Website Review Document

As "scribed" in Weebly publicly publishes the document uploaded to it I am withholding the

names and phone numbers of those involved with the project for commercial and privacy
reasons
Project: A to Z in Film And VIdeo

Name: Don Roeg

Date: 10 May 2017

1. Stakeholders

Name Contact Details Position Held

Don Roeg N/A for privacy reasons Co-operative partnership
Colm martin N/A for privacy reasons Co-operative partnership
Jussi mlynenii N/A for privacy reasons Co-operative partnership
Sean Gartand N/A for privacy reasons Co-operative partnership

2. High level Business Needs

ID Detail of Business Need

"A to Z in Film and Video" channel to fill the gap in the Film and Video ( digital )
Production market that is not serving the professionals and the people who are turning
a corner in the their career in media - worldwide with a magazine like forum ( akin the
Monocle Magazine .As there is a very protective tendency in the business to hide their
lack of knowledge or share leads as it is a business notorious for doing favours on very
levels

3. Technical Criteria of Website Builder (taken from the website builder ranking report)

ID Criteria
CMS Provider
Brand icon - simple title stating name
Home page
Home Button on all pages
Sign In Button
Navigation Burger menu button for quick navigating to other pages on mobile
Embedded Video
About Us navigation button
About us page
Blog page navigation button
Blog page
Contact form
Contact form navigation Button
Contact page
Professional tips and news navigation button
Professional tips and news page
 PDF download page navigation button
PDF download page
Storage of clients details
Contact Phone button
Privacy Policy
Home button in footer
Contact us button in Footer
Button or graphic links to other support websites in footer
Video production for embedded video on home page
Social media buttons and linkage to

4. Review of the technical criteria (this list should contain new items or amended items from
the original list as above)

ID Criteria
" A TO Z IN FILM AND VIDEO" of website
" A TO Z IN FILM AND VIDEO" logo designed
Search Button ( on its own ) on each page
Square space CMS web building platform chosen
Archive to search for old blogs
Index of Website - to search
Design of Blog Main Page feature
Favicon logo ( youtube )
Show excerpt of Blog in Archive and search
Progress Indicator on each page
Announcement bar
Commerce Section ( for possible use in future )
Inventory section
Private secure email for secure storage of people correspondence
Secure password encrypted server for website on site in business
Comments section
Signup button to page for special free PDF
Signup page for special free PDF

5. List of Requirements (taken from the Requirements Documents Template)

6. Minimum Acceptance Criteria (what will you go-live with) use the high priority items in
the requirements list as above

7. Change Control Process

Document Name & Description Location

See attached document

8. Style Guide (this is only a guideline, yours will be a lot more detailed)
Areas to consider
Colours palette
Font (type, style, size etc.) break down to
paragraph, heading etc.
Use of Logo and different styles
Images size, consistency, placement and
alignment, resolution, etc.
Buttons and links
Page size width and height
Page background
Text layout column attributes
Column grid for blogs
Search Button ( on its own ) on each page
Progress Indicator on each page
Social media icons
Detailed guides
Details of what they should look like go here
Look to square space - In tudor "Minion pro "
font is used . Standard size 18 x as speced by
Squarespace.
Side bar font "Euorpa " 23 px
Heading 1 font "Euorpa " should be 25 x
Heading 2 s font "Euorpa " hould be 21x
Heading 3 font "Euorpa " should be 17x
Image & Gallery Block Captions font "Euorpa "
should be 13x
" A TO Z IN FILM AND VIDEO"
500 by 70 pixels / Impact typeface/with red dot
at end of it
Resolution 72 ppi
All IMAGES MUST BE AT 50 KB PLUS BUT
LESSTHAN 80KBS
No image must exceed 80 kbs when loaded on
website.
PLACEMENT will be discussed after we get to
know Squarespace template TUDOR -which was
chosen.
767 BY 767 graphics on blog page with
designed individual graphics
Various sizes on other pages.
"home page" button in footer of all pages
"Contact us button" in footer of all pages
As per square space
White
Look to square space
250 as spec in Square space - 5 max columns
Isolate the search bar and make it make and
capable of indexing if less than 6 words are
written in and more than one letter
Progress Indicator to tell the client where they
are on the page as they scroll up and down
Colour ( yellow ) hsl 42, 100%, 50%
Facebook - Twitter - Instagram
All 100 by 100pixels in black colour but original
 design
Position at footer of every page

