HSD OIL

Demand No Year Final Final Actuals

Modification Amount (in Rs.)
(in Rs.)
16 2014-15 299849 Kls 13310564000 13172352000
16 2015-16 304880 Kls 8590914000 8159668000
16 2016-17 309134 Kls 9919370000 Not known
(Budget (Budget
Estimates) Estimates)
 NOTE

As instructed by Dy.CAO/S&W/SC, the following is put up for

perusal please.

The total issues of HSD Oil from April, 2015 to

March, 2016 2,94,646 KLtrs
(obtained from Operating Department) (F/11)
Total No. of HSD Oil vetted by Finance
During 01-04-15 to 31-03-16 (F/13) 3,58,659 KLtrs
(Non-stock)
Total No. of HSD Oil Kltrs vetted by Finance
from 01-04-16 to till date 1,60,000 KLtrs
(obtained from COS Office/SC) (F/13) (Non-stock)

Total No. of HSD Oil Kltrs vetted by Finance

from 11-05-14 to 31-03-16 2,516 KLtrs
(obtained from COS Office/SC) (F/12) (stock)

Submitted please.

Sr.AFA/SF
 Note

7 MPOs under covering letter to FA&CAO/S&W and copied to

Sr.AFA/SF have been received in this Office on 01-06-16. As there is no case
file attached to the letter, the same has been called for on the same day. Staff
of CEs Office has brought two files (one link file and one case file) on 02-06-
16. On verification of case files on the same day, it was noticed that indents
are not available in the case file. When called for the same over phone, the
concerned staff told that the original indents were sent to Units for funds
certification from associate finance and also told that the same will be
submitted as soon as received from them. On further enquiry on 06-06-16
over phone, the staff told that the indents have not been received and
requested not to send the case file to avoid movement of the file. However,
till date indents were not submitted to this Office.

Hence, the case file is returned herewith.

Sr.AFA/SF
 NOTE

As instructed by Dy.CAO/S&W/SC, the following is put up for

perusal please.

Total Purchase Grant distributed

Group-wise Rs. 490.00 Crs

Funds booked under Purchase Grant

upto 09-06-16 Rs. 410.79 Crs

Total funds allotted under Advance

Grant Rs. 367.50 Crs

Funds booked under Advance Grant

Upto 09-06-16 Rs. 55.97 Crs

Funds booked against each group under PG & AG is placed alongside

vide F.14 & F.15.

Submitted please.

Sr.AFA/SF
 Sub: Booking of funds for the year 2016-17 vis--vis
Budget Grant Regd.

The position of funds booked under PG till date i.e. 16-08-16 has been
indicated below for perusal.
(Rs. in Crs)
Funds allotted from Budget
Grant 490.00

Booked till date 455.00

Balance remaining 35.00

It is seen from the above, that there is a necessity to curtail the

expenditure keeping in view the meager position for the year 2016-17. In the
absence of which, there may be a possibility of exhausting the entire
Purchase Grant.

In view of this, if approved, COS will be advised of the following

precautionary measures.

i) New POs to be processed only for safety and critical items on the
revenue side.

2) As far as Workshops are concerned, the POs of targetted works

only to be processed for vetting.

3) In respect of POs already issued so far, in the year 2016-17 keeping

in view the stock position, the delivery schedules, be revised/modified.

Submitted for orders please.

SSO(A)/SF

Sr.AFA/SF
 Sub: Booking of funds for the year 2016-17 Regd.

As per item No.BII of Pink Book funds allotted for the year 2016-17
for Stores transactions is Rs. 561 Crs. Hoever, COS has distributed Rs.490
Crs among the various groups. Statement showing the funds booked under
PG & AG against each group is placed at F.17 & 18 for perusal please.

It is seen from the same that there are negative balances against some
groups in PG. The reasons attributable are mainly the funds booked under
AG during 2015-16 are more than the funds distributed by COS under PG
during 2016-17. However, it is also observed from F. 17 that overall balance
has not exceeded.

The concerned staff of COS Office have been constantly informed

orally on this issue but so far no remedial action has been initiated. The
same is being apprised to COS through the statements which are being sent
on monthly basis.

The funds booked under AG for the year 2015-16 and 2016-17 upto
July are placed in juxtaposition below for better appraisal.

2015-16 2016-17

PG 445 Crs. Rs. 449 Crs

AG 177 Crs Rs. 79 Crs.

If approved, COS will be advised to take immediate action and

arrange to ensure re-distribution of funds in order to see that on the negative
balances are eradicated.

Submitted please.

SSO(A)/SF

Sr.AFA/SF
 OFFICE OF THE
FINANCIAL ADVISER AND CHIEF ACCOUNTS OFFICER(S&W),
STORES FINANCE SECTION, RAIL NILAYAM, II FLOOR,
SECUNDERABAD
____________________________________________________________
No. A/SF/Funds Corres 2017-18 Dt : 25-08-16

Dy.CMM/IC

Sub: Booking of funds.

-----

It is observed from this Office records that under PG 2016-17, funds

to the extent of Rs.455 Crs. (upto 16-08-16) have been booked out of Rs.490
Crs allotted for the year leaving a balance of Rs.35 Crs only. In order to
curtail the expenditure, the following precautionary measures may please be
taken.

