Académique Documents
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Culture Documents
DO ON PROMOTION OF A FRIEND
(May almighty Maa Durga shower its choicest blessings on you and
_______in years to come. We await our share of Rakshi let it mature!)
PROMOTION RESPONSE
-2-
POSTED OUT
DO To Colleagues/Superiors On Posting Our
2. It was, indeed, a great privilege and singular honour for the regiment to
have served in the elite _______Division/Bde under your able command.
3. I shall deem it a great pleasure if the regiment can do anything from its
new location.
1. At the outset, we pray this letter finds you in the best of health and well
settled at your new location.
2. Please accept my sincere thanks and deep gratitude for all that you
have been done for the regiment in keeping the banner flying high. It has been
indeed, fortunate for the regiment to have an officer like you, who has been an
asset to the organization.
3. I, on behalf of all ranks of the _________convey our best wishes and pray
to GOD,THE ALMIGHTY to bestow his choicest blessings in all your future
endeavors.
RELINQUISHING OF APPT
-3-
RELINQUSHING OF APPT
2. It was a comforting feeling that you were going to _________i where you
very much wanted to go.
3. Thank you very much for all that you did as a colleague and a friend.
-4-
1. I write to thank you for the immense love and affection showed on me
during my tenure as_____________. Needless to say it was most educative,
thrilling and memorable experience which I will ever cherish. Your warm and
generous treatment, objective guidance made my job much easier. I
personally fell deeply indebted to you for having looked after my interests
from time to time.
1. This is to express my deep gratitude for the love and affection showed
on me/valued advice and guidance given to me during my tenure; as _______.
To say the lease, it was a very educative and pleasant innings, which I shall
ever cherish.
2. May I also take this opportunely to thank Mrs ________on may own
behalf and on behalf of my wife for very warm and generous treatment meted
out of us during out stay with you all. We have no words to express our
gratefulness for the kindness shown to us, which we will cherish through our
life.
ON RELINQUISHMENT OF AN APPOINTMENT
ON RELINQUISHMENT OF AN APPOINTMENT
-5-
3. It has been indeed a pleasure and privilege to have served under you. I
shall always cherish this fine association and ever remain indebted to you for
your kindness, help and guidance.
1. I wish to place on record my deep appreciation and gratitude for all the
good work done by __________(Unit) for the _______Division in your stay with us
from _________to _________. All ranks of the division join me in thanking you.
3. We have enjoyed working with you and your boys and are richer for
having known you. We bid farewell to you with a heavy heart and
wish______(Unit) the very best of luck in the years ahead.
4. We will always remember you fondly. Carry my lance with you and as
per the inscription- Plant it deep in our enemies land God bless you fine
fellows and your families.
3. May I also take this opportunity to wish you a happy and successful
innings in your new assignments!
-6-
2. We in _________enjoyed our association with you to the hilt, and look fwd
to working together in the future again.
3. I wish you a very rewarding and fruitful tenure in your new appt.
POSTING IN
1. Thank you very much for you warm and affectionate Do letter No
______dt ________.
2. It is a matter of grate privilege and honor for my unit to serve under your
benign comd and able stewardship.
-7-
POSTING IN DO
POSTING IN RESPONSE
NEW PERS : CDR
NEW OFFICER
2. I extend a hearty welcome to you to _____. I am sure you will find your
tenure here challenging and very rewarding both professionally and personally.
3. Should you require anything from this end do let me know. Looking fwd
to your joining us.
WELCOME DO TO POSTING IN
2. I welcome you to the folds of ____, a Fmn/Unit that has excelled itself in
various ops, which has earned the Bde/unit the sobriquet of ______.
3. the crowd in the Bde/unit is a great one with the each officer/cdr being a
excellent human being and through professional. I am enclosing the nominal
roll of the Offrs on the str of the HQ/unit in case you wish to write to anyone
of them.
4. wish you a very wonderful and regarding tenure at this HQ. In case I can
be of any assistance from this enc it shall be my pleasure. Looking fwd to
your joining us.
-8-
TAKING OVER
2. I am fully confident that all our efforts will be made by one and all
to build up the image of this ______.
