About This Sample TEC Enterprise Asset Managem

This sample Enterprise Asset Management (EAM/CMMS)
RFI/RFP Template shows you a small portion of the features and
functions listed in the full product. Use the full RFP Template
containing 3085 features and functions to easily create a custom
list of your companys requirements. Review the features and
functions and rate them according to your organizations needs.
Then send the list to vendors to have them indicate how well they
support your specific requirements.
Hierarchy Criterion
Facilitate your request-for-proposal (RFP) or req
process with a Enterprise Asset Manageme
RFI/RFP Template. The TEC Enterprise Asse
(EAM/CMMS) RFI/RFP Template provides yo
and functions including functionality pertaining
Functionality, Maintenance Management,
Resources, Financials, Purchasing Manag
Management, Reliability, Product Technol
If your company intends to buy a Enterprise A
(EAM/CMMS) software system or upgrade a c
Enterprise Asset Management (EAM/CMM
help. This template includes all the industry-st
USER RESPONSES
Enterprise Asset Management (EAM/CMM
enables you to easily add, delete, and prioritiz
list of the exact features and functions your bu
these features organized in a single document
Priority Mandatory
communicating with software vendors and com
identify
(0-10) the system
(Y/N) that suits your business be

0 No
1 General CMMS Functionality
1.1 0 No
Enterprise-Level Standards
1.1.1 Descriptions and boilerplate 0 No

1.1.2 Dictionary 0 No

1.1.3 Enforcement of enterprise standards 0 No

1.1.4 Enterprise-wide numbering schemes 0 No

1.1.5 Forms and reports 0 No

1.1.6 Hierarchies 0 No

1.2 0 No
Risk Management
This criterion contains 66 criteria below it
1.3 0 No
Help
This criterion contains 18 criteria below it
1.4 0 No
User Interface
This criterion contains 54 criteria below it
1.5 0 No
Customization
This criterion contains 47 criteria below it
1.6 0 No
Reporting
This criterion contains 44 criteria below it
1.7 0 No
Internet Site
This criterion contains 4 criteria below it
1.8 0 No
Workflow
This criterion contains 15 criteria below it
1.9 0 No
Document Management
This criterion contains 22 criteria below it
1.10 0 No
Import/Export
This criterion contains 9 criteria below it
1.11 0 No
Barcode Technology
This criterion contains 15 criteria below it
0 No
2 Maintenance Management
2.1 0 No
Work Order Management
2.1.1 0 No
Work Orders
2.1.1.1 Five or more levels of work order hierarchy 0 No
that can be scheduled separately

2.1.1.2 Able to create blanket work orders usable on 0 No

multiple equipment from different cost
centers

2.1.1.3 Define shift hours on the work order 0 No

2.1.1.4 Able to prohibit a user charging dollars to 0 No

other's cost centers
2.1.1.5 Define the default cost center for work orders 0 No

2.1.1.6 Able to charge overhead to a particular work 0 No

order without a special labor rate
2.1.1.7 Safety tasks/instructions are recorded against 0 No
work orders
2.1.1.8 Able to retrieve drawings directly into the 0 No
CMMS from within the work order screen
2.1.1.9 Drawings can be edited from within the work 0 No
order screen
2.1.2 0 No
Spare Parts Selection
This criterion contains 14 criteria below it
2.1.3 0 No
Contract Maintenance
This criterion contains 4 criteria below it
2.1.4 0 No
Approvals
This criterion contains 7 criteria below it
2.1.5 0 No
Closing Work Orders
This criterion contains 6 criteria below it
2.1.6 0 No
Web-based Work Requests
This criterion contains 6 criteria below it
2.1.7 0 No
Scheduling
This criterion contains 44 criteria below it
2.1.8 0 No
Third Party Billing
This criterion contains 9 criteria below it
2.2 0 No
Preventive maintenance
This criterion contains 91 criteria below it
2.3 0 No
Equipment History
This criterion contains 107 criteria below it
2.4 0 No
Vehicle Maintenance
This criterion contains 12 criteria below it
2.5 0 No
Calibration Management
This criterion contains 3 criteria below it
2.6 0 No
PDA
This criterion contains 8 criteria below it
2.7 0 No
Specialized Modules
This criterion contains 3 criteria below it
0 No
3 Integration
This criterion contains 6 criteria below it
0 No
4 Human Resources

