DRAFT SURVEY CALCULATION

Report Generator
for Cargo Ships

Compumarine Software House

Kostas Zacharopoulos
Copywrite (C) 1995 - 2014
e-mail : cptzakos@otenet.gr
 2

NOTICE

All progamme material and data contained in the

programmes as well as the accompanying manual
are supplied without reprresentation or warranty
of any kind. Both programme material and manual
are free of errors to the best of the authors
knowledge. Should the programme material and data,
contained in the programmes, prove defective the
user shall bear the entire cost of all incidental
or consequential damages.

The author SHALL NOT BE LIABLE for any incidental or

consequential damages in connection with or arising out
of the use or perfomance of the programme material or
part thereof.

All rights reserved.No part of this publication

may be reproduced, in any form or by any means,
without the prior permission of the author.

Kostas Zacharopoulos

Phone Office : (+30) 210 51.37.93

e-mail : cptzakos@otenet.gr
 3

DRAFT SURVEY CALCULATION

Program for Windows

The DRAFT SURVEY CALCULATION is a fourth generation Integrated software package

for the Ships Draft calculation of a Cargo Ship. The package is a menu driven and
does not require any previous experience on the use of computers.

The DRAFT SURVEY CALCULATION has been designed and is ideally suited to assist ships officers
for the Draft Survey calculation of a Ship.
 4
PROGRAM TITLES Page
1 START 5
2 GENERAL RULES AND INSTRUCTIONS 6
The Cursor key movements and Function keys 6
Entries 7
Screens 7
MAIN MENU Screen 7
Window Menu Selection 7
Screen Message Window 7
Warning Messages 7
Warning Message with Selection 8
Exit from the Program 8
New Draft Survey Calculation 8
Program Execution Procedure 12

3 DRAFT SURVEY MAIN MENU 13

DRAFT JOB Info 14
EDIT SHIP Info 15
DRAFT SURVEY Info 16
INITIAL DRAFT SURVEYInput 18
FINAL DRAFT SURVEY Input 22
DAILY DRAFT SURVEY Input 23
HYDROSTATIC DATA Interpolation 21

4 PRINT DRAFT SURVEY REPORTS

Certificate Input and Print Report 24
DRAFT SURVEY Report ( Portrait ) 25
DRAFT SURVEY Report ( Landscape ) 26
DAILY DRAFT SURVEY Report 27
BALLAST TANKS Report 28
OTHER COMPARTMENTS Report 29
FO / DO / LO TANKS Report 30

5 TOOLS 31
UNIT CONVERSION 32

6 LOAD / SAVE FILES

Save Calculation File 33
Save Calculation File with different File name 34
Load Ships Data 35
Load a Stored Calculation File 36
EXPORT Calculation File to Desktop 37
Delete a Stored Calculation File 39
7 Calculator 40
8 Tool Bar Color 40
9 About 41
10 CHANGE FORMs TITLE NAMES 42

11 SAVE CALCULATION as EXCEL 43

12 UNLOCK EXCEL ( Unlock Oil Survey Calculation exported Excel file ) 44
13 VOLUME INTERPOLATION ( ) 45
 5
START :
Each time you switch on your computer and when the WINDOWS are loaded .Follow the procedure described
below in order to execute the Draft Survey Calculation program. From the Desktop find the icon shown below
then,

1. Double click this icon

in the case NO icon displayed then follow the procedure described below

2. Click at the Start button where the Start Window Menu will be displayed.

2. Click the Programs where the following Window will appear

3.

4.
XpZakosDraftSurveys

Ship Draft Survey

At the title XpZakosDraftSurveys move the mouse pointer until you see the title Ship Draft Survey
then press the ENTER key or click with mouse in order to start the program.
 6

GENERAL RULES AND INSTRUCTIONS:

Before proceeding to the instructions necessary to each screen the following basic functions are considered important
and should be memorised. The Cursor key movements and Function keys:

Key Result
Up Arrow Moves One Line Up
Dn Arrow Moves One Line Down
Right Arrow Moves cursor to Right
Left Arrow Moves cursor to Left
PgUp Moves Screen Up
PgDn Moves Screen Down
Home Moves cursor to the Beginning of Line
End Moves cursor to the End of Line
Backspace Errases a character to the left of the cursor

CLICK :
Press and release the left mouse button. A click is used to select an item on the screen.

