DGET-Public User Manual

USER MANUAL
Development & Maintenance of Web Based

Portal and MIS for Monitoring & Evaluation of
Vocational Training Improvement Project
Ver1.01
[PUBLIC MODULE]
Submitted By
WIPRO Limited (Infotech Division)
Plot No. 480-481, Udyog Vihar, Phase III
Gurgaon 122016
Haryana
User Manual Development & Maintenance of Web Based Portal and MIS
for Monitoring & Evaluation of Vocational Training Improvement Project
Table of Contents
1. Introduction .............................................................................................................................................................................................. 3
1.1 Overview ..................................................................................................................................... 3
1.2 Scope of the Document............................................................................................................... 3
2. About the Document .............................................................................................................................................................................. 5
2.1 Intended Audience ...................................................................................................................... 5
2.2 Document Conventions ............................................................................................................... 5
3. Getting Started ........................................................................................................................................................................................ 6
3.1 Accessing Portal ......................................................................................................................... 6
3.2 Home Page ................................................................................................................................. 6
4. ITI ............................................................................................................................................................................................................ 10
4.1 ITI Search ................................................................................................................................. 10
4.2 ITI Count ................................................................................................................................... 13
4.3 Trade Statistics ......................................................................................................................... 15
5. Trainee ................................................................................................................................................................................................... 16
5.1 Trainee Search ......................................................................................................................... 16
5.2 Trainee Verification ................................................................................................................... 17
5.3 Trainee Profile .......................................................................................................................... 20
6. Instructor ................................................................................................................................................................................................ 23
6.1 Instructor Search....................................................................................................................... 23
7. Calendar ................................................................................................................................................................................................ 24
7.1 Academic Calendar................................................................................................................... 24
7.2 Examination Calendar ............................................................................................................... 25
7.3 Contact Information................................................................................................................... 26
7.4 Help .......................................................................................................................................... 27
Ver1.01 USER MANUAL - PUBLIC MODULE Page 2 of 27

1. Introduction
1.1 Overview
The Directorate General of Resettlement & Employment (DGR&E), now known as the Directorate General of
Employment & Training (DGE&T), was set up in 1945 for the purpose of resettling demobilized Defence Service
personnel and discharged War Workers in civil life. Currently, the scope of the Directorate General has been
extended to cover employment service to all categories of job seekers and training services to civilians.
DGE&T in the Ministry of Labour & Employment is the nodal agency responsible for conducting vocational
training programs to meet the skilled manpower requirement of industry. Because vocational training is a
concurrent subject the Central Government is responsible for laying down norms, standards, policies,
conducting of trade tests, and award of certificates. Other major responsibilities include research in vocational
training, development of instructional materials and affiliation of ITIs/ITCs, whereas State Governments / Union
Territories are responsible for day to day administration of Employment Exchanges and ITIs. Each State
Government has a Directorate of Technical Training / Directorate of Employment & Training which is
responsible for:
(a) Carrying out the policy laid down by the National Council for Vocational Training (NCVT)
(b) Ensuring examinations are conducted by the State Board of Examinations
(c) Issuing the National Trade Certificates
(d) Arranging for inspection of training institutes / centers
(e) Affiliating trade units of training institutes / centers
(f) Conducting NCVT and non NCVT courses
(g) Implementing the provisions of Apprenticeship Act in respect of State Government / Private
establishments and providing employment services.
1.2 Scope of the Document
This document details about the various functionalities of the Public module in the MIS Application.
Through this module trainees and in general public would directly get connected with DGE&T and get
information of their interest (related to DGE&T). Broad features are as follows:
1. Detailed information of ITIs.
2. Detail information of it is count, Private/Government.

3. Trade Statistics which would clear view of available seats and filled seats.
4. Trainee details: list of trainees along with profile details.
5. Instructor details.
6. Examination Calendar which would provide details information about examination as per
semester.
7. Academic Calendar which would provide brief information and dead line of activities of current
academic session.

