USER MANUAL

OF
e-SERVICE BOOK
(HRMS)
NOTE: The design of website has been updated but functionality is same.

Access the website http://164.100.137.158/pis

 The following screen will appear:-
R

Select User Type as Level Admin User

Enter User ID and Password as already provided to you.
Enter Security/Image Code.
 Click on Login button.
The following screen will appear:-

Click on User Management Menu.

Click on Add User link.
 The following screen will appear :-

Select User Type as Checker.

Enter the payee code (Unique Code) of employee who will act as
Checker of concerned office. The Checker can be Circle Supdt./
Deputy Supdt. etc.
When you will enter the payee code of employee, a message box will
appear which contain the information of concerned employee whose
payee code was entered. Here you will click on Confirm button to
verify the record that information is correct.
Then enter the required information and click on Save button to
save the record. User ID for Checker will be created automatically
e.g. puheedc2 in this screen.
After that click on Home link to go to previous screen.
 The following screen will appear:-

Click on User Management Menu.

Click on User Permission option.

The following screen will appear:-

 Here you will assign the permission to Checker to give the right
for verification of Service Book, LTC, GPF & Loan
Sanctionetc.,designation wise which falls under a particular service
rule. It means, Checker can only verify the records of those
designations which are selected in this screen.
Click on Save button to save the selected records.
Click on Home option to go to previous screen.

The following Screen will appear :-

 Click on Logout option to exit from Level Admin User

The following screen will appear:-

 Select User Type as Checker
Enter the User ID of Checker e.g. puheedc2&enter the password.
Enter the Security/ Image Code and Click on Login button.

The following screen will appear:-

 Click on User Management Menu.
Click on Add User link to create Maker .

The following Screen will appear:-

 You can create multiple Maker under one Checker. The role of
Maker will entry/update the record of employees. The Maker may
be Assistant, Clerk etc.
The User IDs for Maker will be created automatically e.g.
puheedm2 in this screen.
Enter the required information and Click on Save button.
Click on Home: option to go to previous screen.

The following screen will appear:-

 Click on User Management Menu.
Click on User Permission link to give the permission to Maker.

The following screen will appear:-

 Here you will assign the permission to Maker to make
entry/updation the record of Service Book,LTC, GPF & Loan Sanction
etc. designation wise. Only those permission will be assigned to
Maker which were assigned to Checker earlier.
Click on Save button to save the information.
Click on Home option to go to previous screen.

The following screen will appear:-

 Click on Logout option to exit the Checker User.

Now access the e-Salary website i.e.http://esalaryhry.nic.in/

 Login thorough User Name and Password of DDO of concerned
office.

The following screen will appear:-

 Click on Export to PIS (NIC) option located at right upper part of
the screen.
 The following appear on screen:-

Click on Hierarchy to Office Mapping option.

Select the Department Name.
 The following screen will appear:-

Select Office Type as Division office.

Select Head Office as Engineer-in-Chief, Haryana
Select Circle office name as Ambala Circle
Select Division Office name as EE PHE Division Panchkula.
Click on Update button.
Click on Back to Employee Updation button.
 The following screen will appear :-

Click on Non-Updated Employee (Edit) option.

It will display the list of all non- updated employees of concerned
DDO Office.
Click on Edit button in front to particular employee whose data is
required to be updated.

The following screen will appear which containing the information of

selected employee :-
 Here you will update the information of employee.
Click on Yes radio button if employee is currently working.
Enter the Date of joining of selected employee in particular DDO
Office in Currently Employed From box.
Click on Update button.

The following screen will appear:-

 Click on Updated Employee (View) link.
It will display the list of all updated employees.

(Note:- These updated employees will also be appeared in the Login of

Maker on the website of e-Service Book i.e. http://164.100.137.158/pis)

Now access the web portal of e-Service Book i.e.

http://164.100.137.158/pis
 Select User Type as Maker.
Enter the User ID of Maker e.g. puheedm1.
Enter the Security/Image Code and click on Login button.

The following screen will appear:-

 Click on Action Menu.
Click on New Updated Employee

The following screen will appear:-

 Select particular Designation from the dropdown of Select
Designation option.
 The following screen will appear containing the list of all employees
whose are updated in e-Salary website and having the selected
designation:-

Click on Edit button to Edit/Update the record of particular

employee.

The following screen will appear :-

 There are 5 type of screen which are required to be updated by
Maker one by one related to selected Employee record.

This is the 5th Screen (Step 5) given as below:-

 After entering/updating the information of selected employee, click
on Save button.
Then Maker will click on Forward button for forwarding the
record to Checker Login for verification.
In this way, the updated record will be appeared to Checker for
Verification.
Maker will Enter/update the record of all employee one by one and
will forward to Checker for verification.
After updating the record of all employees, Click on Logout button.
 The following screen will appear:-

Select User Type as Checker.

Enter the User ID and Password of Checker
Click on Login button.
 The following screen will appear:-

Click on Action Menu.

Click on New Updated Employee option.
 The following Screen will appear:-

Select the particular Designation from the Drop down.

 The following screen will appear which containing the list of
employees which are updated by Maker :-

Click on Verify button to verify the record of selected employee

which are updated/entered by Maker.
 It will display the following screen containing the record of
selected employee which are updated by Maker :-
 The Checker will check all the screen ( 5 Steps) one by one.

After verification of record, the Checker can enter his Remarks in

front of Remarks Text Box.
If Checker observed that some changes are required related
Employee Data, he can send back to Maker by clicking on Resend
to Maker to rectify button by giving the Objection Remarks Box.
If all the data of selected employee is correct, then he will click on
Verify button.
 After clicking on Verify button, the following screen will appear:-

Now Checker will click on Freeze button to freeze the record of

selected employee.
Once the Freeze button is clicked by Checker, the record of
selected employee cannot be updatedin future from their end.