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PROMOTION CONGRATS

DO ON PROMOTION OF A FRIEND

1. At the outset. Let me, on behalf of, All Ranks of


__________________heartily congratulate you on your promotion to the rank of
____________and at the same time wish you many further promotions and
exaltations in life. We all miss you a great deal and cherish our everlasting
associations and your magnanimous personality. You were indeed very nice,
understanding and helpful to our Unit/Bde/Div/Fmn and always understood
the unit problems in the correct perspective. I think, in that sense you have
been a real asset to the ____________________. We miss you.

2. Please do let me know, If there is anything I am do from this end.

PROMOTION : SENIOR MOST OFFICER

1. Please accept our heartiest congratulations on your approval for


promotion and appt as ________________.

2. My wife joins me in conveying our heartiest congratulations to you and


Mrs____.

PROMOTION TO NEXT RK:GEN

1. Please accept my heartiest congratulations on your well deserved


approval to the rk of ___________. The outcome of the bd result was never in
doubt, but the official announcement has its own charm.

2. I am confident that this would be a steeping stone for many more


approvals in yrs to come. Do covey our congratulations to Mrs ___________as
well.

(May almighty Maa Durga shower its choicest blessings on you and
_______in years to come. We await our share of Rakshi let it mature!)

PROMOTION RESPONSE

THANKS FOR CONGRATS ON PROMOTION

1. Thank you for your Do letter No ______________.

2. It is indeed very thoughtful of you to express felicitation on my approval


to rk of ______________. I value the same. This has been possible due to
blessings of GOD.THE ALMIGHTY and god wishes of friends like you. If I can
do anything please let me know it would be an honor and a proud privilege.

-2-

POSTED OUT
DO To Colleagues/Superiors On Posting Our

1. This is to thank you and Mrs _____________for being so affections and


kind to both of us. Your honest approach to profession, simple and sober
mannerism are enviable, infectious and worth emulation. Wish the Indian
Army is possessed by soldiers like you. We will cherish our short but
memorable association with nostalgia and reverence.

2. Our special thank to Mrs_____________for allowing up to enjoy her warm


hospitality. May GOD, THE ALMIGHTY grant you both peace, prosperity and
bright future!

MOVE OF UNIT FORM STATION

1. On the eve of departure of my unit form this Station. I sincerely convey


my deep gratitude for the invaluable advice and guidance given to me and my
regiment during our entire stay under your benign command.

2. It was, indeed, a great privilege and singular honour for the regiment to
have served in the elite _______Division/Bde under your able command.

3. I shall deem it a great pleasure if the regiment can do anything from its
new location.

OWN OFFICERS POSTED OUT

1. At the outset, we pray this letter finds you in the best of health and well
settled at your new location.

2. Please accept my sincere thanks and deep gratitude for all that you
have been done for the regiment in keeping the banner flying high. It has been
indeed, fortunate for the regiment to have an officer like you, who has been an
asset to the organization.

3. I, on behalf of all ranks of the _________convey our best wishes and pray
to GOD,THE ALMIGHTY to bestow his choicest blessings in all your future
endeavors.

RELINQUISHING OF APPT

1. On the eve of my relinquishing the appt of ________, I take this


opportunity to express my deep gratitude and profound thanks to you for
always being so very considerate and understanding; this immensely helped
me in comfortable discharging my responsibilities; professional and socially.

2. Your valued guidance and mature advice will always be cherished. I


carry with me the memories of this fond association and shall remain
indebted to you for all that you old for me personally and professionally.

-3-

RELINQUSHING OF APPT

On the eve of my departure to ____________________after a tenure of two


years of professional learning and growth, I take this opportunity to express
my deep gratitude to you for your intimate support extended to me, even in
trying moments. The pleasant memories of our association sometimes under
extremely difficult conditions will continue to be close to me.

POSTING OUT SENIOR OFFICE

1. Although posting-outs are a routine and unavoidable part of our


existence in the Army they do bring along that empty feeling of sadness when
it is time to part company. So it was when you left. Having got used to each
others ways it took a few days for me to readjust to the reality of not seeing
you to find an answer for my problems or not seeing the nothing in your hand.
I also missed you beyond the office hours, in social gatherings.

2. It was a comforting feeling that you were going to _________i where you
very much wanted to go.

3. Thank you very much for all that you did as a colleague and a friend.

POSTING OUT : SELF

1. On the eve of my departure from __________, I wish to express my deep


gratitude and sincere thanks for the cooperation and help rendered by you
during my tenure in this location. I am carrying the cherished memories of our
excellent association.

2. I am moving out __________. I look fwd to another interaction in feature


and as and when I do, shall build on this foundation of good will and
bonhomie generated by your help and accommodative and positive approach.

POSTING OUT : UNIT (TO STAFF)

1. On the eve of my departure from________, I wish to express my deep


gratitude and sincere thanks for the cooperation and help rendered by you
during my tenure in this location. I am carrying the cherished memories of our
excellent association here.

2. I am moving out --------. I look fwd to another interaction in future and as


and when I do, shall build on this foundation of goodwill and bonhomie
generated by your helpful and accommodative approach.

-4-

ON RELINQUISHING A COVETED APPOINTMENT

1. I write to thank you for the immense love and affection showed on me
during my tenure as_____________. Needless to say it was most educative,
thrilling and memorable experience which I will ever cherish. Your warm and
generous treatment, objective guidance made my job much easier. I
personally fell deeply indebted to you for having looked after my interests
from time to time.

2. My wife joins me in conveying our grateful thanks and deep gratitude to


Mrs _________for her full support and guidance.

ON RELINQUISHING A COVETED APPONTMENT

1. This is to express my deep gratitude for the love and affection showed
on me/valued advice and guidance given to me during my tenure; as _______.
To say the lease, it was a very educative and pleasant innings, which I shall
ever cherish.

