Project Charter

Project Plan
General Information
Project Title Project title goes here Date
Sprint ID <Please insert> Sprint link
Project Manager Daniel Matei
Executive Sponsor Olga Davidian

Project Scope
< Please fill in > Example:
Localise a new mobile page which is used as a destination URL for a QR code used in POS material. WW
Situation / Problem / www.hp.com/go/mobileprintingdemos
Opportunity

< Please fill in > Example:

Localize mobile pages to relevant EMEA markets
Project Goals Create QR code
Geolocate Marcom www.hp.com/go/mobileprintingdemos

< Please fill in > Example:

Resource hp.com developer
Requirements Maintenance developer for QR code

Project Team Responcibilities

Team Member Roles Responcibilities
Approve project to be managed by SLA team, covering PM and de
Approve EMEA Master versions
Be informed about major milestones, risks of the project and high
Olga Davidian Project Sponsor

Approve additional costs of the project. Work will be started only

approved.
Provide valid PO number for translations work with eGraphics
SL Name here EMEA Segment Lead Provide CL for additional development costs to be x-charged
Review and approve EMEA Master pages and provide detailed (co

Collect and document project requirements, communicate to the

Create TATs/cost estimates, ensure that bill out is done on time
Identify risks of the project
Ensure agreed PPS SLA project checklist is used.
Ensure resource allocation to the project
Daniel Matei Project Manager Ensure smooth execution of the project, if any issues are faced al
solutions and resolve it
Proactively drive communications with all team members involve
Ensure project goal is met and desktop and mobile pages ares pu
 Project Charter
Deliver quality translations within agree timing (until 03/02)

Karolina Rosol
<karolina.rosol@e- eG translation coordinator
graphics.com>

Marcom URLs / Geolocated Marcom URLs

Simple RFG form creations (not formprocessor)
Simple page updates
MainOps Resource Contact through Sprint Page archiving / redirects

Creation of simple LPs in Store

Editing of Store LPs
hp.com and HP Store banners creation
Vlentin/Ovidiu HP Store Designers

Creation of more complex LPs in Store

Editing of Store LPs
ADM (Indrek + internal HP Store Development
ADM team)
 Project Charter

<Please insert>
<Please insert> .

code used in POS material. WW page:

Responcibilities
d by SLA team, covering PM and development work.

tones, risks of the project and high level status

project. Work will be started only after costs are

anslations work with eGraphics

opment costs to be x-charged
ster pages and provide detailed (content) feedback

equirements, communicate to the project team

ure that bill out is done on time

checklist is used.
he project
e project, if any issues are faced along the way, find

ons with all team members involved

desktop and mobile pages ares published on time
 Project Charter
hin agree timing (until 03/02)

rcom URLs
formprocessor)

reation

n Store
 Priority
Desktop Mobile (unless Desktop Mobile (Yes
EMEA Countries Languages indicated
Platform Platform otherwise (Yes / No) / No)
by SL)

EMEA English Store Tridion First Y/N Y/N

UK English Store Tridion 1 Y/N Y/N
Germany German Store Tridion 1 Y/N Y/N
France French Store Tridion 1 Y/N Y/N
German Store Tridion 1 Y/N Y/N
Switzerland French Store Tridion 1 Y/N Y/N
English Store Tridion 1 Y/N Y/N
Spain Spanish Store Tridion 1 Y/N Y/N
Sweden Swedish Store Tridion 1 Y/N Y/N
Netherlands Dutch Tridion Tridion 1 Y/N Y/N
Italy Italian Tridion Tridion 1 Y/N Y/N
Russia Russian Tridion Tridion 2 Y/N Y/N
English Tridion Tridion 2 Y/N Y/N
UAE / Middle East
Arabic Tridion Tridion 2 Y/N Y/N
English Tridion Tridion 2 Y/N Y/N
Saudi Arabia
Arabic Tridion Tridion 2 Y/N Y/N
Turkey Turkish Tridion Tridion 2 Y/N Y/N
Denmark Danish Tridion Tridion 3 Y/N Y/N
Norway Norwegian Tridion Tridion 3 Y/N Y/N
Dutch Tridion Tridion 3 Y/N Y/N
Belgium
French Tridion Tridion 3 Y/N Y/N
Austria German Tridion Tridion 3 Y/N Y/N
Finland Finnish Tridion Tridion 3 Y/N Y/N
Poland Polish Tridion Tridion 3 Y/N Y/N
Portugal Portugese Tridion Tridion 3 Y/N Y/N
English Tridion Tridion 4 Y/N Y/N
Africa
French Tridion Tridion 4 Y/N Y/N
Belarus Russian Tridion Tridion 4 Y/N Y/N
Ukraine Ukrainian Tridion Tridion 4 Y/N Y/N
Kazahstan Russian Tridion Tridion 4 Y/N Y/N
Bulgaria Bulgarian Tridion Tridion 4 Y/N Y/N
Croatia Croatian Tridion Tridion 4 Y/N Y/N
Czech Republic Czech Tridion Tridion 4 Y/N Y/N
Slovakia Slovak Tridion Tridion 4 Y/N Y/N
Estonia Estonian Tridion Tridion 4 Y/N Y/N
Latvia Latvian Tridion Tridion 4 Y/N Y/N
Lithuania Lithuanian Tridion Tridion 4 Y/N Y/N
Greece Greek Tridion Tridion 4 Y/N Y/N
Hungary Hungarian Tridion Tridion 4 Y/N Y/N
Ireland English Tridion Tridion 4 Y/N Y/N
Israel Hebrew Tridion Tridion 4 Y/N Y/N
Romania Romanian Tridion Tridion 4 Y/N Y/N
Serbia Serbian Tridion Tridion 4 Y/N Y/N
Slovenia Slovenian Tridion Tridion 4 Y/N Y/N
South Africa English Tridion Tridion 4 Y/N Y/N

