Vous êtes sur la page 1sur 3

DEPARTMENT OF TEACHER EDUCATION

CITIZENS CHARTERFOR FRONTLINE SERVICES

A. PROCESSING OF STUDENTS DEPARTMENT CLEARANCE


I. Required Documents
Plan of Course Work
II. Schedule of Availability of Services
Two (2) weeks before the scheduled Final Examination
Monday to Friday (8:00 am to 5:00 pm) NO NOON BREAK
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Checks if the particular student has
Present his/her Plan of no accountability, request the student
1 5 mins Department Clerk
Course Work to comply with the requirement to
settle accountability
Complies the Checks and facilitates the students
2 requirement to settle compliance & counter signs/ puts 5 mins Department Clerk
accountability initials in the clearance.
Submits to the Head of
Signs the students Department
3 the Department for 3 mins Department Head
Clearance
approval
TOTAL TRANSACTION TIME 13 mins
END OF TRANSACTION

B. ENROLMENT
I. Required Documents (Old Students/Continuing)
Valid Student Identification (ID) Card
Plan of Course Work
Exam Permit for Final Examination of preceding semester
Temporary Clearance

II. Schedule of Availability of Service


During enrolment period
8:00 am to 5:00 pm (NO NOON BREAK)
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Presents valid ID, Plan
of Course Work and
Issues Certificate of Registration Department Clerk/
1 exam permit for final 2 mins
(COR) Form Academic Adviser
exam of preceding
semester.
1. Checks if:
a. Prerequisites of subjects to
Presents COR and
be enrolled were already
prospectus reflecting
taken.
grades of subjects
2 b. Number of units is within the 10 mins Academic Adviser
already enrolled or
prescribed limits, and
copy of final grades of
2. Signs the enrolment form if
the preceding semester.
aforementioned conditions are
met.

35
TOTAL TRANSACTION TIME 12 mins
END OF TRANSACTION

C. OFFERING OF UNSCHEDULED SUBJECTS


I. Required Documents
A letter request addressed to the Department Head, duly endorsed by the adviser and
approved by the College Dean
Request form
II. Schedule of Availability of Services
Monday to Friday (8:00 am to 5:00 pm) NO NOON BREAK
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Present 4 copies of
completed request form
Reviews the request and if in order,
1 addressed to the 10 mins Academic Adviser
endorse the same.
Department Head, thru
the adviser.
Presents to the head of
the department offering
Reviews the request and sign the
2 the requested subject if 2 mins Department Head
same
not offered by the
Department.
Submits to the College
3 Reviews the request and approve it 10 mins College Dean
Dean for Approval
TOTAL TRANSACTION TIME 23 mins
END OF TRANSACTION

D. REQUEST FOR OVERLOAD


I. Required Documents
Valid ID
II. Schedule of Availability of Services
During enrolment period
Monday to Friday (8:00 am to 5:00 pm) NO NOON BREAK
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Presents 4 copies of
accomplished request Reviews the request and endorse it if
1 4 mins Academic Adviser
form to the adviser for in order
approval
Presents the request
form duly endorsed by Reviews the request and affixes
2 2 mins Department Head
the adviser to the signature
Department Head
Presents the request
3 form to the Dean for Approves the request 1 min College Dean
Approval
TOTAL TRANSACTION TIME 7 mins
END OF TRANSACTION
E. SHIFTING OF CURRICULUM AND CHANGE OF ADVISER
I. Required Documents
Copy of Grades from first semester in first year college up to the last semester that
the student completed in VSU.

36
Application form for the shifting of curriculum and change of Academic Adviser.

II. Schedule of Availability of Services


Before the opening of the semester
Monday to Friday (8:00 am to 5:00 pm) NO NOON BREAK
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Presents the correctly
filled up shifting form Checks if the forms were filled up
with computed GPA correctly, the GPA is computed and Department Clerk/
1 3 mins
and recommendation of recommended by the Head of Academic Adviser
the Head of the Student Student Services
Services
Presents the shifting
form and application
for change of academic Department Clerk/
Checks the request for shifting and
2 advisers to the 2 mins Academic Adviser/
affixes signature if in order.
Department Head and Department Head
College Dean for
action
Submits to the College
3 Reviews and approves the same 2 mins College Dean
Dean for approval
TOTAL TRANSACTION TIME 7 mins
END OF TRANSACTION

F. APPLICATION FOR READMISSION


I. Required Documents
Accomplished required form from the Office of the Student Services
II. Schedule of Availability of Services
Before the opening of the semester/ School Year
Monday to Friday (8:00 am to 5:00 pm) NO NOON BREAK
III. Procedure
STEP Applicant/Client Office Activity Duration Person In-Charge
Presents accomplished
Reviews the accomplished form if
1 form from the Office of 3 mins Department Clerk
filled up correctly
the Student Services
Submits to the College
Dean for
2 Reviews and approved the same 3 mins College Dean
recommending
approval
TOTAL TRANSACTION TIME 6 mins
END OF TRANSACTION

37

Vous aimerez peut-être aussi