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Academic Regulations

Version 2.10

Approved by the 26th Academic Council held on 18th May 2012


and
modified on 15th August 2012

Academic Regulations - Version 2.10


Contents
1. Preamble ......................................................................................................................................... 5
2. Scope ............................................................................................................................................... 5
3. Admission ........................................................................................................................................ 6
4. Academic System ............................................................................................................................ 6
4.1 Semester ................................................................................................................................. 6
4.2 Curriculum............................................................................................................................... 6
4.3 Syllabus ................................................................................................................................... 7
4.4 Course Plan ............................................................................................................................. 7
4.5 Course Flowchart .................................................................................................................... 7
4.6 Course Types ........................................................................................................................... 8
5. Programme Duration ...................................................................................................................... 8
6. Structure of the Programmes ......................................................................................................... 8
6.1 Course Credits ......................................................................................................................... 8
6.2 Minimum Credit Requirement ................................................................................................ 8
6.3 Credit Distribution................................................................................................................... 9
6.4 Course Distribution ................................................................................................................. 9
7. Course Registration ....................................................................................................................... 13
7.1 Faculty Adviser ...................................................................................................................... 14
7.2 Bridge Courses ...................................................................................................................... 14
7.3 Minimum/ Maximum Credit Limits for Course Registration ................................................ 14
7.4 Registering for Backlog Courses ............................................................................................ 14
7.5 Add/Drop of Courses ............................................................................................................ 16
7.6 Course Withdrawal ............................................................................................................... 16
7.7 Course Prerequisites ............................................................................................................. 16
8. Attendance.................................................................................................................................... 17
9. Assessment/ Evaluation ................................................................................................................ 18
9.1 Class Based Learning ............................................................................................................. 19
9.2 Questions based on HOTs ..................................................................................................... 19
9.3 Eligibility for Examinations .................................................................................................... 20
9.4 Grading System ..................................................................................................................... 20
9.5 Absolute and Relative Grading.............................................................................................. 21
9.6 Evaluation for Laboratory only Courses ................................................................................ 23
9.7 Evaluation of Courses having Embedded Laboratory ........................................................... 23

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9.8 Perusal of answer sheets, Revaluation and Declaration of results....................................... 24
9.9 Calculation of Grade Point Average ...................................................................................... 24
9.10 Absence from an Exam ......................................................................................................... 25
9.11 Semester Grade Sheet and Consolidated Grade Sheet ........................................................ 26
9.12 Academic Malpractice........................................................................................................... 26
9.13 Promotion and Termination ................................................................................................. 27
10. Audit Course.................................................................................................................................. 27
11. Registering Post Graduate level courses....................................................................................... 28
12. UG Research Experience ............................................................................................................... 28
12.1 URE001 .................................................................................................................................. 28
12.2 URE002 .................................................................................................................................. 28
12.3 URE003 .................................................................................................................................. 29
12.4 URE004 .................................................................................................................................. 29
13. Additional Learning ....................................................................................................................... 30
13.1 Minor credential ................................................................................................................. 30
13.2 Honours credential ............................................................................................................. 31
13.3 Double Major credential ....................................................................................................... 31
14. Course Substitution....................................................................................................................... 32
15. Grade Improvement...................................................................................................................... 32
16. Credit Transfer .............................................................................................................................. 32
17. Course Equivalence ....................................................................................................................... 33
18. Honours Club................................................................................................................................. 34
19. Time Limit for Programme Completion ........................................................................................ 34
20. Award of Degree ........................................................................................................................... 35
21. Modification in Regulations .......................................................................................................... 35
Annexure 1 List of Programmes under FFCS ...................................................................................... 36
Annexure 2 Minimum credit requirements for various programmes ............................................... 38
Annexure 3 List of University Core courses for various programmes ............................................... 39
Annexure 4 Criteria for registering UE and Audit courses ................................................................. 41
Annexure 5 CBL/PBL/RBL Assessment Procedure ............................................................................. 42
Annexure 6 Assessment Procedure of a Lab/ Project Course............................................................ 43
Annexure 7 Grading Procedure............................................................................................................ 1
Annexure 8 Clearing of a Backlog/ Arrear course ................................................................................ 1

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Nomenclature

AY Academic Year
CAT Continuous Assessment Test
CAM Continuous Assessment Marks
CAMP Challenging Assignment and Mini Project
CBL Class Based Learning
Fast track Normally only one unit of class/ tutorial/ lab will be conducted per day.
However, under fast track, more than one unit of class/ tutorial will be
conducted per day and more than one unit of lab will be conducted per
week.
FFCS Fully Flexible Credit System
Grand Total Marks As shown in Annexure - 7
PBL Project Based Learning
PC Programme Core
PE Programme Elective
Programme A degree with a major specialization in an Engineering/ Technology
discipline offered by the University
RBL Research Based Learning
SET Conference VIT International Conference on Science, Engineering and Technology
TEE Term End Examination
UC University Core
UE University Elective
UG Under Graduate
University VIT University, Vellore, India

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Academic Regulations
Version 2.10

1. Preamble
Present day student is much different from the students of the past in many ways. Students like to
make decisions on their own and like to plan their future by themselves. But student aspirations on
one hand and the demands of the work place on the other have become highly diverse. Employers
expect students to have multi-disciplinary competency, leadership skills and be Information and
Communication Technology (ICT) ready. The present rigid, cohort system of learning offers little
flexibility to students in selecting the courses of their choice and helps little in becoming a well-
rounded personality.
As part of continuous improvement in providing quality education, VIT University is taking the next
step in this direction by introducing the Fully Flexible Credit System (FFCS) into its academic
curriculum. By this, the students can register courses of their choice and alter the pace of learning
within the broad framework of academic course and credit requirements. They can register courses
according to their interest and academic ability in completing them. FFCS allows students in deciding
their academic plan and permits students to alter it as they progress in time.
Students will have the option of choosing courses from a basket of courses within each
classification. Ample options are given to choose interdisciplinary courses from other Engineering
Schools which will help the student to develop additional skills. Slow learners will also benefit since
important courses will be made available in both semesters, so that students can re-register the
course they missed to clear in the subsequent semester. Suitable provisions are included to reward
academically sound students.
Another milestone in implementing FFCS is moving from a fixed time table to a slot based timetable.
Under this, a student will be able to choose the time he/she wants to attend a theory class/ lab.
Thus, combining FFCS with a slot based timetable, students can make their own time table and each
student in a class may have a different timetable of his/her own.
FFCS offers not only wide choices for students to build their own curriculum, but also enhances their
skill in planning. A Faculty Adviser helps a student in identifying the courses based on programme
requirement, course prerequisites, students ability and interest in various academic disciplines.
In order to make the learning more effective, Project Based Learning (PBL) is introduced in which the
student applies the course principles by carrying out challenging projects as part of the course.

2. Scope
The rules and regulations stated herein shall be called FFCS Academic Regulations Version 2.00 in
its complete form and in short as FFCS Regulations 2.00. These regulations are applicable to all
students admitted during the AY 2012-13 and subsequently, into various programmes of the
University. Academic programmes under FFCS shall be decided by the Academic Council and the list
of programmes currently under FFCS is given in Annexure - 1.
The B.Tech. Degree Programme Regulations 2008, FFCS Regulations - Version 1.00 was originally
approved by the 18th Academic Council. FFCS Regulations Version 1.10 was approved by the 20th

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Academic Council. For the programmes offered by the VIT Business School, separate Regulations
were approved by the Standing Committee of the Academic Council held on 7th August 2010.
The complete Academic Regulations Version 2.00 was approved by the 27th Academic Council (held
on 27th July 2012). Minor modifications have been carried out as per the procedure outlined in
Section 21 on 15th August 2012 and named as Version 2.10.

3. Admission
All students admitted to various B.Tech. programmes shall undergo a national level competitive
examination (VITEEE) conducted by the University once in a year, the dates of which will be
announced separately. Selected students will be admitted to various programmes based on
counseling. Similarly, all students admitted to various M.Tech. programmes shall undergo a national
level competitive examination (VITMEE) conducted by the University once in a year, the dates of
which will be announced separately. Selected students will be admitted to various programmes
based on counseling. For all the other programmes, students will be admitted based on their merit
and their meeting the admission criteria. The minimum qualifications essential for admission to
various programmes of the University will be stipulated and indicated in the Admissions brochure
released before the commencement of admission to programmes. Similarly, admission criteria for
various research programmes of the University will be stipulated and indicated in the Admissions
brochure released before the commencement of admission to Research Programmes.

4. Academic System

4.1 Semester
All programmes under FFCS shall adopt a Semester system. There will be two semesters in an
academic year. Normally the Fall Semester will be from July to December and Winter Semester from
December to May. An optional Summer semester, from May to July, will be offered considering the
demand for such courses of needy students, subject to the availability of faculty and resources. A
summer semester is normally offered under a fast track mode, considering the less number of days
available during the summer vacation. Unless otherwise specified explicitly, all rules and regulations
applicable to a course offered during a regular semester is applicable to the course offered during
the Summer under fast track also. Like Fall and Winter semesters, a separate semester Grade Sheet
will be issued for the courses registered during the Summer semester also. Though courses will be
offered during Summer semester to help students to clear their backlog, it is not binding on the
University to offer courses during Summer.

4.2 Curriculum
Each programme contains a prescribed course structure which is generally called Curriculum.
Curriculum of a programme contains courses grouped under various heads, viz. University Core,
University Elective, Programme Core and Programme Elective, each group explained in detail under
Section 6.4. A student is considered to have completed the degree programme, if and only if, he/she
has successfully cleared/ completed all the courses prescribed in his/her programme curriculum.
These courses will be offered to a student in a pre-determined manner in each semester. Students
are expected to take courses offered in each semester and clear them subject to various conditions
as prescribed in this Regulation. Each programme Curriculum shall have a version number tagged to

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the AY to which it is applicable and subsequent changes in the Curriculum shall be indicated by a
change in curriculum version number appropriately.
Each programme shall have a Programme Manager and the Programme Manager is deemed to own
the curriculum. Any change in the Curriculum should be recommended by the Board of Studies of
the programme concerned and submitted to the Academic Council by the Chairperson of the Board
of Studies concerned for approval.

4.3 Syllabus
A course syllabus is a document that explains what a student is going to study in that course. Each
course will have a course code, course title, LTPC (explained in Section 6.1), syllabus revision number
(version), course prerequisites (if any), course objectives, expected outcome, short and detailed
description of the topics the student will be exposed with timestamps, suggested text and reference
books, and the mode of evaluation adopted, date on which the Board of Studies has recommended
the syllabus and the date on which it was approved by the Academic Council. Once approved by the
Academic Council, it is mandatory for the course teacher to teach the course as specified in the
syllabus in total. Any subsequent modifications carried out with the approval of the Academic
Council will be indicated by a change in the syllabus version number. An increment by one indicates
a major change and minor changes will be indicated by a change in the number after the decimal.
A Course Committee consisting of a minimum of three faculty members who have taught/ are
teaching the course shall be created and the syllabi of that course will be assigned to the Course
Committee for content creation, modification, etc. over a minimum period of 2 years. School
Directors may nominate the members or alternate them periodically. Course Committee is
considered to be the owner of a Course.

