ISO 18001 Manual

DONG-AH GEOLOGICAL Health and Safety Management
ENGINEERING COMPANY.LTD System
Health & Safety System Manual
Action Name Designation Signature Date

ISO Quality Consultant
Prepared Consultant
by
Health & Safety
Reviewed
Management
by
Representative
Approved General Manager
by
DISTRIBUTION LIST
Distribution Copy Designation Signature Date

Holder
General Manager
Management
Representative
Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 1

HSMS Manual
Originated: Consultant Approved: DGE Date: 14-2-2013
AMENDMENT SHEET
REV.# DATE INITIATED BY PAGE SECTION NATURE OF AMENDMENT DONE BY
Table of Contents
HSMS Manual
OHSAS 18001 CONTENTS

REFERENCE
1 Scope
2 Reference publications
3 Terms and definitions
4 OH&S Management System elements
4.1 General requirements
4.2 OH&S Policy
4.3 Planning
4.3.1 Hazard identification, risk assessment and
determining controls
4.3.2 Legal and other requirements
4.3.3 Objectives and programme(s)
4.4 Implementation and operation
4.4.1 Resources, roles, responsibility, accountability and
authority
4.4.2 Competence, training and awareness
4.4.3 Communication, participation and consultation
4.4.3.1 Communication
4.4.3.2 Participation and consultation
4.4.4 Documentation
4.4.5 Control of documents
4.4.6 Operational Control
4.4.7 Emergency preparedness and response
4.5 Checking
4.5.1 Performance measurement and monitoring
4.5.2 Evaluation of compliance
4.5.3 Incident investigation, non-conformity, corrective
action and preventive action
4.5.3.1 Incident investigation
4.5.3.2 Non-conformity, corrective action and preventive
action
4.5.4 Control of records
4.5.5 Internal Audit
4.6 Management Review

HSMS Manual
1 SCOPE
OHSAS 18001 specifies requirements for an OH&S Management System, to

enable an organisation to control its OH&S risks and improve its performance.
It does not state specific OH&S performance criteria, nor does it give detailed
specifications for the design of a management system.
The OHSAS specification is applicable to any organisation that wishes to:
a) Establish an OH&S Management System to eliminate or minimise risk to

employees and other interested parties who may be exposed to OH&S risks
associated with its activities
b) Implement, maintain and continually improve an OH&S Management

System
c) Assure itself of its compliance with its stated OH&S Policy
d) Demonstrate such compliance to others through self or third party

determination
e) Seek certification/registration of its OH&S Management System by an

external organisation
All the requirements of the OHSAS Standard are intended to be incorporated

into any OH&S Management System.
The extent of the application will depend on such factors as the OH&S Policy of
the organisation, the nature of its activities and the risks and complexity of its
operations. The specification is intended to address OH&S rather than product,
property and services safety.
2 REFERENCE PUBLICATIONS
BS OHSAS 18002:2008, Guidelines for the implementation of OHSAS 18001.
International Labour Organisation: 2001, Guidelines on Occupational Health

and Safety Management Systems (ILO-OSH 2001).

HSMS Manual
3 TERMS AND DEFINITIONS
ACCEPTABLE RISK
A risk that has been minimised to a level acceptable to the organisation taking
into account any legal obligations and the requirement of the organisations
OH&S Policy.
AUDIT
Systematic independent, documented examination to determine whether
activities and related results conform to planned arrangements and whether these
arrangements are implemented effectively.
CONTINUAL IMPROVEMENT
Repeated process of enhancing the OH&S Management System to achieve
improvements in overall OH&S performances, in accordance with the
organisations OH&S Policy.
Note The process need not take place in all areas of activity simultaneously.
CORRECTIVE ACTION
Action to eliminate the cause of an actual or potential non-conformity.
DOCUMENT
Information and its supporting medium.
HAZARD
Source, situation or act with a potential for harm in terms of injury or ill health
to employees, customers or other humans, or a combination of these.
HAZARD IDENTIFICATION
Process of recognising that a hazard exists and defining its characteristics.
ILL HEALTH
Identifiable, adverse physical or mental condition brought on or exasperated by
a work activity or work related situation.

