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Q: SOLAS CH-9 ? Code ?

A: - Management for the Safe Operation of Ship

- International Management Code for Safe Operation of Ship and for Pollution Prevention (ISM
Code)
- Inforced : 1st Jul 1998.
-
Q: SOLAS CH-9 ? Code ?

A: to provide an international standard for the safe management and operation of ships and for
pollution prevention.

Q: ISM Policy ?

A: - ISM to ensure safety at sea, prevention of human injury or loss of life, and avoidance of
damage to the environment and to property

ISM

- Safety and Environmental Protection Policy

- Drug and Alcohol Policy
- Document Control Policy
- Non-Conformity Policy
- Corrective action & Preventive action Policy
- Audits Policy
- Management Review Policy

Q: SMS ? SMS ?

A: A structured and documented system enabling company personnel to effectively implement the
Companys safety and environmental protection policy.
An SMS will normally include manuals or electronic documents in which procedures covering
every operation of the Company and its ships, both routine and emergency, with checklists and
other supporting documentation.

Q: SMS ?
SMS structure ?

A: SMS
SMS Functional
requirements fulfilled
Safety Management
Manuals (SMS)

Normally there are three levels of SMM (Structure of SMS)

1. Policy Manual
(a) Safety and environmental protection policy signed by top management.
(b) Defined levels of authority and lines of communication between and among, shore and
shipboard personnel
(c) Terms and definitions used in SMS
(d) Document Control
(e) Non-Conformity
(f) Corrective action and preventive action
(g) Audits
(h) Management review

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2. Procedure Manual (or) Operation Procedure Manual (OPM)

(a) Operational procedure of all shipboard operation (e.g. Arr/Dep checklist, heavy weather
checklist, bunkering checklist, etc)

3. Instruction Manual (e.g. Fleet Instruction Manual(FIM))

(Vessel Instruction Manual (VIM))
(a) Detail instruction for all ship staffs
(b) Detail responsibility of all ship staffs
(c) Detail operation instructions of all ship board tasks.

Q: What are objectives of the ISM Code?

A: To ensure Safety at Sea, Prevention of Human Injury or Loss of Life, and avoidance of damage to
the Environment (especially to the Marine Environment) and to Property.

Q: Structure of ISM Code?

A: ISM Code Part A, Part B Part Part A Chapter Part B Chapter

Part A Implementation
Chapter 1. General
2. Safety and environmental protection policy
3. Company responsibilities and authority
4. Designated Person(s)
5. Masters responsibility and authority
6. Resources and Personnel
7. Shipboard operation
8. Emergency preparedness
9. Reports and analysis of Non-Conformities, accidents and hazardous occurrences
10. Maintenance of the ship and equipment
11. Documentation
12. Company Verification review and Evaluation
Part B Certification and Verification
Chapter 13. Certification and periodical verification
14. Interim Certification
15. Verification
16. Forms of Certificate
( Company design master resource prepare report maintain
documentation verification)

Q: Functional requirements for SMS? Six Functional requirements?

A: 1. A safety and environmental protection policy
2. Instructions and procedures to ensure safe operation of ship and protection of the environment

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3. defined levels of authority and lines of communication between and among, shore and
shipboard
personnel
4. Procedures for reporting accidents and non-conformities with the provisions of this Code
5. Procedures to prepare for and respond to emergency situations
6. Procedures for Internal Audits Management Reviews.

Q: What is DPA and his responsibilities?

A: - to ensure the safe operation of each ship and
- having direct access to the highest level of management
The responsibility and authority of DPA include monitoring the safety and pollution prevention
aspect. To ensure that adequate resources and shore based support are applied, as required.

Q: Masters Responsibility and Authority according to ISM Code?

A: 1. Implementing the safety and environmental protection policy
2. Motivation the crew in the observation of that policy
3. Issuing appropriate orders and instructions in a clear and simple manner
4. verifying that specified requirements are observed
5. Periodically reviewing the SMS and reporting its deficiencies to the shore based management.
(Im, Mo, Issue, Very, View)

Q: ISM ?

A: ISM Document of Compliance (DOC) Copy, Safety Management Certificate

(SMC), Safety Management System (SMS), SMS
Contingency Plan

Q: ISM Code Certificate, Document ?

Validity ?