4.4 Course Plan


A course plan consists of a list of lectures/ experiments carried out in each instructional class/ lab by
the course teacher during the semester as per the LTPC of the course, with details like mode of
delivery, reference material used, etc. For one course credit, 15 lecture/ tutorial classes or a
minimum of 30 hours of laboratory work should be put in within the regular semester period or in a
summer semester period specified in the Academic Calendar of the University. Separate course
plans need to be prepared for the theory and laboratory portions of any course, if the course has an
embedded lab component.

4.5 Course Flowchart


A flowchart describing how various courses under PC, PE and UC are connected through
prerequisites shall be shown and made part of the curriculum. Standard pictorial representation may
be adopted to indicate various types of courses (UC, UE, PC and PE). They may be grouped to
indicate the proposed semester of offering. Necessary pre-, anti- and co- requisite requirements may
also be included inside various shapes.

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4.6 Course Types
Courses may be classified as Theory only, Lab only, Theory and Lab embedded and Project. Courses
like seminar, mini project, Student Project, Project Work, Comprehensive exam, Industrial
Internship, etc. are grouped under Project type of courses.
All courses offered to M.Tech., two year M.Sc. and MCA programmes shall focus on carrying out a
project which will result in a SET Conference publication. Hence such courses will be categorized
under Research Based Learning (RBL). A few faculty adopt project based learning approach in their
UG courses and such courses will be categorized under Project Based Learning (PBL). Courses taught
based on traditional classroom methods will be categorized under Class Based Learning (CBL).

5. Programme Duration
The minimum duration of a programme generally students are expected to take to meet various
requirements of programmes offered by the University is given in Annexure 2. All programmes
come to an end when the student earns the minimum course and credit requirements as specified
by the programme curriculum concerned. However, degree will be awarded only upon the
completion of the minimum duration of the programme. The general rules and regulations
stipulated in this document is also applicable to the double and dual degree programmes offered by
the University and other special programmes announced by the University, but their specific
requirements will be as laid down and approved by the Academic Council separately, from time to
time.

6. Structure of the Programmes


This section outlines the course and credit requirements of various programmes to become eligible
for the completion of the degree.

6.1 Course Credits


A class room instruction/ tutorial of 50 minutes duration per week shall be considered as one
Instructional Unit or credit. A minimum of 100 minutes per week of laboratory session/ practical or
field work/ training/ project or a combination of these will also be considered as one Instructional
Unit or one credit. One Course Credit shall consist of a minimum of 15 Instructional Units offered
during a semester. Each course carries a fixed number of credits (C), delivered as Lecture (L), Tutorial
(T) or Practical (P) and indicated as its LTPC. The number of Instructional units delivered each week
forms the basis of LTPC of a Course.
Example:
An LTPC of 2-1-2-4 means 2 instructional units based on class room lecture, one instructional unit of
tutorial and one laboratory based instructional unit, all delivered within a calendar week.

6.2 Minimum Credit Requirement


The minimum credit requirement for the completion of the programme for students admitted
during various Academic Years shall be as given in Annexure - 2. Further, the student has to meet the
course and credit distribution also as specified under Section 6.3. Due to various features of FFCS, it
is possible for a student to reach the minimum credit requirements without completing the courses
under UC/PC or without meeting the credit requirements under UE/PE. Under such circumstances,

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though the student has met the minimum credit requirements, it is mandatory for the student to
complete all courses under UC and PC and also to meet the credit requirements under UE and PE to
become eligible for the degree.

6.3 Credit Distribution


Course credits shall be distributed among the Engineering, Science, Humanities and Management
disciplines as shown below:

Discipline Percent share of minimum


credit requirement
Engineering 64
Science 20
Humanities 8
Management 8

A maximum of 3 % deviation in credits is permitted in each discipline.

6.4 Course Distribution


The curriculum of each programme contains courses that are grouped into University Core (UC),
University Elective (UE), Programme Core (PC) and Programme Elective (PE).
6.4.1 University Core (UC)
Courses listed under University Core are mandatory to all similar degree programmes listed under
Annexure - 1. These courses are basic in nature and are expected to enhance students knowledge in
various disciplines apart from his/her own discipline. UC courses may be added or removed from
time to time by the Academic Council. UC courses may be listed by a specific course code and course
title. In few cases, a minimum credit requirement may be fixed to be met by taking one or more
courses offered in a basket under UC. The list of courses under UC for various programmes is given
in Annexure - 3. Student Project, Industrial internship, Co/Extra Curricular Activity and
Comprehensive Examination are part of UC requirements.
Example: UC specifies that each student should take a foreign language course(s) for 2 credits. This
can be met by taking any course offered from a basket of foreign language courses, like French,
German, Chinese, Japanese, Spanish, etc.
6.4.2 Programme Core (PC)
Courses listed under Programme Core of a curriculum are mandatory to the specific programme.
Students have to complete all the courses listed under PC to become eligible for the degree. No
substitution of a PC course is permitted.
6.4.3 University Elective (UE)
Students can take any course as their UE, subject to the eligibility criteria specified under Annexure
4. Such an UE course cannot be a course listed under their curriculum UC/PC as a required course.
This gives an opportunity for students to satisfy their aspirations in other disciplines also. The
number of credits a student is permitted to take under UE shall be as given below. This can be
availed as a combination of smaller course credits also, without any additional payment. Students

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not willing to take any UE course shall be permitted to take PE course(s) that are not yet studied,
instead. An Audit course already cleared by the student cannot be credited again under the UE
option.
(e.g): 6 credits of UE requirement can be met by taking two 3 credit courses or three 2 credit
courses. Students need not pay any additional Course Registration charges, since they register 3
courses instead of 2 courses.
Programme Number of credits under UE
B.Tech., M.S. (SE), M.Sc. (5 year Integrated) programmes 6 credits
M.Tech., M.Sc., BCA, B.Sc., B.Com. programmes 3 credits
A list of University Elective courses will be declared in priori and / or at the beginning of each
semester by the Schools. Only a course that forms a part of a curriculum of a programme listed
under Section 2.0 can be declared as a University Elective by the programme. Hence courses under
UE may be PC or PE for a given programme but UE courses for students from other programmes.
Since UE courses offered by a particular programme are expected to be taken by other discipline
students, they may not have a prerequisite other than that appear under UC.
A course that is not part of any programme curriculum can also be specified as a UE course by
declaring it suitable to a specific degree programme. Other programme students can take the same
as their UE if they meet the conditions specified in Annexure 4.
6.4.4 Programme Elective
By taking Programme Elective courses, students get an opportunity to study courses which are more
advanced or applied or specialized than the basic courses he/she studies as part of core courses
listed under their programme curriculum. These courses will generally provide an in-depth
knowledge of a specific sub-field the student has taken as his/her major specialization. PE courses
need not be restricted to his/ her major specialization. To provide an opportunity to students to take
interdisciplinary courses, such identified courses will also be listed under PE courses. PE courses play
a crucial role in offering Minor/ Honours specialization.
6.4.5 Experiential Learning
Industrial Internship:
During their tenure in the University, students get exposure to academic environment which is
different from the environment, viz. industry, wherein they are expected to be placed. To get this
exposure, all students should undergo four weeks of industrial internship in a reputed industry in
their respective branch, any time after two years of study, which carries 2 credits under University
Core. This training can be availed in a single stretch of four weeks or in two stretches of two weeks
duration each. If a student could not undertake the industrial training during the four year period
due to valid reasons, he/she may be permitted to complete the same after the end of four year
term. During the training, the student is expected to maintain a log of their activity and learning. At
the end the training, a report along with a completion certificate from the Industry where he/she
had received the training is to be submitted to the Training Coordinator of his/her programme for
evaluation within 10 days of the commencement of the semester in which the student has
registered for the industrial internship. Based on entries made in the activity log, the industrial

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internship report and performance of the student during the related viva voce, the Training
Coordinator may award a performance grade.
Each Programme Manager will identify a Training Coordinator who will assist the students in
identifying the industry and getting necessary approval through correspondence. Students who have
successfully completed their training are required to register for industrial internship in the semester
following the completion of their entire industrial internship period.
Student Project:
Students are expected to carry out an innovative project work during their final semester of study
for the credits prescribed under UC of their curriculum, in or related to the specialization of the
programme the student undergoes, by applying the knowledge they have gained in the courses/ labs
they have undergone so far. Through the project work, students are expected to prove their
analytical ability and practical skills. Depending on the nature of the project work, an individual
student or a group of students may carry out the project within the University or outside, viz. in an
industry, private/ government organization, or academic/ research institution. Each student will be
assigned a faculty member as guide within their School. In suitable cases, with the permission of
Programme Manager, the student may opt for a guide outside their School also. In case of projects
outside the University, there will be an external guide with the industry/ organization of work and an
internal guide within the School the student belongs. In case of group project, the individual project
report of each student in that group shall have different project title to bring out the individuals
contribution to the group project. Submitting a project that was bought (purchased)/ borrowed/
submitted in another University/ Institution shall be considered as examination malpractice and will
be awarded an N grade and the student has to register again and clear the student project in a
subsequent semester. Failure/ absence in the final viva-voce examination results in re-registration of
the project.
Students are expected to decide on the specific project area and title, and carry out substantial
portion of the literature survey during the end of their pre-final semester. After the end of their pre-
final semester TEEs, a presentation will be made to the Student Project Monitoring Committee
constituted by Schools concerned. The Project Work may be a work based on theoretical analysis,
modeling & simulation, experimentation & analysis, prototype design, fabrication of new equipment,
correlation and analysis of data, etc. or a combination of these. Various time limits specified for
monitoring and evaluation of performance of the student, to be announced by the University in each
semester, should be strictly followed. The final project report will be evaluated by a panel of
examiners consisting of Programme Manager/ Division Leader as Chairman of the Committee,
External Examiner, three Internal Experts, Guide and Co-guide (wherever applicable) and an oral
examination will be conducted. Members of the Committee will be nominated by the Director of the
programme School the student belongs.

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The following weightage is assigned at each stage of Student Project evaluation.

Activity Weightage Remarks


1st Review 5% To be held after the completion of 7th semester TEEs
(acceptance of project title)
2nd Review 40 % To be scheduled during the CAT-I period of non-final
year students
3rd Review (Final) 50 % To be scheduled during the TEE period of non-final
year students as Viva Voce examination by the Project
Monitoring Committee.
Of the 50% weightage, 25% goes to project report
evaluation by the Guide and 25% goes to the Viva
voce examination conducted by the External
Examiner.
Submission of draft Project 5% 10 calendar days before the viva voce exam
Report to Internal Guide
Submission of Synopsis - 7 calendar days before the viva voce exam
Thesis corrections/ - 3 calendar days before the viva voce exam
modifications to be informed
to students by Guides
Submission of Project Report - One instructional day before the viva voce exam
in its final form

The format of Student Project report should be in accordance to the format prescribed by the
University.
The project work should be executed for a minimum period of one Semester to qualify for the
credits specified under UC of their curriculum, except for M.Tech. programmes wherein it will be
carried out for a minimum duration of 8 to 9 months. Students of some Undergraduate programmes
may also carry out their projects along with regular courses specified in their curriculum. Students
doing their projects abroad can participate in the reviews through video conferencing. Though
Student Project is expected to be registered during the final semester of the programme period,
under special circumstances, Student Project can be registered in a semester other than the final,
provided the student has earned a minimum percentage of credits as indicated below. Registration
of Project Work is not permitted during a fast track semester or Summer semester. However,
courses of project type (viz. mini project, etc.), carrying 2 or 3 credits, can be carried out during fast
track or Summer semester. Courses of project type but less than 20 credits, may also be evaluated
on the same pattern. Instead of the Student Project Monitoring Committee, the guide will
evaluate the project.