4.1 0 No
Personnel Management
4.1.1 0 No
Recruitment Management

4.1.1.1 Hiring personnel may access parameters for 0 No

requisitions
4.1.1.2 Searches for eligible applicants and 0 No
employees based on job requirements, online
4.1.1.3 Lists the postings, position, disposition, 0 No
disposition date, and applicable codes of a
position
4.1.1.4 Tracks applicants using personal data, skill 0 No
set, academic qualifications, training, and test
results
4.1.1.5 Workflow for forwarding resumes/CVs 0 No

4.1.1.6 Schedules interviews 0 No

4.1.1.7 Tracks interview results 0 No

4.1.1.8 Customizes recruitment letters by merging 0 No

files with a word processing template
4.1.1.9 Offers and new hires processing 0 No

4.1.1.10 Summarizes status and provides other 0 No

information on applicant, and applicant
requisition and recruitment costs
4.1.1.11 Information about applicants' progression 0 No

4.1.1.12 Compares data on recruiting tasks to show 0 No

their effectiveness
4.1.1.13 Sourcing engine integration with career 0 No
development, matching competencies of
internal candidates
4.1.1.14 Internet recruiting and tracking of skills 0 No

4.1.1.15 inventory
Resume scanning capabilities. 0 No

4.1.1.16 Import resumes from the Internet or e-mail 0 No

4.1.2 0 No
Profile of Personnel

This criterion contains 9 criteria below it

4.1.3 0 No
Organizational Structures

This criterion contains 14 criteria below it

4.1.4 0 No
Job Position and Wage Profiles

This criterion contains 23 criteria below it

4.1.5 0 No
Career Management
This criterion contains 40 criteria below it
4.1.6 0 No
Budgeting and Cost Control

This criterion contains 4 criteria below it

4.1.7 0 No
Government and Compliance
Reporting

This criterion contains 7 criteria below it

4.2 0 No
Benefits

This criterion contains 27 criteria below it

4.3 0 No
Payroll

This criterion contains 83 criteria below it

4.4 0 No
Employee Self-Service

This criterion contains 24 criteria below it

4.5 0 No
Employee Metrics

This criterion contains 13 criteria below it

4.6 0 No
Health and Safety

This criterion contains 11 criteria below it

4.7 0 No
Workforce Management

This criterion contains 165 criteria below it

4.8 0 No
Training

This criterion contains 28 criteria below it

0 No
5 Financials

5.1 0 No
General Ledger

5.1.1 0 No
Parameters and Structuring
5.1.1.1 0 No
General
5.1.1.1.1 Lean manufacturing accounting practices and 0 No
methods (i.e., manufacturing overheads
based on cycle time including labor)
5.1.1.1.2 User may choose between data collection and 0 No
real time posting modes
5.1.1.1.3 Change cross charge percentages without 0 No
retroactively changing previously published
financial information
5.1.1.1.4 Provision for use of standards that can be 0 No
automatically propagated throughout the
system to the various ledgers

