Flowchart

Information is at three levels:

1. Left hand column: Basic information
2. Middle column: Detailed reference material
3. Right hand column: Forms

Stage Guidance Forms

Chair's responsibilities
Training
Equality and diversity
Overview of the process Data protection
0a_overview.shtml Redeployment
Research and Fixed Term
Teaching Fellow posts - some
special arrangements

Job descriptions
Job description outline
Create job description, person Person specifications
1 Person specification template
specification and advert Example person specifications
Advert template
Advertising

Form SR1
Form PD102 (Hospitality
2 Obtain approval for vacancy/new post Form SR1 guidance Services only)
PD68 Recruitment
arrangements form

Equal opportunities guidelines

3 Choose interviewers
for panels

4 Organise shortlising and interviews Information gathering methods

5 Placing the advert

6 Application process University application form

and Equal Opportunities
monitoring form
Medical form
Research and Teaching Fellow
 posts - example letters

Interview programme form

(PD62)
Shortlist applications and plan interview
7 Reason for rejection of non-
stage
shortlisted candidates form
(PD63)

Interviewing skills checklist
8 Interview and select
Types of questions
Scoring matrix
PD61 Panel decisions
Interview expenses claim

PD02 Appointment form

Deciding starting salary
Criminal Records Bureau
9 Complete contract documentation
Disclosure checks
Work permits
(Academic)
PD02 Appointment form
(Combined)
PD102 (Confirmation of
appointment form for
Hospitality Services)

10 Arrange induction

11 Review the process Customer service

Flowchart
Information is at three levels:
1. Left hand column: Basic information
2. Middle column: Detailed reference material
3. Right hand column: Forms

TYBMS
1
INTRODUCTION
Recruitment and Selection

Recruitment and se l e c t i o n a re two of the most important functions of

p e r so n n e l m a n a g e m e n t . R e c r u i t m e n t p r e ce d e s se l e c t i o n a n d h e l p s i n s e l e ct i n g a

r i g h t ca n d i d a t e .

R e c r u i t m e n t i s a p ro c e s s t o d i s co v e r t h e so u r c e s o f m a n p o w e r t o m e e t t h e

r e q u i r e m e n t o f t h e s t a f f in g s c h e d u le a n d t o e m p l o y e f f e c t i v e m e a s u r e s f o r a t t r a c t i n g

t h a t m a n p o w e r i n a d e q u a t e n u m b e r s t o f a c i l i t a t e e f f e c t i ve s e l e ct i o n o f e f f i c i e n t

p e r so n n e l .

Staffing is one basic f u n ct i o n of ma n a g e m e n t . All managers have

r e s p o n s i b i l i t y o f s t a f f i n g f u n c t i o n b y s e l e ct i n g t h e c h i e f e xe c u t i v e a n d e v e n t h e

f o r e me n a n d s u p e r v i s o r s h a v e a s t a f f i n g r e s p o n s i b i l i t y w h e n t h e y s e l e c t t h e r a n k a n d

f i l e w o r k e r s . H o w e v e r , t h e p e r s o n n e l m a n a g e r a n d h i s p e r s o n n e l d e p a rt m e n t i s

mainly concerned with the staffing function.

E v e r y o r g a n i s a t i o n n e e d s t o l o o k a f t e r r e c r u i t m e n t a n d se l e c t i o n in t h e i n i t i a l

p e r i o d a n d t h e r e a f t e r a s a n d w h e n a d d it i o n a l m a n p o w e r i s r e q u i r e d d u e t o e x p a n s i o n

a n d d e v e lo p m e n t o f b u s i n e s s a c t i v i t i e s .