A: ISM Company Document of Compliance (DOC)

Validity not exceeding 5
years

Safety Management Certificate (SMC)
Validity not
exceeding 5 years

Q: DOC SMC
?

A: DOC SMC
Administration (or ) Recognized Organization

DOC

- Administration or R.O access shore side SMS

- Also access companys ship
After satisfactory completion issue DOC to company and give copy to ship.
SMC

- Company approved SMS

operate verifying

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- Administration or R.O SMC

DOC

- As specified by Administration but not exceeding 5 yearsears

- Annual verification within 3 months before or after each anniversary date

I A A A A R

SMC

- As specified by Administration but not exceeding 5 years
- At least one intermediate between 2nd and 3rd anniversary date.

2nd 3rd

Q: Interim DOC, SMC?

A: Interim DOC
- New established to company
- New ship type added to existing DOC
- After the verification that company has SMS and plans to implement SMS


For a period not more than 12 months.

Interim SMC
- New delivery ship
- Ship is new to the company
- Change flag

For a period of not exceeding 6 months. In special case
may extend 6 months.

Interim Certificate

1. Company had DOC or Interim DOC
2. SMS provided for ship
3. Company has internal audit plan within 3 months
4. Master and officers familiar with SMS
5. Essential instruction are provided prior to sailing
6. Relevant information on SMS given in working language.

Q: Preparation for Verification (Audit)?

A: Prior to Audit
- Ensure all SMS documentations are in order.
E.g. Filing System, maintenance plan/ records, rest hours, garbage management plan, onboard
familiarization and training, permit to work system, risk assessment, all certificates and
important document kept ready.
- Ensure all observation, NC from previous audit are closed out and not recurrence
- Reference to previous audit checklist if any
- Ensure all crew understand their respective responsibility regarding SMS
- All crew knows DPA, CSO, SSO
- All crew aware of critical equipment (If certain operation breakdown, may lead to the hazardous
situation)

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Crew drill, training

Chief Officer

inspection
documents
Stability booklet, CSM, GRB, Chain Register, BWMP, SOPEP/SMPEP, PMS Record,
Risk Assessment records, Rest Hour Log, Ships Certificates, Store and spare lists, Crew Training
records prepare

During Audit
- Auditor will hold an opening meeting with Master and ships officers and explain the plan and
duration of audit
- Throughout the audit auditor at least one crew (an officer) escort

- Routine shipboard operation auditing process effective communication
establish
- Auditor effective and easy audit process

When complete
- Auditor Closing Meeting audit any observation, NC

- NC/Observation Master
Check
- Master Audit Report Endorsement or issue of Certificate

After completed
- NC Observation Corrective Action Preventive Action
NC/Observation recurrence


- Standard
of Management System maintain

Q: What is and observation? Explain?

A: A statement of fact made during a safety management audit and substantiated by objective
evidence.
1. Maintenance of ships critical system and equipment PMS Maintenance
Priority
2. Faded or stained safety notices


1.3. Checklist Newly fitted bridge equipment Pre-
arrival/ departure checklist

Q: What is and objective evidence?

A: Objective evidence means quantitative or qualitative information, records or statements of fact
pertaining to safety or to the existence and implementation of a safety management system
element, which is based on observation, measurement or test and which can be verified.

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Q: What is a non-conformity? Examples?

A: An observed situation where objective evidence indicates the non-fulfilment of a specified
requirement, in other words, any departure from an instruction or procedure documented in the
SMS.
E.g. SMS Checklist
Weekly drill or test


NC

Q: What is a major non-conformity? Examples?

A: An identifiable deviation (from the requirements of the SMS) which poses a serious threat to
personnel or ship safety or serious risk to the environment and requires immediate corrective
action. In addition, Major N.C includes lack of effective and systematic implementation of the
requirement of the ISM Code.
E.g. Fire Alarm System Life raft Oil Filtering Equipment

Q: Observation, N.C, Major N.C

action ?

A: Observation: Preventive action

N.C: Corrective action
Major N.C: Immediate corrective action

Q: Whats Near Miss?

A: A sequence of event and/or conditions that could have resulted in loss. This loss was prevented
only by fortuitous break in the chain of events and/or conditions. The potential loss could be
human, injury, environmental damage or negative business impact.

Q: N.C ? ?

