Scenario Name :

Purpose :

Priority :

Prerequisites:
Prerequisite Description

Login username and password for Default username and password for
Supplier, Procurement and Accounts Supplier, Procurement and Accounts
Payable Payable provided for test purpose.

Test Step:
Step Step Description Role

Receive Self-Registration Link from

1 Procurement for the registration process Supplier
through E-mail
Access SAP Sourcing Portal via link and fill
2 in all the fields which are required to Supplier
proceed in the Self-Registration form
Select required Product Category
3 (Material Group) to identify Activity of Supplier
Supply.
Click on 'Save' button at the top. The form
4 Supplier
will be submitted to procurement.
Following submission by supplier the
Category Specialist will receive, via
workflow, a notification that a new vendor
Procurement
5 registration has been received for approval
(Category Specialist)
email and visual notification in home
screen
 Procurement (Category Specilaist)
accesses SAP Sourcing Portal via link and
Procurement
6 register on behalf of supplier by filling the
(Category Specilaist)
same Registration form, if an urgent
registration is required.

Log on and navigate to the home page of

Vendor Management. Procurement
7
Click on 'For Manual Phase Change' (Category Specilaist)
under 'My Supplier Workflow Activities'.

A list is displayed. Click on the respective Procurement

8
work item from the list. (Category Specilaist)

Procurement
9 Click on 'Edit' button.
(Category Specilaist)

Change the document phase manually

from 'Created' to 'Procurement Review /
Procurement
10 Account Payable'.
(Category Specilaist)
This is the Approval phase. The document
fields get locked.

Procurement
11 Select 'Back' to return to homepage
(Category Specilaist)

Click on 'Current Supplier Approvals'

under 'My Supplier Workflow Activities'. Procurement
12
Select the respective work item, review and (Category Specilaist)
click on Approve.

Enter narrative in the approval popup box

13
to record reasons for approval

After the approval from Procurement

14 Approver, the document phase will System
automatically change to 'Approved'
 Supplier will receive an email providing
15 user ID and log in details to enable System
participation in RfX events.

Procurement will create Supplier Master in

SAP Sourcing attach documents for
Procurement
16 supplier validation purposes. Supplier
(Category Specilaist)
Master can then be used for RfX events if
required

Procurement
17 Supplier can be included in RFx activity
(Category Specilaist)

Supplier will be awarded contract by Procurement

18
procurement (Category Specilaist)

Procurement will enter details in the

Business Systems tab of the SAP Sourcing
vendor Master confirming vendor type
CIS5,
Purchasing Organisation PO06 and
Procurement
19 company code 1000
(Category Specilaist)
and select the 'Publish to ECC' button.
Vendor Master details are transferred from
SAP Sourcing into SAP ECC and Outline
Vendor Master created with details
provided

Procurement receives an email notification

20 System
providing the ECC Vendor Master number

Accounts Payable receives email

21 notification that an ECC Vendor Master has System
been created
Supplier receives an email requesting
22 System
provision of financial payment details

Supplier logs in and update financial

payment details and submit the same.
23 Supplier
Phase on supplier record till change to
'Modified'

Following approval by Procurement,

Accounts Payable will Receive, via a
workflow, a notification that Procurement
24 have approved the creation of a Vendor System
Master email and a visual notification in
home screen

Open the supplier record to validate

financial payment details provided by
25 Accounts Payable
supplier and select the approve button to
confirm the details are acceptable
 SAP ECC Vendor Master will be updated
26 Accounts Payable
with financial payment details.

After the approval from Accounts Payable,

27 the document phase will automatically System
change to 'Approved'
Publish the Vendor Master details in ECC
28 Accounts Payable
with Payment Details
Supplier receives email notification of
29 Supplier
Approval and Vendor Master updates

Open Issue(s):
Assumption(s):

Tested By :
System :
 Release 4 Functional Test

Vendor Management - High Risk Supplier Registration Process

To test the creation of a Vendor Registration Form - High Risk and the different validation check

High

Comments/Notes

Input Data Expected Result Actual Result

The supplier gets the link

Company Code, First Name, Last Name,

All the mandatory fields are filled
Email etc

Product Category selected

Form is saved and submitted

Notification received
Default Username and Password
provided for testing purpose.

Work item selected

Document is editable
Form is reviewed and accepted

Document fields locked

Document is approved

N/A Dcoument phase changed

 Supplier Master created in SAP
Sourcing

N/A Supplier shortlisted

Contract awarded

N/A Supplier published to ECC

email received

email received

email received

Payment Details updated

email received

Document approved
Vendor Master updated

Phase changed

Vendor Master published

Supplier receives notification

tional Test

on Process
different validation checks

Test Pass/Fail (per Test case ID

step)