5.1.1.1.5 Integration with ADP electronic transmission 0 No

of payroll data
5.1.1.1.6 Processes jobs in edit and update mode 0 No

5.1.1.1.7 Provides posting views at the company, 0 No

market, and title/SKU level

5.1.1.1.8 Method for verifying keying to ensure only 0 No

appropriate records updated
5.1.1.2 Calendaring 0 No

This criterion contains 9 criteria below it

5.1.1.3 Controls 0 No

This criterion contains 7 criteria below it

5.1.1.4 Ledger 0 No

This criterion contains 13 criteria below it

5.1.1.5 Reporting 0 No

This criterion contains 4 criteria below it

5.1.1.6 Records and tables 0 No

This criterion contains 3 criteria below it

5.1.2 0 No
Chart of Accounts Structure

This criterion contains 53 criteria below it

5.1.3 0 No
Ledger Development and
Management
This criterion contains 14 criteria below it
5.1.4 0 No
Enterprise Reporting Structure
This criterion contains 15 criteria below it
5.1.5 0 No
Journal Entry and Reporting

This criterion contains 52 criteria below it

5.1.6 0 No
Journal Vouchers

This criterion contains 45 criteria below it

5.1.7 0 No
Controls for Ledgers
This criterion contains 7 criteria below it
5.1.8 0 No
Multicurrency Capabilities
This criterion contains 26 criteria below it
5.1.9 0 No
Online Inquiry Reporting
This criterion contains 10 criteria below it
5.1.10 Reporting 0 No

This criterion contains 72 criteria below it

5.1.11 Variable Analysis 0 No

This criterion contains 3 criteria below it

5.2 0 No
Accounts Payable (A/P)

This criterion contains 263 criteria below it

5.3 0 No
Fixed Assets

This criterion contains 97 criteria below it

5.4 0 No
Cost Accounting

This criterion contains 55 criteria below it

5.5 0 No
Cash Management

This criterion contains 16 criteria below it

5.6 0 No
Budgeting

This criterion contains 72 criteria below it

5.7 0 No
Accounts Receivable

This criterion contains 77 criteria below it

5.8 0 No
Financial Reporting

This criterion contains 14 criteria below it

5.9 0 No
Project Accounting
This criterion contains 57 criteria below it
0 No
6 Purchasing Management

6.1 0 No
Profile of Suppliers
6.1.1 Fields for supplier data such as shipping 0 No
methods, item references, and conditions
6.1.2 Suppliers may have more than one address 0 No

6.1.3 Store e-mail addresses, web sites, and fax 0 No

numbers in vendor profiles
6.1.4 Associate items with vendors' descriptions 0 No

6.1.5 Code different vendor production lead times, 0 No

taking into account both supplier lead time
and transport time
6.1.6 Bill-to-entity information including currency, 0 No
bank, account number, and mode of payment
6.1.7 Data related to bank, accounts, payment 0 No
methods, currency, etc., are included in the
payment profile
6.1.8 Vendor shipment process with terms and 0 No
acceptance requirements for reception
6.1.9 A primary vendor can be set as the default for 0 No
each class
6.1.10 Vendor group for miscellaneous purposes 0 No

6.1.11 Identifier for approved vendors 0 No

6.1.12 Commentary about suppliers 0 No

6.2 0 No
Rating of Suppliers
This criterion contains 13 criteria below it
6.3 0 No
Requisitions and Quotations
This criterion contains 13 criteria below it
6.4 0 No
Purchase Orders (POs)
This criterion contains 68 criteria below it
6.5 0 No
Pricing
This criterion contains 13 criteria below it
6.6 0 No
Vendor Contracts and
Agreements
This criterion contains 16 criteria below it
6.7 0 No
Management of POs
This criterion contains 27 criteria below it
6.8 0 No
Procurement Reporting and
Online Reporting
This criterion contains 24 criteria below it
6.9 0 No
Repeat Procurement