HSMS Manual
3 TERMS AND DEFINITIONS (Continued)
INCIDENT
Event at work that gave rise to an injury, ill health or fatality or an event had the
potential to lead to any such occurrence.
Note 1 An incident where no ill health, injury, damage or other loss occurs is
also referred to as a near miss or similar. The term incident includes near
misses and similar phrases.
Note 2 An emergency situation is a particular type of incident.
INTERESTED PARTIES
Individual or group concerned with or affected by the OH&S performance of an
organisation either within or outside the workplace.
NON-CONFORMITY
Any deviation from work standards, practices, procedures, regulations and/or
management system requirement.
OCCUPATIONAL HEALTH AND SAFETY (OH&S)

Conditions and factors that affect or could affect the well-being of employees,
temporary workers, contractor personnel, visitors and any other person in the
workplace.
OH&S MANAGEMENT SYSTEM
Part of the overall management system that facilitates the management of the
OH&S risks associated with the business of the organisation. This includes the
organisational structure, planning activities, responsibilities, practices,
procedures, processes and resources for developing, implementing, achieving,
reviewing and maintaining the organisations OH&S Policy.
OH&S OBJECTIVES
Goals, in terms of OH&S performance, that an organisation sets itself to
achieve. OH&S objectives must be consistent with the OH&S Policy and where
possible should be quantified.

HSMS Manual
3 TERMS AND DEFINITIONS (Continued)
OH&S PERFORMANCE
Measurable results of the OH&S Management System, related to the
organisations control of Health and Safety risks, based on its OH&S Policy and
objectives.
OH&S POLICY
A formal expression by top management of its overall intentions and direction of
the organisations OH&S performance.
ORGANISATION
Company, operation, firm, enterprise, institution or association, or part thereof,
whether incorporated or not, public or private, that has its own functions and
administration.
Note For organisations with more than one operating unit, a single operating
unit may be defined as an organisation.
PREVENTIVE ACTION
Action to eliminate the cause of a potential non-conformity or potential incident.
PROCEDURE
Specified way to carry out an activity or process.
RECORD
Document stating results achieved or providing evidence of activities performed.
RISK
Combination of the likelihood and consequence(s) of a specified hazardous
event occurring including the severity of the injury or ill health that resulted or
could result from the incident.
RISK ASSESSMENT
Overall process of estimating the magnitude of risk and deciding whether or not
the risk is acceptable.
WORKPLACE
Any location where work activities that are controlled by the organisation takes
place.

HSMS Manual
4 OH&S MANAGEMENT SYSTEM ELEMENTS
4.1 GENERAL REQUIREMENTS
Summary of Requirements
The Standard requires that the organisation establishes and maintains an OH&S
Management System, the requirements of which are described throughout clause
4.
Statement/Procedures
1. The company has defined its OH&S Management System that is described in
this Occupational Health and Safety Management System Manual.
2. The Organisation has determined its scope of certification. This is included in

its OH&S Policy and is recorded on its OHSAS 18001 Certificate.

HSMS Manual
4.2 OH&S POLICY
Summary of Requirements:
The Standard requires that top management defines the Organisations OH&S
Policy and ensures that it:
a) Is appropriate to the Organisation and its OH&S risks

b) Includes a commitment to continual improvement in OH&S
c) Includes a commitment to comply with current applicable OH&S legislation
and all other relevant requirements
d) Provides the framework for setting and reviewing OH&S objectives and
targets
e) Is communicated to all persons under the control of the Organisation
f) Is available to all other interested parties
g) Is periodically reviewed and updated when required
HSE Policy Annexure A2

HSMS Manual
4.3 PLANNING
4.3.1 Hazard identification, risk assessment and determining controls
The Standard requires that the Organisation establishes and maintains proactive
procedures to enable the identification, control and monitoring of work and
workplace-related hazards. The procedures must address:
a) Routine and non routine activities

b) Human behaviour and factors for all personnel, including visitors and
sub-contractors
c) Risk classification for subsequent control
The outcome of these procedures must be documented. Risk controls can then
be determined with the aim of eliminating, reducing or otherwise managing risk.
1. As part of the initiation of the OH&S Management System, a complete review

of the Organisations activities both at Head Office and on site was undertaken
during which the OH&S hazards relating to its activities were identified.
Detailed Risk Assessments were reviewed of all identified hazards and recorded
in the form of Risk Assessments.
2. In identifying hazards, account is taken of:
a) Routine and non routine activities

b) All personnel including sub-contractors, visitors and other interested parties
c) All facilities including those provided by others
4.3.2 Legal and Other Requirements

HSMS Manual
The Standard requires the Organisation to establish and maintain a procedure

to identify and access applicable OH&S legal and other requirements. These
will affect the OH&S system and relevant information must be communicated
both internally and to interested parties.
1. The initial and all subsequent OH&S Management System reviews include a
review of all existing and anticipated legislation and regulations that have, or
may have, an impact on any of the Organisations activities.
2. All relevant new legislation and regulations are reviewed as part of day-to-day
management activities and more formally during Management Reviews, in order
to establish their relevance with regard to the Organisations activities.
3. The Organisation maintains an up-to-date library of relevant OH&S publications

and technical data.
4. The Organisation is a member of Abu Dhabi Chamber of Commerce that issues

a regular newsletter or similar publication that contains specific Health and
Safety information and highlights revised or anticipated legal changes that have,
or may have, an impact on the Organisations identified OH&S hazards.
4.3.3 Objectives and Target Programme(s)

