CURRICULUM VITAE

1. Personal Particulars

Name: Zephyrin Niyonzima

Born In: Muramvya- Burundi in 1976
Marital Status: Married
Actual Address: BUJUMBURA/Q.SOCARTI
Tel 0025779224261/77 166 163/78 530 540
E-mail:nimazep76@yahoo.co.uk/nimazep76@gmail.com

Skype: zephyrin.niyonzima

2. Executive summary

To be in a challenging career where professional experience can be utilized accordingly

performed with continuous process of hardship and sincerely thereby to achieve professional
development to maximum extent for the both sides.
Processing a proven record of working with autonomy and making significant contribution in
financial management, Accounting, budgeting, Logistics and Procurement management, Human
Resources Management, proposals development and Office Management developed during
twelve years working experience.
Also possessing excellent knowledge of MS Office, database skills and working to tight
schedules in multicultural environment.

3. Educational Background

Academic Year School/University Combination/Faculty Academic Award

Name
2012-Up to now Kenya Accountants CPA-Kenya (Part III Ongoing.
and Secretaries Final stage) -CPA II
Examinations Kenya
Board(KASNBEB-
www.kasneb.or.ke)
2001-2005 Tumaini University Business and Bachelors Degree in
(Iringa-Tanzania) Economics Business
Administration- Upper
Second Class Hons
(Accounting&Finance
Concentration)
1997-2000 Institut de la Chimie-Biologie Diplme dEtat
Fraternit (Ecole (Scientifique B) Congolais-Advanced
Consulaire Level

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 Congolaise)-Kigoma
Tanzania
1992-1996 Bubanza Secondary Sciences-Tronc Certificate of
School(BURUNDI) Commun Secondary education
(ordinary Level)

4. Work Experience

a. November 1st ,2016- to date (Abt Associates Inc)

Position: Finance and Administration Manager

Responsibilities

1. General responsibilities

Provide overall project support and responsible for the financial, procurement and
administration of the PMI( US Presidents Malaria Initiative ), AIRS(Africa Indoor
Residual Spraying) project.
Responsible for liaising with all Burundi office staff members, implementing partners,
Abt/Bethesda office, and donors in aspects including coordination, scheduling, logistics,
and management.
Per USAID and Abt Associates guidance, assure that the project maintains the highest
administrative, financial, and operational standards for compliance and audits. Specific
duties and responsibilities include but are not limited to the following:

2. Financial Management:

Verify payment vouchers/cheques/cash payments in Juba to ensure that complete

documentation is available;
Make sure that all financial transactions are carried out and recorded in accordance with Abt
Associates Inc. Financial procedures.
Respond to audit quires
Provide support to field finance staff, and work closely with them to ensure that financial
information is accurate and up to date
Make sure that all financial transactions are carried out and recorded in accordance with Abt
Associates Inc. financial procedures.
Ensure timely submission and payment of monthly taxes deducted from staff and
consultants, and obtain periodical tax clearance certificate from the Burundi Revenue
Authority;

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 Ensure that budgeting, accounting, year-end procedures and other financial processes take
place in adherence to Financial Manual, other Abt Associates policies and donor
requirements;
Maintain overall budget control and monitor cash flows
Review of compliance with donor reporting to ensure accuracy and timely submission,
Review of monthly financial package/reports before submission to donors and and
Headquarters,
Make adequate & fair cost allocation (Cost Allocation Methodology) and and FR timely
submission;
Develop, manage, and monitor project budgets, in coordination with project technical staff
Assure the development of accurate financial reports, and projection of funding needs in
close coordination with the Local Coordinator and the Contract Administrator at
Abt/Bethesda
Create and maintain financial reporting and tracking systems

3. Procurement

Review annual procurement plan, Check Pre qualified vendor database and basis of selection
criteria, Vendor catalogue for suppliers >2500USD,
Review the existing various types of vendor contracts,
By using the standard procurement checklist review the efficiency and effectiveness of
procurement tracker
Warehouse Spot Check at the end of the month (use the Assurance Quality Level table);
Providing the final review of procurement transactions, >2,500 USD an established threshold,
to ensure adequate supporting documentation, compliance with Abt Associates Inc. s
Procurement Manual and donors rules and regulations;
Conduct and document the Abt Associates Incs Offer Verification Process by physically
visiting the vendors business locations.

