IBTI LEARNING CENTRE

ENGLISH FOR SECREATARY TEST

SECRETARY TRAINING

Name : ________________________
Subject: ________________________
Date : ________________________

Direction:
1. Pray before you do the exam!
2. Don't forget to write your name on your answer sheet!
3. You have 90 minutes to answer the question.
4. For the listening section, choose the best answer (A), (B), (C), or (D) on the basis of
what is stated or implied by the speaker you hear
5. For reading section, read the text, then answer the question by choosing the best
answer of A, B, C, or D.
6. For writing section, write an essay on the provided paper with clearly writing and
easy to read.
7. You are prohibited to cheat in any form.

I. Listening Comprehension

1. (A) He can have more than four guests at his graduation.

(B) His brother isnt going to graduate this semester.
(C) He didnt know that Jane wanted to be invited.
(D) Hes going to invite Jane.

2. (A) Listen to the traffic report on the radio

(B) Take a later train.
(C) Ron to catch the next train.
(D) Check the weekend schedule.

3. (A) Deliver the notebook to Kathy.

(B) Find out where Kathy put the notebook.
(C) Ask Kathy to explain the chemistry notes.
(D) Ask Kathy for the mans notebook.
4. (A) The walk is shorter than the woman thinks it is.
(B) The lecture has already started.
(C) They wont have a problem getting seats.
(D) The lecture may be canceled.

5. (A) The woman should have studied French in Paris.

(B) He didnt study French in high school.
(C) Living in Paris helped improve the womans language skills.
(D) The woman must have had a good French teacher.

6. (A) Apologize to his roommate.

(B) Give the notes to the woman.
(C) Call the woman tonight.
(D) Take the womans notes to his roommate.

7. (A) She doesnt have time to talk to Dr. Foster.

(B) She needs the additional time to finish her paper.
(C) Dr. Foster hasnt finished grading the papers.
(D) She wants the man to help her with her paper.

8. (A) Phone the Cliffside Inn for a reservation.

(B) Ask her parents to come a different weekend.
(C) Call local hotels again in a few days.
(D) Find a hotel again in a few days.

9. (A) Mail her some information about the conference.

(B) Drive her to the conference.
(C) Attend the conference in her place.
(D) Collect her mail while shes at the conference.

10. (A)The man should stop by the bookstore on the way to class.
(B) The man can return the books he doesnt need.
(C) The man should have bought his books earlier.
(D) The man wont need books on the first day of class.

11. (A) Help the man with his essay.

(B) Ask Sue to rehearse with her.
(C) Wait to rehearse until the man has finished his essay.
(D) Memorize her lines by herself.

12. (A) Show her the newspaper that hes talking about.
(B) Think about getting an internship at another place.
(C) Sign up for more than one journalism class.
(D) Call The Times about the internship.
13. (A)He isnt as good a tennis player as he used to be.
(B) He hasnt had time to play tennis recently.
(C) He caught a cold shortly after the tournament.
(D) He think hes more important than he is.

14. (A)Hell graduate before the woman.

(B) He hopes to graduate before the summer.
(C) He doesnt want to attend school year-round.
(D) The woman wont be able to keep up the pace.

15. (A) Its too late to buy the morning newspaper.

(B) He doesnt want to go to the concert.
(C) The box office is closed today.
(D) All of the tickets have been sold.

16. (A) The woman swims as well as he does.

(B) He doesnt have time to teach the woman to swim.
(C) He doesnt enjoy swimming.
(D) He learned to swim at a young age.

17. (A) She has already started working on her research project.
(B) She cant decide on a research topic.
(C) Shed like to discuss her research with the man.
(D) She has to change the subject of her research.

18. (A) Introduce the woman to his neighbor.

(B) Get a key from his neighbor.
(C) Study in his neighbors apartment.
(D) Borrow some books from his neighbor.

19. (A) The man shouldnt hire the same tutor that she had.
(B) She isnt prepared for the midterm exam either.
(C) Its too late to find a tutor.
(D) The man should hire a tutor before the midterm exam

20. (A) Stay in the hotel for at least two nights.

(B) Leave the hotel the next morning.
(C) Ask the hotel clerk for her room key.
(D) Complain to the manager about the extra charges.