ENTRIES:
Input screens are designed so that the user is free to move the cursor to any position using the arrows and make an
entry.

Mistakes: Illegal entries are not accepted by your system rejection is followed by a characteristic beeper alarm.

SCREENS:
The user communicates with the system through a number of screens. According to the functions they perform screen
are divided in the following 3 categories:

A. Control Screen is:

the MAIN MENU

Using the mouse the user may select the desired system function. Click the mouse to execute the selected function.

A. Input Screens are:

Infos
Initial Draft Survey
Final Draft Survey
Daily Draft Survey
Ballast Tanks
Other Tanks
FO/Do Tanks

All the input screens have the following characteristics:

- They have a standard format.

- Arrows may be used to select required position (full screen editing).
- Each entry is validated and accepted or rejected accordingly.
- Guiding messages always appear at the screen's Message Window.

B. Screen of Loading / Saving Calculation

the File
Note:

Only in Input fields with the light blue color you will be able to type.
 7
U SCREEN :
The Main Menu bar is made up of seven (4) horizontal selections and 11 icons as shown in the following
illustration:

Main Menu Toolbar

To select a menu or a toolbar icon move the mouse so the tip of the mouse pointer usually an arrow is on the
name of a Menu title or icon you want to select. Quickly press and release the left mouse button.

WINDOW MENU SELECTION:

A Window Menu will display a list of selections as shown in the following illustration:

To select a menu title move the mouse so the tip of the mouse pointer usually an arrow is on the name of a
Menu title you want to select. Quickly press and release the left mouse button.

WARNING MESSAGES:
Those messages will appear in a window form displaying the message and will cover part of the screen and will be
removed by clicking the OK button. A such message is shown in the following illustration:

Click OK to continue
 8
WARNING MESSAGE WITH SELECTION:
Those messages will appear in a window form displaying the message with buttons selection and will cover part of the
screen and will be removed after a selection is made.A such message is shown in the following illustration:

EXIT FROM THE PROGRAM:

From then ( Main Menu ) point the mouse on the ( Exit icon) selection, and click the mouse the following message
will appear.

click to return to Windows click to cancel and stay in the program

NEW DRAFT SURVEY CALCULATION :

From then ( Main Menu ) point the mouse on the ( File ) selection, and click the mouse the following message
will appear.

click to New

To make the ( New Draft Survey Calculation ) select from the list the selection New use the same procedure described
in the GENERAL CALCULATION INFORMATIONS in page 7

Purpose : All the informations concernig the Draft Survey Calculation will be initialized to zero values.
 9
DRAFT SURVEY ( MAIN MENU TOOLBAR )

On the top of the screen appears the ( Main Menu ) with the five (4) horizontal selections and 11 icons
as shown in the following illustration:

Main Menu Toolbar Exit to windows

Toolbar :

File Forms Exit

1 2 3 4 5 6 7 8 9 10 11

1.Start a new calculation

2.Open a stored calculation
3.Stored calculation Table
4.Typying Calc informations
5.Main Program for all calculation forms and reports
6.Volume Interpolation Table
7.Various Unit Conversions
8.Calculator
9.Change Toolbar color in ( Blue, Silver, Olive )
10. About Survey program
11. End program and exit to Windows
 10
FILE MENU :
From the ( Main Menu ) point the mouse on the ( File ) selection, and click the mouse the following Window will appear.
The File menu selections are :

Start a New Calculation

Save Calculation

Save Calculation with different name

Export a stored Calculation to Desktop

Delete an existing file calculation

Stored Calculations Table

End program and exit to Windows

Infos: Type various calc informations from the following selections :

Job Infos, Ship Data, Calc Infos

Remarks : You must type all the calc. informations required at ( Infos ) in order to proceed

Draft Surveys Type Draft Survey input informations from the following selections:
Infos / Initial / Final / Daily Reports

Once you have finish typying each Survey ( Initial / Final / Daily ).
When the above selection are completed the computer automatically will calculate
the Draft Survey for that Report.