2. May I also take this opportunely to thank Mrs ________on may own
behalf and on behalf of my wife for very warm and generous treatment meted
out of us during out stay with you all. We have no words to express our
gratefulness for the kindness shown to us, which we will cherish through our
life.

ON RELINQUISHMENT OF AN APPOINTMENT

1. On the eve of my successful completion of command of ______(unit) i


wish to convey my sincere thanks and deep gratitude to you, for having
willfully extended all the co-operation to me, in enabling me to discharge my
duties in a befitting manner.

2. I stand indebted to you for your willing co-operation which was


instantaneous and guaranteed. I wish to convey my sincere regards and
heartfelt good wishes to you in your mundane success in every task you
undertake.

3. Please do let me know if I can be of any help to you.

ON RELINQUISHMENT OF AN APPOINTMENT

1. My tenure in this station has been unreservedly rich in experience and


full of satisfaction. This was only possible due to your unstinted generosity
and help. For the same I am deeply grateful to you and your team.

2. I stand indebted to you for your willing co-operation which was


instantaneous and guaranteed. I wish to convey my sincere regards and
heartfelt good wishes to you in your mundane success in every task
undertake.
3. Please do let me know if I can be of any help to you.

-5-

DO TO SENIOR OFFICER FOR GUIDENCE DURING THE TENURE

1. May I take this opportunity to convey my deep gratitude to the


______stay under your benign command and able command _________________.

2. My association with you has been extremely educative; not only


professionally but also in understanding human and leadership qualities,
which you possess in abundance.

3. It has been indeed a pleasure and privilege to have served under you. I
shall always cherish this fine association and ever remain indebted to you for
your kindness, help and guidance.

DO FROM SENIOR OFFICER TO CO ON


UNIT MOV OUT FROM THE FORMATION

1. I wish to place on record my deep appreciation and gratitude for all the
good work done by __________(Unit) for the _______Division in your stay with us
from _________to _________. All ranks of the division join me in thanking you.

2. During this period _______(Unit) has displayed very fine standards of


operational preparedness, training and discipline. The conduct of your
battalion has been in the finest traditions of the Indian Army. You have a fine
history both in peace and combat since __________Savour it and add to it.

3. We have enjoyed working with you and your boys and are richer for
having known you. We bid farewell to you with a heavy heart and
wish______(Unit) the very best of luck in the years ahead.

4. We will always remember you fondly. Carry my lance with you and as
per the inscription- Plant it deep in our enemies land God bless you fine
fellows and your families.

POSTED OUT RESPONSE

RESPONSE DO TO COMMEAGUE ON THEIR POSTING OUT


1. I am, indeed, touched by your affectionate DO letter to _________dt ______.
I shall always treasure your kind sentiments.
2. Please accept my sincere gratitude and heartfelt feelings for the kind
help and valued advice gioven to me during my short association with you. To
me you were like and elder brother whom I could always bother for advice and
help, which you always gave willingly with a smile. I am fortunate to have
gained from your tremendous professional experience and wealth of
knowledge. We shall ever cherish our short but memorable association with
nostalgia.

3. May I also take this opportunity to wish you a happy and successful
innings in your new assignments!

4. Please do let me know if I can do anything from here. I shall be pleased


and privileged to receive you and the family whenever you visit_________.

-6-

POSTING OUT SENIOR

1. Thank you indeed for your DO letter No _______dt _______.

2. We in _________enjoyed our association with you to the hilt, and look fwd
to working together in the future again.

3. I wish you a very rewarding and fruitful tenure in your new appt.

POSTING IN

Posting in as a CO and DO to New Formation Commander.

1. I am pleased to inform you that I have been posted as CO _______vide


Indarmy Sig/letter No ______dt ________.

2. I consider myself to be fortunate and privileged to have been posted


undrr your able stewardship and benign command. It shall be my constant
endeavor to measure up to your expectations.

3. Tentatively, I plan to join the unit by ________. Please do let me know if


there is any service for me at this end.
POSTED TO NEW FMN HQ

1. Please ref Army HQ Sig No_________dt __________.

2. It is a privilege to be posted to your Headquarters _______as II consider it


as a singular honor and matter of pride to have been granted the opportunity
of serving under you. I shall be looking forward to your sagacious counsel
and continued guidance for the future.

ON POSTING IN OF UNIT UNDER NEW FMN

1. Thank you very much for you warm and affectionate Do letter No
______dt ________.

2. It is a matter of grate privilege and honor for my unit to serve under your
benign comd and able stewardship.

3. I assure you that the ______will always endeavor hard to measure up to


the high standards of the formation.

-7-

POSTING IN DO

1. Refer to MS branch letter ______dt ________.

2. It is indeed my proud privilege and honor to be posted to ____and has an


opportunity to serve under your benign command and able guidance. It will be
my utmost endeavor to do my best in all the tasks assigned to me and to live
up to your expectations and exacting standards.

3. If I can do anything from this end please let me know it would be an


honor and a proud privilege.

POSTING IN RESPONSE
NEW PERS : CDR

1. Please accept my congratulation on your being posted to _____. I wish


you a happy and sat satisfying tenure here. I am sure the formation will be
benefited with your knowledge and varied service experience.

2. __________this HQ will be writing to you separately about formation and


station affairs.

NEW OFFICER

1. Please ref to your DO letter No _____dt ______.

2. I extend a hearty welcome to you to _____. I am sure you will find your
tenure here challenging and very rewarding both professionally and personally.

3. Should you require anything from this end do let me know. Looking fwd
to your joining us.

WELCOME DO TO POSTING IN

1. Ref your letter ________dt _______.

2. I welcome you to the folds of ____, a Fmn/Unit that has excelled itself in
various ops, which has earned the Bde/unit the sobriquet of ______.

3. the crowd in the Bde/unit is a great one with the each officer/cdr being a
excellent human being and through professional. I am enclosing the nominal
roll of the Offrs on the str of the HQ/unit in case you wish to write to anyone
of them.