A: The Auditor would issue a Notice of Non-Conformity. This would usually carry a time period this
notice would be cancelled by a future inspector (or by email).

Q: ISM C/O Responsibilities

?

A:

Q: MLC proper name?

A: Maritime Labour Convention, 2006

Q: MLC ( )?

A: The Convention comprises

- The Articles
- The Regulations and
- The Code
The Code contains Part A (Mandatory Standards)
Part B (Non-mandatory Guidelines)

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Q: MLC 5 Titles ?

A: Title 1 - Minimum Requirements for Seafarers to Work on a ship

Title 2 - condition of Employment
Title 3 - Accommodation, Recreational Facilities, Food and Catering
Title 4 - Health protection, Medical care, Welfare and Social security protection
Title 5 - Compliance and Enforcement

Q: MLC Certificate ?

A: Maritime Labour Certificate (MLC) Declaration of Maritime Labour Compliance

MLC DMLC

(a) 500 GT or over, engaged in international voyage and
(b) 500 GT or over, flying the Flag of Member and operating from a port, or between ports, in
another country.

Maritime Labour Certificate

- Issued by competent authority or R.O
- Period not exceeding 5 years
- Intermediate inspection 2
nd and 3nd anniversary

Intermediate

Interim Maritime Labour Certificate

(a) To new ships on delivery
(b) When the ship changes flag, or
(c) When a ship is new to shipowner

- Period not exceeding 5 years

- Interim Certificate expire full inspection carried out MLC
Certificate

- Interim MLC

DMLC issue

A Declaration of Maritime Labour compliance

DMLC shall be attached to the Maritime Labour Certificate. DMLC Part I, II

Part I competent authority drawn up
- Identify the list of matters to be inspected
- Identify the national requirements
- Ship-type specific requirements
- Any equivalent, any exemption

DMLC Part II shall be drawn up by the shipowner

- Identify the measures to ensure ongoing compliance with the national requirements
- Competent authority (or) R.O Part II Certify Declaration of Maritime Labour
Compliance issue

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Q: DMLC ?
A: DMLC
1. Minimum age
2. Medical certification
3. Qualifications of seafarers
4. Seafarer employment agreements
5. Use of any licensed or certified or regulated private recruitment and placement service
6. Hours of Work or Rest
7. Manning levels for the ship
8. Accommodation
9. On-board recreational facilities
10. Food and catering
11. Health and safety and accident prevention
12. On-board medical care
13. On-board complaint procedures
14. Payment of wages.
15. Financial security for seafarers repatriation.
16. Financial security relating to ship owners liability.

(
agent









)

(
recruit manning date


complaint payment
)

Q: MLC Work & Rest hour?

A: (a) Maximum hours of work shall not exceed
i. 14 hours in any 24 hours period; and
ii. 72 hours in any 7 days period
(b) Minimum hours of rest shall not be less than;
i. 10 hours in any 24 hours period; and
ii. 77 hours in any 7 days period

- Rest hour may be divided into no more than two periods, one shall be at least six hours, and the
interval between consecutive periods of rest shall not exceed 14 hours.
- In case of drill, shall be conducted in a manner that minimizes the disturbance of rest periods
and does not induce fatigue.
- A table with the shipboard working arrangements shall be posted easily accessible place.

Q:

?

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A: Holiday

Q: Record of Rest & Work hour

?

A: Hour of fitness

Q: MLC Night Watch?

A: Night shall be defined a period of at least nine hours starting on later than midnight and ending no
earlier than 5 A.M.

Q:

?

A: Young Seafarer

-
Health
and Safety



- Night Work
-
Training Purpose
Administration Approval Watch

Q: MLC Safety Meeting ?

A:

Q: MLC PSC Detainable Deficiencies ?

A: 1. Seafarer
2. Young Seafarer Health
and Safety


3. Safe Manning Document sufficient manning
4. Fundamental rights and principles (or) Seafarers employment and social rights violate

5. Trade union (Substandard accommodation
)
6. Valid medical fitness certificate seafarers repeatedly
7. Valid Seafarers Employment Agreement (SEAs) () SEAs Clauses
Seafarers right denial repeatedly
8. Maximum Hours of Work () Minimum Hours of Rest
repeatedly
9. Ventilation and/or air conditioning or heating adequately

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10. Catering and Sanitary facilities accommodation unhygienic (or)

equipment missing not functioning
11. Quality and quantity of food and drinking water not suitable for the intended voyage
12. Medical guide or Medical chest or Medical equipment, as required, not on board
13. Passenger ship Passenger 100 international voyage

Medical Doctor () no seafarer in charge of medical care onboard.
14. Repeated cases of non-payment of wages

Q: SMC Statutory Certificate

?