Tools: Various calculation Tools from the following selections

1. Various Unit Conversions

 11
MAIN SCREEN:
The following screen will appear when the program starts.
 12
PROGRAM EXECUTION PROCEDURE:
The following procedure should be kept for the correct program execution:

A: from INFOS :
Type various calc informations

This is the most important part of the DRAFT SURVEY CALCULATION

: from DRAFT SURVEY MENU :

Type Survey input informations from the following selections:

1. Initial Draft Survey

2. Final Draft Survey
3. Daily Draft Survey
4. Ballast Tanks
5. Other Tanks
6. FO/DO Tanks

When the above procedures ( 1 to 3 ) are completed the computer automatically will calculate
the Draft Survey for each report.

The folowing example will help to understand he correct program execution.

Remarks :
For your first calculation you must check and type the correct names for Surveyor / Forms Titles
in table SET TITLE NAMES. see page 42

The examples that will be shown and described are hypothetical

The example bellow is refered to a Demo Vessel

Only in Input fieldswith the light blue color you will be able to type.
 13
2. DRAFT SURVEY :
From the ( TOOLBAR ) then point the mouse on the icon bellow

then click the mouse and the following Window will appear.

The above Table contains all the Forms and Reports of the Draft Survey Calculation.
To select the the Report which you intend to type or view then move the mouse pointer at the title button
then click to make the selection.

When exit from the selection you had made then you will return to this screen.
click at the ( Close ) button to return to MAIN SCREEN

Note :
When calculation completed you will be able to save current calculation as an Excel report.

1. from Toolbar OR from DRAFT MAIN MENU

Use this button to type various calc informations. If these calc informations NOT completed
correctly then you will not be able to continue and the following window message will appear.
JOB INFO NOT Completed !! Therefore Reports are Locked.

2. Use this button to type Ships Cargo Tanks data

3. Use this button to type various Calc informations

Below we describe each procedure.

 14
1. DRAFT JOB INFO :

from the TOOLBAR OR from DRAFT MAIN MENU Table

then click the mouse and the following Window will appear.

to select Units

Type Job Year e.g. 2009

Type Job No from ( 0001 to 9999 ) e.g. 1
Type Job letter ( A Z ) in case you have to save with the same Ref.No.
Type Ships name
Select Ships Draft Units
Select Ships Tank Ullage Units
Select Ships Tank Volume Units
 15
2. EDIT SHIP INFOS :
From the ( DRAFT MAIN MENU ) then point the mouse on the icon bellow

then click the mouse and the following Window will appear.

to select Units

Ship Data Input Procedure:

Entering this table for first time all input column fields will be empty. For each input field enter at the
appropriate column the folowing inputs which have been obtained from Ships Stability Booklet.
Only columns with the Very Light Blue color can be typed.

Type Ships LBP e.g. 279.00

By typying those Ship Data you will avoid to retype the data in case you will work
With the same vessel. Just you have to load the ships data as described in page 35

The procedure described above will be carried out so many times as the number of the calculating tanks.
When all entries have been completed then return to DRAFT MAIN MENU then continue to the next page
 16
DRAFT SURVEY INFOS :
From the ( DRAFT SURVEY MENU ) point the mouse and click ( Draft Survey Infos ) and the following Window
will appear.

click to Unlock/Lock table Message Window click for the Calculator click to return to DRAFT MAIN MENU

PROCEDURE:
You have to type all the required fields with the Very Light Blue color for the first time the table will be empty.
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.