4. wish you a very wonderful and regarding tenure at this HQ. In case I can
be of any assistance from this enc it shall be my pleasure. Looking fwd to
your joining us.

-8-
TAKING OVER

ON TAKING OVER OF FMN

1. Please accept our heartiest congratulation and felicitation on


taking over the command of ____. Its indeed a reflection of your hard work
and dedication to the profession.

2. I am sure the formation will benefit with your rich experience,


human attitude and will achieve glorious heights under your able leadership.

3. It is indeed a matter of great happiness for all of us and we wish


you very happy, successful and eventful command tenure.

ON TAKING OVER COMMAND : DO TO OFFICERS.

1. I feel greatly privileged in taking over the command of ______. I am


sure; I shall be able to discharge my duties in my humble way to your entire
satisfaction. To make my task more easier, I stretch my hand for your kind
cooperation understanding and unstinted help through which I am sure that
the efficiency and efficacy of the ______will be maintained at a very high
standard.

2. I am fully confident that all our efforts will be made by one and all
to build up the image of this ______.

TAKING OVER RESPONSE

THANKS for Taking Over Command of a UNIT

1. Please ref your Do ________dt ______.

2. Kindly accept my profound gratitude and sincere thanks for your


warm words of felicitations on assuming the command of ___. Which I value
immensely.

3. I am indebted and grateful to everyone within the battalion and the


Regiment, who considered me worthy for the exalted position and can only
assure of my sincere efforts to live up to their expectations.
-9-

THANKS FOR TAKING OVER

1. Thanks you very much for your DO letter No _______dt ______.

2. It is with deep gratitude that I acknowledge your kind and


thoughtful felicitations on my promotion and appointment. Good wishes and
words of encouragement coming from you are a great source of inspiration,
which I value immensely. Above all it is HIS, Divine wish. The Good LORD
sometimes gives people more than they deserve.

3. It shall be my sincere endeavor to strive hard to measure up to


your high standards and expectations.

APPRECIATION

DO to CO Excellent Management of Bde ----Team

1. I write this to convey my appre for the excellent management of Bde


____Team which resulted in the Bde winning the championship Trophy. I am
fully aware of the dedication and tremendous hard work pur in by and your
team which contributed to the successful outcome of this imp event.

2. Please convey my SHABASH to all concerned. I do expect that you


shall continue to strive hard and keep the flag always flying high in future also.
May GOD, THE ALMIGHTY bless you in all your endeavors!

TRAINING /EX

1. I take this opportunity to convey that I was happy to see your offrs,
JCOs and men in good form and high sprits. Their Zeal and keenness was
apparent and indeed, heartening.

2. I am sure that your battalion shall continue to strive hard to attain the
highest standards of professional competence, administration and discipline.

EXERCISE
1. I am writing this do letter to convey my sincere appreciation to you and
all ranks of your battalion for their excellent performance during ex ______I am
happy that the battalion stood the test of time despite the constraints of
manpower and resources.

2. As you are aware, the performance of the Bridge has been


complimented by the GOC, and Corps Cdr who was present during the most
crucial phase of the exercise. This has been possible mainly due to the sheer
dedication and hard work put in by you and the men under your command,
coupled with your matured leadership and guidance. Please convey my
SHABASH to all ranks under your command. WELL DONE!

3. I have no doubts that your battalion shall continue to thrive hard and
keep the flag flying high in future also.

-10-

SELECTION FOR COMMAND TEAM

1. I take this opportunity to congratulate you on your well deserved


selection for the command _____team. you have done the battalion and our
formation proud. We all wish you the very best and pray to God Almighty for
your continued success.

2. Well done and keep it up !

CONDUCT OF SAINIK SAMMELLAN

1. I am writing this to convey my sincere appreciation for organizing the


Div Sainik Sammelan on ______in a meticulous and methodical manner.
Indeed, it has been possible only due to the sheer dedication and hard work
put in by the officers, JCOs and boys under your able and matured guidance.

2. Please do convey my sincere compliments to all concerned. I have no


doubts that your battalion shall always continue to strive hard to keep the
FLAG, always flying high.

FOOTBALL CHAMPIONSHIP
1. I am writing to convey my deep appreciation on the excellent
performance of Bridge Football Team represented by your battalion in the
recently conducted ____________division football Championship. By lifting the
Division Trophy the team has done the formation proud. It speaks volumes of
the hard work put in by the team.

2. Kindly do convey my appreciation tom all members of the team. I am


sanguine that they shall continue to work with a ---------------------.

CONDUCT OF LECTURE /DEMO


1. I write this to convey my appre to you and all ranks of your battalion for
conducting the lecture demo in exemplary manner.

2. I very much appreciate the dedication and hard work put in by you and
your team during this event. Please convey my SHABASH to all ranks of your
battalion.

DY CDR- EXCELLENT PERFORMANCE OF EX

1. I am writing this do letter to convey my sincere appreciation to you and


all ranks of _____bridge for an excellent performance during Ex _______I am
fully aware that you as the OC Troops had put in your heart and soul into the
ex which contributed to the successful outcome of this important annual
training event.

2. Please convey my SHABASH to the Staff Officers and all concerned . I


do expect that you shall continue to strive hard and keep the flag flying high
in future also.

-11-

CLK POSTED OUT

1. I take this opportunity to thank you for all the co-operation and
assistance given to me during our short but memorable stay at this exercise
area as well as Bridge HQ. It was indeed a pleasure working with you and I
shall ever ______.

2. I wish you and your family from the depth of my heart; all the luck,
happiness , health, peace ,harmony and prosperity. May GOD, The AIMIGHTY,
bestow HIS choicest blessings in all your endeavors!

3. Please do write, I can be of any help to you at any time.

REFT LETTER .

1. Thank you for your DO letter No ____calling dt _____.

2. The _______ made engrossing reading. It highlights the achievements of


____very well. The get up of the magazine is also very pleasing.

CHAMPIONSHIP

1. Please accept my heartiest felicitations on your sterling performance in


_________Championship.

2. This is the result of your hard work, dedication and will to win and I am
sure that you will strive hard and perform as well in future.