2. About the Document
2.1 Intended Audience

All Trainees, In general public and users of the DGE & T web based portal will be the intended
audience of this document.
2.2 Document Conventions
This guide uses the following conventions:
1. Menu items, Options, Dialog boxes and Functions are mentioned in Bold.
2. Error messages are displayed in Italics.
3. Angle brackets (>) indicate the progression of menu choices the user should select in a
graphical user interface (GUI).
4. Tip provides easier methods to accomplish tasks.
5. Caution means to take extra care, to avoid errors.
6. Note provides additional information.

3. Getting Started
3.1 Accessing Portal

Public portal of MIS application has been designed as a comprehensive platform for external user of
DGE&T to allow timely and transparent flow of information through the various tiers of the public
vocational training sector in the country i.e. ITI, the State and the Centre. This portal will allow easy
retrieval of data, searching and sorting of various information accurately and quickly.
To access, type the address in the address bar as: https://ncvtmis.gov.in/. User will be redirected to
the Home page of the Public Portal.
3.2 Home Page

Through provided URL user would directly land on Home page of ITI Public module. Here on the top
navigation bar is available which contains Menu item as ITI, Trainee, Instructor and Calendar.
Below to navigation bar Home page details are available along with quick link URL on the right side in
box.

Figure 1: Home Page
As in menu bar different options are available. If you move mouse to ITI Search, hand hove image
would reflect along with three options as ITI Search, ITI Count and Trade Statistics.

Figure 2: Home Page-Menu Bar ITI
In the same way if you move curser to Trainee option, three options would reflect as Trainee Search,
Trainee Verification and Trainee Profile.

Figure 3: Home Page-Menu Bar Trainee
Moving on next at Instructor you would find Instructor Search option.
Figure 4: Home Page-Menu Bar Instructor

At Calendar Academic you would find Calendar and Examination center options.
Figure 5: Home Page-Menu Bar Calendar
4. ITI
The ITI module will enable general public to search for an ITI, view ITI profile & state & district wise ITI
count list. This module will include various sub-modules such as ITI Search, ITI Count and Trade
Popularity etc. Various sub modules exists under ITI module are explained below.
4.1 ITI Search
This link enables general public to search for an ITI based on the filter criteria.
1. Go to ITI -> ITI Search
2. Enter the Search criteria, the search criterias are as mentioned below:
a. State
b. District
c. ITI Name
d. Trade
e. Women/Minority Category
f. ITI Type
g. ITI Location
Note: In ITI name Search box user can use wild card (*) to make their search easy. For
example if user wants to search All ITIs name starting with ITC then search as: ITC*.
If user want to see name of all it is ending with ITC then search as: *ITC
Is user want to see name of all ITIs where in their name ITC word has been used, search as:
*ITC*
Figure 6: ITI Search
3. Based on ITI search, search results will be displayed in the form of a grid as shown in the
image above.
4. Click on ITI Name will display the details of that ITI.

Figure7: ITI Details
Figure8: ITI Details
5. On ITI search page click on CANCEL button to remove the search result and further to make a
new search.

Figure9: ITI Search
6. After clicking CANCEL grid is removed and users can enter a new search criteria.
Figure10: ITI Search
4.2 ITI Count

This sub-module is to provide state & district wise ITIs count list with count of trades and seats
available. General public will access ITI Count Screen, state wise ITIs count along with trade & seats
count details will be listed in the form of a grid. On selecting a particular state, district wise ITIs count
along with trade & seats count details within selected state will be displayed.

Figure11: ITI Count
Here after selecting Andaman & Nicobar Islands, the districts of Andaman & Nicrobar are getting
displayed as shown in the screen shot below.
Figure12: ITI Count
Now upon selecting a particular district ITIs list along with trade & seats count details within selected
district will be displayed. Moreover if we select an ITI Name the details of that particular ITI will be
displayed.

Figure13: ITI Count
4.3 Trade Statistics

Trade statistics will provide user with the information regarding seat count. For trade statistics follow
the below mentioned points
1. Go to ITI -> Trade Statistics.
2. Trade statistics search criteria page will be displayed with the following filter criteria
a. Academic session
b. State
c. District
3. User can enter filter criteria & click on search button. On the basis of entered criteria search
result containing trade popularity list will be displayed.