APPRECIATION
TRAINING /EX
1. I take this opportunity to convey that I was happy to see your offrs,
JCOs and men in good form and high sprits. Their Zeal and keenness was
apparent and indeed, heartening.
2. I am sure that your battalion shall continue to strive hard to attain the
highest standards of professional competence, administration and discipline.
EXERCISE
1. I am writing this do letter to convey my sincere appreciation to you and
all ranks of your battalion for their excellent performance during ex ______I am
happy that the battalion stood the test of time despite the constraints of
manpower and resources.
3. I have no doubts that your battalion shall continue to thrive hard and
keep the flag flying high in future also.
-10-
FOOTBALL CHAMPIONSHIP
1. I am writing to convey my deep appreciation on the excellent
performance of Bridge Football Team represented by your battalion in the
recently conducted ____________division football Championship. By lifting the
Division Trophy the team has done the formation proud. It speaks volumes of
the hard work put in by the team.
2. I very much appreciate the dedication and hard work put in by you and
your team during this event. Please convey my SHABASH to all ranks of your
battalion.
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1. I take this opportunity to thank you for all the co-operation and
assistance given to me during our short but memorable stay at this exercise
area as well as Bridge HQ. It was indeed a pleasure working with you and I
shall ever ______.
2. I wish you and your family from the depth of my heart; all the luck,
happiness , health, peace ,harmony and prosperity. May GOD, The AIMIGHTY,
bestow HIS choicest blessings in all your endeavors!
REFT LETTER .
CHAMPIONSHIP
2. This is the result of your hard work, dedication and will to win and I am
sure that you will strive hard and perform as well in future.
COURSE
OPERATION
-12-
THANKS GIVING
EXCELLENT ARRANGMENT
2. All your officers and OR connected with the arrangement had put in a
sustained and dedicated hard work. Despite the short notice the standard
displayed was indeed commend able.
ADVENTURE CAMP
THANKS DO TO CO
1. I am writing this DO letter to convey my sincere appre to you and all rsk
of the _____for the excellent performance on Ex ____and other connected
events. I am fully aware of the dedication and tremendous handwork put in by
you and your team which contributed to the successfully outcome of this imp
event.
1. I write this to convey my sincere appreciation for the job well done by
your guard at my residence. The boys performed their duties with military
discipline, zeal and enthusiasm.
-13-
DO TO LO
1. I am writing this to convey my heartfelt thanks and deep gratitude for all
the help and assistance given to me during my recent visit to your place. We
are indeed ,touched by your positive attitude and helpful gesture.
AWARD TO PLATAN
1. Thank you very much for your DO letter No _____dt _____and the
message of felicitations. It has only been possible due to the Grace of the
Almightily and your good wishes.
2. Each one of the boys in the paltan have toiled in sweat and blood for the
greater glory of the Paltan in Op ______. Then award is but a mere reflection of
their dedication and velour. I am at a loss for words to express my feelings
and gratitude.
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FELICITATION
COURSE
AWARDS(HONY RANK):JCO
Yeh jaan kar bahut khushi hui ke aapko Swatantra Divas par Hony Nb
Sub on Retirment ke rank se sammanit kiya gaya hai. Yeh aap ke kathin
parisharam aur karya nishthn ka phall hai. Hum sab ko aap par naaz hai.
Yeh jaan kar bahut khushi hui ki aapkoGantantrata Divas par Honorary
Captain on Retirement ke rank se sammaanit kiya gaya hai. Yeh aap ke
kathin parishram aur karya nishtha ka phall hai. Majhe aap par naaz hai.
PVSM
-15-
VSM
SM
YSM
AVSM
VSM
2. Wishing you the very best of luck in all your future endeavors!
VSM
-16-
RESPONSE TO AWARDS DO
2. we both value the warm feeling behind the kind gesture on your part and
once again say thanks a million.
RESPONSE TO AWARDS DO
RESPONSE TO AWARDS DO
RAISING DAY
-17-
RISING DAY
2. May god give all rks and their families of success, peace, propriety and
happiness in yrs to come. May you go from strength to strength.