COURSE

1. Please accept my heartiest felicitations on your sterling performance in


_____Course at Inf School, Belgaum.

2. This is result of your hard work, dedication and professional


competence and I am sure you will continue to work hard and keep up the
good performance.

OPERATION

1. Please refer to your complimentary BRO dt. _____.

2. PL accept heartiest congratulations on the success of OP ______.


Please convey my congratulations to ______(name of Officer) and his team.
Keep the weapons and militants coming.

EXCELLENT PERFORMANCE OF SMD

1. I am eriting this DO letter to convey my sincere thanks and appreciation


to you and all SOs of the HQ for their hard work and dedication during the
recent SMD ____which contributed to the successful outcome of this
important event. Please convey my SHABASH to all the officers.
2. Well done and keep it up !

-12-

THANKS GIVING

EXCELLENT ARRANGMENT

1. I write to compliment you on the excellent arrangements made during


the recent visit of the recent visit of the COAS in the station.

2. All your officers and OR connected with the arrangement had put in a
sustained and dedicated hard work. Despite the short notice the standard
displayed was indeed commend able.

3. My special appreciation be conveyed to Capt ____________________.

4. Well done ! ______________(name of officer)

ADVENTURE CAMP

1. I am writing to convey my deep appreciation on the excellent conduct of


ADVENTURE CAMP by your battalion. It speaks volumes of the hard work put
in by all concerned.

2. Kindly do convey my appreciation to all members of the team. I am


sanguine, that they shall continue to work with a similar zeal and dedication in
future also.

THANKS DO TO CO

1. I am writing this DO letter to convey my sincere appre to you and all rsk
of the _____for the excellent performance on Ex ____and other connected
events. I am fully aware of the dedication and tremendous handwork put in by
you and your team which contributed to the successfully outcome of this imp
event.

2. Please convey my SHABASH to all concerned. I do expect that you


shall continue to strive hard and keep the flag always flying high in future also.
May GOD. The Almightily be with you in all your endeavors.

Remember - WE CAN, WE MUST, WE WILL


CDRS RESIDENCE GUARD

1. I write this to convey my sincere appreciation for the job well done by
your guard at my residence. The boys performed their duties with military
discipline, zeal and enthusiasm.

2. Kindly convey m y SHABASH to all members of the team.

WELL DONE AND KEEP IT UP !

-13-

CO-HELP AND ASSISTANCE

1. I am writing this to express my sincere gratitude for all the assistance


extended to my formation during the exercise. The stores loaned to us
certainly stood us in good stead; I very appreciate your positive attitude and
the helpful stance.

2. Please do let me know if I can do anything for you.

DO TO LO

1. I am, writing this do letter to convey my sincere thanks and appreciation


to sub ______of your Regiment for his excellent performance and dedication
as my LO during ______.

2. I shall be grateful if you could convey my SHABASHa to the JCO.

HELP EXTENDED-CYCLE EXPEDITION

On successful conclusion of the cycle Expedition by the adventurous


terriers of this Rly Gp, I avail this opportunity to acknowledge our sincere
gratitude for your kind cooperation, good will and hospitality extended
towards the members of the team. Above all the warmth experienced during
their reception at your location and the magnanimity with which they have
been met with have not only overwhelmed everybody with a deep sense of
thankfulness, tickling down form their praiseful expression, but also boasted
up their morale in padding out the distance ahead. I have no words to merit
with your gesture which us haves the highest traditions of services being
maintained by your unit.

THANKS GIVING DO AFTER A VISIT

1. I am writing this to convey my heartfelt thanks and deep gratitude for all
the help and assistance given to me during my recent visit to your place. We
are indeed ,touched by your positive attitude and helpful gesture.

2. Please do write, if there is anything I can do form this end. We shall be


pleased and privileged to receive you and the family whenever you visit____.

AWARD TO PLATAN

1. Thank you very much for your DO letter No _____dt _____and the
message of felicitations. It has only been possible due to the Grace of the
Almightily and your good wishes.

2. Each one of the boys in the paltan have toiled in sweat and blood for the
greater glory of the Paltan in Op ______. Then award is but a mere reflection of
their dedication and velour. I am at a loss for words to express my feelings
and gratitude.

3. I pray for the well being of the families of my fallen comrades-in-arms,


who offered their supreme sacrifice at the alter of duty. My prayers are with
all ranks that they may earn more laurels and achieves greater successes in
feature.

-14-

FELICITATION

COURSE

1. Please refer to uour letter No ____dt_____.

2. Please accept my heartiest felicitations on obtaining A (I) grade in


_____Course. May many more such successes come your way in the days to
come.

COLONEL OF THE REGT


May I extend my heartiest felicitations on your unanimous elections as
the Colonel of the Regiment. All of us in the Regt are indeed Lucy to have you
as our Colonel of the Regiments. I am sure the Regt will scale new heights
with you at the helm.

AWARDS(HONY RANK):JCO

Yeh jaan kar bahut khushi hui ke aapko Swatantra Divas par Hony Nb
Sub on Retirment ke rank se sammanit kiya gaya hai. Yeh aap ke kathin
parisharam aur karya nishthn ka phall hai. Hum sab ko aap par naaz hai.

AWARDS (HONEY RANK) : JCO

Please accept my heartiest congratulations on being awarded the honey


rk of Lt, on the occasion of Republic Day. It is a just recognition of your
diligence and handwork. I am sure that you also understand the greater
responsibility, which comes along with the rk.

AWARDS (HONEY RANK) : JCO

Yeh jaan kar bahut khushi hui ki aapkoGantantrata Divas par Honorary
Captain on Retirement ke rank se sammaanit kiya gaya hai. Yeh aap ke
kathin parishram aur karya nishtha ka phall hai. Majhe aap par naaz hai.