4. HR Management

Reviews the payroll month preparation and transfer process every month.
Test Annual recruitment plan, review the completeness of personal files and HR
management system from recruiting to exit (, advertising, screening, choosing, Induction &
orientation process and exit process) and review selection process of consultancy done by
HR;

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 5. Risk Management

Work with Abt Associates Inc. headquarters to improve understanding of risk management
and operational compliance of Abt Associates Inc. staff and implementing partners;
Assist a Chief of Party and Senior security staff of Abt Associates Inc Headquarters to prepare
a contingency Security Plan

b. 15th April 2013 up October 31st ,2016 (American Friends Service Committee)
Position: Finance & Administration Officer. (Peacebuilding and Community Recovery
Projects)

Responsibilities:

1. Finance Management

Prepare monthly financial reports through accounting package Dynamics Solomon of

AFSC offices in Burundi and in coordination with programs in East and Central region of
Africa (mainly in Kenya, Somalia, Rwanda, and D. R. Congo);
Monitor budget and account for expenditures for AFSC programs in Burundi and
coordinate with countries in East and Central region of Africa;
Prepare bank reconciliation statements for all accounts on monthly basis;
Successfully prepared the proposal budget of a won Peace building Project (Building
Bridges in Burundi) for the consortium ( American Friends Service Committee, Red een
Kind Foundation ,Mensen met een missie and Cord UK);
Support program staff in Burundi to prepare yearly budget and regular financial reports
and in reconciling accounts in coordination with East and Central region;
Prepare budget for all proposals to be submitted to international donors;
Prepare periodic financial cash flow statements ,reports and submit them to Regional
Finance and Administration Manager at Nairobi Regional Office;
Banking Facilitating Bank Transfers, deposits and cash withdrawals, ensuring bank
statements are obtained from the bank for each account at the end of each month as
promptly as possible and general day to day liaison with the bank.
Preparing payrolls and calculating the amount of income taxes to be submitted to
Burundi Revenue Authority(OBR-Office Burundais des Recettes)
Ensure proper document files are maintained for a complete audit trail including
computerized records, journal documents, bank records and receipts
Prepare and submit monthly and/or quarterly fund requests

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 Ensure the completeness and accuracy of accounting records;

2. Grants Management
Conduct regular field visits to program sites in order to identify any areas of weaknesses,
develop practicable accurate and timely reports with practicable recommendation,
Regular visits and monitoring of sub recipients activities by visiting to their offices, activities
Provide regular support to program and finance staff in the oversight of sub recipient
activities
Provide in-person and remote capacity building and/or training to partners in financial
management, procurement and supply chain, reporting and compliance
Keep track of payments made to the sub grantee as well as their reporting deadlines,
Provide trainings to Finance and admin staff and project implementing partners in all matters
related to Finance, Administration, reporting ,logistics and budget monitoring;
Manage and updating contracts for sub grantees(local implementing partners);
Manage grants contracts signed between American Friends Service Committee and
international donors

3. HR Management

Coordinate the preparation of monthly payroll, social security, and staff income tax
and all other regular monthly payments
Ensure AFSC adheres to all the taxation laws and requirements of the labor laws and
other regulations.
Contribute in recruitment process of staffs(Job adverts, selection and interviewing) for
finance and logistics departments
Overseeing the day-to-day running of the office

4. Procurement and Logistics

Ensure inventory and proper use of office equipment such as ,Vehicles, photocopiers,
computers, printers and other AFSC properties
Administer proper procurement of equipment, supplies and all services
Review the existing various types of vendor contracts,

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 c. 9th May 2012 up to 14th April 2013
Position: Finance & Administration Manager (Responsable Administratif et Financier)
(Society for Women against Aids in Africa) SWAA BURUNDI.

