PROJECT BUDGET SPREADSHEET

Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1] [Date Range 2][Date Range 2] [Date Range 3][Date Range 3] [Date Range 4][Date Range 4] [Date Range 5][Date Range 5] Budget Budget Actual Variance
Planning Dev 1 Dev 2 Testing Launch
Phase Phase Phase Phase Phase
Cost Budget Actual Variance Budget Actual Variance Budget Actual Variance Budget Actual Variance Budget Actual Variance Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All

Staff $60,000.00 $54,000.00 $6,000.00 $60,000.00 $54,000.00 $6,000.00 $60,000.00 $54,000.00 $6,000.00 $36,000.00 $30,000.00 $6,000.00 $48,000.00 $42,000.00 $6,000.00 $264,000.00 $264,000.00 $234,000.00 $30,000.00
Subcontractors $60,000.00 $54,000.00 $6,000.00 $60,000.00 $54,000.00 $6,000.00 $60,000.00 $54,000.00 $6,000.00 $36,000.00 $30,000.00 $6,000.00 $48,000.00 $42,000.00 $6,000.00 $264,000.00 $264,000.00 $234,000.00 $30,000.00
Travel/Living Exp $600.00 $540.00 $60.00 $600.00 $540.00 $60.00 $600.00 $540.00 $60.00 $3,600.00 $6,000.00 ($2,400.00) $4,800.00 $6,000.00 ($1,200.00) $10,200.00 $10,200.00 $13,620.00 ($3,420.00)
Project Software $2,500.00 $3,000.00 ($500.00) $2,500.00 $3,000.00 ($500.00) $2,500.00 $3,000.00 ($500.00) $1,500.00 $2,500.00 ($1,000.00) $2,000.00 $2,500.00 ($500.00) $11,000.00 $11,000.00 $14,000.00 ($3,000.00)
Project Hardware $1,500.00 $450.00 $1,050.00 $1,500.00 $450.00 $1,050.00 $1,500.00 $450.00 $1,050.00 $1,500.00 $1,500.00 $0.00 $2,000.00 $1,500.00 $500.00 $8,000.00 $8,000.00 $4,350.00 $3,650.00
$0.00 $0.00 $0.00
Capitalized Costs $0.00 $0.00 $0.00
Hardware $57,000.00 $64,000.00 ($7,000.00) $0.00 $0.00 $0.00 $0.00 $57,000.00 $57,000.00 $64,000.00 ($7,000.00)
Software $420,000.00 $424,000.00 ($4,000.00) $0.00 $0.00 $0.00 $0.00 $420,000.00 $420,000.00 $424,000.00 ($4,000.00)
Development Cos $18,000.00 $20,000.00 ($2,000.00) $33,000.00 $35,000.00 ($2,000.00) $25,000.00 $26,000.00 ($1,000.00) $20,000.00 $22,000.00 ($2,000.00) $14,000.00 $20,000.00 ($6,000.00) $110,000.00 $110,000.00 $123,000.00 ($13,000.00)

Misc $0.00 $0.00 $0.00 $0.00 $0.00

Totals $619,600.00 $619,990.00 ($390.00) $157,600.00 $146,990.00 $10,610.00 $149,600.00 $137,990.00 $11,610.00 $98,600.00 $92,000.00 $6,600.00 $118,800.00 $114,000.00 $4,800.00 $1,144,200.00 $1,110,970.00 $33,230.00
$0.00 $0.00 $0.00

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to add a second level sheet (like staff and subcontractors are
represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to enable them to better understand variances and better
estimate costs going forward.
PROJECT BUDGET SPREADSHEET
Staffing Budget
Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1][Date Range 2][Date Range 2][Date Range 3][Date Range 3][Date Range 4][Date Range 4][Date Range 5][Date Range 5] Budget Budget Actual Variance
Cost Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All
Role
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00

Totals $ 60,000.00 $ 54,000.00 $ 60,000.00 $ 54,000.00 $ 60,000.00 $ 54,000.00 $ 36,000.00 $ 30,000.00 $ 48,000.00 $ 42,000.00 $264,000.00 $ 264,000.00 $ 234,000.00 $ 30,000.00
$ - $ - $ -

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to
add a second level sheet (like staff and subcontractors are represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to
enable them to better understand variances and better estimate costs going forward.
PROJECT BUDGET SPREADSHEET
Subcontractor Budget
Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1][Date Range 2][Date Range 2][Date Range 3][Date Range 3][Date Range 4][Date Range 4][Date Range 5][Date Range 5] Budget Budget Actual Variance
Cost Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All
Role
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00
[Name] $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 5,000.00 $ 4,500.00 $ 3,000.00 $ 2,500.00 $ 4,000.00 $ 3,500.00 $ 22,000.00 $ 22,000.00 $ 19,500.00 $ 2,500.00