CHIEF OF ARMY STAFF COMMENDATION CARD

1. Please accept my heartiest congratulation on being awarded the Chief


of Army Staff Commendation Card. Republic Day/Independence.

2. Wishing you many more laurels in all your future assignments.

PVSM

1. Please accept our heartiest congratulations on being honored with the


highest distinguished award of PVSM on the occasion of Republic Day/
Independence Day_____.

2. Wishing you many more laurels in the years ahead.

-15-
VSM

1. Please accept our heartiest congratulations on getting coveted and very


well deserved award of VISHIST SEVA MEDAL on the occasion of Republic
Day 2001.

2. We wish you more laurels in the years ahead.

SM

1. Please accept our heartiest congratulations on you having been


awarded the SENA MEDAL for bravery on the occasion of Republic Day.

2. We wish you many more laurels in the years ahead.

YSM

1. Please accept our heartiest congratulations on you having been


awarded the YUDH SEVA MEDAL for bravery on the occasion of Republic Day.

2. I wish you many more such laurels in the times to come.

AVSM

At the very outset please accept my heartiest felicitations on the well


deserved award of the AVSM in recognitions of the outstanding services
rendered for the cause of peace in the country. It is be fitting tribute to your
dedication and handwork, Frankly, none has deserved it more than you. It
further reinforces my conviction that sooner or, later GOD ensures that one
gets ones due.

VSM

1. I was immensely pleased to read you name amongst the list of


awardees. It is, indeed an apt recognitions of your selfless dedication to duty
and the highest standards of military professionalism which have always
acted as a tremendous source of inspiration for this who have had the
privilege of serving under you. Our heartiest congratulations, indeed!

2. Wishing you the very best of luck in all your future endeavors!

VSM

1. It is a matter of immense pride to learn about the awarded of VSM to


you. This is an apt recognition of the dedicated service rendered by you.
Please accept my heartiest congratulations. May you win more laurels inn
future too!
VSM

I take this opportunity of extending my heartiest felicitations on the


award of a VSM to you. Though my greetings come to you late but I can
assure you they are not lacking in warmth. Well done! I pray for many such
laurels in future.

-16-

A Belated Felicitation: Award of AVSM

1. I was immensely pleased to learn about the well deserved award of


AVSM to you. It is, indeed, an apt recognition of your selfless dedication to
duty and the highest standards of military professionalism which have always
acted as a tremendous source of inspiration for those who had the privilege
of serving under you. Though extremely belated, please accept our heartiest
congratulations and convey the same to Mrs______.

2. Please do let me know if I can do anything from this end. We shall be


pleased and privileged to receive you and the family whenever you visit ____.

RESPONSE TO AWARDS DO

1. With utmost humility I acknowledge your gracious acct of felicitating me


for the award of VSM on this Republic Day. I am grateful to the God, Almighty
for the grace and thankful for recognition of my humble contribution to the
service, which so many of us do, but it goes unnoticed.

2. we both value the warm feeling behind the kind gesture on your part and
once again say thanks a million.

RESPONSE TO AWARDS DO

I am immensely grateful and deeply touched by your kind felicitations on


the award of VSM to me, the achievement has been possible mainly due to
the benign grace of the God Almighty and good wishes form well wishers like
you. Gracious of you to have spared the time and penned those few lines. It
manse much to me.

RESPONSE TO AWARDS DO

I deeply value your good wishes and felicitations on the awarded of


AVSM to me on _________. I take it more as a recognition for those who have
worked alongside me and provided unstinted support in carrying out my
duties. I deeply appreciate your affectionate good wishes on this occasion.
Above all, it is HIS Divine wish.

RAISING DAY

1. Ref your DO letter No ____dt ____.

2. Please accept our heartiest felicitations on the____ Raising Day of ____.


Please convey our best wishes to all Ranks of your_______.

3. I am sorry we will be unable to attend the function due to my previous


commitments.

-17-

RISING DAY

1. On the occasion of your bns _____Raising Day on ________I, on behalf


of all rks of _____, convey my heartiest congratulations and felicitations to
your bn.

2. May god give all rks and their families of success, peace, propriety and
happiness in yrs to come. May you go from strength to strength.

3. Best of luck and god speed for your.

BATTLE HONOUR DAY

1. Please refer to Battle Honour Day Special BRO_____.

2. The gallantry awards list made heartening reading. It bespeaks of


sacrifice and dedication to duty by all numbers, pat and present of. With such
a proud tradition behind us, our future can be glorious only.
3. My belated good wishes to all rks of on the Battle Honour Day. May
you grow from strength top strength.

CONDOLENCE DO

ACCIDENT DEATH

1. It is with deep shock and disbelief I learnt about the tragic and
unfortunate news. Strange are HIS ways which t times are difficult to
comprehend. We are but a mere puppet in the hands of the ALMIGHTY GOD.

2. We sincerely pray to GOD to give you and your family members


continued courage and strength to bear this irreparable loss!

3. We pray that the departed soul rests in peace!

FATHER/RELATIVE

1. I was shocked to hear about the sad demise of your revered father. We
convey our deep and heartfelt condolences on this sad occasion to you and
the other family members. May GOD, The ALMIGHTY grant you and your
family strength to bear this irreparable loss!

2. We pray that the departed soul rests in peace!

-18-

HUSBAND

1. We were shocked to hear about the sad demise of your revered husband.
At this moment of profound grief, we are with you and convey our deep and
heartfelt condolences to you and other family members.

2. We sincerely pray to ALMIGHTY GOD to give you the strength to perform


the GOD given duties. Particularly towards the children. Please be rest
assured that tour best wishes and PRAYERS shall always be with you.

GOOD BLESS!

FRIEND BECOME SUDDEN ILLNESS

1. It is, indeed, extremely sad to learn about your sudden illness and
hospitalization. We are, however, relieved to learn that the worst is over and
you are on the way to recovery. Our Best wishes and prayers are always with
you. May GOD, The ALMIGHTY bless you with a speedy recovery and good
health!