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Project Credits and Minimum credit requirement to register Student Project/ Masters Thesis
Programme Credits for Student Minimum % of credits to be
Project/ Masters Thesis earned for registration
B.Tech. 20 85
M.Tech. 20 60
M.S.(SE), M.Sc. (5 year Integrated) 20 85
M.Sc. 20 65
MCA 20 75
BCA, B.Sc., B.Com., BBA 10 75
Comprehensive Examination:
Comprehension examination is conducted to evaluate the students analytical ability, the
comprehensive knowledge the student has gained so far in all the courses he/she had undergone,
his/her ability to apply such knowledge in various situations, etc. Comprehension of a student in
his/her field of specialization will be evaluated in the form of a written test, viva voce or online
exam. In case of viva voce exam, a Comprehension Examination Committee constituted for each
programme shall have the Programme Manager as its Chairperson with three members in the rank
of Senior Professor/ Professor associated with the programme, at least one member from other
programme offered by the School and at least one member from another School. The
Comprehensive Examination shall be conducted at a time after a student completes all his/her
courses successfully and only the Student Project is yet to be completed. In case of students having
only backlog courses, the above condition may be relaxed based on the recommendation of the
Faculty Adviser and Comprehensive Examination may be conducted before the completion of 20
credit Student Project or along with it. Students having 80 percentile or above in GATE, or a position
within the first 20% ranks in VITMEE, shall be exempted from appearing the Comprehensive
Examination. Performance Grades will be awarded proportional to their percentile or rank,
respectively.

7. Course Registration
It is mandatory for all students to register every semester till the end of his/her study, for courses
that he/she is going to study in the semester through a Course Registration process. The Course
Registration will be carried out on a specific day as declared by the University in advance. Students
having any outstanding dues to the University shall not be permitted to register. For valid reasons,
late registration for a maximum of 10 calendar days from the commencement of the semester may
be permitted only with the approval of the School Director concerned and on payment of a late
Registration fee as specified by the University. However, a student shall not be allowed to register
for courses in a semester, if the semester has already advanced beyond 25% of instructional days. If
a student fails to register courses in any semester, his/her studentship with the University is liable to
be cancelled. Approval of Faculty Adviser is necessary for a student to undergo Course Registration.
Generally students will be offered more courses than what a normal student is expected to take. The
list of courses offered by each programme will be announced prior to the registration. Depending on
academic and non-academic resources available to each programme, courses offered may vary.
Students will get a chance to make their own plan of study by changing the pace with which they

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study (fast/slow). Since slot timetable is adopted, students can choose their own slots from multiple
slots offered for the same course.

7.1 Faculty Adviser


Upon joining the University, each student will be assigned a Faculty Adviser by the School
concerned. The Faculty Adviser will discuss with the student on his/her academic performance in
previous semester(s) and suggest the number and nature of courses to be registered in the ensuing
semester, within the framework of that programme curriculum. Students having backlogs or under
probation may get advice for pacing the programme.

7.2 Bridge Courses


During the first semester of all programmes offered by the University, students will be advised to
register all courses listed under Courses Offered for their specific programme. Depending on the
proficiency in language and other necessary fundamental disciplines, the student may be asked to
undergo some special courses (bridge courses), as recommended by his/her programme curriculum,
to compensate his/her inadequacy. These courses will be recommended based on a screening test
conducted by the University or based on the subjects student had completed during his/her previous
qualifying school level. Though the credits and grades obtained will be counted for the CGPA
calculation, the credits will not be counted towards the minimum credit requirements for the
completion of the programme as specified in Section 6.2.

7.3 Minimum/ Maximum Credit Limits for Course Registration


The number of credits most students are expected to register in a semester will be 23 (Average
Academic Load) so that they complete the programme within the specified duration of the
programme. However, a student can register for a maximum of 27 credits or a minimum of 16
credits in a regular semester (other than during Summer). Under no circumstances a student,
whether regular or timed-out, will be permitted to cross these limits. However, a student carrying
out the last registration of his/her programme will be permitted to register less than 16 credits in
order to meet the minimum credit requirements for the completion of programme.
The number of credits a student can register during a Summer semester shall be between 6 and 8, or
2 courses. However, in special cases, the student may be permitted to register a maximum of 12
credits with the approval of Faculty Adviser. There is no minimum number of credits fixed for course
registration during Summer.

7.4 Registering for Backlog Courses


A course having an F grade will be considered as a backlog or arrear course and it can be cleared by
writing the arrear exam conducted centrally. However, failure in courses of project type is treated
as incomplete and needs re-registration to clear the same, even though a letter grade of F is
awarded to indicate the failure. Courses having N or W grades will not be considered as backlog/
arrear. When a course is re-registered, all earlier course evaluation marks shall be treated as
cancelled/ reset. If a student fails in a course due to lack of marks in the lab component of an
embedded course, the student has to re-register the complete course again to clear, since lab is only
a component of the course.

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Students under FFCS shall be permitted to write an arrear exam of a course only once. If the student
fails to clear the course during that attempt, then, he/she has to re-register the course again and
clear it. Further, they have to clear their arrear courses within one calendar year. If the student fails
to clear the course(s) within one year time, then, he/she has to reregister the course(s) again and
clear it. Annexure 8 depicts the procedure adopted in clearing a backlog/ arrear course. The
maximum number of arrear exams a timed-out student is permitted to write in a semester shall be
restricted to 27 credits.
In order to prevent students accumulating backlogs/ arrear courses, students under FFCS having five
or more arrears are brought under the following conditions. Also, to plan a slower pace, it is
necessary to restrict the credits a student registers in a semester in relation to his/her performance
in previous semesters.
a. Maximum credits permitted for registration during a semester shall be the Average
Academic Load as defined in Section 7.3.
b. It is compulsory to Re-register the arrear courses first, before registering new courses,
during subsequent course registration(s).
c. Hence, the total credits available for registering the first time courses will be Average
Academic Load minus total Re-registered credits.
d. However, single arrear attempt and one year duration to clear an arrear are allowed before
a course is compulsorily re-registered.
e. Maximum number of arrear courses that can be accumulated before a student is brought
under the above conditions is fixed based on their year of joining, as given below.
Admitted in the AY 2011-12 and subsequently 5 or more
Admitted in the AY 2010-11 6 or more
Admitted in the AY 2009-10 7 or more
Admitted in the AY 2008-09 8 or more
To provide an early opportunity for students to clear their backlog of courses, efforts will be made to
offer as many courses as possible during Fall, Winter and Summer semesters. However, to make
students take their arrear attempts serious, only one arrear examination will be given per semester.
No separate arrear examination will be given to students who fail in Summer semester courses, since
their results may be declared when the Fall semester is in session. They have to take their arrear
exams along with their previous Winter semester arrears (during the Winter vacation). No arrear
exams will be offered after the commencement of Fall/Winter semesters, other than those required
for placement purposes. When the result of a previous exam (arrear/ regular/ re-registration/ TEE)
of a course is not yet declared by the University, another option/ attempt will not be given to a
student to write another exam (arrear/ regular/ re-registration/ TEE) for the same course. The
method of handling changes in syllabus during subsequent registration of the same or equivalent
course is explained in Section 17.
Along with a regular TEE, students having an arrear in the same course of the same or older version,
or its equivalent FFCS/ Non-FFCS course, will be permitted to write. As long as the equivalency of
both courses (arrear and TEE course) remains valid, students from an earlier syllabus version need to
write the current version for which the TEE is conducted, as arrear examination. This condition is
applicable to both non-FFCS to FFCS courses, equivalent FFCS courses and for different versions of
the same course.

Academic Regulations - Version 2.10 15


Students have to pay a Re-registration fee, as specified by the University time to time, for a backlog
course registered again in view of clearing the backlog or registering a course again since that course
was withdrawn by a student in a previous semester or registering a UE/PE for the first time which
will be substituted for a UE/PE taken in a previous semester but withdrawn subsequently (change of
UE/PE or course substitution).

7.5 Add/Drop of Courses


A student can add to or drop from the registered courses within first 5 instructional days from the
commencement of a regular semester, subject to the availability of resources and the minimum/
maximum number of credits required to be registered in a semester as specified in Section 7.3. Only
those courses that stand registered at the end of Add/Drop process will be considered as final for
that semester. The courses thus dropped will not appear in the semester Grade Sheet of the
student. The dropped courses can be taken either in a subsequent semester or in summer.
However, backlog courses registered in the current semester cannot be dropped. Add/Drop
provision is not available for the courses registered during Summer semester, in view of its short
duration. Add/ Drop is only an option given to the student. While exercising this option, the student
is likely to lose attendance in those courses added during the add/drop period and no
compensation/ transfer of attendance shall be permitted. There is no re-registration fee for
registering a Drop course again.

7.6 Course Withdrawal


If a student feels that his/her performance in CAT-I of a registered course is not satisfactory, the
student can withdraw his/her Course Registration from the course. After finalization of CAT-I marks,
the University will announce suitable days for carrying out Course Withdrawal. Course Withdrawal
will be open to students for five instructional days. Courses withdrawn shall be shown with a W
grade in the semester Grade Sheet and the Consolidated Grade Sheet, but will not be counted for
the calculation of GPA of that semester. If the student had paid for the course he/she is
withdrawing, no reimbursement will be made. Registered backlog courses cannot be withdrawn.
Such withdrawn courses require additional payment for subsequent registrations. Any alternative
course (from a basket of courses) registered in a subsequent semester in lieu of a withdrawn course,
will also require additional payment. Withdrawal is also permitted from a PBL/RBL course within five
instructional days after the announcement of the first evaluation marks by the course teacher.
Withdrawal from a CBL/PBL/RBL course is permitted subject to meeting the minimum credit
requirements as specified in Section 7.3.

7.7 Course Prerequisites


Some courses may have specific prerequisites to be met before a student can register for the course
in the current semester. Generally the student is expected to have cleared all the prerequisite
courses at the time of Course Registration. Students who had received an F grade in a prerequisite
course are also permitted to register the next level course by assuming that they had attained the
required exposure by attending that course. In case the student has met the minimum attendance
as stipulated in Section 8, eligible to write the TEE and also has written the TEE of a prerequisite
course, but the result for the course is not yet declared (but not withheld) by the University, it will
be assumed that the student has met the prerequisite condition by obtaining the required

Academic Regulations - Version 2.10 16


exposure in that course. Under such circumstances, the student is permitted to register a higher
level course having this course as prerequisite. Subsequently, when the results are declared by the
University and if the student is awarded an F grade in the course which was a prerequisite course,
the Registration made for the higher level course will not be cancelled. This stand is adopted so that
the student can make further progress towards earning credits and his/her progress need not be
pulled down by backlog courses. Research Scholars are exempted from course prerequisite
conditions while registering FFCS courses along with regular students.
Similar to prerequisite, a course may have an anti-requisite and/ or co-requisite. When two courses
having almost similar/ same course contents and considered as equivalent are made available to a
student to choose, and to prevent students crediting both the courses, the anti-requisite option can
be used. Similarly, an independent laboratory course can be coupled to a theory-alone course
through a co-requisite thereby forcing a student to register both the courses together.