A: Yes, Competent Authority

Q: Contingency Plan ?

A:

Q: Port State Control

?

A: Port State Control

Foreign ship
Condition of ship and their equipment International Conventions and Code Provisions



proper manned and operate
Flag State

full and continuous control
PSC Flag State Control second
line of defense

Region
Sub-standard ships eventual elimination

Q: PSC Preparation and PSC ?

A: - All Certificates and Documents Valid

- PSC Officer Certificate of relevant Conventions Clear ground Certificate

- Plan Maintenance System Routine maintenance of ship structure, equipment, machinery
Onboard
Safety Management System


PSC inspection preparation Key element
- Crew awareness of PSC procdeures briefing
- PSC Inspection
Load Line 66, MARPOL 73/78, SOLAS 74, STCW 78, MLC 2006 Conventions
requirements

Area under the SOLAS Convention

1. Proper operation of propulsion and other essential machinery as well as electrical installations

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2. Check the cleanliness of engine room

3. Check emergency generator, lighting, batteries and switches
4. Check the main and auxiliary steering gear


5. Check the LSA, Survival Craft and launching arrangements
6. Check the detection system, fire alarms, fire-fighting equipment
7. Check of lights, shapes or sound signals
8. Check the operation of the radio equipment for distress and safety communication
9. Check all navigation equipment
10. Check navigational charts, and nautical publications
11. Check number, position or certification of crew with Safe Manning Document

Area under the Load Line Convention

1. Ensure there is no areas of damage or corrosion
2. Check stability information which is approved by administration
3. Ensure all closing devices, hatch closing arrangements and watertight/ weather tight doors
4. Ensure draught marks and/or Load Line marks are readable

Area under the MARPOL Convention

1. Check the operation of Oil Filtering Equipment, the ODMCS or the 15 ppm alarm arrangements
2. Ensure remaining capacity of sludge tank sufficient for the intended voyage
3. Oil Record Book available and in order
4. SOPEP/SMPEP

Area under the STCW Convention

1. Check all crews certificate and validity
2. Ensure all watch keeping personal are qualified to operate navigation and safety radio
communications equipment
3. Ensure all crew have enough Rest Hour

Area under the MLC Convention

Q: Clear Grounds ?

A: The ship, its equipment, or its crew convention requirements

(
)
Master (or) Crew members safety of the ship (or) pollution prevention


essential
shipboard procedures familiar
evidence

E.g.
- The absence of principal equipment or arrangements
- Certificates are clearly invalid
- Conventions documentation onboard

maintain falsely maintained
- Serious hull or structural deterioration or deficiencies
- Serious deficiencies exist in the safety, pollution prevention, or navigational equipment
- Key crew members may not be able to communicate with each other
- False distress alert proper cancellation procedure
- Receipt of a report or complaint that a ship appears to be substandard
(Pilot Deck complaint
)

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Q: More detail inspection

?
A: PSC inspector clear
ground more detail inspection False
Distress Alert proper cancelling procedure Clear Ground more
detail inspection Navigation Watch Officer STCW adequate skill detail

Q: Detainable deficiencies ( )?
A: PSC

Q: Detainable deficiencies
?
A: (IMO, Flag State, Class, PSC, Next port PSC
)

Q: Deficiencies Detainable
Deficiencies ?
A: Deficiencies
Relevant Convention requirements
compliance condition
Deficiencies
PSC report form Deficiencies item code number
code
action time period

( code within 1 week, within next
docking, before arrival next port period )
SOLAS, MARPOL, STCW, MLC Comply condition Detainable
Deficiencies
Detainable Deficiencies Code no. 30

Q: STCW Five Main Area?

A: i. Shipboard Familiarization
ii. Hours of Work
iii. Training
iv. Medicals
v. Certification

Q: STCW Seven Functions?

A: 1. Navigation
2. Cargo handling and stowage
3. Control and operation of the ship and care of person onboard
4. Marine Engineering
5. Electrical, electronic and control engineering
6. Maintenance and repair, and
7. Radio Communications

Q: STCW C.O Function

?