‘Right person for the right job’ is the basic principle in recruitment and selection. Ever

organisation should give attention to the selection of its manpower, especially its managers. The

operative manpower is equally important and essential for the orderly working of an enterprise. Every

business organisation/unit needs manpower for carrying different business activities smoothly and

efficiently and for this recruitment and selection of suitable candidates are essential. Human resource

management in an organisation will not be possible if unsuitable persons are selected and employment in

a business unit.
RECRUITMENT AND SELECTION

TYBMS
1.1 MEANING:
 RECRUITMENT
Recruitment means to estimate the available vacancies and to

m a k e su i t a b l e a r r a n g e m e n t s f o r t h e i r s e l e ct i o n a n d a p p o i n t m e n t . R e c r u i t m e n t i s

u n d e r s t o o d a s t h e p ro c e s s o f se a r c h i n g f o r a n d o b t a i n i n g a p p l i c a n t s f o r t h e j o b s,

f r o m a m o n g w h o m t h e r i g h t p e o p le c a n b e s e le c t e d .

A f o r m a l d e f i n i t i o n st a t e s , “ I t i s t h e p r o ce s s o f f i n d i n g a n d a t t r a c t i n g ca p a b l e

a p p l i c a n t s f o r t h e e mp l o y m e n t . T h e p ro c e s s b e g in s wh e n n e w re c r u i t s a re s o u g h t

a n d e n d s w h e n t h e i r a p p l i c a n t s a r e su b m i t t e d . T h e r e s u l t i s a p o o l o f a p p l i c a n t s f ro m

w h i c h n e w e m p l o ye e s a r e se l e c t e d ” . I n t h i s, t h e a v a i l a b le v a ca n c i e s a r e g i ve n w i d e

p u b l i c i t y a n d su i t a b le c a n d i d a t e s a r e e n co u r a g e d t o s u b m i t a p p l i c a t i o n s so a s t o

h a v e a p o o l o f e l i g ib l e c a n d i d a t e s f o r s c i e n t i f i c s e l e ct i o n .

I n r e c r u i t m e n t , i n f o r m a t i o n i s c o l l e c t e d f ro m i n t e re s t e d c a n d i d a t e s . F o r t h i s

d i f f e r e n t s o u r c e s u ch a s n e w sp a p e r a d v e r t i se m e n t , e m p l o y me n t e x c h a n g e s , in t e r n a l

p r o m o t i o n , e t c. a r e u s e d .

I n t h e r e c r u i t m e n t , a p o o l o f e l ig i b l e a n d i n t e re s t e d ca n d id a t e s i s c r e a t e d f o r

s e l e ct i o n o f m o st s u i t a b l e c a n d i d a t e s . R e c r u i t me n t re p r e s e n t s t h e f i r s t c o n t a ct t h a t a

c o m p a n y m a ke s w i t h p o t e n t ia l e m p l o ye e s

TYBMS
Definition:
According to EDWIN FLIPPO,”Recruitment is the process of
searching for prospective employees and stimulating them to apply
for jobs in the organization.”
1.2 Need for recruitment:
The need for recruitment may be due to the following reasons /
s i t u a t i o n:
a) Vacancies due to promotions, transfer, retirement, termination,
permanent disability, death and labour turnover.

b ) C r e a t i o n o f n e w va c a n c ie s d u e t o t h e g r o w t h , e xp a n s i o n a n d d i v e r s i f i c a t io n o f

b u s i n e s s a ct i v i t i e s o f a n e n t e r p r i s e . I n a d d i t i o n , n e w v a ca n c i e s a re p o s s i b l e d u e t o

j o b s p e c i f i ca t i o n .
Purpose and importance of Recruitment:

1 . D e t e r m i n e t h e p r e s e n t a n d f u t u r e r e q u i r e m e n t s o f t h e o rg a n i z a t i o n o n c o n j u n ct i o n w i t h

i t s p e r so n n e l - p l a n n i n g a n d j o b a n a l y s i s a ct i v i t i e s .
2 . I n c r e a s e t h e p o ol o f j o b c a n d i d a t e s a t m i n i m u m c o s t .
3 . H e l p i n c r e a s e t h e s u c ce s s ra t e o f t h e se l e c t i o n p ro c e s s b y r e d u c i n g t h e n u mb e r o f

v i s i b l y u n d e r q u a l i f i e d o r o v e r q u a l i f i e d j o b a p p l i ca n t s .