CONDOLENCE DO
ACCIDENT DEATH
1. It is with deep shock and disbelief I learnt about the tragic and
unfortunate news. Strange are HIS ways which t times are difficult to
comprehend. We are but a mere puppet in the hands of the ALMIGHTY GOD.
FATHER/RELATIVE
1. I was shocked to hear about the sad demise of your revered father. We
convey our deep and heartfelt condolences on this sad occasion to you and
the other family members. May GOD, The ALMIGHTY grant you and your
family strength to bear this irreparable loss!
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HUSBAND
1. We were shocked to hear about the sad demise of your revered husband.
At this moment of profound grief, we are with you and convey our deep and
heartfelt condolences to you and other family members.
GOOD BLESS!
1. It is, indeed, extremely sad to learn about your sudden illness and
hospitalization. We are, however, relieved to learn that the worst is over and
you are on the way to recovery. Our Best wishes and prayers are always with
you. May GOD, The ALMIGHTY bless you with a speedy recovery and good
health!
DEATH
RELATIVE DEATH
1. This is to express our sincere thanks and gratitude to you for the kind
words of sympathy conveyed on the sad demise of my father.
1. We are grateful to you for sharing our grief with such soothing words of
sympathy. Your letter of condolences has indeed helped us in retrieving our
lost courage and consoling us which we badly needed t this hour or our
bereavement.
2. We thank you once again for you thoughts for the family in the departed
soul.
3. Hopping that you will always be with us to share our moments of joy
and happiness as well.
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CONDOLENCELETTER
THANKS GIVING
1. I thank you for your lovely letter/card and greeting for New Year. It was
most considerate of you and I am grateful for the same.
2. Rupa and I reciprocate the greeting with pleasure and wish you and the
family a joyful and prosperous 2003.
BRITHDAY
Thank you very much for felicitations from all offrs & ladies of your unit
on my birthday. It is indeed very kind and thoughtful of you all. I value this
gesture immensely/ it was indeed thoughtful and I am deeply to ached.
WEDDING ANNIVERSARY
INVITATION OF WEDDING
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SOCIAL ENGAGEMENTS
I am writing this to convey our sincere thanks for the lovely (Sunday/Day)
evening which we spent with you on _____. The drinks were, indeed,
sumptuous but more than that was the warmth and affection coupled with
your over whelming hospitality.
I am writing this to convey our sincere thanks for the lovely dinner
hosted by you on _________. The food was indeed, sumptuous but more than
that was your abundant hospitality.
I am writing this to convey our sincere thanks for the lovely evening I
spent with you all on _________. The drinks were, indeed, flowing but more
than that was your abundant hospitality.
I am writing this to convey our sincere thanks for the lovely evening I
spent with you all on _________. The cocktails were, indeed, flowing but more
than that was your abundant hospitality.
LETTER AFTR ATTEND A COCKTAILS/PARTY.
I am writing this to convey our sincere thanks for the lovely Sunday
evening which we spent with you and Mrs ____on _____. We were, indeed,
touched by your warmth and affection coupled with the overwhelming
hospitality.
2. Your visit was, indeed, great privilege and morale booster for the regt. It
was very kind of you to have spoken such good words for the regt.
-21-
CERTIFICATE-1
3. I wish her very best in the coming years. She is as asset to any
organization/institute.
CERTIFICATE-2
2. As _____________is being released from the Army. I wish him all success
and recommend him for a suitable job in the civil
PROMOTION CONGRATS
SR NO ATTRIBUTES EXCEPTIONAL VERY GOOD GOOD SATISFACTORY UNSATISFACTORY
1. Professional Competence Excellent knowledge of his Most of the time Keen to learn & Just adequate Inadequate knowledge
job & related functions. show good update professional knowledge for routine of the job
Keeps abreast of various knowledge of his job Knowledge. Applies performance. requirements. Makes
developments in his field. & related functions. knowledge gainfully little efforts to learn.