A: 1, 2, 3 and 7

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Q: STCW Work Hour?

A: - Minimum of 10 hours rest in any 24-hours period
- Not less than 77 hours rest in every 7-days period
- Rest period may be divided into not more than 2 periods, one of which at least 6 hours and
interval between two consecutive rest period shall not exceed 14 hours
- Need not be maintained during emergency or drill or overriding operation, but minimize
disturbance of rest periods and does not induce fatigue
- For the purpose of alcohol abuse, 0.05 % Blood Alcohol Level (BAC) or 0.25 mg/l in breath
(STCW Work Hour Watch Keeping Officer Rating )

Q: C.O Certificate STCW

?
A: Chapter-II, Reg-2

Q: C.O Oral STCW ?

A:

Q: C.O Crew Work

schedule
?
A: - SMS
crew Duty & Responsibility
reference

- STCW At Anchor, At Sea, At Port, taking-over the watch specified

- STCW MLC
Rest & Work hours Requirement
- MLC Work
& Rest hours
(a) Maximum hours of work shall not exceed
i. 14 hours in any 24 hours period; and
ii. 72 hours in any 7 days period
(b) Minimum hours of rest shall not be less than;
i. 10 hours in any 24 hours period; and
ii. 77 hours in any 7 days period
- Rest hour may be divided into no more than two periods, one shall be at least six hours, and
the interval between consecutive periods of rest shall not exceed 14 hours.
- In case of drill, shall be conducted in a manner that minimizes the disturbance of rest periods
and does not induce fatigue.
- A table with the shipboard working arrangements shall be posted easily accessible place.

Q: BMW Proper name?

A: International Convention for the Control and Management of Ships Ballast Water and Sediments,
2004

Q: BMW History?

A: Ballast
Water many species of bacteria, plants and animals
several months duration survive

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Ballast Water State

discharge
Ballast Water

Harmful organisms and pathogens discharge


plant life, animal and marine environment even human
threat
Ballast Water Exchange
threat IMO WHO



Ships Ballast Water and Sediments Control & Management

BWM Convention

Q: BMW ?
A: Article () Annex (Section A, B, C, D, E), Appendix 1, 2

Q: Ballast Water ?
A: trim,
list, draught, stability or stresses Control

Q: Ballast Water Management Plan ?

A: Harmful aquatic organisms and pathogens Ballast water ()
mechanical, physical, chemical and biological process


Management Plan

Q: Ballast Water Management C.O ?

A:

Q: Ballast Water Certificate Survey ?

A: - ship of 400 GT and above, excluding floating platform
(1) Initial Survey
(2) Renewal Survey specify by Adiministration but not exceeding 5 years
(3) Intermediate Survey
(4) Annual Survey

I A A I A A R

Q: Ballast Water Management Plan ?

A: Each ship shall have Ballast Water Management Plan approved by the Administration.
BWM Plan
1. Vls: specific information - Ship Particular, Ballast Plan (Tank Pump Pipe
Position

Plan/Profile View

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2. Crew responsibility - Designated Officer Duty

crew training

familiarization

3. Record system - Record Form Handling Log
4. Steps to minimum BW Problems - Sediment removal, routing cleaning
5. Safety consideration - Limit, Avoid, Contingency Plan, Criteria
6. Exchange Process - Tank method
method

pump




7. Reporting - Owner, Charter, PSC, Quarantine Form
8. Inspection - Sampling points, Access (Sediment )

Q: PSC Ballast Water ?

A: PSC
1. Onboard Valid Cert
2. Ballast Water Record book
3. Ballast
Water sample ( delay
basic )

1. Valid Cert () condition of ship & equipment Cert

2. Master or Crew Ballast Water Management essential shipboard procedure
familiar

Detailed Inspection carry out Requirement

B/W
discharge

Q: Ballast Water
?
A: B/W
Party State Jurisdiction

Area B/W notify

- Harmful Aquatic Organisms and Pathogens

- Sewage outlet


-

Party State
- Traffic density
Shallow Water Night
time

Q: Night time uptake ?

A: Pathogens




Pathogens

Q: Ballast Water Discharge Criteria? (Exchange Standard)

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A: PSC

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