Mini countries -not in standard EMEA scope

Albania NA Tridion Tridion 10

Algeria NA Tridion Tridion 10
Angola NA Tridion Tridion 10
Armenia NA Tridion Tridion 10
Azerbaijan NA Tridion Tridion 10
Bosnia-Hercegovina NA Tridion Tridion 10
Georgia NA Tridion Tridion 10
Ghana NA Tridion Tridion 10
Iceland NA Tridion Tridion 10
Kenya NA Tridion Tridion 10
Kosovo NA Tridion Tridion 10
Macedonia NA Tridion Tridion 10
Malta NA Tridion Tridion 10
Moldova NA Tridion Tridion 10
Morocco NA Tridion Tridion 10
Nigeria NA Tridion Tridion 10
Tunisia NA Tridion Tridion 10
Dekstop URL
Mobile URL Marcom URL
 16/06/14
17/06/14
18/06/14
19/06/14
20/06/14
21/06/14
22/06/14
23/06/14
24/06/14
25/06/14
26/06/14
27/06/14
Nr. Activity

UK Master localized
UK Master approval by SL
UK country review 1

Weekend

Weekend
UK feedback implementation 1
1
UK country review 2
UK feedback implementation 2
UK Live
UK QR code creation
Weekend
28/06/14
29/06/14
30/06/14
01/07/14
02/07/14
03/07/14
04/07/14
Weekend
05/07/14
06/07/14
07/07/14
08/07/14
09/07/14
10/07/14
11/07/14
Weekend
12/07/14
13/07/14
14/07/14
15/07/14
16/07/14
17/07/14
18/07/14
Weekend
19/07/14
 Action YES / NO
Initiation
Campaign Segment Services and Suplies
Digital Asset Brief received Yes
Translation XLS Master files created
Meta data availability
Key Messaging and Visuals received
Campign name known
Jump ID known
US master link
EMEA master link
Mobile Link
Planning
Project funding - resources
Resources booked (Resource tracker file on box)
Translation Quote requested
Translation costs received
Developer Cost received (if P4P)
Costs shared with Segment owner
CL Known
SBB NR of segment lead eGraphics known
Banner brief filled in
Store banners requested
hp.com banner requested
CTAs identified

Resources OOO
Execution
Heads-up Message Send
Master approved by Segment Lead
Tridion Freeze days influencing delivery
QA check
UX approval
Metric implementation check
Weekly statuses to SL
Monitoring
Review message send
Missing feedback
Live

Marcom activation
Closure
All files uploaded on the box

Bill out of P4P tickets

Page indexing
 Comments

please choose from dropdown

Valid only for New pages

To be obtained from US master or Segment Lead

To be obtained from Segment Lead
Confirm with Yves if not known
Confirm with Yves if not known
Insert link
Insert link
Insert link

Excel tracker on box / Easy Projects

PM requests quote from eG

To be obtained from Segment Lead

To be obtained from Segment Lead
To be filled in by Segment Lead
PM to request from Valentin by sendign Banner brief
PM to request from Valentin by sendign Banner brief
PM is responcible to suggest a CTA

PM to use template
Insert date
Insert dates
if pages developed by external agency
only for new assets / and not Store
Abhisek
to be sent throughout project lyfecycle

Please list countries

Please list countries
Please list countries

Please list
All files may include:
Briefing document;
Project plan*;
Translations;
imagery / PSDs;
any other relevant info

Done in Sprint by PM
Done by PM through PI
 Box location

https://hpdigital.box.com/s/2fhncto3krqnb90zyma1
Please place on box (campaign folder - details: D40)
https://hpdigital.box.com/s/c2q4nbhkytynykyv6bi1

https://hpdigital.box.com/s/y9w5813culyya2zth1od

https://hpdigital.box.com/s/0xjumj35axafll5wnmss

https://hpdigital.box.com/s/cm2sefdgyyk5pqnxov51
Public holidays, vacation of team members involved and its affect on
the project. Backup names

https://hpdigital.box.com/s/qmcudwqv9sadh09b18bo

https://hpdigital.box.com/s/adghpiggng1wvbigdhnp

https://hpdigital.box.com/s/qmcudwqv9sadh09b18bo

Please plan 2 working days for Geolocated Marcom URL set up

Box location:
box.com > PPS Support Team > Campaigns > Campaigns Files>
Campaign folder (to be created by PM)

How to: https://hpdigital.box.com/s/9xuc3kj6wvif0i4l8826

 Project Elements
Landing pages
HP Store pages (desktop)
HP Store pages (mobile)
hp.com desktop LPs
hp.com mobile LPs

Banners
hp.com banners
HP Store banners

Marcom URLs
Central Geolocated Marcom URL
Local country Marcoms (if requested)

RFG forms
Notify me forms

Event tool
Event pages

Analytics team
Page metrics check
 Contact Comments

Indrek Kaarlep <Indrek.Kaarlep@adm.ee>

hp.com Developers (SLA or P4P) built in Tridion at the moment
hp.com Developers (SLA or P4P)
hp.com Developers (SLA or P4P)

Iordache, Valentin <valentin.iordache@hp.com>; Homepage & mobile banners

CC: Culesca, Ovidiu <ovidiu.culesca@hp.com> Standard set of banners

Maintenance team - Sprint www.hp.com/go/campaign_name

Maintenance team - Sprint www.hp.com/cc/campaign name

hp.com Developers (SLA or P4P)

hp.com Developers (SLA or P4P) from SLA - Mihaela or Szabi