Académique Documents
Professionnel Documents
Culture Documents
1. IOYA Chapter
Membership is open to any Oromo youth organization that is non-religious, non-
political and has core objectives that are in accordance with those of IOYA. Upon
approval of the Executive Board, such an organization may register itself to officially
become an IOYA Chapter. The Chapter membership is just for a mark of a working
relationship; to work towards common goals, for easier and active flow of information
and resources to local Oromo youth where the Chapter resides.
2. Individual Membership
Individual membership is open to all youth around the world who accept and adhere to
the constitution and bylaws of IOYA and fill out the registration form found on IOYAs
website.
2. Individual Members
IOYA is comprised of individual members who are to maintain good-standing status as
stated in Article I of the bylaws. Upon meeting requirements stated in the constitution
and bylaws, individual members reserve the right to elect and be elected, and participate
in the various Committees, projects and affairs of IOYA.
3. Committees
Committees are the core means IOYA uses to achieve its goals. Permanent or ad-hoc
Committees can be proposed and initiated by any IOYA member, and approved by the
Executive Board to officially go into effect.
4. Oromia Foundation
The Oromia Foundation is the arm of the Association established to carry out the
objectives as stated in the constitution, Statement of Purpose, Article II; Sections 3, 4 and
5.
1. Meetings
1.1 The annual meeting of all members and Chapters of IOYA must be held at a time
and place specified in the bylaws.
1.2 Meetings of the Executive Board, Committees, Oromia Foundation Board
members, and/or General members shall be held regularly throughout the year
at such times and places stated in the bylaws or as may be determined by the
respective members for that year. Each participant shall speak no longer than the
time designated by the officer presiding over the meeting per turn per subject.
2. Quorum
2.1 Any general meeting of the members, except that of the Executive Board,
provided that an announcement of such meeting was done a minimum of two
weeks ahead, shall constitute a quorum, unless stated otherwise in this
constitution. If the convenience of the meeting time is challenged by any
member, proper justification of meeting-time setting must be presented by the
person or committee in charge of the meeting to the members.
2.2 Voting by absentee ballot shall be permitted but not by proxy ballot.
2.3 Roberts Rules of Order, latest edition, shall govern parliamentary procedure of
all meetings of this Association, unless stated otherwise in this constitution.
Bylaws
These bylaws have been adopted according to Article XV of the constitution of IOYA.
2. Individual Members
2.1 Individual members can participate in any of the committees and special projects
set by the organization, and also propose to start one. The proposal for a new
project or committee must be submitted in writing to the Executive Board for
review and approval. A simple majority vote of the Executive Board is needed to
have the proposal to go into effect.
2.2 Membership is contingent upon strict agreement with the constitution of IOYA
and any violation, after evidence is shown to the Executive Board, may result in
suspension or dismissal by a two-third (2/3) majority vote.
3. Committees
3.1 Each Committee shall have a Chairperson appointed by committee members or
by the Executive President. The Chairperson is responsible for overseeing the
committee and regularly communicating the progress of the assigned committee
to the Executive Board.
3.2 Each IOYA Committee shall furnish a report to the secretary 30 days before the
annual meeting. The report shall include the year's activities, finances, and goals
for the coming year. Members will receive a consolidated written annual report
at the annual meeting.
3.3 A Committees objectives and activities, as well as its members, must strictly
adhere to the constitution and bylaws of IOYA and be fruitful to be officially
supported by IOYA, or else the Executive Board reserves the right to suspend or
remove any support with a simple majority vote.
4. Oromia Foundation
4.1 The Oromia Foundation shall purchase or solicit donations of educational
materials for supporting schools in the different regions of Oromia. It shall also
provide scholarships to deserving students as funds allow, support other existing
1. President
The President is the executive chairperson of the Association, and presides over all
meetings of the Executive Board and general members meetings. He/she is also the
official representative of the Association at external venues and organizations, unless
he/she appoints a representative. The president shall have the following responsibilities:
1.1 Oversee the overall activities of the Association, monitors and assesses the
performances of various IOYA committees and projects, and also serves as an
advisory board member in each.
1.2 Cosign IOYAs financial matters with the Treasurer to assure IOYAs good
financial standing.
2. Vice President
The Vice President assumes the Presidents duties and responsibilities in the absence of
the President. The Vice-President shall have the following responsibilities:
2.1 Assist the President and carry out special assignments upon request of the
President.
2.2 Participate in fundraising activities, and other activities which support the
mission of the Association.
2.3 Receive copies of correspondences, including emails, related to the activities of
IOYA to assist in the planning and goal-setting of the Association.
2.4 Play an active role in overseeing the work and activities of the various standing
committees and ongoing projects.
2.5 Serve as an advisory member of all the standing committees, hence may
participate in their meetings, and may require written and/or oral reports on
their activities and services.
3. Secretary
The Secretary shall be responsible for keeping all non-financial records of the
Association. The Secretary shall have the following responsibilities:
3.1 Take minutes at all the Executive Board and general members meetings.
3.2 Notify the Executive Board and the general members of upcoming meetings and
events, and keep records of names of attendance in those meetings.
3.3 Work closely with IOYAs various committees and perform other duties the
President may assign.
3.4 Together with the Public Relations officer, work with website administrator to
make sure all contents, press-releases and announcements are up-to-date on
IOYAs website.
3.5 Prepare all mail ballots and referendums.
4. Treasurer
The Treasurer shall be the chief financial and accounting officer of the Association and
the Oromia Foundation. The Treasurer has the following responsibilities:
4.1 Cosign with the President to disburse funds.
4.2 Properly maintain the financial good-standing of IOYA and Oromia Foundation
by monitoring and investing available funds as directed by the Executive Board.
Article V: Meetings
3. Fundraising Committee
This committee is responsible for making sure that IOYA is adequately funded in order
to fulfill its objectives. The tasks include coming up with fundraising ideas and realizing
those ideas, seeking out donations from local or national donors through grant writing,
and other creative ways of fundraising. This committee will be overseen by the
Treasurer.
ARTICLE X: NOTICE
Unless otherwise provided for in these Bylaws or the constitution, any notice required
shall be in writing except that oral notice is effective if it is reasonable under the
circumstances and not prohibited by the constitution or these Bylaws. Notice may be
communicated in person, by telephone, e-mail, other form of wire or wireless
communication, or by mail or private carrier.