MIRO LABS PVT LTD

23/2 Divine Towers, 7'th Street, Cross

Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

MIRO LABS

FICO Study Material

Consultant Name: P.Baladevika

Module: SAP FICO

Designation: ABAP/FICO Consultant

Document Date: 09.08.2017

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Contents
Partial payment .......................................................................................................................... 3
Step 1: Purchase Invoice(FB60) ............................................................................................. 3
Step 2: Partial Payment F-53.................................................................................................. 5
Step 3: Vendor Full Payment ................................................................................................. 7
Residual Payment....................................................................................................................... 9
Down Payment ..................................................................................................................... 14
Vendor down Payments in SAP Process Flow ....................................................................... 14
Vendor Down Payments Process Flow in SAP ..................................................................... 15
Vendor Down Payment Transaction Code F-48 ............................................................. 15
Vendor Invoice ................................................................................................................. 15
Transfer posting ............................................................................................................... 15
Clearing Vendor ............................................................................................................... 16
Clear open items with payment........................................................................................... 16
Manual Payment of open items .......................................................................................... 16
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Partial payment
Partial payment in SAP is a payment that is posted to an account without any open items
being cleared. Allocation of this partial payment to an open item is to be carried out. When
posting, the system marks the document number of the original open item in the line item for
the partial payment.

The original open item and the partial payment remain open. The system stores the document
number, fiscal year and number of the line item from the invoice in the partial payment. This
information can be found in the Payment for field.

Thus it is possible to refer to the original open item from the partial payment in SAP. When
posting for the remaining amount of the invoice, both the partial payment and the invoice are
to be manually cleared. However the disadvantage in this system is that the system would
allow payments in excess of the open item and no control is possible in SAP.

Here

The scenario to be processed here is.

Purchased raw Material of Rs. 30000 on 17.10.2017(Invoice date)

Partial Payment of Rs.20000 on 19.10.2017

Complete Payment of Rs. 45000 on 23.10.2017.

Step 1: Purchase Invoice(FB60)

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Vendor line item display

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Step 2: Partial Payment F-53

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Enter the Payment amount.

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Vendor Line item display

Step 3: Vendor Full Payment


Accounts Payable-2
MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

We cant process discounts in partial Payment, Hence Delete discount Amount.

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Residual Payment

Residual item in SAP results when a payment is made for less than the actual amount
outstanding. The original open item is cleared and the system posts a new open item. This
new open item is for the same amount as the original open item minus the amount paid.

When the document is posted, the system stores the document number, fiscal year and item
number of the original open item in SAP. For the residual item, SAP either uses the terms of
payment from the original invoice item or enters the predefined terms of payment. Which
payment terms are used depends on the settings made for the tolerance group in the vendor
master data. The disadvantage is that the original document number is lost as the system
assigns a new document number.

For payment differences, system always looks for two types of tolerance in SAP: 1)
Tolerance group for employees 2) tolerance group for vendor/customer. So this customization
has to be remembered before any posting to GL Accounts.

If the payment difference is within the limit, a cash discount will be posted automatically and
the payment difference will be either treated as an additional cash discount or charged to an
expenses account.
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

If the payment difference is outside of the tolerance limit, the payment will be processed as a
partial payment, a residual payment, or a payment on account. You can also process the
payment difference manually.

In case of partial payment, all line items will remain as open items. With a residual payment,
the system will clear an invoice with payment and create a new open item for the differential
amount.

Step 1: Invoice for Rs. 60000

Vendor Line item display

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Accounts Payable-2
MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Vendor Line item display:

Down Payment

Vendor down Payments in SAP Process Flow

Facility to effect Vendor Down payment in SAP and recovery of the same after
receipt of material or after availing desired services as per purchase order.

Vendor down payment in SAP is a business process which should facilitate the followings:

1. Facility to provide advance payment clause at the time raising purchase order.
2. Facility to effect down payment to Vendor against Purchase Order.
3. Management of Vendor Account showing details of Down payments in special
general ledger. This facilitates reconciliation of down payment to Vendors.
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

4. Facility to recover down payment after availment of services or receipt of material as

per terms of purchase order.
5. To recover TDS at the time of advance payment.

Vendor Down Payments Process Flow in SAP

1. Down payment to Vendor is affected based on the request by concern buyer against
Purchase Order Payment Terms.
2. These are affected using Transaction Code F-48. While effecting a reference of
Purchase Order is mentioned in Payment document of SAP.
3. These are accounted in special general ledger A in Vendor Account to whom such
payment is effected.
4. Facility is provided to recover TDS at the time of effecting advance payment if
applicable.
5. Facility is given to view open down payment line items in Vendor account as special
G/L Transactions. This facilitates in keeping track of advance payments made to
Vendor.

Vendor Down Payment Transaction Code F-48

Down payments made to vendors need to be reported as asset in the balance sheet. To support
this requirement, these are posted as Special General Ledger transactions. When a down
payment is posted to a vendor account, the system carries that to an alternate reconciliation
account (e.g. Advance To Vendor Account) in lieu of the standard reconciliation account
(Sundry Creditors Account).

Special General Ledger indicators enable the system to find out such alternate reconciliation
account automatically. These Alternative Reconciliation accounts are displayed separately
from Sundry Creditors on the balance sheet according to managements requirement for
disclosure.

A separate Spl General Ledger account (Alternative Reconciliation account) is created for
each special General Ledger transaction. It also enables keep separate track of all the special
transactions with each vendor via Vendor Account itself (Spl GL transactions segment).

Vendor Invoice

On receipt of invoices from the vendor, the posting needs to be carried out in the normal way.
Invoice can be coming from MM thru Logistics Invoice Verification (MIRO) or can be
directly booked in FI discussed in detail under respective Business Processes.

Transfer posting

Generally it can be cleared directly if the closing invoice is received. Alternatively, it can be
transferred manually.
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Transaction code is F-54

In this case, the down payment is cleared via a credit posting of the same amount to the same
vendor as normal item. Consequently, the amount is no longer displayed on the balance sheet
as Advance To Vendor but represents a payment made in the Payables account.

It is then important to clear this transferred amount when the invoice is paid, either manually
or automatically. However unlike clearing, several postings are required when transferring a
down payment.

Clearing Vendor

When goods or services, for which a advance payment was made, have been delivered and
related invoice has been received from the vendor, the down payments, existing if any, can be
cleared against the Invoice. Two methods for this

Clear the Down Payment along with the final payment (Post with Clearing).

[T-Code- F-53]

Clear the Down Payment with the related Invoice (Account Clearing)

[T-Code- F-44]

Clear open items with payment

Alternatively, the vendor down payment can be transferred manually. In this case,its cleared
via a credit posting of the same amount. This reduces the amount payable to a vendor.
Consequently, the amount is no longer displayed on the balance sheet as a down payment
made.

Manual Payment of open items

It is possible to pay open items in vendor account manually and pass necessary accounting
entries. Also it is possible to make manual down payments to vendors. Separate document
types are proposed for manual payment and automatic payment. Basically this will help to
distinguish automatic payments from manual ones.

Configuration steps :

Step 1:Create Special GL (Advance to vendors)

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Step 2: Assign Special GL for Sundry creditors

Step 3: Create vendor down payment in f-48

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Step 4: Vendor invoice fb60 for full amount

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in

Step 5:
Transfer of Special GL into normal GL in F-54

Make full Payment in F-53

 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in
 MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross
Cut Road, Coimbatore 641006,
Accounts Payable-2 Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in