Figure14: Trade Statistics
4. Clear: On click of Clear the data in all the fields will be cleared.
5. Export to Excel: On click of Export to Excel search result will be exported to excel file.
6. Export to CSV: On click of Export to CSV search result will be exported to a CSV file.
7. Export to PDF: On click of Export to PDF search result will be exported to a PDF file.
Note: The Green message box in the screen shot above displays the filter criteria used while search
and result.
5. Trainee
The Trainee module will enable general public (aimed for recruiters/employers) to search & validate
trainee & ensure validity of the document received by trainee.
This module will also enable enrolled trainees to search & view various personal details such as:
profile, attendance, mark sheet & certificate etc.
5.1 Trainee Search

This module is to enable general public to search & display list of trainees.
1. For trainee search Go to Trainee -> Trainee Search.
2. Enter the filter criterias as mentioned below:

a. State
b. District
c. ITI Name
d. Trade
e. Gender
f. Certified
3. On the basis of search criteria entered by the user, data will be displayed in the grid.
Figure15: Trainee Search
Note: While searching, please select at least one search criteria.
5.2 Trainee Verification

This module is to enables user to search for trainee, validate a trainee & pull up trainees mark sheet
& certificate on the basis of certificate & registration number.
1. For trainee verification go to Trainee -> trainee verification.
2. Trainee verification page will be displayed.

Figure16: Trainee Verification
3. Users (aimed for recruiters/employers) can enter filter criteria as mentioned below:
a. Registration/Certification Number (mandatory)

b. Father/Guardian Name (mandatory)
c. Date of Birth (mandatory)
d. Enter Image Text (mandatory)
4. On click of Search user will be able to query and retrieve record(s) by entering as per data
entered in the search criteria.
5. In search result, under Mark sheet tab and certificate tab Print option gets enabled if trainee
has cleared his exams and his certificate has been generated and ready to print.
6. On click of Print under Mark sheet tab user will be able to print the mark sheet of the trainee.

Figure17: trainee Mark sheet
7. PRINT CERTIFICATE: On click of Print under certificate tab, user will be able to print the
NCVT of the trainee as shown in the screen shot below:
Figure18: trainee NCVT certificate

Figure19: Trainee NCVT certificate
5.3 Trainee Profile

The purpose of this module is to authenticate logged in trainee.
1. For trainee profile go to Trainee -> Trainee Authentication

2. Enrolled trainee will enter required details (DOB, Registration no & Fathers/Guardians Name)
which are required for authentication & click on authenticate button.
3. Once trainee gets authenticated only then he will be able to view his/her personal profile,
attendance, mark sheet, certificate & hall ticket eligibility.
Figure20: Trainee Authentication

4. Authenticate: On click of Authenticate user will be authenticated by system & able to view
his/her own personal & trade related details.
Figure21: Trainee Profile
Figure22: Trainee Profile
6. View Hall Ticket: On click of View Hall ticket user will be able to view & print hall ticket.

Figure23: Hall Ticket
7. View Mark sheet: On click of View Mark sheet user will be able to view & print semester wise
mark sheet.
Figure24: Mark Sheet
8. Print Certificate: On click of Print Certificate user will be able to print certificate.

Figure24: Certificate
6. Instructor
The purpose of this module is to provide provision to search for an Instructor.
6.1 Instructor Search

1. For Instructor search Go to Instructor -> Instructor search.
2. User can search for an Instructor on the basis of search criteria as mentioned below
a. State
b. District
c. ITI Name
d. Trade
e. Instructor Name
f. Instructor ID
g. Qualification
3. Click on search button.