Uses his professional Makes adequate under guidance. Poor application of
knowledge in any efforts to keep in knowledge in work
assigned task efficiently & touch with the latest situations.
effectively developments in his
field. Applies his
professional
knowledge
confidently
2. Capacity to Achieve Results Achieves optimum results Accomplishes tasked Produces acceptable Capacity limit to Work output and
with the most economic & within given results with accomplish only quality not
efficient utilization of constraints of time persistence manages ordinary level results. commensurate with
resources. and resources. Does to accomplish tasks Requires more efforts the efforts and
not let the quality without much loss of and resources than resources available.
suffer. quality. Pays necessary for Causes wastage &
secondary accomplishing the lowering of morale.
consideration to task.
economy of efforts
and resources.
3. Planning Ability Display planning ability of Generally anticipates Fairly effective & Plans tasks in routine
high order. Anticipates work needs & can systematic in manner without
problems & work needs in plan ahead effective. planning familiar showing any
the distant future. Analyses problems tasks but likely to ingenuity. Foresight
Analyses a situation in all adequately. Accords lose sight of proper limited to the
aspects. Sets situation in correct priorities. perspective in obvious. Cannot
all aspects. Sets realistic, Maintains correct complex situations. anticipate future work
objectives, can work out perspectives Analyses only some needs or problems.
unprecedented facets of a problems.
problems/situations
4. Dependability Fully dependability in Can be relied upon to Generally can be Can be relayed upon Undependable in the
accomplishing tasks even complete task depended upon to to completed routine discharge of duties
in difficult situation. successfully. complete tasks . assignments. and function entrusted
Always willing to take on Accepts extra load of Accepts extra Requires to him. Required
additional responsibility & work. Willingly. Does commitments when considerable follow repeated reminders to
work. Does not require not require any left with no other up action to complete complete tasks.
remainders. prodding alternative. task. Hesitant to Unwilling to state on
Occasionally needs accept additional extra work when
remainders. responsibilities. necessary .
GRADED DESCRIPTION OF ATTRIBUTES FOR PERFORMANCE ASSESSMENT
5. Effective Intelligence Readily perceives the Quick on the uptake May take time but Tackles obvious Does not go deep inter
essentials of default able to discern the grasps the essentials problems slow in problem. Gets
problems. Penetrates essentials of a of a situation. Reacts reacting to new ideas confused unfamiliar
deep into complex issue. problem. Reacts to to ideas & situations and situations. situation fails to react
Reacts to extra-or-denary various situations in a satisfactory in an appropriate
situations quickly & adequately. manner. manner
effectively.
6. Judgment & Decision Quick in weighing the pros Displays good Displays fair Judges issues at Shows faulty
Making Ability &cons of available judgment and judgment. Follows surface level. Can judgment. Lacks
alternatives. Arrives at generally correct systematic and take decisions in ability to take
correct decisions without decisions without logical approach in routine and familiar decisions. Under
losing time. Takes a total much delay. Takes a decision taking but situations. Under stress touch with logic
view of the situation. balanced view of all inclined to take time. stress gets confused and _______indecisive.
available facts. At times, under stress and finds it difficult to
Arrives at good decisions taking likely take correct
decisions even when to get hampered. decisions.
under stress.
7. Communication Skill-Written Displays exceptional skill Shows marked ability Conveys his ideas Expresses himself in Lacks vocabulary &
for clear & concise writing for clear & concise clearly in working routine and ______convey ideas
even under pressure. writing. Produces language. Produces stereotyped manner. clearly makes
Quick & proficient in good staff work in staff work of fair Quality of staff work mistakes in work.
preparing notes & papers. time. standard . lacks consistency. Tasks unduly time in
Does neat & accurate staff Rather slow in written written work.
work paying attention to work.
details.
8. Communication skill-oral Express himself fluently in Express himself Conveys information, Either verbose or Handicapped in ____&
a lucid manner. Displays without ambiguity. instruction & ideas in taciturn in fluency, fails to ideas &
charm in engaging Makes himself easily an objection manner communicating with instructions Reluctant
attention & makes an understood. & makes himself others, but all the to talk to
impact on others. Can Introduces personal understood. Slightly same manages to put
address large groups charm in discussions hesitant in across his ideas &
without any hesitation or & conversations & addressing larger instructions. Does
inhibition. makes a visible groups but can face not make any
impact on others. smaller groups. noticeable impact on
Can address large others. Feels nervous
groups without any & hesitant in
outward signs of addressing groups.
nervousness.