This criterion contains 19 criteria below it

6.10 0 No
Receipts for Procurement

This criterion contains 32 criteria below it

6.11 0 No
Online Requirements for
Purchasing Management

This criterion contains 14 criteria below it

6.12 0 No
Reporting and Interfacing
Requirements for Purchasing
Management

This criterion contains 10 criteria below it

0 No
7 Inventory Management

7.1 0 No
Inventory Management--Online
Requirements
7.1.1 0 No
Inquiries
7.1.1.1 Provide inquiry and reporting capability for 0 No
inventory transactions by item number,
location, and transaction type.
7.1.1.2 Provide inquiry and reporting capability for 0 No
inventory transaction summary by from and
to dates
7.1.1.3 Provide inquiry and reporting capability for 0 No
inventory status by item number and serial
number
7.1.1.4 Provide inquiry and reporting capability for 0 No
slow moving and obsolete inventory
7.1.1.5 Provide inquiry and reporting capability for 0 No
negative balance inventory and flagging upon
this condition occurring
7.1.1.6 Provide inquiry and reporting capability for 0 No
shortages and backorders
7.1.1.7 Ten year look at usage history by year and 0 No
source of demand
7.1.1.8 On-line request for requisition generation and 0 No
approval.
7.1.1.9 Identify type of transaction 0 No

7.1.1.10 Identify the source of demand 0 No

7.1.1.11 Provide reporting capability by item number 0 No

(all transactions since last cycle count)
7.1.1.12 Provide capability to track items by lot or 0 No
serial number
7.1.1.13 Vendor cross reference (infinite number of 0 No
vendor pt. numbers) with wild-card search
capability
7.1.1.14 Internal cross-reference to vendor part 0 No
numbers
7.1.2 0 No
Other Requirements
This criterion contains 15 criteria below it
7.2 0 No
Processing Requirements
This criterion contains 24 criteria below it
7.3 0 No
Data Requirements
This criterion contains 3 criteria below it
7.4 0 No
Reporting and Interfacing
Requirements (Inventory
Management)
This criterion contains 6 criteria below it
7.5 0 No
Locations and Lot Control
This criterion contains 20 criteria below it
7.6 0 No
Forecasting
This criterion contains 55 criteria below it
7.7 0 No
Reservations and Allocations
This criterion contains 29 criteria below it
7.8 0 No
Adjusting Inventory
This criterion contains 8 criteria below it
0 No
8 Reliability
8.1 0 No
Asset Definition
8.1.1 Unlimited hierarchy levels 0 No

8.1.2 Graphical presentation of asset hierarchy with 0 No

drill-down capability
8.1.3 Hierarchy that can be navigated by clicking 0 No
on graphical presentation
8.1.4 Condition data that are linked to assets and 0 No
are accessible through asset hierarchy
8.1.5 Multiple asset hierarchies in the same 0 No

8.1.6 instance
Availability of all asset functions via a single 0 No
mouse click
8.1.7 Copy and change capability to create new 0 No
assets from existing records
8.1.8 Availability of asset nameplate data and 0 No
specification sheets
8.1.9 Unique asset nameplate data and 0 No
specification sheets that can be set for each
8.1.10 asset type
Problem or cause codes that can be assigned 0 No
by asset type
8.1.11 Work history for the asset 0 No

8.1.12 On-line documentation of complete asset 0 No

criticality analysis
8.1.13 Prioritization based on a combination of risk 0 No
and probability of failure
8.2 0 No
Work Identification
This criterion contains 24 criteria below it
8.3 0 No
Condition Monitoring
This criterion contains 18 criteria below it
8.4 0 No
Inspections
This criterion contains 8 criteria below it
8.5 0 No
Triggers and Alarms
This criterion contains 48 criteria below it
8.6 0 No
Work Management
This criterion contains 10 criteria below it
8.7 0 No
Work Order Control
This criterion contains 5 criteria below it
8.8 0 No
Hand Held Support
This criterion contains 6 criteria below it
8.9 0 No
Key Performance Indicators
This criterion contains 9 criteria below it
8.10 0 No
General
This criterion contains 3 criteria below it
0 No
9 Product Technology

9.1 0 No
Architecture

9.1.1 0 No
Data Integration Technologies
9.1.1.1 0 No
Data Management Options
9.1.1.1.1 Relational database design 0 No