2. Please do let me know, if there as anything I can do form this end.

DEATH

1. Please rf to your Spl BRO dt ____.

2. I was indeed saddened to learn that ____passed away during.

3. Please convey heartfelt condolences on behalf of all rks to the bereaved


family.

RESPONSE TO CONDOLENCE LETTER

RELATIVE DEATH

1. This is to express our sincere thanks and gratitude to you for the kind
words of sympathy conveyed on the sad demise of my father.

2. Your sentiments have been a source of strength for the _____.


DEATH OF A PER OF UNIT

1. We are grateful to you for sharing our grief with such soothing words of
sympathy. Your letter of condolences has indeed helped us in retrieving our
lost courage and consoling us which we badly needed t this hour or our
bereavement.

2. We thank you once again for you thoughts for the family in the departed
soul.

3. Hopping that you will always be with us to share our moments of joy
and happiness as well.
-19-

CONDOLENCELETTER

It is indeed very kind and thoughtful of you in expressing your deep


sorrow in our terrible bereavement. Your kind words of sympathy and support
at this time of our precious loss has touched as and brought solace to our
lives.

THANKS GIVING

NEW YEARS CARD

1. I thank you for your lovely letter/card and greeting for New Year. It was
most considerate of you and I am grateful for the same.

2. Rupa and I reciprocate the greeting with pleasure and wish you and the
family a joyful and prosperous 2003.

BRITHDAY

Thank you very much for felicitations from all offrs & ladies of your unit
on my birthday. It is indeed very kind and thoughtful of you all. I value this
gesture immensely/ it was indeed thoughtful and I am deeply to ached.

WEDDING ANNIVERSARY

My wife joins me in thanking you for your felicitations on our Wedding


Anniversary. It is indeed very kind and thoughtful of you. We value this
gesture immensely.

INVITATION OF WEDDING

1. Thank you so much for inviting us on the auspicious occasion of your


wedding/wedding of your Son/Daughter _______with ____ on____(date). Much
as we would have loved to attend the wedding, we are unable to do so due to
my previous commitments/certain official work coinciding with the date of
weeding.

2. Do kindly accept Rupss and my heartiest felicitation on the auspicious


occasion. We wish you and the luck lady____/young dashing _____eternal
bliss and a prosperous wedding life.
COURSE DSSC:NOMINATION

It was indeed heartening to learn of your having been nom inated to


Defence Service Staff College for the Staff Course. Well done

COURSE DSSC:COMPETITIVE VACANCY

It was indeed heartening to lean of your having secured a competitive


vacancy to Defence Service Staff College for the Staff Course. Well done.

-20-

SOCIAL ENGAGEMENTS

LETTER AFTR ATTENDING A DINNER

I am writing this to convey our sincere thanks for the lovely (Sunday/Day)
evening which we spent with you on _____. The drinks were, indeed,
sumptuous but more than that was the warmth and affection coupled with
your over whelming hospitality.

LETTER AFTR ATTENDING A DINNER

I am writing this to convey our sincere thanks for the lovely dinner
hosted by you on _________. The food was indeed, sumptuous but more than
that was your abundant hospitality.

LETTER AFTR ATTEND A COCKTAILS/PARTY.

I am writing this to convey our sincere thanks for the lovely evening I
spent with you all on _________. The drinks were, indeed, flowing but more
than that was your abundant hospitality.

LETTER AFTR ATTEND A COCKTAILS/PARTY.

I am writing this to convey our sincere thanks for the lovely evening I
spent with you all on _________. The cocktails were, indeed, flowing but more
than that was your abundant hospitality.
LETTER AFTR ATTEND A COCKTAILS/PARTY.

I am writing this to convey our sincere thanks for the lovely Sunday
evening which we spent with you and Mrs ____on _____. We were, indeed,
touched by your warmth and affection coupled with the overwhelming
hospitality.

VISIT OF VIP- TECHINCAL DAY/RAISING DAY

1. I am writing this to convey my sincere gratitude and heartfelt


sentiments of all ranks for your benign presence during our Raising
Day/Technical Day firing _______on ___________.

2. Your visit was, indeed, great privilege and morale booster for the regt. It
was very kind of you to have spoken such good words for the regt.

-21-

CERTIFICATE- TO WHOM IT MAY


CONCERN

CERTIFICATE-1

1. Mrs ____________W/O ________is serving in _______ School, kota as


Principle Wef ________________.

2. Her performance as the Principal of the School is outstanding. She has


put a lot of efforts to make the School in its present standard not only in the
field of discipline, but also in education and extra curricular activities. Her
effort to make the School to plus two stages still remain in the heart of all as
it is an important milestone in the School history.

3. I wish her very best in the coming years. She is as asset to any
organization/institute.
CERTIFICATE-2

1. I am happy to certify that ____has been working with me for the


last_______ years. I found him a person of integrity and he performed his
duties to my entire satisfaction.