HSMS Manual
The Standard requires that documented OH&S objectives are set. A programme
for achieving the objectives must be determined. The objectives and programme
must be periodically reviewed and updated.
1. Quantifiable Health and Safety objectives are agreed at Health and Safety
meetings. Minutes are kept of these meetings.
2. For each objective, a programme for its achievement is agreed and designated
responsibilities and authorities are assigned.
3. As part of the agenda of every Health and Safety meeting, progress towards the
achievement of every objective is reviewed.
4. Whenever necessary, the programme is amended to address changes to the

activities or operating conditions of the Organisation.
5. Health and Safety meeting minutes are circulated to all attendees and to the
Directors.

HSMS Manual
4.4 IMPLEMENTATION AND OPERATION
4.4.1 Resources, Roles, Responsibility, Accountability and Authority
The Standard requires that top management has ultimate responsibility for the
OH&S system and ensures the availability of essential OH&S resources and
define appropriate roles, responsibilities, accountabilities and authorities.
These must be documented and communicated.
A specific manager must be appointed with the responsibility and authority for
establishing, overseeing, maintaining and reporting on the OH&S Management
System.
4.4 IMPLEMENTATION AND OPERATION

HSMS Manual
4.4.1 Resources, Roles, Responsibilities and Authority (Continued)
Structure Chart
This is a management structure relating to OH&S matters and not necessarily to other
management functions and responsibilities.
Role Staff
HS Manager Jonathan Palazo

Management Reviews Jonathan Palazo
HS Audits Jonathan Palazo
Legal Compliance Jonathan Palazo
Staff Training Jonathan Palazo
HS Awareness Lani Endrina
Risk Assessments Lani Endrina
Control of HS Records Daisy Ponce
4.4.2 Competence, Training and Awareness

HSMS Manual
The Standard requires that training requirements are identified. It requires that
all personnel, whose work may have an impact on OH&S, have received
appropriate training.
Training regarding each member of staff's responsibilities relevant to the OH&S

Management System must be undertaken and recorded.
1. A comprehensive programme of OH&S training, including the content of Health

and Safety Risk Assessments, is maintained and takes the form of:
a) Induction training
b) Internal training by more experienced staff
2. In each instance trainees are made aware of:
a) The OH&S Policy and the OH&S Management System, including their own
responsibilities with regard to their operation and implementation
b) The OH&S hazards, actual or potential, of their work activities and the
benefits of improved personal performance
c) Their roles and responsibilities in achieving conformance with the
requirements of the OH&S Management System, including emergency
preparedness and response requirements
3. Details of all OH&S training are recorded on the Safety attendance register
Records of safety training are kept in accordance with the process described in
Section 6.2 (Human Resources), in the Organisations ISO 9001 Quality
Manual.
4. OH&S training records include such details as:
a) Trainees name
b) Trainees job title
c) Course title/content
4.4.3 Communication, Participation and Consultation

HSMS Manual
The Standard requires that there are procedures for carrying out and recording
internal communication relating to the OH&S Management System and for
receiving and controlling communications from external interested parties.
A procedure must be established to enable employee participation in hazard and

risk control and involvement in incident investigation and other related OH&S
matters.
1. A Health and Safety Committee regularly meets and comprises of the OH&S
Manager and a representative from each function within the Organisation.
2. Matters addressed at the Health and Safety Committee include:
a) New legislation and regulations

b) Environmental health
c) Staff training
3. As part of induction training, all employees are informed as to who their

employee OH&S representative is and the role of the OH&S Manager.
4. Channels of OH&S communication are illustrated on the Structure and