9.1.1.1.2 Normalized tables 0 No

9.1.1.1.3 SQL APIs for calls or data requests 0 No

9.1.1.1.4 Multi-RDBMS portability 0 No

9.1.1.1.5 Transaction tracking system 0 No

9.1.1.1.6 Replicates database master files, fields, and 0 No

structures
9.1.1.1.7 Supports Disaster Recovery Institute 0 No
procedures
9.1.1.2 Database Gateway Options 0 No

This criterion contains 3 criteria below it

9.1.1.3 Server/Host Relational DBMS 0 No

Options
This criterion contains 3 criteria below it
9.1.1.4 Metadata Management 0 No

This criterion contains 9 criteria below it

9.1.1.5 Logical Repository Model 0 No

This criterion contains 8 criteria below it

9.1.1.6 Repository Metadata Tools 0 No

This criterion contains 5 criteria below it

9.1.1.7 Repository User Interface 0 No

This criterion contains 8 criteria below it

9.1.1.8 Business Modeling/Repository 0 No

Tool
This criterion contains 17 criteria below it
9.1.1.9 Non-operational Data 0 No

Warehousing
This criterion contains 6 criteria below it
9.1.2 0 No
Messaging Protocols
This criterion contains 15 criteria below it
9.1.3 0 No
Device Interfaces
This criterion contains 27 criteria below it
9.1.4 0 No
Architectural Foundation
This criterion contains 14 criteria below it
9.1.5 0 No
Web Enablement

This criterion contains 85 criteria below it

9.1.6 0 No
Organizational Structure

This criterion contains 7 criteria below it

9.1.7 0 No
Application Security
This criterion contains 7 criteria below it
9.1.8 0 No
Multisite Management
This criterion contains 17 criteria below it
9.2 0 No
Application Tools
This criterion contains 56 criteria below it
rprise Asset Management (EAM/CMMS) RFI/RFP What
Template
to do Next ?

request-for-proposal (RFP) or request-for-information (RFI) To purchase the full Enterprise Asset

Enterprise Asset Management (EAM/CMMS) Management (EAM/CMMS) RFI/RFP
plate. The TEC Enterprise Asset Management Template, please click on the link below, or
RFI/RFP Template provides you 3085 software features contact us for more information.
ncluding functionality pertaining to: General CMMS
, Maintenance Management, Integration, Human
nancials, Purchasing Management, Inventory
, Reliability, Product Technology. BUY THE FULL PRODUCT CONTACT US
y intends to buy a Enterprise Asset Management
software system or upgrade a current one, TEC's
set Management (EAM/CMMS) RFI/RFP Template will
plate includes all the industry-standard features of a
VENDOR
set Management RESPONSES software package, and
(EAM/CMMS)
easily add, delete, and prioritize them to create a master
t features and functions your business requires. Having all
organized in a single document is helpful when
SUP
g with software vendors andPSUP
comparingPADD
solutions toMOD 3RD CST FUT NS
stem that suits your
(X) business best.
(X) (X) (X) (X) (X) (X) (X)
CONTACT US

Description

Example: part numbers and supplier part

reference numbers.

Example: Hierarchy for equipment, parts,

employees, etc.
Examples: 1. Master Project, 2. Project, 3. Master
Work Order, 4. Work Order, 5. Sub-work order, 6.
Activity, 7. Task, 8. Step
Example: To plan or record work that will take
less than thirty minutes, thereby avoiding the
issuance of a separate work order. Can be an
open work order number showing different tasks,
cost centers, or assets charged to it.

