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Company going live in SAP from 1st December 2008 unloads take balances as on 30thNovember 2008
and enter in SAP P & L Account balances as well as Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet account balances as on
31.03.2008 in SAP dont enter all the transactions
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General Ledger where as in SAP we
have sub ledger concept.
2. In normal accounting for vendors/ customers Purchases /Sales transactions and advances will be
entered in one account where as in SAP we have normal items and special GL Item.
3. In normal accounting for Fixed Assets- We have account wise acquisition value and accumulated
depreciation where as in SAP for Fixed Assets, we have each sub asset wise acquisition value and
accumulated depreciation.
4. In normal accounting depreciation in a provisional figure where as in SAP it is actually calculated figure.
Opening stock +Purchases Closing stock whereas in SAP we maintain each material wise quantity, rate
and amount and raw material consumption is actually calculated figure.
6. In normal accounting we will not pass production entries and delivery entries where as in SAP, system
pass production entries and delivery entries with production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up loaded and tallied.
2) Incase of Vendors /Customers we have to prepare a statement showing only open items which should
match with trail balance figure.
3) Incase of Assets, prepare a statement showing each asset wise acquisition value and accumulated
depreciation which should match with trail balance figure.
4) Incase of materials, prepare as a statement showing Material wise, Quantity , Rate and Amount which
should match with Trail Balance figure.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then our date takeover is correct
Trail Balance (For opening balances)
Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c
2. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1 400000 Cr
Bill no.2 50000 Cr
Bill no.3 30000 Cr
Advance 20000Dr 100000 Cr
Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr
5(A) To make fixed assets P & M GL account and accumulated depreciation plant & Machinery GL Account as
non-reconciliation accounts and pass. F-02
5 (C ) To take over acquisition value and accumulated depreciation for asset 2000004-0
It will not updated our GL Accounts since account for account type Assets.
Path :SPRO-Financial accounting Asset Accounting Asset data transfer manual online transfer
Create/Change /Display legacy asset (The Tr code is AS92)
5. D) To make fixed assets P & M A/c and accumulated depreciation P & M account as reconciliation accounts.
Path :SPRO-Financial accounting Asset accounting Preparing for production start up-
Production start up-Set or reset reconciliation accounts (Tr code is OAMK)
6 (A) To propose a statement showing each material match with trail balance.
RM1 20
RM2 5
RM3 10
Closing procedure
In the year end what steps we have to do April 2008 March 2008 fiscal year 2008
Path :Accounting -Financial accounting Fixed assets Periodic processing year end closing
Undo-Entire company code (Tr code is 0AAQ)
Up to periodic processing the path is same Year end closing Execute (Tr code is AJAB)
To close only year for asset a accounting we have to post depreciation for all assets and for all months
Path :Up to period processing the path is same Fiscal year change (Tr code is AJRW)
3. To carryforward GL Balances
Path :Up to document the path is same Posting periods Open and close posting periods
From period :2
Period :12 March to March
Year :2008
To period :12
Year :2008
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