9. Command & Control Direct ,control & Skillfully exercises Exercises fair control Exercises loose Leaves things to co-
coordinates the work & good control on team on team work & control on team work ordinates & fails to
activities of the team work & group group activities. and group activities. exercise adequate
without interfacing in day- activities. Intervenes Takes appropriate Elegits too much or control on team work.
to-day work. Judiciously at the appropriate corrects action when too little authority. Alternatively keeps
delegates authority to time when work does work does not Does not take wilily everything to himself &
others. Takes timely not proceed a proceed as planned. corrective action cubs the initiative of
corrective action. Does planned. Knows Delegates authority when work does not subordinates.
not take personal credit when to delegate to others but does proceed as planned.
for the achievements of authority to whom & not keep in ind the
the team members. to what extent. appropriate limit of
such delegation. Apt
to interfere in
subordinates work.
10. Ability to Inspire & Motivate With lively enthusiasm, Enlivens & maintains Archives fair success Manages to keep the Subordinates feel
personal example & the enthusiasm & in motivating his morale of demoralized &
conduct stimulates the motivation of subordinates. His subordinates at even demotivated when
team for optimum subordinates at high personal bearing & keel. Lacks adequate working under him.
performance. Displays level. Inspires others conduct have an enthusiasm to inspire Makes unhealthy
exceptional skill in raising with his personal uplifting influence on team members when impact on team
the moral of subordinates example and his subordinates. faced with difficulties. members.
under, difficult situations conduct.
and maintainers it at high
level.
11. Training & Development of Shown Keenness for Supervises & Encourages Makes little Takes no interest in
subordinates training & development of encourages subordinates to make contribution for the the training and
subordinates. Provides subordinates to use of various growth & development of
adequate guidance & develop their facilities for on- the- development of subordinates. At times
encouragement in self- potential. Makes job training their subordinates but at tends to obstruct their
development programs. active use of the personal growth and the same time does efforts for growth &
Quick in detecting others available resources development. not stand in their way development.
weakness and helping for the growth & if they want to learn &
them to overcome those development of improve their
weaknesses. subordinates. professional
knowledge and skills
12. Welfare & Moral Sensitive and considerate Works energetically & Actively concerns Takes sporadic Allots low priority to
to the needs of juniors. successfully for the himself with the interest in welfare the welfare of
Goes out of the way to good of his welfare of projects. Feels subordinates. Shows
cater to the welfare of hissubordinates. Takes subordinates. Makes satisfies in providing scant regards for the
subordinates Moral of adequate care to efforts to provide minimum facilities to needs of juniors.
subordinates is optimum provide all various permissible subordinates keeps Morals of subordinates
at all times. permissible facilities. facilities available moral of subordinates is often at low pitch.
Morale of within the resources. at satisfactory level.
subordinates is Moral of
sustained at high subordinates is kept
level. at fairly high level
13. Appraising Ability Shows good skill & Evaluates the Mostly apprises the Tends to play safe in Inclined to be carried
interest in evaluating and performance & work & behavior of evaluating the away by halo effect,
recording the performance behavior of subordinates in affair performance & personal biases &
& behavior of subordinates in a fair manner. behavior of prejudices while
subordinates in an and objective subordinates. Avoids appraising his
impartial and objective manner. extreme subordinates.
manner. assessments
14. Tect & Co-operation Displays unusual gift in Appreciates others Shows consideration Lacks spontaneity & Ignores the feelings of
putting people at ease. view points. Willingly to others views even warmth in hues others and the times
Provides whole hearted co co-operates with when differing views dealings but apt to hurt others.
-operation to colleagues superiors colleagues even when differing maintained working Contented in working
superiors & subordinates & subordinates. from them. Does not relations. Offrs for and by himself.