21. (A) He doesnt recommend going to Central Mountain.

(B) He doesnt plan to go skiing during spring break.
(C) He has never been to Central Mountain.
(D) He isnt an experienced skier.
 22. (A) She knows who the top history student is.
(B) She hasnt read the campus newspaper today.
(C) The man is mistaken.
(D) Its surprising that her roommate likes history.
23. (A) Hes not qualified to proofread the womans report.
(B) Hell be able to talk to the woman in a few minutes.
(C) He hadnt noticed a lot of the womans mistakes.
(D) He thinks the woman should have asked him sooner.

24. (A) Practice her presentation in front of him.

(B) Find out who her audience will be tomorrow.
(C) Try not to think about her audience.
(D) Watch him make his presentation.

25. (A) Shes also curious about who won the game.
(B) She didnt go to the game.
(C) She was sitting right behind the man at the game.
(D) She also left the game early.

26. (A) Make a shopping list.

(B) Buy some groceries.
(C) Finish making the salad.
(D) Wait for the woman to return.

27. (A) He finds the dictionary very useful.

(B) He knows where the woman put the dictionary.
(C) he doesnt expect the woman to replace the dictionary.
(D) The woman should buy her own dictionary.

28. (A) She plans to miss soccer practice.

(B) Shell arrive at the party after soccer practice.
(C) Soccer practice will end later than usual.
(D) Shell go to soccer practice after the party.

29. (A) Dr. Smith told her something important.

(B) Dr. Smith didnt understand what she said.
(C) She wanted to protect Dr. Smiths feelings.
(D) She didnt intend to say what she said.

30. (A) He sells paint supplies.

(B) He plans to take an art class with the woman.
(C) He works as an artist.
(D)He works in an art museum.

31. (A) The cost of meals in the cafeteria.

 (B) The size of the cafeteria.
(C) Career opportunities in cafeterias.
(D) The food served in the cafeteria.

32. (A) Giving advice on nutrition.

(B) Cooking food for the students.
(C) Listening to complaints about service.
(D) Serving food to the students.

33. (A) Find other students who will work in the cafeteria.
(B) Collect students opinions about meals.
(C) As students to try a new dish he has made.
(D) Teach students about the disadvantages of frying food.

34. (A) Stop serving hamburgers and fried chicken.

(B) Use less sauce on the food.
(C) Make some of the meals less fattening.
(D) Buy less expensive food.

35. (A) Somewhat curious.

(B) Very skeptical.
(C) Quite irritated.
(D) Not at all interested.

36. (A) That hell be performing in a concert.

(B) That he had a conversation with the director of a choir.
(C) That he heard a new musical composition by Barbara Johnson.
(D) That hes been translating some Latin poems for a class.

37. (A) Theyre members of the Latin club on campus.

(B) They work as editors.
(C) They attended the same concert.
(D) Music is their major field of study.

38. (A) She was upset.

(B) She was confused.
(C) She was amused.
(D) She was grateful.

39. (A) Some photographs that he took of her during the concert.
(B) A tape recording that he made of the concert.
(C) A review of the concert that he wrote for the campus paper.
(D) The corrected text from the program of the concert.

40. (A) The skills cowboys learned on the range.

 (B) The evolution of rodeos.
(C) The recent decline in the popularity of rodeos.
(D) The growth of the cattle industry.

41. (A) They were small informal events.

(B) Competitors were awarded large prizes.
(C) Large audiences attended them.
(D) There were standard rules for judging events.

42. (A) It is the only traveling rodeo.

(B) it is the largest agricultural fair.
(C) It is the oldest annual rodeo.
(D) It was the first rodeo to charge admission.

43. (A) How animals react to frightening situations.

(B) Why mice are particularly fearful animals.
(C) Whether fearfulness is a genetic trait.
(D) Why certain animals are feared by humans.

44. (A) They fought with the other mice.

(B) They stayed close to their mothers.
(C) They ran back and forth constantly.
(D) They remained close to one wall.

45. (A) The extent of damage to the nervous system.

(B) The presence or absence of certain nerve-cell receptors.
(C) The size of nerve-cell receptors in the brain.
(D) The level of danger in the mammals environment.