If all informations have completed then proceed to the next step selecting button ( Initial Draft Survey ) or
( Final Draft Survey ) or ( Daily Draft Survey ) from the DRAFT MAIN MENU.

In case informations have NOT completed the following message will appear to the above Reports.
 17
OPERATION :
Click with the he mouse

Click and make selection or move the

Coursor along the table then hit the
ENTER button

BILL of LADING for REPORT :

Type the Bill of Lading

CALENDAR DATE / TIMES for REPORTS :

type the Date e.g. ( 14-12-2009 ) as ( 12122009 )
type the Time e.g. ( 06:45 ) as ( 0645 )

click this button to Lock / Unlock Table

click this button < Initialize > to initialize all data in the table

click this button for the Calculator

click to return DRAFT MAIN MENU.

 18
INITIAL DRAFT SURVEY :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Initial Draft Survey ) and the following Window
will appear.

click to Initialize table Message Window click to return to DRAFT MAIN MENU

PROCEDURE:
For the first time the table will be empty. For each Survey you have to type the required fields which you have
taken during Before/After Survey measurement. When the cursor moved to the required field that field will be
colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
 19
INITIAL DRAFT SURVEY TABLE COMPLETED

Type Drafts / Density / Deduction Weights / Hydrostatics / List Corrections

To Apply a Correction Mode click and make

selection with the coursor
 20
INITIAL DRAFT SURVEY TABLE COMPLETED

The above Screen will be displayed when entries completed.

click to display Weather Menu list

click to display Sea Menu list

 21

click to display Wind Menu list and type force

HYDROSTATIC DATA INTERPOLATION :

Use the Interpolation Table in order to interpolate Hydrostatic Data from the Ships Stability Booklet.
If Req.Draft is refered in the Booklet then type values directly to Hydrostatic Data Table otherwise
the Table has two Interpolation parts.
In the First part type values for ( Draft / Displ. / TPC / LCF ) for Less / Next Drafts as shown above.
In the Second part type values for ( M.Draft / MTC-50 / MTC+50 ) for Less / Next Drafts as shown above.
When typying is completed then click the button [ Apply Hydrostatics ] in order interpolated values to be
transferred to Hydrostatic Data Table.
 22
FINAL DRAFT SURVEY TABLE

Type Drafts / Density / Initial Displacement / Deduction Weights / Hydrostatics / List Corrections

The above Screen will be displayed when entries completed.

 23
DAILY DRAFT SURVEY TABLE

Type Drafts / Density / Previous Displacement / Deduction Weights / Hydrostatics / List Corrections

The above Screen will be displayed when entries completed.

DAILY SELECTION No. REPORT :

Click with the he mouse

If you have to calculate more than one Daily Draft Survey then click at the button e.g. 2 in order to
select the second Daily Draft Survey where you will repeat the same procedure as described in our first
example.
 24
CERTIFICATE REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Certificate ) and the following Window
will appear.

The Screen shown below is the continuation of REPORT

 25
Remarks :

click to return DRAFT MAIN MENU.

click to Print Report

DRAFT SURVAY REPORT ( Portrait ) :

From the ( DRAFT MAIN MENU ) point the mouse and click
and the following Window will appear.
 26

DRAFT SURVAY REPORT ( Landscape ) :

From the ( DRAFT MAIN MENU ) point the mouse and click
and the following Window will appear.
 27
DRAFT SURVAY REPORT ( Daily ) :

From the ( DRAFT MAIN MENU ) point the mouse and click
and the following Window will appear.
 28
BALLAST TANKS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Ballast Tanks ) and the following Window
will appear.

click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU

PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
 29
OTHER COMPARTMENTS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Other Compartments ) and the following Window
will appear.

click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU

PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
 30
FO/DO/LO TANKS REPORT :
From the ( DRAFT MAIN MENU ) point the mouse and click ( Fo /Do / Lo Tanks ) and the following Window
will appear.