Example: Link cost center to user responsibility

center code, location code, or to equipment
code

Example: if it is a certain piece of equipment or

priority level or some combination

Example: Add lubrication points and notes on a

CAD drawing for a given part or component
From within the work order screen
Human Resources encompasses all the
applications necessary for handling personnel-
related tasks for corporate managers and
individual employees. Modules will include
Personnel Management, Benefit Management,
Payroll Management, Employee Self Service,
Data Warehousing, Health and Safety, Workforce
Management, Training, and Product Technology

Personnel management automates personnel

processes including recruitment, personnel
profile, organizational structure, career
development & training, reward
management, job position and wage profiles,
and business travel and vacation allotments. The
software should support the following
functionality: recruitment management;
personnel information and tracking;
organizational structuring; job position and
salary profile; career development, training and
performance management; compensation
management; budgeting and cost control;
government compliance reporting; expenses
management; union information; discipline
actions and grievances tracking; and
employment history/personnel reporting.
Many milestones are achieved from the time a
job posting is created to the time the employee
is hired (from sourcing to hiring). Recruitment
management functionality provides the ability to
attract, select, and hire the right people with the
right skill sets, as well as track the information
regarding their recruitment for later analysis.
Requisition parameters are used for information
on recruiting issues and department personnel
needs

A typical feature in employment management

systems, resume routing is the ability to divert
resumes to the appropriate department or hiring
manager.

New hires are personnel that have been recently

acquired by the company.

Applicant flow statistics are derived from

applicant data, and include information on
education, job history, etc. These numbers can
be used for effective marketing to further
strengthen recruitment, create non-
discriminatory policy, create applicant flow
reports etc.
The profile of personnel functionality provides
the ability to collect detailed information
regarding prospective employeesmuch like a
resume (including personal information,
achievements, employment history, etc.), which
serves as a tool for recruiting the appropriate
person for any given position within the
enterprise.

Organization structures refer to the structure or

hierarchy of an organization and how the people
within that hierarchy work together to achieve
common goals. The organization structure can
also be referred to as a "organizational chart" or
more commonly an "org. chart".

The job position and wage profiles functionality

provides the ability to enter, access, manipulate,
and track information about an employees'
current position, title, skills, job location, and
status. It also includes wages in comparison to
wage salary tables with minimum and maximum
allowables.

Budgeting and cost control functionality allows

administrators to input and manage costs,
develop budgets, and provide reports on the
cost savings that budgeting and cost control
provides.
Government and compliance reporting
functionality allows administrators to generate
reports that may be required to satisfy certain
government regulations.

Benefits functionality is used to administer a

diverse range of benefit plans. Such plans
typically cover accidental death and
dismemberment (AD&D), disability, life,
medical, retirement plans, flexible benefits, and
profit sharing plans.

Payroll manages the portion of accounting that is

related to salaries, wages, and bonuses for
employees. The software must be able to
support the following set of functionality: payroll
profile for the employees, benefits and
deductions, eligibility controls, users balances,
tax deductions, as well as payroll calculations,
processing of payments, check printing, check
distribution, tax documentation, security and
auditing, and automated timesheets.
Employee self-service lets workers access their
personal information and benefit allocations on-
line to manage life events and benefit selections
without having to send forms to human
resources. The software should also support
benefit enrollment programs and new hire
initiation.

Data warehousing describes the process of

defining, populating, and using a data
warehouse. Creating, populating, and querying a
data warehouse typically carries an extremely
high price tag, but the return on investment can
be substantial.

Health and safety provides the tools to

administer compliance with the health and
safety regulations, accident and injury reporting,
and tracking of lost time by employee.

Workforce management enables organizations to

efficiently plan and organize their labor
resources. It helps employers assess part-time
employee labor, evaluate and project the
contribution from individual employees, track
time and expenses, as well as manage
contracts.

The training functionality covers the planning

and administration of employee training
programs, and allows administrators to track
training schedules, training budgets, training
costs, and more.
The Financials module provides features and
functions that allow accountants and financial
managers to ensure financial transactions are
tracked and properly recorded, and that this
information is available via reports and other
data retrieval tools. Traditionally, this module
includes the general ledger, accounts payable,
fixed assets, cost accounting, cash
management, accounts receivable, and financial
reporting submodules
General ledger keeps centralized charts of
accounts and corporate financial balances. It
supports all aspects of the business accounting
process. In this module, financial accounting
transactions are posted, processed, summarized,
and reported. It maintains a complete audit trail
of transactions and enables individual business
units to view their financial information, while
parent companies can roll up all business
subsidiaries and view the consolidated
information.
Allows for instant processing or batch processing

The system can provide a copy function or a

program to propagate a chart of accounts for a
specific existing business unit to a new business
unit. If a US dollar ledger has a chart of
accounts, a Canadian dollar ledger can be
created by propagating from the US dollar
ledger, etc.
ADP refers to automatic data processing.

