed from the spreadsheet.

o. You can use Excels capabilities for calculations on the data in your
spreadsheet to calculate totals, averages, variances, etc. The recommended
practice is to add calculations after you have finalized your report layout,

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 23


Lesson 3: SmartView

since adding a new dimension to your Smart View report might mess up your
calculations or cause data in them to be lost. You can also use Excel
formatting and conditional formatting to change fonts, or the way cells display
currencies, percentages, etc.

6. Refreshing the query to see real-time balance information

Smart View has a Refresh button on the POV window and on the Essbase
toolbar which will instantly update your data with the most current balances
posted in General Ledger, so you can reuse your query time and again, knowing
that it is always based on accurate account balances.

7. Drilldown to GL journals

You can drill down on an account balance in Smart View directly into Fusion
General Ledger to view the journal lines that make up the account balance. Be
sure you are logged into the Fusion environment in your default browser. Select
the Drill Through icon on the Essbase toolbar and select Drill to Detail Balances
to drill into the GL Inquiry page. (If drilldown does not work, go to Essbase
menu in the spreadsheet, select Change Alias, and make sure it is set to NONE.)
There is a known issue with Drilling to Account Inspector in the training
environment which gives you an error.

8. Creating new Smart View query

a. To create a new query, open a blank spreadsheet, and click on the Panel
icon in the Smart View menu.
b. Select Shared Connections to open the Shared Connections window.
c. In the dropdown list, select Oracle Essbase. Expand on
Essbase_FA_Cluster, USChartofAccounts, and db.
d. Double click on db and more options appear at the bottom of the window.
e. Select Ad Hoc Analysis.
f. Dimensions appear on the spreadsheet, and click on POV to get the POV
window. You can begin selecting the values for your query.

24 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 3: SmartView

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 25


Lesson 4: OTBI (Online Transactional Business Intelligence)

Lesson 4: OTBI (Online Transactional Business Intelligence)

Background
This activity has been provided to introduce you to Oracle OTBI functionality in Fusion
Applications and the basic navigation features.

Activity Scope
This demonstration introduces you to the OTBI subject areas and helps you create a
simple Invoice Listing.

Sign in as Your User (as assigned by the instructor).

Perform the following tasks:

1. After you sign in, you click on Navigator Reports and Analytics

2. Click on Create Select Subject Area (Payables Invoices - Transactions


Real Time)

3. You can see several folders in this area.

4. To create an OTBI report, the first step is to select columns for the report.

5. Expand the Business Unit folder. Move the Business Unit Name to selected
columns by clicking on > button.

6. Expand the Supplier folder. Move the Supplier to selected columns by clicking
on > button.

7. Expand the Supplier Site folder. Move the Site name to selected columns by
clicking on > button.

8. Expand the Invoice General Details folder. Move the Invoice Number to
selected columns by clicking on > button. Also, move the Invoice Date to
selected columns from the same folder.

9. Expand the Invoice Amount folder. Move the Invoice Amount to the selected
columns.

10. Click on Next to select views for this report.

26 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 4: OTBI (Online Transactional Business Intelligence)

11. Specify the Title for the report. Enter XX Invoice Listing where XX is the
number provided to you by the instructor.

12. Specify the Table for your report output. Click on down arrow to pick
Table(recommended).

13. Click on the Preview checkbox. You can preview your report output before
proceeding further.

14. Click on Next.

15. To create prompt on Business Unit, click on Business Unit Name column. From
the Move To drop down, select Prompt For. This will allow the report user to
choose the BU from a prompt - the report will be displayed for only this BU.

16. To section the report by Supplier, click on the Supplier column. From the Move
To drop down, select Section By.

17. Click on Next.

18. Sort the report by Supplier. To do this, click on the down arrow for Add Sort and
select Supplier.

19. Create a filter for Invoice Date range. To do this, click on the down arrow for Add
Filter and select Invoice Date. From the Operator drop down, select is
between 1/1/2012 and 12/31/2012.

20. Click on Next.

21. No conditional formatting will be applied. Click on Next.

22. Enter Analysis name as XX Invoice Listing where XX is the number provided
by your instructor.

23. Save in Shared Folders>Custom>Financials.

24. Click on Submit.

25. Click OK on the confirmation window.

26. From the Reports and Analytics Task pane, click on Shared Folders >
Custom > Financials XX Invoice Listing and click on View hyperlink.
(Please note that you can optionally edit the report for making any further
changes. If you click on the More hyperlink, you will be taken to BI Answers
Tool). For the purposes of this exercise, please click on the View hyperlink
instead of the Edit or More hyperlinks.

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 27


Lesson 4: OTBI (Online Transactional Business Intelligence)

27. You can now view your report results. You can pick US1 Business Unit on the
Business Unit Name drop down to view the various Suppliers and their Invoicing
Data.

This exercise demonstrates how easy it is for a user to create a simple report based
upon the subject areas provided in the OTBI tool by Oracle Fusion.

