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The International Kovilan Study

Group
Constitution
Name

Article 1. The group shall be called The International Kovilan Study Group (hereinafter
called the Group).

Aims and purposes of the Group

Article 2. The following are the aims and purposes of the Group.
1. To study, promote and propagate the literary works of the Malayalam litterateur
Kovilan.
2. To conduct lectures on the works of Kovilan
3. To publish papers, annuals, books and other materials related to literature.
4. To conduct seminars on topics of national and international importance.
5. To institute and administer awards to literary works.
6. To honour personalities who have rendered eminent services to the field of
literature, politics, sociology, philosophy, mathematics and military science.
7. To acquire movable and immovable properties.
8. To construct and maintain permanent structures in memory of Kovilan.
9. To raise finances for the Group in such a manner as the law of land permits.
10. To develop and maintain national and international forums for the study of Kovilan's
work in print and electronic media.
11. To
12. To

Membership

Article 3. The Group shall have two categories of members, viz, (a) Permanent members,
and (b) Associate members.

Article 3 a. Permanent members: The number of permanent members shall


not exceed twenty five. Permanent members shall have the right to be elected to the Executive
Committee of the Group.
Article 3 b. Associate Members: Any person of any nationality who is
interested in the literary works of Kovilan and is willing to pay the stipulated fees is eligible for
applying for associate membership of the Group. Associate members will not have voting
rights.

The Executive Committee

Article 4. The executive committee shall consist of a president, a vice president, a


secretary, a joint secretary, a treasurer and four members.

Responsibilities of the Executive:

Article 5.

(1) The President will:


a. Oversee the other members of the executive in fulfilling their responsibilities;
b. Chair all meetings; and,
c.Have signing authority for the Group, except in matters of bank transactions.
(2) The Vice-President will:
(a) assist the President in his/her duties;
b. assume all powers of the President in his/her absence .
(3) The Secretary will
(a) convene, in consultation with the President, all meetings of the Group.
(b) be responsible for recording and keeping the minutes of all meetings.
(4) The Treasurer will
(a) keep the books of accounts of the Group in the manner prescribed the Executive
Committee.
(b) produce the books of accounts before the President and/or the Executive Committee
as and when requested by them.
(c) produce the books of accounts before the auditors of Group.
(d) prepared and present the annual accounts before the Executive Committee.
(5)The Executive Committee shall oversee all the functions of the Group.
(6)The permanent members shall elect the Executive Committee once in three years.

Membership Fees

Article 6.
(a) The Permanent members shall pay a one-time membership fee of five thousand rupees.
(b) Associate members shall pay annual fees at the rate fixed by the Executive Committee from
time to time.
(c) The membership fees once paid shall not be refunded.

Finance and Accounts

Article 7. The finances of the Group shall comprise, in addition to the membership fees,
such amounts collected from the public, private and public institutions and the governments.

Article 7(1). The Group shall keep its money in a scheduled/co-operative bank. Such
bank account shall be operated jointly by the President and the Treasurer.

Article 7 (2). For the purpose of accounts, a year means a calendar year.

Meetings

Article 8.: The Executive Committee shall meet at least two times in a calendar year.
Article 8(1): There shall be an annual general meeting of the permanent members.
Article 8(2): The Executive Committee may convene genera meetings of all members
as and when it thinks necessary.

Article 8 (3): The quorum of the Executive Committee shall be five and that of the
general meeting shall be ten.

Amendments

Article 9. The Constitution of the Group shall be amended only in such general meetings
convened for the purpose of amendment, and with the consent of sixteen permanent members.
The proposed amendments shall be communicated to the permanent members at least two weeks
in advance. The permanent members who are unable to attend the meeting convened for the
purpose of amendment of the constitution may express their consent in writing to the President.