8. Attendance
A student is expected to maintain 100% attendance in all courses. Considering the fact that a
student may need leave due to ill-health or to attend some family emergency, a student is permitted
to maintain an attendance of 75% (i.e. absent for 25% of instructional hours) in each course, without
producing any proof for the absence. This 25% absence includes medical, personnel, casual, official
on duty leave, or leave of absence (OD) for organizing events/ seminars/ workshops/ GraVITas/
Riviera/ competitions/ participation in co-curricular/ extra-curricular events/ NSS & NCC camps, any
other (valid or otherwise) reason. Computerized attendance monitoring system will be adopted for
posting the attendance by the faculty. Since no one is exempted from the minimum attendance
conditions stipulated as below, students who fail to maintain the minimum attendance criteria will
not be permitted to write the next evaluation component of the course (CAT/TEE/Exam component
fixed by the course faculty in case of courses under CBL/PBL/RBL) and they will be considered as
debarred from writing the exam. The attendance software shall indicate the student status of that
exam component as Debarred once the student crosses the minimum attendance requirement.
Students who are debarred from writing the TEE component of a course shall be awarded an N
grade and they have to re-register the course again and clear with a performance grade. The
attendance percentage will be calculated from the date of registration into a course to one day
before the start of the exam component. The minimum attendance requirements for various
components of evaluation of a course are given below.

Attendance eligibility criteria for Period of calculation of absence Minimum percentage of


attendance required
CAT-I From the date of registration into 75%
the course to one day before the
start of CAT-I exams
CAT-II From the date of registration into 75%
the course to one day before the
start of CAT-II exams
Any exam component other than From the date of registration into 75%
TEE of a course under PBL/ RBL the course to the start of that exam
component
TEE (Theory & Lab, separately) From the date of registration into 75%

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for all courses (CBL/PBL/RBL) the course to the Last Instructional
Day (inclusive)

The results of students who were debarred due to lack of attendance but wrote the CAT/any exam
component/ TEE (theory/ lab) shall be withheld and the student may be considered to have
committed an academic malpractice.

To encourage students to attend seminars, conferences, workshops, training programmes, short


duration courses offered by specialized institutions, etc. who otherwise shy off availing such benefits
due to losing of attendance in various courses, students having a CGPA of 9.00 and above (CGPA
9.00) and with no current backlog courses are exempted from the minimum attendance
requirements. It is expected that these students will continue to attend all the classes without
absence and will not take this as an advantage to skip classes. If such students CGPA falls below
9.00, they will be subjected to the minimum attendance requirements again. For this purpose, the
nine-pointers list will be dynamically generated and applied at the time of preparation of debarred
list of each exam component (CAT/TEE/ other CBL/PBL/RBL component) of a course. Hence the
exemption status may change before any exam component depending on the declaration of results.
However, no retrospective effect will be given to earlier decisions of inclusion/ exclusion from
debarred list based on the CGPA the students had at that time. In view of the short duration of the
Summer/ fast track semester, the exemption from the minimum attendance requirement will not be
extended to the Nine-point CGPA students.

Students who are absent due to prolonged illness or any other valid reason from the classes beyond
the 25% absence shall be advised to request for Break of Study on medical grounds for a semester
as indicated in Section 19. This may result in extension of minimum time period of completion of the
programme as indicated in Annexure 2. The minimum attendance criterion is applicable to all
courses (CBL/PBL/RBL) and also to Research Scholars registering their taught courses.

9. Assessment/ Evaluation
In both PBL and RBL, the faculty will decide the number of components of continuous assessment,
duration of each exam, weightage given to each component, maximum marks for which the
question paper is set, when to conduct the exam, etc.
In RBL courses 20% of marks are set apart for the SET project which will result in a SET Conference
publication. The TEE shall carry a weightage of 25% to 50% and the Continuous assessment shall be
carried out for the balance weightage of 55% to 30%.
In PBL courses, TEE shall carry a weightage of 50% and the Continuous assessment (including the
project) shall be carried out for the balance weightage of 50%.

CBL CAT-I (15%); CAT-II (15%); 3 Quizzes (Total 15%); Assignment (5%); TEE (50%)
CBL (CAMP) CAT-I (15%); CAT-II (15%); Challenging Assignment / Mini Project (20%); TEE (50%)
PBL TEE (50%); Project and other exam components and its weightages to be fixed by
class faculty for the balance 50%
RBL SET project (20%); TEE (25-50%); other exam components and its weightages to be

Academic Regulations - Version 2.10 18


fixed by class faculty for the balance (55-30%)

In both PBL and RBL courses, the TEE will be comprehensive in nature and covers entire syllabus.
Hence students having an earlier backlog will be permitted to write the TEE as arrear exam. TEE
question papers shall also be moderated, similar to CBL courses. Students registered into those
courses are eligible for Re-Scaling and Re-TEE as explained in Section 9.10. Class-wise relative
grading will be adopted while evaluating PBL/ RBL courses. All Lab Embedded CBL/PBL/RBL courses
follow the same grading rules as given in Section 9.7. Failed students will be permitted to write
arrear exams and are eligible for re-evaluation. Wherever explicit guidelines are not available for
PBL/RBL, rules that are followed for CBL courses shall be adopted.
The performance of a student in a theory/ lab course under CBL shall be assessed through a series of
Continuous Assessment Tests (CAT), Quizzes and Assignments, and shall be followed by a Term End
Examination (TEE). CBL/PBL/RBL assessment methodology is depicted in Annexure 5.

9.1 Class Based Learning


Continuous Assessment Marks (CAM) consists of Internal Assessment and one Term End
Examination (TEE) for each course offered under CBL. CAM shall have various components like CAT-I
and II exams, Quizzes and Assignment as given in the Table below. Selected faculty are also
permitted to offer Challenging Assignments & Mini Projects (CAMP) in place of Quizzes and
Assignments. Each CAT exam will be conducted for 90 minutes and for a maximum of 50 marks. The
marks, scored by students for 50, are converted to a scale of 15. A Term End Examination for 3 hours
shall be conducted for a maximum of 100 marks. One of the CAT examinations may be of open
book type.

Type of Evaluation Max. marks for which the Marks in previous


exam is conducted column are converted to
CAT-I 50 marks 15 marks
CAT-II 50 marks 15 marks
3 Quizzes Each quiz will be conducted for a 15 marks
minimum of 10 marks (5 marks from each quiz)
Assignment In the form of a report, seminar, 5 marks
presentation, quiz, experiment, GD, etc. as
defined in the course syllabus/ course plan
TEE (Theory without a 100 marks 50 marks
lab component)
Total 100 marks
The total of CAT-I, CAT-II, Quizzes and Assignment comprises of the 50% Internal Assessment marks.
The TEE has the balance 50% weightage and corresponds to the External Examination. All exams,
other than the TEE, will be conducted by the programme Schools concerned. Only the theory and
laboratory TEEs will be conducted centrally. Improvement of marks in any of the examinations is not
permitted by a repeat exam or by any other means.

9.2 Questions based on HOTs


To test skills involving analysis, evaluation and synthesis learnt by students in each course, questions
based on Higher Order Thinking skill (HOTs) is introduced in all CATs and TEE examinations. The

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simplest thinking skills are learning facts and recall, while higher order skills include critical thinking,
analysis and problem solving. Initially, all CAT and TEE question papers shall carry questions based on
HOTs to an extent of 30% of the total questions asked in each question paper and the share of HOT
questions will be increased to 70% in stages, by incrementing HOTs share by 10% every year.

9.3 Eligibility for Examinations


All students who have registered for a particular course are eligible to write the TEE (Theory/Lab) of
that course, provided he/she is not debarred from writing the exam due to one or more of reasons
listed below.
1. Shortage of attendance
2. Acts of indiscipline
3. Withdrawal of a registered course

9.4 Grading System


For every course registered by a student, at the end of the semester, he/she is assigned a Letter
Grade based on his/her performance over the semester in all the assessments carried out in that
course. The letter grade and its Grade Point indicate the results of both qualitative and quantitative
assessment of students performance in a course.
A student is declared to have passed in a theory only Course or lab embedded Course only if he/she
meets the following conditions:
1. Should have secured a minimum of 40% marks in the theory TEE alone
2. Should have secured a minimum of 50% marks out of total marks awarded to the laboratory
component alone
3. Should have secured a minimum of 50% marks out of the grand total marks awarded to the
course (Annexure 7).
In case of laboratory/ practical/ seminar/ project courses, students should earn a minimum of 50%
marks. No separate letter grade shall be indicated/ awarded for a pass/ fail in a lab component of an
embedded course or a component of any continuous assessment of a theory course. A single letter
grade shall be used to indicate the pass/ fail of a course in total.
Students who fail to meet the above pass criteria are awarded an F grade and hence considered to
have a backlog/ arrear course. Arrear courses can be cleared by writing the arrear exams directly
and clearing the same with a performance grade. Students who have an F grade need not re-
register the course again to clear it. However, if the student wishes, he/she is also permitted to re-
register that course again. There will be no pass/ fail criteria in CATs/ Quizzes/ Assignments/ CAMP/
any other equivalent exam component in courses under PBL/RBL.
The letter grades and their corresponding grade points shall be as given below. The remarks column
describes the circumstance under which the specific grade is offered.

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Letter Grade Remarks
Grade Point
S 10 Pass in the Course
Performance Grades
A 9 Pass in the Course
B 8 Pass in the Course
C 7 Pass in the Course
D 6 Pass in the Course
E 5 Pass in the Course
F Zero Failed in the course by not securing the minimum marks required (or) Malpractice
in exams/ Acts of indiscipline
N Zero Debarred from writing TEE/ Absent in TEE
W - Course registration Withdrawn from a credit/ Audit course
U - Successfully completed an Audit Course
P - Passed in a Pass-Fail course

A student is declared to have passed/ cleared a course, if he/she has earned any one of the following
grades: S, A, B, C, D, E or P, called the Performance Grades.
The letter grade F will be awarded under the following circumstances. To clear an F grade,
students should write an arrear exam.
1. Students who fail to clear a course due to their poor performance in the course
2. Students debarred due to acts of indiscipline/ exam malpractice
Students who fail to write the TEE due to valid medical reasons will be initially awarded an N grade.
They are eligible to apply for Re-TEE as indicated in Section 9.10. If they fail to write this Re-TEE
exam as per the schedule for any reason medical or non-medical, the grade N already awarded
will be retained as it is and no second chance will be given to them to write the TEE. The N grade
will be converted into a performance grade after the student wrote the Re-TEE. If a student fails to
write the TEE due to reasons other than the one indicated above shall be awarded N grade by
treating the course as incomplete. Letter grade N carries Zero grade point and to clear the course,
the student has to register the course again in a subsequent semester and complete the same with a
performance grade.
Due to reasons beyond the control of the student/ University or due to non-academic reasons, if a
student could not complete the entire course within a semester, he/she may be permitted to
complete the remaining part of the course in a subsequent semester. This will be shown in the Grade
Sheet by an N grade indicating that the course remains incomplete. This can happen in cases like
the theory portion of a lab embedded course is completed in a semester but the experiments could
not be completed within the semester.
Grade W is discussed in Section 7.6 and grade U is discussed in Section 10 separately. Annexure
7 depicts the grading procedure adopted in various course types.