Duties and Responsibilities

Organizing and supervising all administrative and financial activities for the organization
Participating in preparation of annual budgets
Controlling all accounts located in field sites
Provide a capacity building to Finance Staff
Doing Budgets monitoring for projects financed by CORDAID, Care International, Action
Aid International, Sidaction, UNFPA,FHI and Global Fund
Prepare monthly reports
Review the grants agreement of Donors;
Review grants agreements of partners or Sub grantees;
Prepare Grants agreements of partners or sub grantees;
Prepare periodic reports to be submitted to donors/Partners and
stakeholders(Quarterly, Semi-Annually and Annually reports)
Reconcile bank accounts with the ledger on a timely basis
Ensure that all expenditure is supported by original documentation (Invoices and
contracts, as applicable
Conducting internal audits to the Fields
Responding to internal and external audits queries
Supervising all accounting and financial activities at the head office
Participating in purchasing committees
Making procurement of office supplies
Ensure that the bank accounts are not overdrawn under any circumstances.
Cash payments direct to suppliers supported by appropriate backing documentation.
Ensure cheque books and payment order books, when not in use are kept in the safe
Prepare Budgets for Proposals to be submitted to donors
Ensure that all expenditure is supported by original documentation (Invoices and
contracts, as applicable)
Ensure that all financial records are filed properly to enhance easy accessibility.
Perform any other duties from time to time as may be assigned by the National
Coordinator

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 d. March 2012 9th May 2012(Concern Worldwide Burundi)
Position: Finance Administrative Officer

Administration
Oversight over the day to day office operations cleaning, transport planning, planning
of office needs
Supervision of the Logistics Assistant
Work with the Logistics Assistant to establish a stock regime and monitor and evaluate
regularly to ensure procedures are followed
Work with relevant staff to ensure office security and staff safety fire, insurances for
property, key management
Work with the Logistics Assistant to produce weekly and monthly stock reports
Coordinate with Logistics Assistant and Logistics Coordinator on office needs, purchases,
required office equipment
Ensures the maintenance of office equipment photocopiers, fax machines , phone
systems, computers in liaison through the Logistics Assistant report and follow up
Take a lead role in asset management inventory, labeling, updating and recording in
an assets database through the Logistics Assistant develop asset lists for all the rooms
in the offices, all expatriate houses and proof of inventory date.
Plan with the Logistics Assistant office space allocation for visitors and staff from other
field
Work with relevant staff to facilitate logistical support for expatriate, national staff and
visitors hotel reservations, accommodation, transport etc
Help develop and control monitoring and billing system for personal telephone use
Work with HR and supervisors to ensure staff training and development review and
documentation of staff performance and follow up with HR training and development
plan for staff supervised
Development and management of the administration budget, including revision, in
liaison with other field offices, Programmes and HR
Responsible for oversight in the application of HR, Transport, Procurement and Security
policies
Development and submission of the consolidated administration report to head office

Finance
Monthly financial reporting to the Head Office.
Banking Facilitating Bank Transfers, deposits and cash withdrawals, ensuring bank
statements are obtained from the bank for each account at the end of each month
as promptly as possible and general day to day liaison with the bank.
Ensure cheque books and payment order books, when not in use are kept in the
safe.
Reconcile bank accounts with the ledger on a timely basis..
Maintain a cheque dispatch register for recording any cheque delivered.
Ensure that the bank accounts are not overdrawn under any circumstances.

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 Prepare cash flow projection and request for funds transfers from Head Office.
Request for cash transfers should be forwarded to Head Office by the 5 th of every
month.
Prepare monthly reports comparing projected cash flow with the actual cash used.
Cash payments direct to suppliers supported by appropriate backing documentation.
Payment of cash floats upon receipt of a completed and approved float request
form.
Ensure that all expenditure is supported by original documentation (Invoices and
contracts, as applicable)
Review the expense record sheet to ensure adherence to procedures.
Ensure all relevant backing documents and Concern generated vouchers are
stamped with a Concern paid stamp for cancelling purposes.
Facilitating fueling of vehicles
Summarizing log sheets and time sheets.
Responding to audit queries
Ensure that all financial records are filed properly to enhance easy accessibility.
Perform any other duties from time to time as may be assigned by the Programme
Coordinator

e. October 2009 31st August 2011 CORDAID BURUNDI(Catholic Organization for Relief and
Development Aid)
Position: Finance Controller

Duties and responsibilities:

The core role is to manage all finance and administration matters,

Responsible for managing all funds of the project site(Bank Accounts)
Responsible for managing the contracts of Local Community Based Organizations,
health structures ;
Planning of all field activities at a project site when project manager is absent
To prepare monthly financial reports,
Supervision of the procurement process at a project site
Prepare bank reconciliation statement
Assisting the project manager in preparing the business plans to be sent to health
centers before the elaboration of the contracts;
Assisting the project manager in preparation of training proposals
Doing Financial planning, forecasting and budgeting at a project site
Ensure records are accurate and updated
To ensure installation, maintenance and repairing of the office equipment
To supervise the allocation and the use of the office equipment
Supervision of the drivers and making fuel consumption report for the organization
vehicles monthly.