click to Initialize table Message Window click for Volume Interpolation Table click to return to DRAFT MAIN MENU

PROCEDURE:
For the first time the table will be empty. For each Ballast Report you have to type the required fields which you
Have taken during Before/After Survey measurement. When the cursor moved to the required field that field
will
Be colored with the Very Light Blue color .
For each field you try to type you may observe a message that appears at Message Window to advise you
for acceptable value(s) or informations concerning that particular field.
 31

2. TOOLS :

From the Main Menu move the mouse pointer at the ( Tools ) selection then click

where the following Window Screen will appear:

Click at the icon for the Unit Conversion

Click at the icon for the Calculator

Where, from the Main Tool Bar Menu move the mouse pointer over one icon and click

Below we describe the program execution for the 2 ( Tools ).

For Calculator see page 40

For Volume Interpolation see page 45

 32

UNIT CONVERSION :
From the ( TOOLBAR ) point the mouse on the icon bellow

Clicking at this icon the following Window Screen will appear:

Unit Conversion Procedure :

Select Conversion Mode one of the 6 selection of the Select Conversions clicking the appropriate
button e.g. in this example we selected Length.
Start typying the Unit value in the column METERS Input .
Moving the cursor at that cell column METERS Input with a Very Light Blue color and start typying the
Unit value. Then, move the cursor to another cell in order the Results will be displayed.

The procedure described above will be carried out so many times as you wish.
 33
SAVE CALCULATION FILE :
The system automaticaly saves the current calculation after typying any new or changing data.
This will occur when we create a new calculation and when the procedure JOB Infos see page 9
is completed and exit the following Window Screen will appear:

type the file name you wish to save then ( Click the button Save )

Remarks :
DO NOT Type the following characters when typying the File Name ( . / \ ) or space
If for any reason a File with the same name exists e.g. ( DJOB-2009-0001 ) type (DJOB-2009-0001A )
DO NOT Change the ( DJOB-xxxx xxxx ) as
DJOB = Draft Calculation Job
xxxx = Job Year
xxxx = Job Number

Pay attention that the program assigns automatically the Extension of the File (*.Dsv ).
Therefore DO NOT type this File Extension otherwise you will NOT be able to Load this File.

If for any reason you wish to abort the operation then, just click the Cancel button.
 34
SAVING A FILE WITH DIFFERENT NAME :

Clicking at the File the following Window Screen will appear:

Click the Save As then follow the procedure described in page 33

 35
LOADING a STORED FILE :
From the ( TOOLBAR ) point the mouse on the icon bellow

LOAD FILE :

Clicking at this icon the following Window Screen will appear:

Click to enter Table

(for Loading ONLY Ship Data from previous Calculation )

Move the mouse pointer at File Name row you wish to Load the stored file then click the OK button.
 36
LOADING a STORED FILE

From the ( TOOLBAR ) point the mouse on the icon bellow

Clicking at this icon the following Window Screen will appear:

Move the mouse pointer at File Name row you wish to Load the stored file then click the Open button.

If for any reason you wish to abort the operation then, just click the Cancel button.
 37
EXPORT CALC FILE :
To Export a callculated file

From the Main Menu move the mouse pointer at the ( File ) selection then click

where the following Window Screen will appear:

Click at Export Calc File where the following Window Screen will appear:
 38

Click to Export Calc File Click to Export a saved Excel File

Select Export File ( Calc File ) or ( Excel File ) clicking appropriate icon then
Select file by hit ( ENTER ) or ( Double click 0 with the mouse where the following Window will appear :

Click [ OK ] button to Export or click [ NO ] to cancel

 39
DELETE A STORED FILE :
Clicking at the Files then point the mouse on the icon bellow:

Clicking at this icon the following Window Screen will appear:

1- Click File selection (Calc or Excel )

In order to enter the Table

2- Select the File which you intend to Delete

Click to return to Main Menu

Clicking the button Delete the the following Window Message will appear

Click to return to abort Delete operation

Click the button Yes to Delete File

 40
CALCULATOR :
From the ( TOOLBAR ) point the mouse on the icon bellow

Clicking at this icon the following Window Screen will appear:

Calculator Procedure :
Click each button number you wish e.g. 12029.182 m3
Click button numbers 1, 2, 0, 2, 9, ., 1, 8, 2 then
click the button m3/Bbls and the result will be displayed.