The ability to process jobs that are in the midst

of being edited or updated
The ability to look up entries in the ledger by
company, by market, and by stock keeping unit
(SKU)
The ability check data entry to make sure that
only the correct records are updated

The chart of accounts is a list of ledger account

names and account numbers, creating
consistency in terminology and eliminates
redundant accounts. A chart of accounts
structure should include fields for account and
ledger descriptions, to prevent shadow accounts
from being created. Data tree tools allow users
to see the structure of the fields and summaries,
to help with reporting requirements, foster
change, etc.
The accounting department is typically
responsible for recording all transactions in the
company in the journal (GL). All of the criteria
that fall Journal Entry and Reporting relate to
various ways to record journal transactions. For
example payroll is an AP item. As paychecks are
cut the AP items need to be reconciled with the
cash outflow. A software feature might be the
automatic reconciliation of payroll deductions
when paychecks are issued (as opposed to
having an accountant have to key the
transactions by hand).

A journal voucher (JV) is a document that

authorizes payment for services performed, or
for goods that are received or exchanged. As a
means to record ledger transactions, JVs may
have different approvals for different accounts.
For example when someone submits an expense
report that money is typically associated with an
account on the chart of accounts in the G/L. The
account may require a JV for posted entries. The
JV may include copies of receipts and a sign off
from a manager before the entry can be posted.

Accounts payable schedules bill payments to

suppliers and distributors, and keeps accurate
information about owed money, due dates, and
available discounts. It provides functionality and
integration to other areas such as customer
service, purchasing, inventory, and
manufacturing control. The software should
support the following functionality: AP company
policies and procedures; suppliers/voucher
master data; payment controls; invoice
processing and aging analysis; payment
processing; journal voucher processing; AP
ledger posting; check processing; AP
transactions and controls; and AP reporting.
Fixed assets manages depreciation and other
costs associated with tangible assets such as
buildings, property and equipment. The software
should support the following functionality: fixed
assets records; asset transactions; asset
depreciation; depreciation books; revaluation
and interest calculation; and tax reporting.

Cost accounting analyzes corporate costs related

to overhead, products, and manufacturing
orders. It provides a variety of costing
approaches such as standard, FIFO, LIFO,
average, target, and activity-based costing
(ABC). The software should support the following
functionality: cost data; cost allocation
definitions; cost allocation process; cost
management; cost and sales price calculation;
activity based costing (ABC); and activity based
cost tracing and tracking.

Cash management involves the capability of the

system to record cash charges or deposits,
recording of cash payments and receipts, cash
projection reporting, calculation of expected
cash uses/sources, current cash availability, etc.
It monitors and analyzes cash holdings, financial
deals, and investment risks.

Budgeting involves budgetary controls, budget

accounting, budget development, and budget
allocation. The software should provide sufficient
tools to enable detailed budget development
and analysis. Additional functionality should be
available to integrate with project management
software applications either natively or with
external interfaces.

Accounts receivable tracks payments due to a

company from its customers. It contains tools to
control and expedite the receipt of money from
the entry of a sales order to posting payments
received. The software should support the
following functionality: AR company policies and
procedures; customers/voucher master data; bill
processing and aging analysis; credit
management; cash/payment application, receipt
processing; journal voucher processing; AR
ledger posting; multicurrency accounting and
conversions; AR transactions and controls; and
AR reporting.
Financial reporting enables robust analysis of
company performance through delivered reports.
These reports will allow individual business units
to view their financial information, while parent
companies can roll up all business subsidiaries
and view the consolidated information.
Additionally, solutions should provide user
generated reporting tools that are easy to use
and provide sufficient depth of and access to the
financial data to permit comprehensive analysis.

