Board of Directors

Property Owners Association

La Reata Ranch

November 11, 2007

Subject: La Reata Board Meeting Minutes

1. Call To Order:
The meeting was called to order at 3:05 PM. Present were David Sager, Nick
Collier, David Bell, Diane Arnold (ACC), and Ducky O’Donnell (ACC).

2. Old Business:
a. October 2007 minutes. The minutes for October 2007 were reviewed and
approved.
b. Split Lot Issue. It appears that the county was a major player in allowing this
lot to be subdivided; however, it is highly unlikely that any of the POA’s legal
costs can be recouped. The board is in agreement that a letter regarding this
matter be sent to the county judge, with copies to the commissioner’s court
and the county appraisal district addressing this issue and asking that
precautions be instituted to preclude recurrence. The county records will be
monitored monthly until the lot has been officially recombined.
c. Financial Matters.
1) 2008 Budget. The proposed POA Budget will be developed for discussion
at the December meeting. Although legal fees were much higher than
projected in 2007 (caused mainly by the split lot issue), the estimated legal
expenses for 2008 should be considerable lower. Property taxes on the
park are expected to be considerably reduced. The board is in agreement
to increase the allowance paid to Joy Dees for her accounting work in
view of an increased work load and rising costs.
2) Overdue Maintenance Fees. Efforts to recoup more of the POA’s legal
expenses, particularly those associated with collection of overdue annual
maintenance, were discussed. In the past the legal fees associated with
dunning letters have not be recouped (unlike the legal fees to file a lien).
In the future, the fees associated with legal dunning letters will be
included in the bill for overdue fees. The process used in our collections
efforts (overdue notice, dunning letter, lien, foreclosure) will be posted on
the website.
3) Fee Invoices. The board is in complete agreement that the 2008 Fee
Invoices include a solicitation for voluntary donations to the 3-N-1
Volunteer Fire Department.
4) Annual Financial Records Review. Joy Dees (not in attendance) will
arrange for the required annual review.
 d. Fall Voters Meeting. C.M. Nutt was elected at the Fall Voters Meeting to fill
the vacancy created by David Sager who will leave the board at the end of
December 2007.
e. Fall Family Activities Meeting. The “Fall Bash” was a great success.
f. Website Postings. John Lux will be queried about converting all web postings
to PDF format.
g. Local Building Permits. The ACC will be revising the approval/introductory
letter to include all the information necessary regarding all required building
permits and display of same. This will include a signed acknowledgement that
the property owner is in receipt of and understands the requirements. This is
intended to preclude problems caused by contractors or property owners who
failed to obtain permits of have installation inspected as required by the
county.
h. Revised CCR Distribution. The revised CCRs will be emailed to those
property owners for whom we have a valid email address. Other property
owners will be mailed a copy.

3. New Business:
a. Non-compliance with CCRs. A local builder filed a letter of complaint with
the board of directors regarding a missing sign, implying that some member of
the POA Board of Directors or a member of one of the POA committees took
the sign (a false accusation). The board and the ACC is at issue with this
builder regarding his use of signage and the fact that he has not been in
compliance with his use of signs as approved by the ACC. The builder’s letter
has been responded to by the POA attorney with a Cease and Desist letter in
an effort resolve this issue.
b. Damage to Park Gate. Vandalism to the gate and other property at the park
has been a continuing problem. The Board will consider whether there is a
need to change the procedures for access to the park and use of the gate.
c. Illegal Trash. On November 5, 2007 it was discovered that someone had
illegally dumped a large load of trash on the cul-de-sac of Romunda. The
county authorities were notified. After investigating, the county determined a
name of the suspected dumper and required him to pick up the trash. The trash
was cleared by end of the day on November 9, 2007.
d. Committee Task Description. The board is in agreement that the duties and
descriptions of the various POA committees require review and revision
where required. An effort will be made to strengthen the relationship between
the board and the committees and to keep the board better attuned to the
activities of the committees.
e. Winter Newsletter. The board hopes to have the winter newsletter published
by mid-December.
 f. La Reata Database. The board agreed to develop a database of all properties in
La Reata Ranch. This database will assist in identifying properties and
owners, contact information, identifying committee membership, and other
useful demographics.

4. Adjournment:
The meeting was adjourned at 5:10 PM.