Board of Directors

Property Owners Association

La Reata Ranch

February 10, 2008

Subject: La Reata Board Meeting Minutes

1. Call To Order:
The meeting was called to order at 3:10 PM. Present were Nick Collier, C.M.
Nutt, David Bell, and Joy Dees.

2. Old Business:
a. January 2008 Minutes. The minutes for January 2008 were approved.
b. Guest House Limitations. The Board discussed the fact that the CCRs do not
currently specify a maximum size for guest/servant quarters. The board was in
complete agreement that guest/servant houses must be a minimum of 500 sq ft
and no larger than 1000 sq ft. This change is under consideration for future
incorporation in the CCRs.
c. POA Records. The BOD discussed record-keeping for complaints, issues,
suggestions, etc. generated by property owners. A written record of such items
and the resolution/actions taken will be maintained by the board for historical
purposes. Strict confidentiality of the parties involved will be maintained. The
board agreed to test an on-line virtual office as venue for recording and
maintaining discussion “threads” of issues, complaints, and any matter
affecting the POA. This venue will encourage better interface of all the
committees and the BOD. The next quarterly newsletter will address this issue
and will encourage property owners to submit complaints, suggestions, etc. by
email, phone, or written mail.

3. New Business:
a. Posting of Political Signs During Campaigns. The board discussed a recent
inquiry regarding placement of political signs within the subdivision. Though
this type signage is not addressed in the CCRs, it has been determined that
property owners are entitled to post political signs on their property during
active political campaigns without seeking permission from the POA. Such
signs may be erected as early as 90 days before the election and must be
remove NLT 10 days after the election.
b. Fees for Multiple Lots. The board has received a number of inquiries
regarding the annual fees for owners of more than one lot. Apparently there is
some concern that some property owners who own adjacent lots and plan to
build one residence are being required to pay fees for two lots. The board is in
agreement that this will continue to be required in accordance with Article III,
Section 3.02 of the CCRs.
 c. Welcome To La Reata Ranch Sign. Consideration will be given to placing a
“Welcome” sign and the entrance to La Reata Ranch and would include the
URL of the POA website as well as other information considered to be of
interest to visitors.
d. Computer for POA Use. The board is in agreement that a laptop computer
and printer should be purchased for POA use. Recommendations will be
solicited for consideration.
e. Vendor Contract Review. The only contract in effect is for landscaping and
maintenance of the entrance and park area. The currant contract was approved
for continuation by the board in June 2007.
f. Committee Meeting Preparation. The board briefly discussed the upcoming
meeting with committee members immediately following the board’s meeting.
The committees were invited to meet informally with the board for the
purpose of reviewing their purpose, activities, requirement for resources, and
committee organization.

4. Adjournment:
The March 2008 meeting will be held on March 9th at Nick Collier’s residence.
The meeting was adjourned at 4:05 PM.