Totals $ 60,000.00 $ 54,000.00 $ 60,000.00 $ 54,000.00 $ 60,000.00 $ 54,000.00 $ 36,000.00 $ 30,000.00 $ 48,000.00 $ 42,000.00 $264,000.00 $ 264,000.00 $ 234,000.00 $ 30,000.00
$ - $ - $ -

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to
add a second level sheet (like staff and subcontractors are represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to
enable them to better understand variances and better estimate costs going forward.
PROJECT BUDGET SPREADSHEET
Travel and Living Expense
Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1][Date Range 2][Date Range 2][Date Range 3][Date Range 3][Date Range 4][Date Range 4][Date Range 5][Date Range 5] Budget Budget Actual Variance
Cost Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All
Role
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)
[Expense Type] $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 50.00 $ 45.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 850.00 $ 850.00 $ 1,135.00 $ (285.00)

Totals $ 600.00 $ 540.00 $ 600.00 $ 540.00 $ 600.00 $ 540.00 $ 3,600.00 $ 6,000.00 $ 4,800.00 $ 6,000.00 $ 10,200.00 $ 10,200.00 $ 13,620.00 $ (3,420.00)
$ - $ - $ -

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to
add a second level sheet (like staff and subcontractors are represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to
enable them to better understand variances and better estimate costs going forward.
PROJECT BUDGET SPREADSHEET
Project Software Budget
Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1][Date Range 2][Date Range 2][Date Range 3][Date Range 3][Date Range 4][Date Range 4][Date Range 5][Date Range 5] Budget Budget Actual Variance
Cost Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All
Role
[Software Type] $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 2,800.00 $ (600.00)
[Software Type] $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 2,800.00 $ (600.00)
[Software Type] $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 2,800.00 $ (600.00)
[Software Type] $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 2,800.00 $ (600.00)
[Software Type] $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 500.00 $ 600.00 $ 300.00 $ 500.00 $ 400.00 $ 500.00 $ 2,200.00 $ 2,200.00 $ 2,800.00 $ (600.00)

Totals $ 2,500.00 $ 3,000.00 $ 2,500.00 $ 3,000.00 $ 2,500.00 $ 3,000.00 $ 1,500.00 $ 2,500.00 $ 2,000.00 $ 2,500.00 $ 11,000.00 $ 11,000.00 $ 14,000.00 $ (3,000.00)
$ - $ - $ -

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to
add a second level sheet (like staff and subcontractors are represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to
enable them to better understand variances and better estimate costs going forward.
PROJECT BUDGET SPREADSHEET
Project Hardware Budget
Project Costs for <Project Name>

Produced <Date> At <Time>

Dates [Date Range 1][Date Range 1][Date Range 2][Date Range 2][Date Range 3][Date Range 3][Date Range 4][Date Range 4][Date Range 5][Date Range 5] Budget Budget Actual Variance
Cost Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Total to Date to Date to Date
Phase Planning Development 1 Development 2 Testing Launch All
Role
[Software Type] $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 300.00 $ 400.00 $ 300.00 $ 1,600.00 $ 1,600.00 $ 870.00 $ 730.00
[Software Type] $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 300.00 $ 400.00 $ 300.00 $ 1,600.00 $ 1,600.00 $ 870.00 $ 730.00
[Software Type] $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 300.00 $ 400.00 $ 300.00 $ 1,600.00 $ 1,600.00 $ 870.00 $ 730.00
[Software Type] $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 300.00 $ 400.00 $ 300.00 $ 1,600.00 $ 1,600.00 $ 870.00 $ 730.00
[Software Type] $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 90.00 $ 300.00 $ 300.00 $ 400.00 $ 300.00 $ 1,600.00 $ 1,600.00 $ 870.00 $ 730.00

Totals $ 1,500.00 $ 450.00 $ 1,500.00 $ 450.00 $ 1,500.00 $ 450.00 $ 1,500.00 $ 1,500.00 $ 2,000.00 $ 1,500.00 $ 8,000.00 $ 8,000.00 $ 4,350.00 $ 3,650.00
$ - $ - $ -

Notes: 1. Project Phases may overlap. That is fine as long as the costs are not replicated.
2. The items listed on this budget form are high-level examples. If you have a new category of costs that can be broken down into several sub-categories, you may want to
add a second level sheet (like staff and subcontractors are represented here)
3. The summary sheet should be kept high-level and easy to understand.
4. The last three columns are used when presenting the budget at a specific poitn in time to identify variances. PMs often keep snapshots of the budget at points in time to
enable them to better understand variances and better estimate costs going forward.