Announcement bar To be used for special announcement when not

being sued to describe the core idea of website:

THIS WEBSITE IS FOR PEOPLE WHO ARE USING

VIDOE ON THEIR WEBSITES OR WANT TO MAKE
MORE PROFESSIONAL PRODCUTIONS IN FILM
OR VIDEO

Lettering White hsl 0, 0%, 100% on Blue

background hsl 233, 100%, 63%, 0.63

ALL IN LOWERCASE AND IN "Europa" font and

14 x as speced in Square space
Header bar To be locked permanently in place at top - so
when scrolling it is still visible
Mobile Information Bar Should show icons for
PHONE
EMAIL
HOURS
Google analytics Once website is published - we need Tracking id
so set up account
Google Console formerly ( webmaster ) Once website is published - we need to sync
this to Google analytics
Comments section and management admin Setup section in back end for admin to allow
comments on blogs and also reply etc

9. Data Collection

Question
What regulations cover data Collection and
protection and when do they come into
force
Answer
Irish Data protection Act 1988 and 2003 which
outlines 8 principles of who is responsible for and
outlines the amount of access etc the original owner
of that information has.

Secondly recent developments as were covered in

the LNSR report European Union Data Protection
Law & Policy dated 26 oct 2016.

And more importantly also Data Protection

Businesses need to act now to prepare for upcoming
changes to regulations, including the European
General Data Protection Regulation 2016/679/EU
(GDPR), which will apply completely ( without an
excuse of ignorance from 25 May 2018. The

Main strategies for dealing with Data
Collected with Owners consent:
Specify data that will be collected exactly
what data and why you need it
What is the data going to be used for?
Who has access to it?
How do you plan to keep it accurate,
complete and up to date?
How will you let the person know that you
have this data?
regulation has been in force since 24 May 2016,but
will be law on the 25th may 2018.
Links to it are found on Europe Commission
website:
http://ec.europa.eu/justice/data-
protection/reform/index_en.htm
or Irish Data Commissioners website:
https://www.dataprotection.ie/docs/GDPR/1623.htm
A 1 hour guide to the new Regulation is to be found
on YouTube at
https://www.youtube.com/watch?v=NxgZ57BTkFQ
(1) Process as much data using a pseudonymous
method so the original owner data will be
unrecognisable to anyone without a code or
password.
(2) store all the data given in an encrypted hard-
drive in a locked environment where only
appointed individuals with security clearance can
access the data - ONLY for use within the
protections of the law and the original use they
were acquired.
Client/ customer Email with Name only :
so as to send them emails about developments in
YouTube/ Vimeo and world of Video. The data will
only be used for the reason it was asked for unless:
the client specifically wishes to change those
consents later possibly widening them unilaterally
form their side
or retracting them, which they can.
The appointed administrator/ Data Controller with
security clearance only, following of EU and Irish
Law on data protection legislation
Use an specific email server as the database such a
proton mail whose servers are in Switzerland and
have higher security level than Google Gmail
informing them on them considering signing up that
the information will be held simply to contact them
about times they might be interested in with the

How will it be stored?
How will you keep it safe and secure?
How long will you retain it for?
option to unsubscribe
In lines with point 4 of the main 8 listed as points
of required practise - that is will stored - protected
from harm or thieve in safe location where only
"authorised " personal have access as required - on
a need to know basis - in fulfilling the contract
between the data controller and the owner of the
original data that knowingly consented to it being
taken and stored.
Back it up to a 2 encrypting hard-drive which can be
accessed unless using passwords.
Summarising the act as follow - keep it as a
minimum, any such processing takes place
subject to a contract between the controller
and the processor which specifies the
conditions under which the data may be
processed, the security conditions attaching
to the processing of the data and that the
data be deleted or returned upon completion
or termination of the contract.