SAP Solution Brief

BEST PRACTICES FOR

mySAP E-PROCUREMENT™

START UP YOUR
E-BUSINESS
Best Practices for SOLUTION-ORIENTED EVALUATION AND
mySAP E-Procurement IMPLEMENTATION OF mySAP.com
To take advantage of new, Internet-driven business opportunities,
represents a combined
you need solutions that help you reap business benefits quickly
sales, demonstration, and eliminate as much risk as possible. Best Practices for mySAP
training and implemen- E-Procurement gives you the combined benefits of a powerful
tation instrument that solution and proven e-business expertise that stems from collabo-
provides enterprises of rative efforts between SAP and its partners.
all sizes with prepack-
Best Practices for mySAP E-Procurement contains clear descrip-
aged business expertise tions of all major e-business processes. Use it to evaluate your
on mySAP.com. specific e-business solution. And use it to implement that
solution so you can realize the benefits of mySAP E-Procurement
faster, with less effort, and less expensively than ever before.
Best Practices for
mySAP E-Procurement
Best Practices for mySAP E-Procurement can be used by medium-
turns your SAP software sized enterprises that need rapid implementation or by large
into a production system companies that need to create a corporate template for their
that handles all your spe- subsidiaries. Whether you're an existing customer or a brand new
customer, using Best Practices for mySAP E-Procurement gets
cific e-business require-
your e-business solutions up and running rapidly.
ments. Preconfigured
Business-to-Business THE PRODUCT
Procurement scenarios Best Practices for mySAP E-Procurement is built for evaluation
for purchasing indirect and implementation. It includes:
and direct materials help • A clear methodology – The methodology is based on prin-
you realize e-business ciples of the AcceleratedSAP methodology. It also contains new
benefits faster and less accelerator documents that help you use prepackaged business
expensively than ever expertise.
• Detailed documentation – You can use the reusable documen-
before.
tation on mySAP E-Procurement solution for self-study, evalu-
ation, and project team and end-user training.
• Complete preconfiguration – Preconfigured settings give you
everything you need to run integrated key processes out of
the box with minimum installation effort.
You can use Best Practices for mySAP E-Procurement in every
phase of a project. For example, Best Practices help you enhance
your existing system with new mySAP.com solutions quickly
and easily. You can rapidly increase functionality by:
• Installing new mySAP.com solutions
• Carrying out back-end configuration and connectivity
• Ensuring relevant data replication
• Configuring the mySAP Workplace
• Integration with the electronic catalog from Requisite and/or
with an external (hosted) catalog. Both catalogs are integrat-
ed by means of an open catalog interface (OCI).
• Integration of your E-Procurement Solution with your SAP
R/3 back-end system
• Integration to mySAP Business Intelligence
• A pre-defined SAP business workflow for shopping carts
and invoices
• Documentation with an installation guide and detailed
reference guides for connectivity, generation, configuration
and replication
• Documentation with scenario descriptions

BEST PRACTICES FOR mySAP E-PROCUREMENT BUSINESS SCENARIOS

Best Practices for mySAP E-Procurement is one of the cross-
industry solutions from the Best Practices for mySAP.com
products.
This powerful tool will be a great help in defining and
formulating your requirements precisely and in providing the
functionality and flexibility you need to set up your system.
With Best Practices for mySAP E-Procurement you can rapidly
set up Business-to-Business Procurement scenarios, Internet-
based for requisitioning and purchasing of non-production
(indirect) goods and services used for maintenance,
repair and operations (MRO supplies). It also
supports the end-to-end procurement of direct
materials, component planning, content
management, and local procurement.
With Best Practices for mySAP E-Procurement you receive pre-
configured business scenarios that focus on the procurement
processes to acquire indirect materials, such as office supplies,
and the procurement of direct materials needed for manufac-
turing through quantity contracts with integration to mySAP
Business Intelligence. Scenarios for component planning, con-
tent management and local procurement are also included. All
scenarios are fully documented with step-by-step procedures
that make them easy to use.

Best Practices for mySAP E-Procurement consists of:

• Preconfiguration of the key processes of Business-

to-Business Procurement that cover the entire

process chain associated with requisitioning and
purchasing via the Internet
• A special role for implementing the mySAP