Maintains harmonious Gains acceptance by find much difficulty in limited cooperation Does not show
relations withal. Makes the group. Makes getting along with when asked for concern for group
effective contribution to adequate others Offrs co- Mostly remains a functioning or group
group functioning. contribution to the operation an as passive member in disintegration.
Receptive to other points functioning of group. required basis. the group and makes
of view. Makes fair limited contribution to
contributions to the group Cool to
group functioning others points of view.
15. Initiative Volunteers to work on a Mostly takes Generally takes Hesitant in taking Does not act without
problems. A self start necessary & appropriable action action in the absence instructions even when
shows exceptional appropriate action in on his own when held of proper instructions the task is urgent &
resourcefulness in handing unforeseen up for want of & precedents. Would needs priority. Does
handing unforeseen task & situations. decisions & act only compelled to not work
events/situations Does not weir for precedents. do so. independently.
effectively . instructions to get Occasionally requires
things dine. instructions &
guidance.
16. Courage (Physical & Moral) Takes judicious risk in Dearing & Plucky & hardly in Either rash or Either timed or
work situations. Displays enterprising. Can meeting dangerous cautious in dealing reckless in facing
adequate moral courage in face risks. Spirited situations. Exercises with unforeseen & danger. Scared to put
standing up for what is enough to vice discretion in standing dangerous situations. across his point of
right. Shows fearlessness opinions & stand up up for what its right. Feels hesitant in view even when right.
& strength of mind. for his convections. voicing his opinion &
standing up for what
is right.
17. Self-Confidence Feels relaxed & adequate Exhibits poise & Feels self assured & Exhibitions a tinge or Gets perturbed easily.
in all types of social & balance in social & generally exhibits rigidity & self Fails to maintain poise
work situations. work situations equilibrium. consciousness in & confidence in most
different situations. situations.
18. Capacity to withstand stress Remains calm & Remains fairly clam & Inclined to get Apt to lose balance Gets agitated under
compacted under stress. composed under perused under stress, under stress but stress & is not able to
Displays adequate mental stress. Can meet but makes efforts to endeavors to reign perform effectively.
& physical endurance to emergencies adapt himself to efficiency. Likely to Physical & mental
meet emergencies adequately. Physical changing saturations show tiredness & stamina inadequate.
effectively. & mental endurance without loss of fatigue under
adequate. efficiency. Physical & pressure of work
mental endurance physical & mental
satisfactory. stamina fair.
19. Bearing & Demeanor Always neatly turned out Pays adequate Generally well turned Pars just sufficient Does not pay adequate
sets an example for attention to his out. Carries himself attention to his turn attention to his
others. Displays bearing & turn-out. well in select groups. our and bearing. bearing. Not very
exemplarily behaviors in Deports himself in Conducts himself in careful about his
all situations at all times. praiseworthy manner an acceptable conduct in varied
in various situations. manner. company.
20. Loyalty Always keeps service Subordinates Generally keeps Sometimes finds it Subordinates services
internets utmost in day-to personal interest to personal interest difficult to demarcate interest to personal
day work. Displays high overall interest of the subordinate to clearly between interest . Displays
degree of sincerely & service. service interest. personal interest & inadequate honesty of
honesty of purpose. Demonstrates firm Lives up to the trust service aims. purpose. Shows
Demonstrates allegiance to service placed in him as a tendency to betray the
unquestioned loyalty to aims. service officer. trust reposed in him as
service aims. service officer.
21. Integrity Shows absolute honesty & Displays high sense Generally displays Cannot always Apt to misuse service
propriety in the use of of honesty & service honesty & propriety in discriminate between position & resources
service position & position & resources. the use of service propriety & for personal gains.
resources. Always officer Sincere & upright in position & resources. impropriety in the use Cannot to trusted in
correct information & offering information Uses discretion in of service position & offering correct
sincere advice. Reputed & advice to superiors. offering correct resources. information . Does not
for exemplary Manages his finances information & advice. Sometimes not give exercise adequate
management of personal & personal affairs Keeps his personal incorrect opinion control over personal
affairs & finances. well. affairs & finances knowledge. affairs & finances.
under control. Management of
personal affairs &
finances just
satisfactory.