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 Supervise the cashier and making an intensive control over cash and expense
records

f. October 2008 -31st July 2009 - INTERNATIONAL MEDICAL CORPS-BURUNDI PROGRAM

Position: Finance &Administration Assistant/Rutana&Makamba Regions.

Duties and responsibilities:

Doing monthly cash forecast/projection;

prepare bank reconciliation;
Assist the program Assistant in preparation of training proposals;
Preparing a cash reconciliation statement;
Supervise the Logistician and Makes a follow up on procurement issues;
Making all payments at a project site by complying with the rules and regulations of the
donors (USAID, BPRM,ECHO);
Liaise with country Finance Admin Director in all matters concerning annual leave of
employees;
Preparing timesheets of all employees at a project site

g. June 2007-31st July 2008 - Mount Kilimanjaro Safari Club(TAWISA-Arusha Branch)

Position: Finance Assistant

Duties and responsibilities:

Entering all invoices into the system (SISCO II ENTREPRISES)

Matching Invoices against orders
Doing creditors reconciliation
Preparing VAT Returns
Making the analysis of Suppliers Statements.
Preparing Payroll for other employees
Doing Bank reconciliation statement

h. October 2005-May 2007 - Balton Tanzania Ltd ( Dar Es Salaam Brach)

Position: Accountant

Duties and responsibilities:

Entering all sales invoices into the system;

Matching Invoices against orders;
Doing bank/debtors reconciliation;

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 Liaise with stores and sales department about current sales;
Any other task as may be assigned by the accountant;
Preparing payroll with all other employees benefits and duties

i. April July 2005 Internship at Afri Bottlers Ltd Mbeya Plant(TANZANIA)

Duties and Responsibilities Warehouse department

i. Learning movement of stores items

ii. Assisting to enter store transactions in SAP SYSTEM
iii. Recording all stores transactions as instructed
iv. Participating in stock takings
v. Participating in stores reconciliations
vi. Participating in scheduling orders and forecasts

j. Other Trainings
1) I underwent a two weeks training of USAID Grants management organized by
International Medical Corps-Burundi Program From 16th March-31st March 2009
2) I underwent a Catch programme of 5 days Training of EU Grants Management
organized by Concern worldwide from 19th March-23rd March 2012
3) I underwent a 5 days Training of EU Grants Management organized by CARE
INTERNATIONAL-BURUNDI from 21st-25th January 2013
4) Training in security Management, Nairobi Kenya,from September 26 th -30th
September 2016,(AFSC Security Focal Point Training),
5) Training in Stress Management and Personal Resilience, Nairobi Kenya ( Inter Health
International), From 29th September- 30th September 2016.
6) Participating in Financial management workshop, Bujumbura July 18-19 Organized
by USAID Burundi.

5. Language Skills

Language Read Write Speak

English Fluent Fluent Fluent
French Fluent Fluent Fluent
Swahili Fluent Fluent Fluent
Kirundi Fluent Fluent Fluent

6. Computer Skills

I know computer soft ware such as:

MS Word,MS Excel,MS Powerpoint and SPSS,MS Internet,Outlook Express

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 Accounting packages:
SISCO II ENTREPRISES,
SAP SYSTEM (SAP:System Applications&Product)
SAGE EVOLUTION PASTEL
MGP(Microsoft Great Plaints)
SAGE SAARI
DYNAMICS SOLOMON.
Quicken/Quickbooks

7. Referees

a. TAMBA KISSI LENO

Financial Administrator
CORDAID-BURUNDI
Tel:00257 79 220 744/22 21 0199
Email:tamba.kissileno@yahoo.fr

b. Pascal Nshimirimana
Former Site Manager, IMC Burundi
Mobile: 79 994 995
Email: nshimipasco@yahoo.fr

c. Eliane KANEZA
Human Resources Manager
CONCERN WORDWIDE BURUNDI
Tel +257 76 838 955/22 25 46 58

I certify that the information provided above is true and reliable for the best of my knowledge.

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