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Page Region Attribute Name Rule Setup Rule Setup Rule Setup
Prevent Prevent
Duplicate Detection Action Inform Approvers Submission Submission
Car Rental
Expense Category
Meals
Rule Name
Rule Name
Expense Report
Template Name Travel
Expense Report
Template Name Travel - Services Template
Air Travel 2
Car Rent 2
PROFILE OPTION
On review and confirmation details pages, the duplicate detection violations
will be shown depending upon the system profile option 'OIE: Enable Policy'.
OIE:Enable Policy = Warn Users
1.At first, the application finds the operating units (Vision Operations)
2.Then finds the expense category (i.e.) Expense Type = Meals Lunch is assigned to Expense Category
Meals
3.Check the rule assignment at OU level and finds a direct hit for a rule applicable (i.e.) General Rule
4.Looks at the attributes defined and processes duplicate detection
Expense reported via expense report # W327650 is detected as a duplicate of expense reported with #
W319650 & Line #1. As all the other attributes enabled in the General Rule has matched. So this is a
duplicate expense claim.
As a reminder, If a Generic Rule (applicable to all the expense categories) is available, then it will be considered
first for duplicate detection.This is the case here.
Result: Expense reported via expense report # W327651 is detected as a duplicate of expense
reported with # W319650 & Line #2. As all the attributes has matched. Though the receipt amount is
different but that is not considered, as the rule did not have this as a matching attribute. Also the value
defined for Number of Duplicates Allowed defined at Expense Report Template (Travel) is Null, so
the application goes up the hierarchy and finds Number of Duplicates Allowed defined in the
applicable rule (Generic Rule) is 0. So this is a duplicate expense claim.
With Prevent Submission, during the entry of the expense report, at the Cash and other expenses multi-row
page we will get the error: Line 1 Error - A duplicate expense claim has been detected. This expense is not
allowed
-If we change the Duplicate detection action value of the Generic Rule from Prevent Submission to Warn
Users, we will get this message in the REVIEW page:
Message: This expense report contains policy violations. Use the warning icons to review. If necessary, return
to the previous page to update an expense line or to include a reason for violation in the justification.
After clicking on the policy warning icon:
A duplicate expense claim has been detected. This expense is not allowed as per the current policy setup in the
application. Please review this expense claim information as well as the referenced expense report details
mentioned below to check if this is a duplicate expense claim.
If you are sure that this is a valid expense claim and is allowed as per company policies, then please contact
your Manager or Accounts Payables representative or System Administrator for assistance.