46. (A) To show the relationship between fearfulness and environment.

(B) To give examples of animals that arent fearful.
(C) To compare fear in mammals to fear in other animals.
(D) To identify the nerves that control fear in certain animals.

47. (A) Why water flows from artesian springs.

(B) How artesian wells are drilled.
(C) Why artesian springs are important to geologic research.
(D) How aquifers are formed.

48. (A)They pump water from the aquifer.

(B) They purify the water in the aquifer.
(C) They store excess water from the aquifer.
(D) They trap water in the aquifer.
49. (A) By eroding layers of sediment above it.
(B) By traveling through cracks in layers of rock.
 (C) By reversing its flow down the aquicludes.
(D) By boiling up through pores in the aquifer.

50. (A) It pushes the water upward.

(B) It keeps the water cool.
(C) It holds the water underground.
(D) It creates holes in the aquiclude.

II. READING COMPREHENSION

Chose the best answer a, b, c, or d!
This text is for question 1 to 2.
Dear Mr. Shoji,
We have reviewed your application for credit, and it is our pleasure to inform you that
an account has been opened for your company.
Please feel free to use your account as often as youwish. A descriptive brochure is
attached whichout lines the term sand conditions upon which this account has been opened.
Should your credit requirements change, or should you have any questions regarding to
your new account, call this office and ask to speak to one of our account representatives.
When you call, please have your account number available, in order that we might have
quick access to your file.

Best regards,

1. What is needed to have quick access to your file?

a. Account representative.
b. Descriptive brochure.
c. Credit requirement.
d. Account number.
2. Please feel free to use your account as often as you wish. (paragraph 2), What does the
sentence mean?
a. Mr. Shoji is free to account his money.
b. Mr. Shoji wishes to use his account freely.
c. Mr. Shoji can use his account any time he needs.
d. Mr. Shoji can open his account quite often.

Number 3 5 to the following letter!

April 1, 2012
Richard Byron
Acme Supply Company
235 ConstitutionAvenue
Annandale. MD
Dear Mr. Byron,
I am writing in response to your ad in last Sundays newspaper about the position of office
manager. I have worked as an ( 3 ) assistantat several local companies for the past ten years.
I thoroughly understand the operations (4) an office and fell that my years of experience
enable me to work as an office manager. I have (5) several computer courses and I am
familiar with most current office technology. In addition, I have got organization and people
skills, and my employers have always considered me tobe a responsible and reliable worker. I
am enclosing my resume and two letters of reference. I look forward to hearing from you.
Sincerely,
Andrew Dooker
3.
a. administrative
b. administration
c. admission
d. administer
4.
a. in
b. of
c. on
d. over
5.
a. given
b. taken
c. required
d. registered

To : customerservice@nbdc.com
From: candywright@canadamail.ca
RE : Delivery status

Date: January 6, 2017

On January 4, I sent a package from the U.S. to Canada. Your firm promises overnight delivery
but the package sent on January 5 in the morning has still not arrived.
Our trade fair takes place tomorrow morning at 9:10 a.m. My colleagues are setting up our
booth this afternoon, and they need the package that contains our brochures and pricing
information.
Can you please investigate and get us our package ontime (within 24-hours) as your
advertisements promise?
Thankyou,

Candy Wright

6. What is the senders e-mail address?

a. Customerservice@nbdc.com
b. candywright@canadamail.ca
c. deliverystatus@nbdc.com
d. delivery@canadamail.ca
7. Why does Wright require the brochures today?
a. She needs to fly to Canada.
b. The career fair has already started.
c. Her colleagues need the brochures for the next day.
d. Her colleagues are leaving at 12:00 a.m. tomorrow.

