Emily Sinn

ND 566
Delaware Valley University

Section 1: Staffing and scheduling

Read textbook information on scheduling and review Types of Schedules:
Master Schedules (MPS) an overall plan for the facility of
employees schedules, some type of rotation is generally followed
including days off and provides the basis of the weekly, biweekly or
monthly schedule
Staggered Schedules- employees arrive and leave work at varying
times in shifts, shows the staffing pattern of the facility
Computerized Schedules- a published scheduling system, with the
ability for specific requests to be made online. For example, a doctor's
office may publish an appointments schedule that allows patients to
view upcoming availability and request their appointments online

Review Full Time Equivalent, FTE and definition of FTE in textbook.

By definition, Full Time Equivalents are the total number of hours worked in
a week divided by 40 (number of hours required by a full-time employee
each week) to determine the number of full time equivalent employees
Absolute FTEs indicate the minimum number of employees needed to staff
the facility
Formula= hours worked/ 40 hours= FTE; Ex: 60 hours worked/ 40 hours=
1.5 FTEs
FTE values:
1 FTE = 8 hours a day.
1 FTE = 40 hours per week
1 FTE = 173.33 hours per month
1 FTE = 2080 hours per year

Section 3: Exercises
1. Complete a report on how the operating budgets are prepared in your
facility. Include what monthly comparisons to budget calculations are made.
a. See uploaded documents below in this module on budgeting and
participation rates comparing efficiency of the facility each week.
2. Draw (or update) a Master Scheduling diagram, which shows at a glance, the
daily work activities schedules for all employees involved in each area.
Include the number of FTE's used.
a. See uploaded Master Schedule below and page 3 of Weekly Operating
Report for FTE calculations and values
3. Financial management outline:
a. Define these types of budgets?
Operating budget- a combination of a facilities known expenses,
expected future costs, and forecasted income over the course of a
 year; these are completed in advance because they require
estimated expenses and revenues
Capital budget- the process in which a business determines and
evaluates potential expenses or investments that are large in
nature
Cash budget- a plan of expected cash receipts and disbursements
during the period; cash inflows and outflows include revenues
collected, expenses paid, and loans receipts and payments
Master budget- the aggregation of all lower-level budgets
produced by a company's various functional areas, and also
includes budgeted financial statements, a cash forecast, and a
financing plan
b. What is the Revenue Data?
The amount of money that a company actually makes during a
certain period, includes discounts and deductions for returned
merchandise
Gross income values:
o $239,763.83 for main dining hall
o $2,019 for on campus retail
o $293.78 for New Life Science building pop-up store
o $1,342.07 for Starbucks
c. What is the Expense Data?
Expense data refers to policies and procedures that dictate
spending, as well as the technologies and services utilized to
process and analyze data
All of the following are included with the Weekly Operating Report
(WOR):
o Food Cost - invoices / bills
o Labor Cost - payroll records
o Supply Cost - dishes, utensils, paper products, cleaning
solutions, etc.
o Others - repair, maintenance, laundry, postage, etc.
d. Is the department for profit or non-profit?
For profit
e. When does work start on the annual budget?
End of the clients educational year: July 1st- June 30th
f. Who approves the budget?
Andrea (responsible to collecting paperwork and inputting
numbers online) submits the budget to Joe (FSM)
Joe writes out the budget and sends to his district manager
District manager reviews and send to the Vice President of
Parkhurst
District manager then forwards the budget to COO and President
of the company for final review before approval