9.5 Absolute and Relative Grading


The letter grade awarded to a student for his/her performance in a course is based on the Relative
Grading concept. It indicates the academic standing of a student in his/her class. In Relative
Grading, the following two extreme situations which normally upset the students are nullified.

Academic Regulations - Version 2.10 21


1. Majority of students scoring very high marks because, either the question paper is easy or
the evaluator is very lenient.
2. Majority of students scoring very low marks because of either the question paper is tough or
the evaluator is very strict.
In this system, grades are awarded to students according to their performance relative to their peers
in the same class (class is defined as a unique combination of course-slot-faculty). Normally the class
average mark is taken as midpoint of B grade, and relative to this and depending on the sigma (,
standard deviation) value, the other grades are finalized as given below. A combination of absolute
and relative grading systems is adopted in converting marks to grades.
Absolute Grading Letter Grade and its range

Letter Grade Marks range (max. of 100)


S >= 90
A >= 80 but < 90
B >= 70 but < 80
C >= 60 but < 70
D >= 55 but < 60
E >= 50 but < 55
F < 50

Relative Grading - Letter Grade and its range

Relative Grading formula Letter Grade


Total Marks > (Mean + 1.5) with a minimum of 90% total marks S
Total Marks > (Mean + 0.5) and Total Marks <= (Mean + 1.5) A
Total Marks > (Mean - 0.5) and Total Marks <= (Mean + 0.5) B
Total Marks > (Mean 1.0 ) and Total Marks <= (Mean - 0.5) C
Total Marks > (Mean - 1.5) and Total Marks <= (Mean - 1.0 ) D
Total Marks > (Mean - 2.0) and Total Marks <= (Mean - 1.5) E
Total Marks <= (Mean - 2.0) F

All theory only or lab embedded theory courses under CBP/PBL/RBL shall follow class-wise relative
grading. All lab only courses, courses of project type and arrear exams shall adopt absolute grading
method. If the class strength is less than or equal to 10 in a theory or lab embedded theory course,
then, absolute grading shall be adopted instead of the class-wise relative grading.
Before calculating the class average and standard deviation, the grand total marks obtained by the
student is rounded-up to the next integer (any fraction will move to the next integer) and the
same is displayed also. Marks of other evaluation components are not altered and stored up to two
decimal accuracy. This grand total is used to compare the grade band minimum and maximum limits
that are calculated and displayed as rounded-off integer (fraction of 0.5 and above will be
converted to the next integer and less than 0.5 will be truncated).
All the conditions stipulated in Section 9.4 for the Pass/Fail are applicable to relative grading also.
While applying relative grading, if the minimum marks corresponding to E grade happens to be less

Academic Regulations - Version 2.10 22


than 50, then that mark will be set as the minimum mark required to pass the course. Similarly,
when the class average is high, marks above 50 may result in F grade. Under such circumstances,
the student will be awarded E grade and declared pass. If the minimum of the grade band is less
than 100% but the maximum has exceeded 100%, then the maximum of the grade band shall be
reset to 100%. But, if the minimum of the grade band exceeds 100%, it indicates that the specific
letter grade or better letter grade(s) cannot be issued to that class.
In an arrear exam, if a student scores any mark equal to or greater than 50, then, a fixed E grade
shall be awarded. However, while considering the CAM, if the student is eligible for a higher grade
under absolute grading method, the better of the two grades will be awarded. Apart the re-
registration option already available, students having a backlog in FEP courses conducted during the
AY2010-11 are permitted to write arrear exam for 100% weightage (without a CAM weightage) and
be graded with absolute criteria. The arrear question paper shall be set based on complete course
syllabus and not necessarily by the same faculty who earlier offered the course to the student under
Faculty Empowerment Programme (FEP) mode.

9.6 Evaluation for Laboratory only Courses


Lab embedded courses have a laboratory/ practical component along with the theory and/ or
tutorial component(s). A few skill based courses may have only laboratory/ practical component
without a theory and/ or tutorial component. For the courses having only laboratory/ practical work
component, the lab CAT and lab TEE mark distribution shall be as given below. The final laboratory
exam (TEE) shall be conducted for the same duration for which the laboratory/ practical works have
been carried out every week during the period of the semester. Assessment procedure of a lab only
course and courses of project type is depicted in Annexure 6.

Continuous Assessment Term End


Components Marks Components Marks
Record Mark 20 Procedure writing/ tabulation 15
(based on continuous assessment of Lab/ / equation as applicable
Practical works, considering regularity and
timely submission of lab records).
Regularity in carrying out Lab Examination/ 10 Carrying out the experiment / 25
practicals calculations
Viva voce / Quizzes /Assignment / Mini 20 Analysis of Results / Graph / 10
Projects Inference, etc.
Total 50 Total 50

9.7 Evaluation of Courses having Embedded Laboratory


When a course has a laboratory/ practical component, the Term End Examinations for the theory
and lab/ practical will be conducted separately. The total marks of the course shall be calculated
based on the ratio between the theory (including tutorials) and lab credits.
To make students attend lab classes without fail and to increase the importance given to the lab
classes, a pass/ fail condition is imposed on the lab component of an embedded course. Students
who do not earn a minimum of 50% marks (Lab CAM + Lab TEE that carries a total of 100 marks) are
declared as failed in the lab component, and consequently will be considered as failed in the

Academic Regulations - Version 2.10 23


complete (embedded) course also, and hence an F grade will be awarded. No separate letter
grades shall be awarded for individual theory and lab components of a lab embedded course.

9.8 Perusal of answer sheets, Revaluation and Declaration of results


After valuation of CAT/ continuous assessment component of PBL/RBL answer scripts, they will be
handed over to students. Any discrepancy will be corrected then and there. After the completion of
the TEE, the marks entered by the faculty online will be made visible to the students as per the
schedule announced by the University. Subsequently, students desirous of seeing their TEE answer
scripts have to apply for the same within the time period specified and by paying the prescribed fee.
Similarly for revaluation of answer scripts, they have to apply within the time period specified and by
paying the prescribed fee. If there is a change in marks, the best of the two will be considered for
grading. After expiry of the re-evaluation time, class-wise class mean and standard deviation will be
calculated and grade bands (range of marks) will be established. Subsequently, letter grades will be
awarded based on relative/ absolute grading criteria of a course and then final results will be
declared.
There is no provision for revaluation in case of Lab/ Practical exams, Student Project viva voce exam
or Seminar/ Design/ Mini-project courses or a component of exam of type project under PBL/RBL.
In case a student is not satisfied with the re-evaluation, he/she may apply to an Examination
Appellate Committee with the necessary fees. The Committee consisting of the faculty who
originally corrected the answer script and another faculty in the same field of specialization (to be
drawn from the Course Committee) will re-evaluate the paper together. The marks awarded by the
Appellate Committee will be final. Letter grade will be awarded as per the class relative grading
band, without re-calculating the class average and standard deviation again.
The final grades awarded to each subject will be announced by the University and the same will be
made available to students through the internet. Re-evaluation option is available for arrear exams
also.
In courses where the class average is 90% and above, the TEE answer papers will be re-evaluated by
another faculty handling the same course/ taken that course in an earlier semester/ by a faculty
drawn from the Course Committee. Being a rare situation, the faculty may be asked to provide an
explanation for the high class average.

9.9 Calculation of Grade Point Average


The Grade Point Average (GPA) earned by a student is a quantitative indication of his/her
performance in a semester. GPA is the weighted average of the grade points obtained in all the
courses registered (after add/drop/ withdrawal) by the student during the semester. For each course
registered, the grade points earned is multiplied by the credits for that course. The sum of all such
grade point-credits product is divided by the total credits registered in that semester to get the GPA
of that semester.
The Cumulative Grade Point Average (CGPA), which indicates the overall performance of a student
from the time he/she joined the University to a specific semester, is obtained by calculating the
weighted average of the grade points obtained in all the courses registered by the student since the
first semester. Both GPA and CGPA are calculated at the end of every semester and indicated in the
Grade Sheet.

Academic Regulations - Version 2.10 24


( )
=

where,
is the number of credits for ith course, and GP is the grade points earned for that course. i includes
all the courses registered in all semesters including those in which the student has an F grade. If a
student had failed more than once in a course or substituted a course, the credits will appear only
once, both in the numerator and denominator. Pass-Fail (P grade), audit courses and courses taken
towards Minor or Honours are not counted for the calculation of GPA or CGPA of the programme.
The Consolidated Grade Sheet or Degree Certificate will not mention any class or whatsoever,
except the CGPA and Honours. GPA/ CGPA will be indicated by rounding-up the actual values to
two decimal places.

9.10 Absence from an Exam


If a student fails to write any Quiz (due to ill-health or any valid/ casual reason), no re-Quiz will be
conducted and zero marks will be awarded for that quiz.
If a student fails to write any CAT (CBL) or any equivalent component of evaluation under PBL/RBL
courses, the student will lose the percentage weightage given to the CAT exam. No re-CAT/Re-exam
shall be conducted again to compensate the loss. However, if the student had missed the exam due
to hospitalization (in-patient treatment), or due to death of a family member (father/mother/own
brother/sister), or due to the marriage of own brother/sister/self, he/she may apply to the
Committee on Re-Scaling of TEE Marks for missed CAT chaired by the Vice-Chancellor by submitting
an application to the Director, Academics, supported by adequate evidence or proper medical
certificate duly authenticated by the Chief Medical Officer of the University, before the start of the
next assessment exam (viz. CAT-II or TEE or any exam component of a course under PBL/RBL). If the
Committee is satisfied with the claims, the theory TEE marks scored (out of 100) by the student will
be multiplied by the weightage assigned to the missed exam component minus 5% and the resultant
marks will be considered as the marks scored by the student in the missed exam component of a
course. The student, however, writes the same TEE paper set for a maximum of 100 marks, as
applicable to any other student writing the TEE of that course. Such a benefit shall be given only
once per course, either for CAT-I or CAT-II of CBL, or any one exam component of a course under
PBL/RBL.
Under extraordinary conditions, if a student is not able to appear for the Term End Examination
(TEE) of a theory/ lab/ Student Project (final viva voce exam), due to hospitalization (in-patient
treatment) or death of a family member, the student may apply to the Re-Examinations Committee
chaired by the Vice-Chancellor by submitting an application to the Director of Academics, supported
by adequate evidence or proper medical certificate duly authenticated by the Chief Medical Officer
of the University, as the case may be, within 14 calendar days immediately after the completion of
the TEEs of the programme. Such applications will be scrutinized by the Re-examinations
Committee and if necessary, the student may be asked to appear before the Committee for
presenting the case. Any student who fails to apply for re-TEE in the prescribed manner will be
deemed to have failed in the course(s) and has to repeat the course(s) by registering again in
subsequent semesters. Re-examinations will be conducted along with other arrear/TEEs or
separately. Such cases will be treated as first attempt. If a student fails to write the Re-TEE on any

Academic Regulations - Version 2.10 25


reason (medical or non-medical), he/ she will not be given another chance to write the Re-TEE and
the student has to register the course again and clear it. The student will be awarded N grade in the
course he/she failed to write. Student permitted for Re-TEE will be awarded grade as per the class
relative grading band, without re-calculating the class average and standard deviation again.
If a student had requested for an arrear exam but failed to write the arrear exam will be awarded
W grade and the same will be indicated in the semester Grade Sheet and Consolidated Grade
Sheet. This will also be counted as an arrear attempt.