4. On the basis of entered criteria search result containing Instructor basic details will be displayed. Along
with Instructor details system will also display a message If you are an instructor and your data is
not accurate in the system, then please contact respective SPIU to get your data corrected.
Figure25: Instructor search
Note: The instructor ID may be perceived as any one of the following:
a. Instructor ID assigned by the institute to any instructor

b. Instructor ID assigned by the state
c. Instructor ID generated by DGET MIS Portal
7. Calendar
This module will enable general public to view academic calendar & examination schedule.
7.1 Academic Calendar

The purpose of this module is to provide provision to view academic calendar scheduled by DGET.
1. Go to Calendar -> Academic Calendar.

2. User needs to enter the Academic session and if calendar exists for that session will be
displayed in the form of a grid.
3. Click on search button, academic calendar details will be displayed as shown below:
Figure26: Academic calendar
5. Export to Excel: On click of Export to Excel search result will be exported to excel file.
6. Export to CSV: On click of Export to CSV search result will be exported to a CSV file.
7. Export to PDF: On click of Export to PDF search result will be exported to a PDF file.
7.2 Examination Calendar

This module displays examination session as per Session and semester details.
1. Go to Calendar -> Examination Calendar.
2. User needs to select Academic Session and Semester and click on Search for which
Examination Calendar details needs to be viewed.
Figure27: Examination Calendar
3. Search Result Date, Day, Subject, Time.

4. Cancel: On click of Cancel the data in all the fields will be cleared.
5. User can enter data and expected results would be displayed according to the search criteria
provided.
7.3 Contact Information

For any queries please contact to support.dget@wipro.com or you may dial a help desk number <
To be decided>.

7.4 Help
For any online support user can Refer Help option on the Extreme top right corner of MIS application
page. Through this link user can download user manual any time and number of times.
Figure 30:Help

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USER MANUAL

Development & Maintenance of Web Based

Ver1.01 USER MANUAL - PUBLIC MODULE Page 2 of 27

(b) Ensuring examinations are conducted by the State Board of Examinations

(c) Issuing the National Trade Certificates

(d) Arranging for inspection of training institutes / centers

(e) Affiliating trade units of training institutes / centers

(f) Conducting NCVT and non NCVT courses

1.2 Scope of the Document

2. Detail information of it is count, Private/Government.

4. Trainee details: list of trainees along with profile details.

Ver1.01 USER MANUAL - PUBLIC MODULE Page 4 of 27

2. About the Document

2.1 Intended Audience

2. Error messages are displayed in Italics.

4. Tip provides easier methods to accomplish tasks.

5. Caution means to take extra care, to avoid errors.

6. Note provides additional information.

Ver1.01 USER MANUAL - PUBLIC MODULE Page 5 of 27

3.1 Accessing Portal

3.2 Home Page

Ver1.01 USER MANUAL - PUBLIC MODULE Page 6 of 27

Figure 1: Home Page

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Figure 2: Home Page-Menu Bar ITI

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Figure 3: Home Page-Menu Bar Trainee

Moving on next at Instructor you would find Instructor Search option.

Figure 4: Home Page-Menu Bar Instructor

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Figure 5: Home Page-Menu Bar Calendar

4.1 ITI Search

Figure 6: ITI Search

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Figure7: ITI Details

Figure8: ITI Details

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Figure9: ITI Search

Figure10: ITI Search

4.2 ITI Count

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Figure11: ITI Count

Figure12: ITI Count

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Figure13: ITI Count

4.3 Trade Statistics

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Figure14: Trade Statistics

5.1 Trainee Search

2. Enter the filter criterias as mentioned below:

Figure15: Trainee Search

Note: While searching, please select at least one search criteria.

5.2 Trainee Verification

Ver1.01 USER MANUAL - PUBLIC MODULE Page 17 of 27

Figure16: Trainee Verification

a. Registration/Certification Number (mandatory)

Ver1.01 USER MANUAL - PUBLIC MODULE Page 18 of 27

Figure17: trainee Mark sheet

Figure18: trainee NCVT certificate

Ver1.01 USER MANUAL - PUBLIC MODULE Page 19 of 27

Figure19: Trainee NCVT certificate

5.3 Trainee Profile

1. For trainee profile go to Trainee -> Trainee Authentication

Figure20: Trainee Authentication