2. As _____________is being released from the Army. I wish him all success
and recommend him for a suitable job in the civil
PROMOTION CONGRATS
SR NO ATTRIBUTES EXCEPTIONAL VERY GOOD GOOD SATISFACTORY UNSATISFACTORY
1. Professional Competence Excellent knowledge of his Most of the time Keen to learn & Just adequate Inadequate knowledge
job & related functions. show good update professional knowledge for routine of the job
Keeps abreast of various knowledge of his job Knowledge. Applies performance. requirements. Makes
developments in his field. & related functions. knowledge gainfully little efforts to learn.
Uses his professional Makes adequate under guidance. Poor application of
knowledge in any efforts to keep in knowledge in work
assigned task efficiently & touch with the latest situations.
effectively developments in his
field. Applies his
professional
knowledge
confidently
2. Capacity to Achieve Results Achieves optimum results Accomplishes tasked Produces acceptable Capacity limit to Work output and
with the most economic & within given results with accomplish only quality not
efficient utilization of constraints of time persistence manages ordinary level results. commensurate with
resources. and resources. Does to accomplish tasks Requires more efforts the efforts and
not let the quality without much loss of and resources than resources available.
suffer. quality. Pays necessary for Causes wastage &
secondary accomplishing the lowering of morale.
consideration to task.
economy of efforts
and resources.
3. Planning Ability Display planning ability of Generally anticipates Fairly effective & Plans tasks in routine
high order. Anticipates work needs & can systematic in manner without
problems & work needs in plan ahead effective. planning familiar showing any
the distant future. Analyses problems tasks but likely to ingenuity. Foresight
Analyses a situation in all adequately. Accords lose sight of proper limited to the
aspects. Sets situation in correct priorities. perspective in obvious. Cannot
all aspects. Sets realistic, Maintains correct complex situations. anticipate future work
objectives, can work out perspectives Analyses only some needs or problems.
unprecedented facets of a problems.
problems/situations
4. Dependability Fully dependability in Can be relied upon to Generally can be Can be relayed upon Undependable in the
accomplishing tasks even complete task depended upon to to completed routine discharge of duties
in difficult situation. successfully. complete tasks . assignments. and function entrusted
Always willing to take on Accepts extra load of Accepts extra Requires to him. Required
additional responsibility & work. Willingly. Does commitments when considerable follow repeated reminders to
work. Does not require not require any left with no other up action to complete complete tasks.
remainders. prodding alternative. task. Hesitant to Unwilling to state on
Occasionally needs accept additional extra work when
remainders. responsibilities. necessary .
GRADED DESCRIPTION OF ATTRIBUTES FOR PERFORMANCE ASSESSMENT
5. Effective Intelligence Readily perceives the Quick on the uptake May take time but Tackles obvious Does not go deep inter
essentials of default able to discern the grasps the essentials problems slow in problem. Gets
problems. Penetrates essentials of a of a situation. Reacts reacting to new ideas confused unfamiliar
deep into complex issue. problem. Reacts to to ideas & situations and situations. situation fails to react
Reacts to extra-or-denary various situations in a satisfactory in an appropriate
situations quickly & adequately. manner. manner
effectively.
6. Judgment & Decision Quick in weighing the pros Displays good Displays fair Judges issues at Shows faulty
Making Ability &cons of available judgment and judgment. Follows surface level. Can judgment. Lacks
alternatives. Arrives at generally correct systematic and take decisions in ability to take
correct decisions without decisions without logical approach in routine and familiar decisions. Under
losing time. Takes a total much delay. Takes a decision taking but situations. Under stress touch with logic
view of the situation. balanced view of all inclined to take time. stress gets confused and _______indecisive.
available facts. At times, under stress and finds it difficult to
Arrives at good decisions taking likely take correct
decisions even when to get hampered. decisions.
under stress.
7. Communication Skill-Written Displays exceptional skill Shows marked ability Conveys his ideas Expresses himself in Lacks vocabulary &
for clear & concise writing for clear & concise clearly in working routine and ______convey ideas
even under pressure. writing. Produces language. Produces stereotyped manner. clearly makes
Quick & proficient in good staff work in staff work of fair Quality of staff work mistakes in work.
preparing notes & papers. time. standard . lacks consistency. Tasks unduly time in
Does neat & accurate staff Rather slow in written written work.
work paying attention to work.
details.
8. Communication skill-oral Express himself fluently in Express himself Conveys information, Either verbose or Handicapped in ____&
a lucid manner. Displays without ambiguity. instruction & ideas in taciturn in fluency, fails to ideas &
charm in engaging Makes himself easily an objection manner communicating with instructions Reluctant
attention & makes an understood. & makes himself others, but all the to talk to
impact on others. Can Introduces personal understood. Slightly same manages to put
address large groups charm in discussions hesitant in across his ideas &
without any hesitation or & conversations & addressing larger instructions. Does
inhibition. makes a visible groups but can face not make any
impact on others. smaller groups. noticeable impact on
Can address large others. Feels nervous
groups without any & hesitant in
outward signs of addressing groups.
nervousness.
9. Command & Control Direct ,control & Skillfully exercises Exercises fair control Exercises loose Leaves things to co-
coordinates the work & good control on team on team work & control on team work ordinates & fails to
activities of the team work & group group activities. and group activities. exercise adequate
without interfacing in day- activities. Intervenes Takes appropriate Elegits too much or control on team work.
to-day work. Judiciously at the appropriate corrects action when too little authority. Alternatively keeps
delegates authority to time when work does work does not Does not take wilily everything to himself &
others. Takes timely not proceed a proceed as planned. corrective action cubs the initiative of
corrective action. Does planned. Knows Delegates authority when work does not subordinates.
not take personal credit when to delegate to others but does proceed as planned.
for the achievements of authority to whom & not keep in ind the
the team members. to what extent. appropriate limit of
such delegation. Apt
to interfere in
subordinates work.
10. Ability to Inspire & Motivate With lively enthusiasm, Enlivens & maintains Archives fair success Manages to keep the Subordinates feel
personal example & the enthusiasm & in motivating his morale of demoralized &
conduct stimulates the motivation of subordinates. His subordinates at even demotivated when
team for optimum subordinates at high personal bearing & keel. Lacks adequate working under him.
performance. Displays level. Inspires others conduct have an enthusiasm to inspire Makes unhealthy
exceptional skill in raising with his personal uplifting influence on team members when impact on team
the moral of subordinates example and his subordinates. faced with difficulties. members.
under, difficult situations conduct.
and maintainers it at high
level.