9.11 Semester Grade Sheet and Consolidated Grade Sheet


At the end of each semester, all students will be issued a Grade Sheet. This Grade Sheet will be an
accurate log of course activity of a student in each semester and hence all courses registered
(including those courses that are awarded F, N, W, U, P, substituted, re-registered, audited, grade
improvement courses) will be listed semester wise along with the grade points earned (performance
and others grades), course credits, GPA, CGPA, etc. This will reflect the performance of a student
during the specific semester. The semester Grade Sheet for those students issued an N grade on
medical grounds, will be prepared only after the N grade is converted to a performance grade, or
retained as F grade, as the case may be. Even when a course in which an F grade was given is
cleared in a later semester, no new modified grade report for that semester in which the fail grade
was awarded will be issued.
The overall performance of a student in all semesters since joining the programme will be shown in a
Consolidated Grade Sheet. A Consolidated Grade Sheet will be issued to a student upon his/her
successful completion of the programme or along with the Degree Certificate. Consolidated Grade
Sheet will indicate only the CGPA, and not semester wise GPA. Since a Consolidated Grade Sheet
consolidates semester Grade Sheet details, all details recoded in the semester Grade Sheets will also
be listed, with a time stamp of the exam month and year. Additional courses like Audit, Minor/
Honours courses, URE awards, etc. earned by the student will also be shown separately/ along with
other courses. An Interim Consolidated Grade Sheet can also be obtained at the end of any
semester, if needed.
Students registering course(s) that is not a required course as per his/her programme curriculum
(after considering the UE, PE, Audit, Minor, Honours and Double Major requirements, if possible) will
be advised to drop/ withdraw the course. However, if the student continues with the course, the
grade awarded will be considered for the semester GPA calculation like any required course. On
completion of the programme, a W grade will be awarded and the CGPA will be recalculated
accordingly at the time of issue of the Consolidated Grade Sheet. However, the student needs to pay
the course re-registration charges for the course(s) as per the prevailing charges at the end of the
programme.

9.12 Academic Malpractice


Academic malpractice shall be viewed seriously and punished appropriately in order to discourage
students indulging such an activity. Each case shall be enquired by a Malpractice Committee
constituted by the University and suitable punishments awarded, if the malpractice is proven. If a
student indulges in malpractice in any component of the Continuous Assessment (like CATs), all the
examinations written in that period (i.e. CAT-I or II or a component of PBL/RBL) shall be awarded

Academic Regulations - Version 2.10 26


zero marks in all subjects registered in that semester. If a student indulges in malpractice in the TEE,
all the regular courses in which the student was eligible to write and attended the TEE of that
semester and arrear examinations registered and attended shall be awarded F grade, as a
punishment. Their TEE/ arrear exam earned marks will be re-set to zero. Their CAM remains same.
They will be permitted to clear those courses in a subsequent arrear exam but not conducted for or
during that semester period.

9.13 Promotion and Termination


All students under FFCS are promoted to their next semester or year of their programme
automatically. However, at any stage of his/her study, if a student reaches a GPA/ CGPA below 4.50,
the student will be put on probation and will be asked to improve the GPA in the subsequent
semester to 4.50 or above, or CGPA to 4.50 or above. If the student fails to improve his/her
performance in the immediate next semester, his/her studentship is liable to be cancelled. A
Committee under Director of Academics will look into those cases and recommend to the Vice-
Chancellor on necessary further action to be initiated. Till then, they will be permitted to register for
a maximum of 16 credits only. At the time of Add/ Drop, if a student under Probation is found to
come out of Probation, then he/she will be permitted to register for new/ first time courses,
subject to the conditions stipulated in Section 7.3.

10. Audit Course


A student willing to get an exposure of a specific course not listed in his/her programme curriculum,
and without undergoing the rigors of getting a good grade, may be permitted to register that
course as an Audit course, subject to the following conditions.
1. A B.Tech., M.S.(SE), and M.Sc. (5 year Integrated) programme students can register a
maximum of two audit courses only during his/her entire programme. Other programme
students can register only one audit course only during his/her entire programme. Such
courses should be indicated as Audit during the time of Registration itself. Late registration
is not permitted for an Audit course.
2. A student is permitted to register an audit course only if his/her CGPA is equal to or more
than 8.0 at the time of Registration.
3. The student should maintain the minimum attendance conditions specified in Section 8.
4. Only courses currently offered for credit to other students can be audited.
5. A course appearing as a UC/PC course in the curriculum of a student cannot be audited (i.e.
audit course cannot be converted to a credit course). However, if a student has already met
the PE credit requirements as stipulated in the curriculum, then, a PE course listed in the
curriculum and not taken by the student for credit, can be audited.
6. Students registering an audit course should meet all the assessment procedures applicable
for a credited student of that course. Only if the student obtains any performance grade, the
course will be mentioned in the semester Grade Sheet and in the Consolidated Grade Sheet
by a U grade, and not his/her performance grade in the audited course.
7. Withdrawal of an audit course is permitted and the procedure indicated in Section 7.6 needs
to be followed. If a student fails to clear an audit course, withdraws the registration, fails to
maintain the minimum attendance requirements, or fails to write the TEE, etc., he/she will
be awarded a W grade, by treating all such conditions as course withdrawal.

Academic Regulations - Version 2.10 27


8. Since an audit course has no grade points assigned, it will not be counted for the purpose of
GPA and CGPA calculations.
9. If a student does not write the TEE on valid medical/ non-medical reasons, no Re-TEE
request can be made for audit courses.
10. There will be no extra payment for the audit courses.
11. The list of eligible audit options is listed under Annexure 4.
12. Only one Audit course can be registered per semester. However, students at their
graduating year are permitted to register more than one audit course (subject to the
payment class indicated above).

11. Registering Post Graduate level courses


Undergraduate students having a CGPA of 8.00 or more are permitted to credit a Post Graduate level
course, in his/her major area of specialization (or related discipline), against his/her UE option only.
An undergraduate student is permitted to register a Post Graduate level course as an audit course
only if his/her CGPA is equal to or more than 8.00 at the time of Registration. However, no relaxation
of conditions indicated in Sections 6.2 and 6.3 is permitted while auditing/ crediting Post Graduate
level courses.

12. UG Research Experience


To provide an opportunity to students who are ambitious in pursuing a career in research or
academics, an Undergraduate Research Experience (URE) award is constituted. URE has three
components, coded as URE001, URE002 and URE003. They are independent of each other.

12.1 URE001
Only students having a CGPA of 8.50 and above and who can take extra work load, will be qualified
for this award. The student shall carry out a small research and development project during his/her
2nd or 3rd year of programme, under the guidance of a Professor/ Senior Professor for a period of five
to six months duration, including the summer or winter vacation periods. The student works with
the faculty member with the prior approval of the Director of the programme School and carries out
manual registration of URE001. At the end of the work, if the faculty is satisfied with the quality and
quantum of work carried out by the student, the faculty guide may constitute an Evaluation
Committee under the Director of the programme School to recommend the award of URE001 to the
student. Then such an award will be recorded in the Grade Sheet in the semester immediately
following the semester in which the work was carried out. However, there will be no credits or grade
points assigned to URE001 and listed in the Grade Sheet with a short title of the work carried out
and awarded P grade. This can be availed only once by a student for the entire duration of the
programme. If the evaluation committee is not satisfied with the work, then, no entry will be made
in the Grade Sheet and it will be presumed that the Registration made for URE001 stands cancelled.

12.2 URE002
As indicated in Section 6.4.5, a student undertakes the Student Project work under the guidance of a
faculty, similar to any other student project. However, URE002 is awarded to truly exceptional
quality and quantum of research work carried out by an individual student in lieu of his/her Student
Project. If the Student Project Evaluation Committee feels that the student has carried out project

Academic Regulations - Version 2.10 28


work substantially higher than what is normally expected from a B.Tech. student project, then, the
project work may be referred to a bigger Committee constituted under the Director of the
programme School with at least one external expert, preferably from a reputed Institution like IIT or
IISc. If this Committee certifies that the work carried out by the student is exceptional in extent and
quality, then, the project shall be recommended for URE002 award. URE002 carries four credits
(apart the 20 credits for the regular Student Project getting an S grade) and an S grade point. This
will be separately indicated in the Grade Sheet of the student with a short title of the work carried
out. The advantage to the student will be that his/her CGPA will improve, given that four credits are
awarded with an S grade. No prior registration is needed for URE002 award.

12.3 URE003
Students who opt for fast track and meet all their course and credit requirements as specified in
their curriculum will have less credit load when they reach their 7th semester (only Student Project
may be left to be completed). Such students, still maintaining a CGPA of 9.00 and above, may opt to
work in an existing research project available in the University which is related to his/her
programme of specialization in lieu of his/her Student Project. The research work should be carried
out for a minimum period of one year with adequate originality in work. This research oriented
project work is expected to result in a high quality journal publication. Such Student Projects will be
evaluated by a separate evaluation committee constituted in line with the M.Tech. Student Project
Evaluation Committee. Considering the quantum and quality of work put-in by the student, project
work may be recommended for URE003 award. URE003 carries six credits (apart the 20 credits for
the regular Student Project getting an S grade) and an S grade. This will be indicated separately in
the Grade Sheet of the student with a short title of the work carried out. The advantage to the
student will be that his/her CGPA will improve, given that six credits are awarded with an S grade.
Financial support if any for URE003 may be made available by the concerned faculty members
offering the project, through their research funds, subject to the availability and provision. Prior
manual registration with the approval of Director of the programme School is necessary. If the
Committee is not satisfied with the research project work carried out by the student, then, the
project shall be graded like any other regular B.Tech. Student Project work for 20 credits, and
suitable performance grade may be awarded. No entry will be made in the Grade Sheet about
URE003 and it will be presumed that the Registration made for URE003 stands cancelled.

12.4 URE004
The objective of URE004 is to bring out the innovative capability of student, independent of his/ her
specialization, and give credit to their ideas and quality and quantum of work carried out at the
University. It will be of open project concept with 3 credits weightage and can be carried out any
time within the programme period. Students who carry out such innovative projects have been
winning laurels by participating events held during GraVITas or competitions held at IIT/ IISc/ NIT/
reputed Universities/ Industries within the country and abroad. To get credit to their work, such
students may apply to the URE004 Evaluation Committee (similar to that of URE001) under the
Director of programme School which will evaluate the project outcomes and if found to have made
significant contribution, then, recommend URE004 award to the student(s). The URE004 shall carry 3
credits with a performance grade as recommended by the URE004 Evaluation Committee. After
earning the credits, the student(s) registers for URE004 in the next semester. URE004 shall be

Academic Regulations - Version 2.10 29


considered in lieu of a University Elective course and the credits are counted towards minimum
credit requirements. URE004 will be shown in the Grade Sheet and Consolidated Grade Sheet with a
short title of the work carried out.
Only projects carried out at VIT will qualify under URE001. Mere winning of a prize/ award/
certificate in a competition held by any educational institution/ R&D organization/ industry/
association will not be justifying/ qualifying for URE004 award. A maximum of 10 students are
permitted to form a single group and carry out a single project. In case of group projects, the
individual performance grades shall correspond to the contribution of that individual to the project
as assessed by the URE004 Evaluation Committee. A student can receive only one URE004 award
during his/her entire programme period.