Responsibility Chart shown in Section 4.4.1.
5. Appropriate methods of communicating OH&S information and instruction are

used including:
a) Circulation of written Health and Safety Risk Assessments

b) E-mail
c) Memoranda
d) Letters

HSMS Manual
4.4.4 Documentation
The Standard requires that OH&S documentation (e.g. the OH&S Management
System Manual) must include:
a) The OH&S Policy and objectives

b) The scope of the OH&S system
c) The main elements of the system and the interaction of these elements
d) Direction to related OH&S documents
1. The core elements of the OH&S Management System and their interaction are
described in this Manual.
2. In addition to this Manual, the following documents are critical to the

effectiveness of the OH&S Management System:
a) The Organisations Health and Safety Policy

b) Risk Assessments
4.4.5 Document and Data Control

HSMS Manual
The Standard requires that there are procedures for approving, controlling,
reviewing and preserving all documents and data relating to the OH&S
Management System.
1. The following documents are controlled:
a) This OH&S Management System Manual

b) Risk Assessments
Refer to ISO 9001 Quality Manual
4.4.6 Operational Control

HSMS Manual
The Standard requires that all activities (including change and OH&S system
maintenance) related to the OH&S Management System must be planned and
controlled to the extent required.
1. Operational control of activities associated with the Organisations identified

hazards is maintained by the use of procedures contained in:
a) This OH&S Management System Manual

b) Risk Assessments
4.4.7 Emergency Preparedness and Response

HSMS Manual
The Standard requires that there are plans and procedures to identify the
potential for, and control the response to incidents and emergencies. These
procedures must be tested to the extent reasonably practicable and the response
reviewed and evaluated.
1. Potential accident and emergency situations are included in the hazard

identification process described in Section 4.3 (Planning and associated
sections) and appropriate Risk Assessments and Method Statements prepared to
minimise the relevant risks.
4.5 CHECKING
HSMS Manual
4.5.1 Performance Measurement and Monitoring
There must be procedures for proactively and regularly monitoring and

measuring OH&S performance. Any equipment used for this must be
maintained and calibrated, to the extent required.
1. OH&S objectives and targets are established as a result of hazard identification

and risk assessment activities. Whenever quantifiable targets are identified and
agreed, the means of monitoring and measuring their achievement is included in
that section of the relevant Health and Safety Risk Assessment.
2. Responsibility for monitoring the level of achievement in reaching the identified

targets is assigned to a member of senior management. The Health and Safety
Risk Assessment relating to the activity is marked with the name of the person
responsible.
3. Whenever monitoring activities identify significant deviation from the

objectives and targets defined in the Health and Safety Risk Assessments, a
Management Information Report is raised and used to record and control the
occurrence.
4. Whenever equipment is used for monitoring or measuring, it is controlled by the

application of the procedures set out in Section 7.6 Control of Monitoring and
Measurement Devices of the Organisations ISO 9001 Quality Manual.
5. If fine tolerance measurements are required, any equipment used is calibrated

and maintained in accordance with the manufacturers guidelines and records
are kept of all such activities.
6. At present the Organisation has not identified and considers that it is unlikely to
set or have imposed any objectives and targets that require monitoring by fine
tolerance measuring instruments.
4.5.1 Performance Measurement and Monitoring (Continued)

HSMS Manual
7. The Management Review process continuously monitors this situation. Should

such requirements become applicable; the Organisation will develop, document
and implement appropriate procedures by the application of the procedures set
out in Section 7.6 Control of Monitoring and Measurement Devices of the
Organisations ISO 9001 Quality Manual.
8. Management Review activities include a review of compliance with the relevant

Health and Safety Risk Assessment monitoring records.
4.5.2 Evaluation of Compliance

HSMS Manual
The Standard requires that a procedure to evaluate compliance with applicable

legal and other requirements to which the Organisation subscribes must be
established, implemented and maintained.
1. The initial and all subsequent OH&S Management System audits include a
compliance review of all existing Health and Safety Risk Assessments,
legislation and regulations that have been identified as having an impact on any
of the Organisations activities.
2. Any areas of non-compliance identified are treated as non-conformances and are

processed in accordance with the procedures defined in Section 4.5.3.
4.5.3 Incident Investigation, Non-conformance, Corrective Action and Preventive

Action

HSMS Manual
Standard requires that procedures must be in place to record, investigate and

analyse OH&S incidents in a timely manner in order to identify OH&S
deficiencies and to identify the need for corrective and preventive action.
Records must include details of what is done to identify non-conformities in

order to prevent their occurrence or recurrence including control of any
proposed changes to the OH&S Management System.
4.5.4 Control of Records
The Standard requires that records demonstrating conformance to the OH&S

Management System are controlled. These records must be appropriately
maintained, include retention periods and establish standards for their
identification, storage and disposition.
4.5.5 Internal Audit
HSMS Manual
Procedures to periodically confirm that all elements of the OH&S Management