28. You can also review some OTBI ad hoc reports weve defined for demonstration
purposes. Navigate to Shared Folders>Custom>Demo OTBI Ad Hoc Query
Reports. [Folders under the Shared directory can be accessed by anyone with
the BI Platform Administrator role. For users who should not have an
administrator role, you will need to create a custom role and assign the role to
both the users and to the folders that they can access.]
29. Open any of the reports by clicking on the report name and selecting View. The
Assets Subledger Journals Report, GL Journal Report by Cost Center, and
Supporting References reports demonstrate how transactions can be queried
by specific segment values.

28 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 5: Entering Suppliers

Lesson 5: Entering Suppliers

Background
The following show the different ways to enter suppliers via the UI and via
spreadsheets.

To Enter Suppliers Manually in the UI:

1. Select Navigator > Procurement > Suppliers or Click on the Procurement Icon
and click Suppliers.

2. Select Task Create Suppliers.

3. Enter the required information and click Create.

4. Select the Addresses tab and enter the required fields.

5. In the Address Details region, in the Sites tab, click the + sign.

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 29


Lesson 5: Entering Suppliers

6. Select the Procurement BU and Site Purpose.

7. Click Save.

8. Optionally enter information for Transaction Tax, Contacts.

9. Click the Payments tab.

10. In the Bank Accounts tab (under Payments) click the Create icon to create a
bank account. Enter the required information, such as Country and Account
Number. To select a Bank Name and Branch, you need to have them defined in
Cash Management using FSM.

To set up Banks and Branches: (N) Setup and Maintenance > Define Invoicing
and Payments Configuration > Define Cash Management and Banking
Configuration > Set up Banks, Branches and Accounts.

11. When finished creating your supplier, click Save and Close.

12. Click OK.

To Enter Suppliers via a Spreadsheet Using File-Based Data Import for


Procurement Cloud Documentation:

1. Access this link: https://docs.oracle.com/cloud/latest/procurementcs_gs/docs.htm

2. Scroll down to the Development Section

3. Click on File-Based Data Import for Procurement Cloud

30 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 5: Entering Suppliers

4. Expand File-Based Data Imports. There are spreadsheets for Suppliers,


Supplier Sites, Supplier Site Contacts, Site Assignments, and Bank Accounts.
We are going to just use Suppliers for our example but you can practice on as
many of these as you wish.

5. Click on Import Suppliers

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 31


Lesson 5: Entering Suppliers

6. Click on XLSM Template SupplierImportTemplate.xlsm and click OK.

7. When you complete all the spreadsheets, you need to use a FTP tool to load the
data into the interface tables and run import processes to load the data to Fusion
Procurement. There are instructions on each in the instructions tab of each
spreadsheet.

8. Then to view the imported suppliers, use the Manage Suppliers Task to query
and view them.

32 Copyright 2013, Oracle and/or its affiliates. All rights reserved.


Lesson 6: Entering Customers

Lesson 6: Entering Customers

Background

The following show the different ways to enter customers manually via the UI and via
spreadsheets.

NOTE: When entering customers using our UIs, there are two. If you just want to enter
the simple required customer information, you can use the Create Customer page. After
that, if you want to enter other information such as contacts, tax, profile, etc., you need
to use the Manage Customer page.

To Quickly Enter Customers Manually (Quick Method):

1. Select Navigator >Receivables > Billing

2. Click the Create Customer link. This will open the Create Organization Customer
page.

3. Enter all the required fields, such as Organization Name.

To Enter Customers Manually (Long Method):

1. Select Navigator >Receivables > Billing

2. Click the Manage Customers link. This will open the Manage Customers page.

3. Click the Create icon.

4. Enter all the required fields.

NOTE: If you create a Customer Profile, then most of the attributes can be defaulted
by assigning the profile to the customer. This is a bit quicker if you have lots of
customers to enter. In the Manage Customer page, there is a field for profile class, if
you select one there, it helps to default in some attributes.

To Enter Customers via a Spreadsheet Using FBDI:


Note: The following instructions are for Cloud customers to import customers.

1. Access this link: https://fusionappsoer.oracle.com/oer/

2. Select the Login as Guest button.

Copyright 2013, Oracle and/or its affiliates. All rights reserved. 33


Lesson 6: Entering Customers

3. Query based on FBDI and Scheduled Processes.

4. Find the file called Import Trading Community Data in Bulk. Note: Use your
right mouse button to download the spreadsheet from OER.

5. Follow the instructions on the Instructions tab. You will need to use a FTP loader
tool to populate interface tables and then run import programs to import them into
Fusion.

To Enter Customers in Bulk (For On Premise ONLY):

There is a document loaded here:


https://beehiveonline.oracle.com/content/dav/Oracle/Fusion_ERP_Partner_Implementat
ion_Training_Workspace/Documents/Financials/Implementation%20Training%20for%2
0Release%205/Importing%20Data%20(i.e.,%20Suppliers%20and%20Customers)/How
_to_Import_Customers_On_Premise.doc

If you cannot access this document, send an email to Theresa.Hickman@Oracle.com.

34 Copyright 2013, Oracle and/or its affiliates. All rights reserved.