Project accounting uses financial practices to

monitor the schedules and spending of projects.

Purchasing management encompasses a group

of applications that controls purchasing of raw
materials needed to build products and that
manages inventory stocks. It also involves
creating purchase orders/contracts, supplier
tracking, goods receipt and payment, and
regulatory compliance analysis and reporting.
PO = purchase order

Procurement is the process of acquiring the

goods and services required by an organization
to fulfill its objectives (manufacture products,
maintain assets, etc). Depending on the type of
resouces and their use, the frequency of
procurement can vary from very low (as for
capital goods) to very high (as for raw
materials). This criterion refers to medium- or
high-frequency procurement.

Receipts for procurement refers to the criteria

related to the reception of ordered goods from
the supplier. Between the moment when goods
arrive and the moment when they are physically
stored in the warehouse, there are a few factors
that need to be taken into consideration, such as
the quantity of the good received (Does it
correspond to the quantity ordered?); the quality
of the goods (Were the goods damaged during
transportation or handling? Did perishable goods
expire before getting shipped?); and pricing (Did
the price of the goods delivered change due to
unexpected factors?).

Online tools and portals are increasingly used by

organizations for supplier interactions. In order
to make communication efficient for both
parties, these tools should provide functionality
such as information on all available suppliers;
the possibility of creating purchase orders with
advanced options (e.g., define frequency, define
delivery method, define payment methods, etc);
collaboration that will allow changes to be easily
communicated to suppliers, etc.).
In order to track the efficiency of the purchasing
department, organizations need to access
statistics and reports on what has been ordered
compared to what has been received; the quality
of the services provided by each supplier; price
comparisons between different suppliers, etc.
These reports are useful not only for the
purchasing department, but also for other
departments that depend on goods received,
such as production, sales, and accounting.

Solutions for inventory management are used for

the record-keeping of goods that are
warehoused, and managing the movement of
these goods to, from, and through warehouses.
This group of criteria defines the technical
architecture of the product as well as the
technological environment in which the product
can run successfully. Criteria include product and
application architecture, software usability and
administration, platform and database support,
application standards support, communications
and protocol support and integration
capabilities. Relative to the other evaluation
criteria, best practice selections place a lower
relative importance on the product technology
criterion. This apparently lower importance is
deceptive because the product technology
usually houses the majority of the selecting
organization's mandatory criteria, which
generally include server, client, protocol and
database support, application scalability, and
other architectural capabilities. The definition of
mandatory criteria within this set often allows
the client to quickly narrow the long list of
potential vendors to a short list of applicable
solutions that pass muster relative to the most
basic mandatory selection criteria.

Architecture refers to the framework for

organizing the planning and implementation of
data resources. It also refers to the way the
system is designed and how the components are
all connected to one another.
Data integration technologies pertain to
hardware and software integration.
Data management options pertain to hardware
and software integration.

This term describes the database architecture of

the proposed business system. From table
relations handled as fourth normal form to first
normal form.
Relational database management systems
(RDBMS) are a type of database management
systems (DBMS) that store data in the form of
related tables.

The ability to make copies of master files, fields,

and structures

Gateways are interfaces that convert protocols

in order to connect different networks.

This pertains to the IT department's system

support of the application.

Database field names and types

This pertains to database design for business

analysis.

These are business statistics derived by batch

processes (usually once a day).

Messaging protocols are a description of data

exchange protocols.
If business is done via the Internet, one of the
requirements is to have a connection from the
Internet to backend software.

This refers to how the network topology is built,

such as how the computers are laid out, how
they are connected, etc.

Application security refers to a layer of the

TCP/IP model.

Multisite management is the ability to run and

maintain more than one site.