E-Procurement solution which is predefined

and that guides the user through the whole
installation process
PROCUREMENT OF INDIRECT MATERIALS
This scenario contains everything you need to set up the com-
plete purchasing process to acquire non-production (indirect)
goods. It covers the full cycle, from submitting bid invitations
to potential suppliers and selecting vendors; creating shopping
carts and goods receipts; and invoicing. It also includes precon-
figured settings for electronic tendering (competitive bidding)
as well as budget checks for items placed into a shopping cart.
In this process, several roles are involved. Each of the users and
their activities (professional purchaser, employee/secretary,
manager, and vendor) is described fully for each step in this
business scenario.
PROCUREMENT OF DIRECT MATERIALS
This scenario supports the procurement of direct materials
and involves the seamless integration of mySAP E-Procurement
solution with mySAP Business Intelligence (SAP Business
Information Warehouse) and an SAP R/3 back-end system
or other back-end system.
COMPONENT PLANNING
This scenario describes how a component planner can change a
plant maintenance order using a Web browser. New components
can be added manually by using catalogs provided by external
suppliers or from an internal catalog. This scenario illustrates
how Enterprise Buyer can support the component planning pro-
cess and how buyers and suppliers can benefit from collaboration.
CONTENT MANAGEMENT
This scenario describes how you can manage product informa-
tion in a catalog provided by multiple suppliers directly in
Enterprise Buyer. Rather than creating product data manually,
you can import catalog data by using xml standards from sever-
al external sources such as marketplaces, content providers, and
vendors. The imported product information is processed in
Enterprise Buyer and stored in the product master. Information
about which products are to be published and how these prod-
ucts are to be presented is held in a virtual product catalog in
Enterprise Buyer. Based on the catalog definition, the necessary
product data is transferred periodically to a single catalog that is
used for purchasing goods using Enterprise Buyer.
LOCAL PROCUREMENT
This scenario describes how you can use Enterprise Buyer to
process purchase orders for indirect materials without having
to access an SAP R/3 back-end system. This is ideal for low cost
products that do not have to be maintained in the back-end
system. In this scenario, the entire procurement process, from
creating the purchase order to approving the invoice, is per-
formed in Enterprise Buyer and the Internet. Very few of the
tasks performed in Enterprise Buyer result in automatic activity
in the SAP R/3 back-end system. Other tasks require interfacing
to the Internet and a supplier's back-end system.
SOFTWARE
• Best Practices for mySAP E-Procurement is developed for
Enterprise Buyer Professional Edition 2.0
• Communicates with any of the following R/3 Releases: 3.1H,
4.0B, 4.5B, 4.6B, 4.6C
• Connects to SAP back-end systems without modifications
(R/3 Plug-In)
• Connects to non-SAP back-end systems
POWER AND BENEFITS OF BEST PRACTICES FOR
mySAP E-PROCUREMENT
AVOID E-BEGINNERS' MISTAKES
Because it is a proven solution, Best Practices for mySAP
E-Procurement helps you avoid the system, business process,
or configuration mistakes of those who start from scratch. SAP
has already identified potential pitfalls up front, and it offers
the solutions in Best Practices for mySAP E-Procurement.
SAVE TIME AND MONEY, ACHIEVE PREDICTABLE
RESULTS
Best Practices for mySAP E-Procurement largely anticipates
common business requirements and expected project activities.
Its documentation and configuration are fully reusable, and
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you can easily adapt them to meet your specific needs. In many E-Procurement. All project team members use the same tool,
cases, there are time and effort savings of 50% to 70%. which makes for effective communication.

IMPROVE KNOWLEDGE WITH INTEGRATED, COLLABORATE WITH EXPERIENCED PARTNERS

END-TO-END BUSINESS PROCESSES
Best Practices for mySAP E-Procurement provides integrated,
end-to-end business processes that get the most out of the
mySAP E-Procurement solution – and everything that you need
to know to become an expert. This includes system landscape
information, a proven implementation approach, business
process documentation, configuration and documentation,
user roles, testing information, and real-life examples for your
business.
EXTEND YOUR BUSINESS SOLUTION
Best Practices for mySAP E-Procurement contains an automated
implementation procedure that is based on a typical customer
system. It runs together with one or more new mySAP.com
components, delivering up-and-running e-business processes
that use your own systems and data.
BUILD A WORKING PROTOTYPE
With Best Practices for mySAP E-Procurement, it only takes a
few days to build a working, fully documented prototype that
you can use as a starting point for your implementation.
Today, partners are helping to develop Best Practices for
mySAP E-Procurement. They share their business expertise with
SAP to ensure that Best Practices for mySAP E-Procurement
truly represents state-of-the-art best business practices.
HOW TO ORDER BEST PRACTICES FOR mySAP.com
Best Practices for mySAP E-Procurement is delivered as a free-
of-charge product which complements mySAP.com. To order
the entire Best Practices for mySAP E-Procurement CD set con-
tact your local SAP office or order online from the software
catalog on the SAP Service Marketplace. The package contains
configuration settings for mySAP E-Procurement and additional
documentation. To order only the documentation CD for Best
Practices for mySAP E-Procurement, go to the SAP Service
Marketplace and order online from the Knowledge Catalog.
MORE INFORMATION
For more information, visit us at:
http://service.sap.com/bestpractices (SAP Service Marketplace
for customers and partners) or
http://www.sap.com/bestpractices (Internet).

FULFILL PROMISES Or send us an e-mail:

Best Practices for mySAP E-Procurement is the only product bestpractices@sap.com
that promises what you see in a demo will work for your imple-
mentation. Best Practices for mySAP E-Procurement bundles all
relevant information into one package. THE FOLLOWING SAP PARTNER WAS INVOLVED IN
THE DEVELOPMENT OF BEST PRACTICES FOR mySAP
IMPROVE PROJECT PERFORMANCE AND E-PROCUREMENT IN A JOINT EFFORT WITH SAP.
COMMUNICATION
Best Practices for mySAP E-Procurement represents an inte-
grated tool that can be used to evaluate and demo mySAP
E-Procurement, train your project team, and implement mySAP

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