1) New POs to be processed only for safety and critical items on the
revenue side.

2) As far as workshops are concerned, the POs of targeted works only

to be processed for vetting.

3) In respect of POs already issued so far in the year 2016-17 keeping

in view the stock position, the delivery schedules be
revised/modified.

Instructions may be issued to the Officers/staff concerned on the

above lines.

Sr.AFA/SF
for FA&CAO/S&W/SC
 OFFICE OF THE
FINANCIAL ADVISER AND CHIEF ACCOUNTS OFFICER(S&W),
STORES FINANCE SECTION, RAIL NILAYAM, II FLOOR,
SECUNDERABAD
____________________________________________________________
No. A/SF/Funds Corresp/2017-18 Dt :06.06.2017

Dy.CMM/GP&S

Sub: Provisional distribution of Purchage grant 2017-18.

Ref: 1) Your office lr.no. S.35.111 PG/AG.2017-18 dtd.10.4.17.
2) This office lr.no. A/SF Funds corres/2017-18 dt.04.05.2017.

___

This office is awaiting for reply to reference-2 above i.e ,

regarding the short fall of the purchage grant allotted to various
trade groups, which are 10-19,31,50-59,76,78,81-82,
86,84,85,&91 as per encloser to it.

Hence, It is requested to re-distribute the Purchage Grant

2017-18, duly ensuring that sufficient funds are made available
in all the groups, by taking into consideration the
demands/projections of all sections /groups, to avoid frequent
changes.

It is also requested to send the Unvetted POs statement for

the month - May 2017 at the earliest, in order to prepare the
monthly statement and to dispatch it, to your office on time.
Encl: P.G statement May17.

(PV. RAGHAVA RAO)

Sr.AFA/SF

Copy to: Dy.CMM/IC for kind information.

for FA&CAO/S&W/SC
 OFFICE OF THE
FINANCIAL ADVISER AND CHIEF ACCOUNTS OFFICER(S&W),
STORES FINANCE SECTION, RAIL NILAYAM, II FLOOR,
SECUNDERABAD
____________________________________________________________
No. A/SF/Funds Corresp 2016-17 Dt : 01-02-2017

Dy.CMM/IC

Sub: Booking of funds under PG-AG for the year 2016-17

Regd.
Ref: This Office lr.of even No. dt. 20-01-17.
____

Please refer to this Office letter cited above and arrange to

send the list of liability booked for un-vetted stock items for the
month of December, 2016 and January, 2017 so that the total
liability booked under PG 2016-17 and AG 2016-17 up to the end
of January, 2017 can be arrived.

Due to non-availability of above information, it has been

stopped booking of funds under PG 2016-17, as the funds
available are very meager around 5 Crs.

Further, selection of files for 10% test check has also not
been done for the past two months which attract audit objection.

Therefore, please send the list immediately to avoid the

above.

(E.V.
SHIVARAMAKRISHNA)
Sr.AFA/SF
 Dt. 21-09-16

The Branch Manager

Syndicate Bank
Rail Nilayam Branch
Secunderbad 500 025

Sir,

Sub: Closing of Recurring Deposit Scheme.

Actually I came to ask you for personal loan but you have asked to sign in
the forms for joining in RDS without my knowledge. However, I am not
interested to join. I am drawing less salary every month. I am unable to pay
Rs.500 each in the above scheme vide A/c No.30462550007538 and
No.30462550007523. I am account holder of your branch in savings bank a/c
no.30462010047665. Hence, I request you to kindly close the RDS account in my
favour. I am enclosing herewith the above said RDS pass books for immediate
action.

Thanking you,

Yours faithfully,

(V. SWAMY)

COS Dept Section Groups (-) balance

Elec PA 25, 29, 31, 85, 67 Dy.CMM/Elec
PE 40, 42, 43, 45, 46, 47 1,48,000

Genl PO 76, 91, 80, 81, 75, 92, Dy.CMM/G

77, 84, 93
PS 62, 90, 61, 86 4,08,000
PM 60, 65, 70, 71, 72, 82

C&W PC 30, 33, 36 Dy.CMM/C&W

PW 37, 38, 72, 73, 74 3,59,000

S&T PP 78, 79, 83 Dy.CMM/S&T

PS 50, 52, 56, 59, 54 49,600

DSL DSL 10, 11, 12, 13, 15, 17, Dy.CMM/DSL

18
NIL
 Dt. 23-02-2017

AFA/PN/SC

Sir,

Sub: Verification of Pensions/Family Pensioners in Banks along

with Life Certificates for the year end2016 Reg.

Ref: Your lr No.APN/Int Check/2016/Board dt. 09-01-2017.

****

Demand Draft No.769780 dt. 23-02-2017 for Rs.2,78,630/- (Rupees Two

lakhs Seventy Eight thousand Six hundred and Thirty only) issued by Bank of
Maharashtra, Safilguda Branch towards recovery of over payment of Pension to
the Pensioners, is enclosed for necessary action at your end.

Detailed report will be submitted within short period.

Thanking you,

Yours sincerely.
Encl: DD No.769780
Dt. 23-02-2017

(B.V. VIJAYA KUMARI)

SSO(A)/SF

(P.V. CHALAPATHI)
AA/Exp