The procedure described above will be carried out so many times as you wish.

BAR MENU COLOR :

Clicking at this icon the following Window Screen will appear:

COLOR SELECTION :
Click with the mouse and selectect color e.g. XPSilver
So, next time the Toolbar will have the color selected.
 41
From the ( TOOLBAR ) point the mouse on the icon bellow

ABOUT :

Clicking at this icon the following Window Screen will appear:

 42
CHANGE FORMs TITLE NAMES
From the Main Menu move the mouse pointer over the icon shown below.

Clicking at this icon the following Window Screen will appear:

Click to UnLock Click to return to Main Screen

Procedure :
They are two options with this table

A. In case you require NOT displaying your Companys Logo then start typying the required fields
as seen in this table. When finished click ( O Yes ) to accept and apply rhe changes and the
Forms will display the two ( 2) typed titles.
Also, Only in this table you are able to change abd the Surveyors name

B. To display your Companys Logo again click ( O No, I will keep the Logo default titles )
 43
SAVE CALCULATION as EXCEL :
From the ( DRAFT MAIN MENU ) point the mouse on the icon bellow

then click the mouse and the following window will appear.

Click to send the Excel file to Desktop then click the OK button

The same file is saved at the root directory as seen below

C:\Program Files\XpZakosDraftSurveys\Excel
 44
UNLOCK EXCEL :
In order to unlock the calculated ( Excel ) spreadsheet do as follows :

1. Click at Tools
2. Click at Protection
3. Click at Unprotect Sheet ..

As shown below:

Use your Logo to attach into the Excels exported calculation in order to be displayed.
 45
VOLUME INTERPOLATION :
From the ( TOOLBAR ) point the mouse on the icon bellow

From the ( MAIN MENU ) point the mouse on the icon below: Select Interpolation Mode

Units

Calculation Units Selection :

Select Unit by clicking Select Volume Decimals ( 0 3 ) by clicking

M.cms & Ft.inch : Cells will be formated with 3 Decimals Cms & Inch : Cells will be formated with 1 Decimals

Volume Interpolation Procedure :

Select Mode one of the 5 selection of the Interpolation Mode clicking the appropriate button e.g.
in this example we selected Ullage then select Units for Ullage & Draft and Volume decimals
Moving the cursor at that cell column Input with a Very Light Blue color and start typying the
values.

The procedure described above will be carried out so many times as you wish.

1. SINGLE INTERPOLATION ( Ullage ) :

Example Tank Ullage Volume
No m m3
1C 3.100 25641.5 Val 1
3.150 25248.9 Val 3

Obs.Ullage : 3.120 m. Find the correct Volume

Start typying values at the appropriate cells Ullages / Volumes Input when typying is completed then
Click the button Calc for Volume Interpolation as shown at the above window example.
 46

2. DOUBLE INTERPOLATION ( Trim & Ullage ) :

Example : Tank Slop (S)

Ullage ------- Trim by Stern ---------

m 1m 2m
3.200 180.8 Val 1 180.6 Val 2
3.250 183.8 Val 3 183.7 Val 4

Obs. Ullage : 3.220 m. Trim = 1.80 by Stern Decimals = 3. Find the correct Volume

Select Units for Ullage & Draft and Volume decimals

Start typying values at the appropriate cells Ullages / Volumes Input when typying is completed then
Click the button Calc for Volume Interpolation as shown at the above window example.

Note :
The above examples which we have described you may use the same procedure from the
following Input Tables / Ballast / Other Compts / Fo/Do/Lo by clicking the button shown below.