System are being adhered to must be implemented on a planned basis and
records kept of all such activities.
4.6 MANAGEMENT REVIEW
The entire OH&S Management System, including the OH&S Policy and the
records associated with it, must be formally reviewed at planned intervals
following a defined agenda to ensure its continuing suitability, adequacy and
effectiveness and records kept of the process.
ATTACHMENTS
Incident Report HSE/FORMS/IR/008/200811/REV 0 Samsung Form
(Accident Investigation report SMS-QSE-4-FORMS-001)
Lifting Permit HSE/PER/LP/002/REV 1 Samsung Form
(Risk Assessment Index and Location SMS-QSE-4-FORMS-021)
Daily Activity Hazard Analysis and Job Task Analysis
HSE/FORMS/DAILY AHA& JTA/009/200811/REV 0/ PAGE Samsung Form
(Method Statement SMS-QSE-4-FORMS-024)
Site Safety Checklist HSE/CL/SSC-008/100512/Rev.0 Samsung Form
(Site foremans Daily Inspection Check list SMS-QSE-4-FORMS-025)
Gas Monitoring Log HSE/CL/GML/005/171211/REV.0 Samsung Form
(HSE Audit Check list SMS-QSE-4-FORMS-033)
Permit to Hot Work HSE/PER/HWP/003/REV 0 Samsung Form
(Risk Assessment SMS-QSE-4-FORMS-044)
Fire Extinguisher Checklist HSE/CL/FEC/001/200811/ REV. 0 Samsung Form

(Accident record SMS-QSE-4-FORMS-050)
Near Miss Report HSE F047 Samsung Form
(Near Miss report SMS-QSE-4-FORMS-063)
HSMS Manual
Training Matrix System Record

HSMS Manual

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DONG-AH GEOLOGICAL Health and Safety Management

ENGINEERING COMPANY.LTD System

Health & Safety System Manual

Action Name Designation Signature Date

Distribution Copy Designation Signature Date

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 1

REV.# DATE INITIATED BY PAGE SECTION NATURE OF AMENDMENT DONE BY

OHSAS 18001 CONTENTS

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 3

OHSAS 18001 specifies requirements for an OH&S Management System, to

The OHSAS specification is applicable to any organisation that wishes to:

a) Establish an OH&S Management System to eliminate or minimise risk to

b) Implement, maintain and continually improve an OH&S Management

c) Assure itself of its compliance with its stated OH&S Policy

d) Demonstrate such compliance to others through self or third party

e) Seek certification/registration of its OH&S Management System by an

All the requirements of the OHSAS Standard are intended to be incorporated

BS OHSAS 18002:2008, Guidelines for the implementation of OHSAS 18001.

International Labour Organisation: 2001, Guidelines on Occupational Health

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 4

3 TERMS AND DEFINITIONS

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 5

3 TERMS AND DEFINITIONS (Continued)

Note 2 An emergency situation is a particular type of incident.

OCCUPATIONAL HEALTH AND SAFETY (OH&S)

OH&S MANAGEMENT SYSTEM

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 6

3 TERMS AND DEFINITIONS (Continued)

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 7

4 OH&S MANAGEMENT SYSTEM ELEMENTS

4.1 GENERAL REQUIREMENTS

2. The Organisation has determined its scope of certification. This is included in

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 8

4.2 OH&S POLICY

a) Is appropriate to the Organisation and its OH&S risks

HSE Policy Annexure A2

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 9

4.3.1 Hazard identification, risk assessment and determining controls

a) Routine and non routine activities

1. As part of the initiation of the OH&S Management System, a complete review

2. In identifying hazards, account is taken of:

a) Routine and non routine activities

4.3.2 Legal and Other Requirements

The Standard requires the Organisation to establish and maintain a procedure

3. The Organisation maintains an up-to-date library of relevant OH&S publications

4. The Organisation is a member of Abu Dhabi Chamber of Commerce that issues

4.3.3 Objectives and Target Programme(s)

4. Whenever necessary, the programme is amended to address changes to the

Document REF: DGE/HSMS/01 Document Name: Revision: 00 Page No: 12

4.4 IMPLEMENTATION AND OPERATION

4.4.1 Resources, Roles, Responsibility, Accountability and Authority

4.4 IMPLEMENTATION AND OPERATION

4.4.1 Resources, Roles, Responsibilities and Authority (Continued)

HS Manager Jonathan Palazo

4.4.2 Competence, Training and Awareness

Training regarding each member of staff's responsibilities relevant to the OH&S

1. A comprehensive programme of OH&S training, including the content of Health

2. In each instance trainees are made aware of:

4. OH&S training records include such details as:

4.4.3 Communication, Participation and Consultation

A procedure must be established to enable employee participation in hazard and

2. Matters addressed at the Health and Safety Committee include:

a) New legislation and regulations

3. As part of induction training, all employees are informed as to who their