SALE
CASSANOVA'S ANNUAL SALE
This week only
SAVE 25%
Men's and women's clothing
Shoes, coats and sweaters, swimwears, jeans.
Jewelry: watches, rings, earrings, necklaces
SAVE 40%
Furniture: leather sofas, dining tables and chairs, bookcases.
Luggage: bags and briefcases

8. Who is the writer of the advertisement?

a. Cassanova's customer
b. Cassanova's reader
c. Cassanova's owner
d. Cassanova's workers
9. What is the purpose of the text above?
a. To guide people to go to Cassanova
b. To persuade people to buy things in Cassanova
c. To inform people about things sold in Cassanova
d. To ask people things in Cassanova
10. What kind of advertisement is it?
a. a shopping advertisement
b. a job vacancy advertisement
c. a franchise advertisement
d. an entertainment advertisement
11. How long is the sale?
a. five days
b. six days
c. seven days
d. eight days
12. What goods get 25% off?
a. Bags and briefcases
b. Bookcase and chairs
c. Dining tables and leather sofas
d. Necklaces and watches

VACANCY
Indonesias leading company is looking for the right person to fill in the following position :
Executive Secretary (ES)
Requirements :
4 years experience as EXECUTIVE SECRETARY.
Female with maximum 33 years old.
Min. D3Secretary, preferable, from Tarakanita.
Excellent in operating computer software program.
Excellent in English both oral and written.
Interest candidate should send application letter and CV within 10 days to :
e.ariari.wardaya@vacant.co.id
13. What position is needed ?
a. Tarakanita.
b. Indonesias leading company.
c. Executive secretary.
d. Computer programer.
14. The following are the requirements needed, except
a. Four years experience.
b. Able to speak English fluently.
 c. Able to operate computer.
d. Able to type letters for 10 days.
15. Where can you usually find the text ?
a. In a photo album.
b. In a diary.
c. In newspapers.
d. In ones wallet.

Read the following text to answer questions 16-18.

Breakfast is provided free of charge.
We also have special discounts on food and drinks at our restaurant for all registered guests.
On top of that, there's a fifty percent discount for children below 12 at our restaurant.
We are located close to the apple garden and butterfly farm. You can also see the sunset and
sunrise from your room. Children would also be entitled to free horse riding lesson every
morning.
Rp 430,000 per night
COOL HEAVEN, BATU HIGHLANDS, MALANG.
Reservation : (0341) 7689980
Email : coolheaven@yahoo.com

16. Which is free of charge in the hotel?

a. Having food and drinks in the restaurant c. Entering the apple garden
b. Having breakfast and horse riding lesson d. Staying for nights
17. Who is the fifty percent discount given to?
a. All registered guests c. 11 year old children
b. 14 year old children d. Adult people
18. "On top of that, there's a fifty percent discount for children below 12 at our restaurant."
The underlined word means ....
a. over c. under
b. after d. in the ace of

Answer the question bellow with the best answer in A good form of structure (active
and passive form)!
19. All the books in the library______by the minister of Finance last year.
 a. Were given
b. has given
c. gave
d. give
20. Its no use expecting an answer today, as your proposal_______by his mother.
a. A.had not yet been receive
b. C. will not have been received yet
c. B. is not receive yet
d. D. will receive
21. I became quite nervous when I knew that I would be _______by Mr. Kusman Aji.
a. Was interviewing
b. interviewed
c. Interview
d. Interviewin
22. Dont come at five oclock because . tennis then.
a. I play c. Im going to play
b. Ill be playing d. Ive played.
23. By the end of this year I . English for six years.
a. Will study c. will have been studying
b. have been studying d. had been studying
24. At 8 P.M. tomorrow we . TV.
a. will be watching c. have watched
b. are watching d. will watch
25. Miss. Rafida . For one hour before my father arrived.
a. had been waiting c. has been waiting
b. has waited d. was waiting
26. After . 30 kilometers, we stopped to have a rest.
a. We covered c. covered
b. We have been covered d. we had covered
27. I know that one of my students . in your company since he graduated.
a. work c. to work
b. working d. has been working
28. Nothing . Since we left.
a. is changed c. was changed
b. has been changed d. would be changed
 29. I hope that by the time my father retires, I . a job.
a. get c. got
b. will have got d. am getting
30. The quality of the paper and the picture of these magazines . Not very good.
a. It is c. is
b. They are d. to be

III. WRITING
A. Write a text that consists of 80 to 100 words by choosing one of these topics bellow!
1. Neighboorhood
2. Dreaming
3. Tourism site in your region
4. Your favorit country that you want to be a worker there
5. Best experience that you never forget
B. Write a bussiness letter or e-mail!