13. Additional Learning


Opportunities exist for students to complement and enhance their learning experience by crediting
additional courses in diverse areas. Students who are academically sound can devote their extra
time in each semester by taking additional course load right from their 3rd semester.

13.1 Minor credential


Additional credits acquired in focused discipline other than his/her major programme discipline
entitles a student to get a Minor credential. All Schools offering various programmes will offer
Minors in their disciplines, and will prescribe what set of courses and/or projects is necessary for
earning a minor in that discipline. Such courses can be across the programmes also. Schools should
ensure that the student will not be indirectly forced to take courses other than the ones prescribed
under that minor list as pre-requisite courses. Students who wish to acquire a Minor can register
minor courses along with their regular semester course registration. If any of the courses listed
under the minor option is a course listed under his/her curriculum as UC/PC, then the student
cannot opt for that minor, since all minor courses need to be earned as additional courses to
his/her programme curriculum. He/she accumulates credits by registering for the required courses,
and if the course requirements for a particular Minor are met within the prescribed minimum time
limit of the programme, the minor will be awarded along with the degree. Also, the student should
have a minimum average CGPA of 7.50 in the Minor courses registered to become eligible for the
Minor award. If necessary, the student may use options like registering the failed Minor course
again in a subsequent semester (Section 7.4) or grade improvement (Section 15) to improve grades
obtained in a Minor course to raise the CGPA to the required level.
A student has to complete a minimum of five theory/ lab embedded courses, each having 3 or 4
credits, of which at least one course should have a lab component, to become eligible for Minor.
No relaxation in the maximum number of credits a student can register during a semester, as
indicated in Section 7.3, will be given to students opting for Minor. In case a student withdraws
from the Minor registration in the middle of the programme, the Minor courses successfully
completed will be converted to UE/ Audit courses and indicated accordingly in subsequent Grade
Sheets and Consolidated Grade Sheet. Students have to pay extra for all the courses registered for
Minor. Minor award will be mentioned in the Degree Certificate as Bachelor of Technology in
(specialization) with Minor in (specialization). This fact will also be reflected in the Consolidated
Grade Sheet under a separate heading Minor in (specialization) with similar details shown for other
credited courses and the CGPA for Minor will be indicated at the end of list of courses under Minor.

Academic Regulations - Version 2.10 30


The grades obtained in the courses credited towards the Minor award are not counted and shall
have no influence on the GPA/ CGPA of the programme the student has registered.

13.2 Honours credential


Additional credits acquired in his/her own major programme discipline entitles a student to get
Honours credential. All Schools offering various programmes will offer honours in their disciplines,
and will prescribe what set of courses and/or projects is necessary for earning a honor in that
discipline. Such courses can be across the programmes also. Schools should ensure that the student
will not be indirectly forced to take courses other than the ones prescribed under that honours list
as pre-requisite courses. Students who wish to acquire Honours credential need to carry out
honours course registration along with their regular semester course registration. He/she
accumulates credits by registering for the required courses, and if the requirements for Honours
are met within the prescribed minimum time limit of the programme, the Honours will be awarded
along with the degree. Also, the student should have a minimum average CGPA of 7.50 in the
Honours courses registered to become eligible for the Honours award. If necessary, the student
may use options like registering the failed Honours course again in a subsequent semester
(Section 7.4) or grade improvement (Section 15) to improve grades obtained in a Honours course to
raise the CGPA to the required level.
A student has to complete a minimum of five theory/ lab embedded courses, each having 3 or 4
credits, of which at least one course should have a lab component, to become eligible for Honours.
No relaxation in the maximum number of credits a student can register during a semester, as
indicated in Section 7.3, will be given to students opting for Honours. In case a student withdraws
from the Honours registration in the middle of the programme, the Honours courses successfully
completed will be converted to UE/ Audit courses and indicated accordingly in subsequent Grade
Sheets and Consolidated Grade Sheet. Students have to pay extra for all the courses registered for
Honours. Honours award will be mentioned in the Degree Certificate as Bachelor of Technology in
(specialization) with Honours. This fact will also be reflected in the Consolidated Grade Sheet under
a separate heading Honours with similar details shown for other credited courses and the CGPA for
Honours will be indicated at the end of list of courses under Honours. The grades obtained in the
courses credited towards the Honours award are not counted and shall have no influence on the
GPA/ CGPA of the programme the student has registered.

13.3 Double Major credential


Effective from 2012-13 academic year, students admitted into any B.Tech. programme will be
provided an option to receive credentials in two Major areas of specializations. The first Major will
be from the programme into which they were admitted, and the second Major will be from a
Management discipline of choice. After meeting the stipulated credit requirements, students may
claim a Double Major degree [(e.g): B.Tech. (Mechanical & Finance)] (or) a Certificate for the
Additional Courses completed along with their regular B.Tech. degree to which they were originally
admitted. In addition to the minimum number of credits required to qualify for a B.Tech. degree in
any Engineering specialization as specified in Annexure - 2, an additional 30 credits in any one
Management area of specialization needs to be earned. The list of second Major areas of
specialization and courses under each second Major shall be approved by the Academic Council
separately.

Academic Regulations - Version 2.10 31


Students may give their option for the Double Major during their second semester. Only students
with no standing arrears will be eligible to opt for the Double Major programmes. The additional
credit requirements of 30 can be met during a regular/ Summer semester. To facilitate registering
management courses along with regular courses right from their second year of study, two
management courses may be offered in a single slot sequentially (one after the other). Management
courses will be treated as Additional Courses and attracts payment as decided by the University.
In case of withdrawal from the second Major option, the courses completed and performance
credits earned will be transferred as UE/Audit courses under first Major as per the regulations
applicable to the first Major. GPA and CGPA will be maintained separately for both Majors and
separate Semester Grade Sheets and Consolidated Grade Sheets will be issued.

14. Course Substitution


If a student receives an F grade in a PE course, and if the student wishes, he/she is permitted to
take another PE course from the same basket, in lieu of PE course the student had failed to clear, in
a subsequent semester and clear the new PE course. However, the student has to pay for the
substituted course since the student has utilized the opportunity of clearing a course in first attempt.
If a student receives an F grade in a UE course, and if the student wishes, he/she is permitted to
take another UE course instead of the UE course the student had failed to clear, in a subsequent
semester and clear the new course. Further, the student is also permitted to choose a PE course
from his/her curriculum, instead of the UE course that the student had failed to clear. However, the
student has to pay for the substituted course since the student has utilized the opportunity of
clearing a course in first attempt.
Such course substitution option can be exercised only once, either for a PE or UE, for the entire
duration of the programme. Course Substitution is not permitted for UC or PC courses.

15. Grade Improvement


Students who wish to improve their grades will be permitted to register the same course again
during a subsequent Course Registration. This course will be treated as another course taken by the
student and no relaxation in the maximum number of credits a student can register during a
semester, as indicated in Section 7.3, will be given to students opting for grade improvement. The
student has to undergo all the class/ lab instructions and exams and will not be permitted to write
the exams alone. The final grade considered for CGPA will be the better of the two grades the
student had received for the course. However, the student has to pay extra for registering the
course again. Such an option can be availed only once for a given course and only one course can be
registered for course improvement per semester. Students at their graduating year or timed out
students are permitted to register more than one Grade Improvement courses, in order to improve
their CGPA which may help them during their placement. Such a course should be indicated as
Grade Improvement course during the Course Registration.

16. Credit Transfer


Within the University, when a student is readmitted from a non-FFCS system to FFCS system, move
from one programme to another, or get re-admitted into the same programme again, Credit
Transfer is a convenient way of transferring the courses and credits the student had successfully

Academic Regulations - Version 2.10 32


completed/ earned under the previous non-FFCS system. If the courses completed have the same
syllabi and credits, and if the course(s)/ its equivalent(s) appear in the programme curriculum into
which the student is now admitted, it is assumed that the student has earned the credits under FFCS
by credit transfer. A recommendation to this effect shall be forwarded by the School Director to the
Director of Academics for effecting the credit transfer. Only such courses and credits that are
completed and performance grades awarded will be transferred. Since the credit transfer takes
place within the same University, the performance grades will also be transferred to their current
curriculum and hence will be counted towards their GPA/ CGPA. Hence there will be no need to
explicitly mention Credit Transfer in their Consolidated Grade Sheet.
A similar procedure shall be adopted during the time of admission of candidates from other
Universities into various eligible programmes of the University, subject to the condition that those
Universities are recognized and approved for credit transfer by VIT University. During that time, only
those courses that were completed and credits earned will be mapped to the courses demanded by
the programme curriculum into which the admission is sought and hence considered for credit
transfer. If the system adopted in the other University is different from that of FFCS, then the
programme School into which the student is seeking admission/ transfer may work out an
equivalence of credits that are to be transferred with valid supporting documentation. The number
of credits thus transferred will be considered for the minimum credit requirements of the
programme but not considered for the GPA/ CGPA calculations. The credits thus transferred will be
indicated as total credits at the bottom of the Consolidated Grade Sheet as Total Credits Transferred
from (Name of the Institute, place and Country) and no breakup of courses will be listed. This
procedure shall be applied to dual/ double/ twinning programmes wherein the credits are shared
between two Institutions.

17. Course Equivalence


Regular updating of curriculum and syllabi is essential to reflect the advancement made in various
fields. FFCS permits a student to register a course again to clear the backlog. When the student
registers a course next time, there could be some modifications carried out in the syllabus of
course(s). If the changes effected are marginal, both the syllabi are considered to be equivalent and
the student has to undertake the new syllabi currently offered to the first time registrants only. No
separate classes with the old syllabi will be conducted for the student to clear the backlog. However,
any changes in curriculum will be applicable to the students admitted latter and the earlier batches
continue to follow the curriculum existed at the time of their joining the programme only. After
careful study of syllabi, the Course Committee may identify new courses considered equivalent to
the courses that were dropped from the curriculum for various reasons. Based on the
recommendations of the Course Committee, Director of the programme School shall declare such
courses as equivalent and the same may be recommended and forwarded by the Board of Studies to
the Academic Council for its approval. Course equivalence is applicable to all curricula, present and
past. However, the number of credits to be earned cannot be altered and all conditions specified in
Section 6 need to be adhered. All different versions of the same course are considered equivalent.
Non-FFCS students shall be permitted to Register into a current FFCS course or write arrear exams of
FFCS courses, through 'Course Equivalences already established. Credits of the original course (of
the curriculum) will be considered as earned, if there is a credit difference to the equivalent course.

Academic Regulations - Version 2.10 33


Grade Sheet and Consolidated Grade Sheet will indicate the original course code and title only and
not the equivalent course the student has registered or written as the arrear exam.
Once a Course Equivalence is established between two FFCS courses, various curricula using those
courses will be automatically updated by putting both the courses into a single basket. Hence
students need to do only one course in that basket to meet their credit requirement. No explicit
approval of the Academic Council is needed to this effect.