11. Training & Development of Shown Keenness for Supervises & Encourages Makes little Takes no interest in
subordinates training & development of encourages subordinates to make contribution for the the training and
subordinates. Provides subordinates to use of various growth & development of
adequate guidance & develop their facilities for on- the- development of subordinates. At times
encouragement in self- potential. Makes job training their subordinates but at tends to obstruct their
development programs. active use of the personal growth and the same time does efforts for growth &
Quick in detecting others available resources development. not stand in their way development.
weakness and helping for the growth & if they want to learn &
them to overcome those development of improve their
weaknesses. subordinates. professional
knowledge and skills
12. Welfare & Moral Sensitive and considerate Works energetically & Actively concerns Takes sporadic Allots low priority to
to the needs of juniors. successfully for the himself with the interest in welfare the welfare of
Goes out of the way to good of his welfare of projects. Feels subordinates. Shows
cater to the welfare of hissubordinates. Takes subordinates. Makes satisfies in providing scant regards for the
subordinates Moral of adequate care to efforts to provide minimum facilities to needs of juniors.
subordinates is optimum provide all various permissible subordinates keeps Morals of subordinates
at all times. permissible facilities. facilities available moral of subordinates is often at low pitch.
Morale of within the resources. at satisfactory level.
subordinates is Moral of
sustained at high subordinates is kept
level. at fairly high level
13. Appraising Ability Shows good skill & Evaluates the Mostly apprises the Tends to play safe in Inclined to be carried
interest in evaluating and performance & work & behavior of evaluating the away by halo effect,
recording the performance behavior of subordinates in affair performance & personal biases &
& behavior of subordinates in a fair manner. behavior of prejudices while
subordinates in an and objective subordinates. Avoids appraising his
impartial and objective manner. extreme subordinates.
manner. assessments
14. Tect & Co-operation Displays unusual gift in Appreciates others Shows consideration Lacks spontaneity & Ignores the feelings of
putting people at ease. view points. Willingly to others views even warmth in hues others and the times
Provides whole hearted co co-operates with when differing views dealings but apt to hurt others.
-operation to colleagues superiors colleagues even when differing maintained working Contented in working
superiors & subordinates & subordinates. from them. Does not relations. Offrs for and by himself.
Maintains harmonious Gains acceptance by find much difficulty in limited cooperation Does not show
relations withal. Makes the group. Makes getting along with when asked for concern for group
effective contribution to adequate others Offrs co- Mostly remains a functioning or group
group functioning. contribution to the operation an as passive member in disintegration.
Receptive to other points functioning of group. required basis. the group and makes
of view. Makes fair limited contribution to
contributions to the group Cool to
group functioning others points of view.
15. Initiative Volunteers to work on a Mostly takes Generally takes Hesitant in taking Does not act without
problems. A self start necessary & appropriable action action in the absence instructions even when
shows exceptional appropriate action in on his own when held of proper instructions the task is urgent &
resourcefulness in handing unforeseen up for want of & precedents. Would needs priority. Does
handing unforeseen task & situations. decisions & act only compelled to not work
events/situations Does not weir for precedents. do so. independently.
effectively . instructions to get Occasionally requires
things dine. instructions &
guidance.
16. Courage (Physical & Moral) Takes judicious risk in Dearing & Plucky & hardly in Either rash or Either timed or
work situations. Displays enterprising. Can meeting dangerous cautious in dealing reckless in facing
adequate moral courage in face risks. Spirited situations. Exercises with unforeseen & danger. Scared to put
standing up for what is enough to vice discretion in standing dangerous situations. across his point of
right. Shows fearlessness opinions & stand up up for what its right. Feels hesitant in view even when right.
& strength of mind. for his convections. voicing his opinion &
standing up for what
is right.
17. Self-Confidence Feels relaxed & adequate Exhibits poise & Feels self assured & Exhibitions a tinge or Gets perturbed easily.
in all types of social & balance in social & generally exhibits rigidity & self Fails to maintain poise
work situations. work situations equilibrium. consciousness in & confidence in most
different situations. situations.
18. Capacity to withstand stress Remains calm & Remains fairly clam & Inclined to get Apt to lose balance Gets agitated under
compacted under stress. composed under perused under stress, under stress but stress & is not able to
Displays adequate mental stress. Can meet but makes efforts to endeavors to reign perform effectively.
& physical endurance to emergencies adapt himself to efficiency. Likely to Physical & mental
meet emergencies adequately. Physical changing saturations show tiredness & stamina inadequate.
effectively. & mental endurance without loss of fatigue under
adequate. efficiency. Physical & pressure of work
mental endurance physical & mental
satisfactory. stamina fair.
19. Bearing & Demeanor Always neatly turned out Pays adequate Generally well turned Pars just sufficient Does not pay adequate
sets an example for attention to his out. Carries himself attention to his turn attention to his
others. Displays bearing & turn-out. well in select groups. our and bearing. bearing. Not very
exemplarily behaviors in Deports himself in Conducts himself in careful about his
all situations at all times. praiseworthy manner an acceptable conduct in varied
in various situations. manner. company.
20. Loyalty Always keeps service Subordinates Generally keeps Sometimes finds it Subordinates services
internets utmost in day-to personal interest to personal interest difficult to demarcate interest to personal
day work. Displays high overall interest of the subordinate to clearly between interest . Displays
degree of sincerely & service. service interest. personal interest & inadequate honesty of
honesty of purpose. Demonstrates firm Lives up to the trust service aims. purpose. Shows
Demonstrates allegiance to service placed in him as a tendency to betray the
unquestioned loyalty to aims. service officer. trust reposed in him as
service aims. service officer.
21. Integrity Shows absolute honesty & Displays high sense Generally displays Cannot always Apt to misuse service
propriety in the use of of honesty & service honesty & propriety in discriminate between position & resources
service position & position & resources. the use of service propriety & for personal gains.
resources. Always officer Sincere & upright in position & resources. impropriety in the use Cannot to trusted in
correct information & offering information Uses discretion in of service position & offering correct
sincere advice. Reputed & advice to superiors. offering correct resources. information . Does not
for exemplary Manages his finances information & advice. Sometimes not give exercise adequate
management of personal & personal affairs Keeps his personal incorrect opinion control over personal
affairs & finances. well. affairs & finances knowledge. affairs & finances.
under control. Management of
personal affairs &
finances just
satisfactory.

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