GUIDELINES FOR AFFILIATE SOCIETIES

Approved by the Board of Governors on December 11, 2005

1. Definition: An affiliate society is defined as a recognized society of the PMA distinct

and separate from the defined recognized specialty divisions, sub-specialty and
component society.

2. Supervision: An affiliate society shall be under the supervision of the Committee on

Affiliate Societies.

3. Qualifications: A society shall be deemed an affiliate society if it meets the

following requirements:
3.1. All society shall be national in scope and shall have no less than 50
active members.
3.2. All members of the society shall be engaged in one single field of
interest.
3.3. All physician members of the society shall be active members of
their respective component medical societies.
3.4. The society shall have a Constitution and By-Laws not inconsistent
with the By-Laws of the PMA. The By-Laws should not mention
any trainings or other activities pertaining to any specialty.
3.5. The society represents a field of interest where no other society of
the same interest holds charter with the PMA.
3.6. Where a society has non-physician members, it shall have no less
than 70% physician members.

4. Procedure of Affiliation – The following procedures will apply to societies seeking

affiliation with the PMA.
4.1. The president of the society shall file a letter of application to the
President of the PMA through the Chairman of the Committee on
Affiliate Societies enclosing the following documents:
4.1.1. A list of the active members of the society including the
PRC No., PMA No., component society, address, contact
numbers when applicable.
4.1.2. A copy of the Constitution and By-Laws of the society.
The application of the society will be forwarded to
Specialty Division and/or subspecialty society concerned
for comments.
4.2. The Committee on Affiliate Societies shall pass on the merits of the
application taking such inquiry as it may deem necessary and
desirable and shall transmit its recommendation to the President.
4.3. The President shall present the application to the Board of
Governors, which shall take a vote and act on the recommendation
of the Committee.
4.4. The Chairman of the Committee shall communicate in writing with
President of the Society informing the latter of the action on the
application.

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 4.5. Where the action is favorable, the Chairman of the Committee shall
coordinate with the President of the Society to choose a mutually
convenient date and place for charter presentation.

5. Rights and privileges of an Affiliate Society

5.1. The affiliate society shall indicate its affiliate status with the PMA
in all its official stationery, posters, printed programs and other
means of communication. The phrase “A NON-SPECIALTY
AFFILIATE SOCIETY” must be printed.
5.2. Its name shall be entered in the roster of affiliate societies of the
PMA.
5.3. It shall be the only society that shall hold charter with the PMA for a
specific field of interest provided its charter has not been withdrawn
for a cause.
5.4. It shall have the privilege to participate in the scientific programs
and affairs of the PMA.

6. Duties and Obligations

6.1. It shall actively participate in the activities of the PMA (Medicine
Week, Foundation Day, Annual Convention and Election) and
assist the PMA in the attainment of its objectives.
6.2. The PMA Flag should be displayed honorably and the PMA hymn
sang during official functions.
6.3. It shall pay an affiliation fee to be determined by the Board of
Governors.
6.4. It shall submit an annual report to the Board of Governors through
the Chairman of the Committee on Affiliate Societies not later than
sixty (60) days before the Annual Convention of the PMA. The
report should include the list of new members since its last annual
report, activities carried out, proposals and recommendations.

7. Cancellation of Affiliation
7.1. An affiliate society may terminate its affiliation with the PMA by a
majority vote of its members and upon presentation of notice from
the President of the Society to the President of the PMA through
the Chairman of the Committee on Affiliate Societies.
7.2. By a 2/3 vote of the Board, the charter affiliation may be withdrawn
for non-payment of dues or non-participation to PMA activities for
three (3 consecutive years or other factors which are inimical to the
integrity of the PMA.
7.3. Cancellation may be for a cause as determined by the Board.