18. Honours Club


Students who maintain a CGPA of 9.25 and above, having no F grade to their credit, never debarred
for lack of attendance in any CAT/ any component of continuous assessment/ TEE or indiscipline, will
be admitted into the Honours Club for their meritorious performance. Their admission will be
withdrawn if they fail to meet any of the conditions stipulated above. Such students will be
benefitted by one or more of the following means.
given preference while the University sponsors students to attend seminar/ conference/
workshop
issued a Certificate of Merit
given a Cash award or scholarship for the subsequent semesters
engaged in minor academic related activities

19. Time Limit for Programme Completion


For various programmes, the minimum period of study (n) a student is expected to study to
complete his/her programme is given in Annexure - 2. However, if a student has few backlog courses
yet to be cleared even after the completion of the above said time limit, the student will be
permitted to complete all the course and credit requirements specified in the curriculum, with an
additional grace period of three years from the year of joining the University under that programme
(n+3). Under no circumstances, the period of study shall be extended beyond (n+3) period and
thereafter his/her studentship stands cancelled automatically. No separate intimation in this regard
will be sent to the student. Such cases will be brought to the notice of the Academic Council by the
Director of Academics. No formal approval of the Academic Council is required for the cancellation
of such studentships.
A candidate may be recommended by the Director of a programme School to temporarily break the
study for a maximum period of one year for valid reasons such as accident or hospitalization due to
prolonged ill health, and the same may be forwarded to the Director, Academics for approval. An
official order will be issued by the Registrar clearly stating the conditions therein. In such cases the
time limit for programme completion will be extended by the period of break of study. However, if
any student is debarred / suspended for want of attendance or acts of indiscipline for one or more
semester(s), it shall not be considered as break of study. Such an option can be availed only once for
the entire programme duration.
If a student drops a semester after commencement of the semester, the fees paid will not be
refunded and/or adjusted in the subsequent semester. Courses registered by the student will be
dropped and removed from the Registered Courses list and hence not indicated in the Semester
Grade Sheet also. However, when the student registers those courses again in a subsequent
semester, he/she has to pay the re-registration fee for each course. If the student drops the

Academic Regulations - Version 2.10 34


semester prior to the commencement of the semester, he/she has to pay a semester continuation
fee prescribed from time to time and the balance fees paid will be adjusted in the subsequent
semester.

20. Award of Degree


After successful completion of the course and credit requirements as specified in the programme
curriculum and upon meeting the minimum credit requirement as specified in Section 6.2, a
Provisional Certificate will be issued to eligible students by the Controller of Examinations. The
degree will be conferred on the student during the subsequent Convocation. The degree certificate
will indicate the relevant branch, and specializations if any, in which the student has graduated along
with minor/ honours if earned by the student.
Example: Bachelor of Technology in Civil Engineering, or Bachelor of Technology in Electrical
Engineering and with Specialization in Microelectronics or Bachelor of Technology in Mechanical
Engineering with Honors; or Bachelor of Technology in Civil Engineering with Minor in Electrical
Engineering.

21. Modification in Regulations


FFCS Regulations Version 2.00 replaces FFCS Regulations Version 1.10 and all the previous Circulars/
Orders/ Notes issued by the University on issues dealt herein. Notwithstanding anything mentioned
herein, the Academic Council (or) the Academic Policy Committee headed by the Vice-Chancellor of
the University has the right to add, delete or modify these regulations time to time. In case of any
dispute arising in interpreting the rules, only the interpretation given by the Academic Council (or)
the Academic Policy Committee will be considered as final and binding.

Academic Regulations - Version 2.10 35


Annexure 1
List of Programmes under FFCS
S. No. Programme Brought under FFCS w.e.f.
1. B.Tech. (Civil Engineering) AY 2008-09
2. B.Tech. (Mechanical Engineering) AY 2008-09
3. B.Tech. (Mechanical with Specialization in Energy Engineering) AY 2008-09
4. B.Tech. (Chemical Engineering) AY 2008-09
5. B.Tech. (Mechanical with Specialization in Chemical Process Engineering) AY 2009-10
6. B.Tech. (Bioinformatics) AY 2008-09
7. B.Tech. (Biotechnology) AY 2008-09
8. B.Tech. (Biomedical Engineering) AY 2008-09
9. B.Tech. (Information Technology) AY 2008-09
10. B.Tech. (Electronics and Communication Engineering) AY 2008-09
11. B.Tech. (Computer Science and Engineering) AY 2008-09
12. B.Tech. (Electrical and Electronics Engineering) AY 2008-09
13. B.Tech. (Electronics and Instrumentation Engineering) AY 2008-09
14. M.Sc. (Biotechnology) 5 year Integrated AY 2008-09
15. M.Tech. (Structural Engineering) AY 2008-09
16. M.Tech. (CAD / CAM) AY 2008-09
17. M.Tech. (Mechatronics) AY 2008-09
18. M.Tech. (Automotive Engineering) AY 2008-09
19. M.Tech. (Energy and Environmental Engineering) AY 2008-09
20. M.Tech. (VLSI Design) AY 2008-09
21. M.Tech. (Nanotechnology) AY 2008-09
22. M.Tech. (Sensor Systems Technology) AY 2008-09
23. M.Tech. (Power Electronics and Drives) AY 2008-09
24. M.Tech. (Communication Engineering) AY 2008-09
25. M.Tech. (Automotive Electronics) AY 2008-09
26. M.Tech. (Biotechnology) AY 2008-09
27. M.Tech. (Biomedical Engineering) AY 2008-09
28. M.Tech. (Computer Science and Engineering) AY 2008-09
29. MBA Master of Business Administration AY 2008-09
30. M.Tech. (Information Technology - Networking) AY 2008-09
31. M.S. (Software Engineering) AY 2009-10
32. M.Tech. (Software Development and Management) AY 2010-11
33. MBA (5 Yr. Integrated) AY 2009-10
34. B.Tech. (Mechanical with Specialization in Automotive Engineering) AY 2010-11
35. BCA - Bachelor of Computer Applications AY 2010-11
36. MCA - Master of Computer Applications AY 2010-11
37. B.Sc. (Computer Science) AY 2010-11
38. M.Sc. (Software Technology) AY 2010-11
39. M.S (Information Technology) AY 2010-11
40. B.Sc. (Multimedia and Animation) AY 2010-11
41. B.Com. (Computer Applications) AY 2010-11
42. M.Sc. (Biomedical Genetics) AY 2010-11
43. M.Sc. (Applied Microbiology) AY 2010-11
44. M.Sc. (Biotechnology) AY 2010-11
45. M.Sc. (Chemistry) AY 2010-11
46. M.Sc. (Pharmaceutical Chemistry) AY 2010-11
47. M.Sc. (Electronics) AY 2010-11

Academic Regulations - Version 2.10 36


48. M.Sc. (Computer Science) AY 2010-11
49. M.Tech. (Software Technology) AY 2011-12
50. M.Tech. (Automotive Engineering with specialization in Engine Technology) AY 2011-12
51. M.Tech. (Manufacturing Engineering) AY 2011-12
52. M.Sc. (Manufacturing Engineering) AY 2011-12
53. BBA - Bachelor of Business Administration AY 2011-12

Academic Regulations - Version 2.10 37


Annexure 2
Minimum credit requirements for various programmes
Programme Period of Minimum Minimum Remarks
Admission credit period of
during requirement Study
B.Tech. AY 2008-09 and 180 4 years Approved by 15th Academic
AY 2009-10 Council
B.Tech. AY 2010-11 and 182 4 years Including 2 credits added
subsequently under UC towards extra/co-
curricular activities approved
by 20th Academic Council
M.Tech. AY 2008-09 70 2 years Approved by 15th Academic
Council
M.Tech. AY 2009-10 and 73 2 years Approved by the 18th
subsequently Academic Council
M.S.(SE) AY 2009-10 and 220 5 years Approved by the 20th
subsequently Academic Council
M.Sc. AY 2010-11 and 86 2 years Approved by the 20th
subsequently Academic Council
M.Sc. (5 year AY 2008-09 and 220 5 years Approved by the 16th
Integrated) subsequently Academic Council
MCA AY 2010-11 and 130 3 years Approved by the 20th
subsequently Academic Council
BCA, B.Sc., AY 2010-11 and 130 3 years Approved by the 20th
B.Com., BBA subsequently Academic Council

Academic Regulations - Version 2.10 38


Annexure 3
3.1 List of University Core courses for B.Tech. and M.S. (SE) programmes
S. Course Course Title LTPC/ Area Applicable to
No. Codes No. of students admitted
credits during
1. ENG101 English for Engineers I 3003 Humanities AY 2008-09 onwards
(18th AC)
2. ENG102 English for Engineers II 3003 Humanities AY 2008-09 onwards
(18th AC)
3. Foreign Language 2002 Humanities AY 2008-09 onwards
(from a basket of courses) (18th AC)
4. CHY104 Environmental Studies 3003 Science AY 2008-09 onwards
(18th AC)
5. CSE101 Computer Programming and 2023 Engineering AY 2008-09 onwards
(or) Problem Solving (or) (18th AC)
ITE101 Problem Solving in C 2023 Engineering AY 2010-11 onwards
(20th AC)
6. MATxxx Mathematics 4 Science AY 2008-09 onwards
(or from a basket of courses) (18th AC)
7. PHYxxx Physics 4 Science AY 2008-09 onwards
(or from a basket of courses) (18th AC)
8. CHYxxx Chemistry 4 Science AY 2008-09 onwards
(or from a basket of courses) (18th AC)
9. HUM121 Ethics and Values 2023 Management AY 2008-09 onwards
(or) (or from a basket of courses) (or) (18th AC)
MGT301 3003
10. XXX498 Comprehensive Examination 2 Engineering AY 2008-09 onwards
(18th AC)
11. XXX497 Co/Extra-curricular Activity 2 - AY 2010-11 onwards
(20th AC)
Total credits under UC 33

3.2 List of University Core courses for M.Tech. Programmes


S. Course Course Title LTPC/ Area Applicable to students
No. Codes No. of admitted during
credits
1. ENG601 Professional and 1022 Humanities AY 2009-10 onwards (20th
Communication Skills AC)
2. MAT Mathematics 3104 Science AY 2010-11 onwards (20th
(or from a basket of AC)
courses)
3. XXX699 Masters Thesis 20 credits Engineering AY 2008-09 onwards (15th
AC)
Total credits under UC 26

Academic Regulations - Version 2.10 39


3.3 List of University Core courses for M.Sc. Programmes

Course No. of credits

1. English
2

2. Mathematics (from a basket of courses)


4 (3-1-0-4)

3. Computer Applications (from a basket of courses)


3 (2-0-2-3)

4. Student Project (one full semester)


20

Total credits under UC 29

Academic Regulations - Version 2.10 40


Annexure 4
Criteria for registering UE and Audit courses
Students from programmes
listed below can take/ cannot

M.Sc.(5 Year Integ.)

Research Courses
take UE/ Audit courses from the
programmes listed on the

M.Sc (2 Year)

UG (3 year)
Right side

M.Tech.

MS (SE)
B.Tech.

MCA
B.Tech. # X X X X X
M.Tech. X X X X X X #

MS (SE) # X
M.Sc. (2 Year) X # X X X #

M.Sc. (5 Year Integrated) # # X

MCA X # X X X #
UG (3 year) # X # # # X

Research Courses X X X X X X

Eligible
NOT eligible X
Eligible with conditions as per Sections 6 and 10 #

Academic Regulations - Version 2.10 41


Annexure 5
CBL/PBL/RBL Assessment Procedure

Academic Regulations - Version 2.10 42


Annexure 6
Assessment Procedure of a Lab/ Project Course

Academic Regulations - Version 2.10 43


Annexure 7
Grading Procedure

Academic Regulations - Version 2.10


Annexure 8
Clearing of a Backlog/ Arrear course

Academic Regulations - Version 2.10