Doc.

No: QMS - 0001

Level 2 Rev.No: 0
Control of Records Date of Issue: 25 - 09 - 05
Procedure Page No: 1 of 2

1.0 OBJECTIVE

a) To provide evidence of conformity to requirements and of the effective operation of the Quality
Management System.

b) To define the controls needed for the identification, storage, protection, retrieval, retention
time and disposition of records.

2.0 SCOPE

This Work Instruction will be applicable to all such records related to Quality Management System.

3.0 PROCEDURE

3.1 Responsibility and Authority

3.1.1 Management Representative will be responsible for preparation of Master List of Records.

3.1.2 Master List of Records will provide the following information.

3.1.2.1 Document Name.

3.1.2.2 Revision No.
3.1.2.3 Document Number.
3.1.2.4 Date of Issue.
3.1.2.5 Document Keeper.
3.1.2.6 Location.
3.1.2.7 Retention Period.

3.1.3 MR, with the assistance of respective managers and department heads will identify the
retention period, location, and responsible person (Record Keeper) for each document.

3.1.4 Management Representative shall update the records of Master List of Controlled
Documents and Master List of Records when document will be revised and will take its print
out after every six months and distribute to concerned departments.

3.1.5 The record keeper will be responsible for indexing, labeling, filing, properly storage, protected
and maintenance of relevant records and ensure that the documents are legible.

3.1.6 All department heads / concerned persons will be responsible that all Quality records are
easily retrievable.

3.1.7 Concerned heads of the departments / managers / document keeper will review the records
on semi-annum basis to identify and dispose off those whose retention time has been
finished. Document / record will be disposed off by sherriding operation. However the
respective manager due to any specific need may retain any record for un-specified period.

Do not duplicate. This is a controlled copy, the color of the stamp is RED
 Doc. No: QMS - 0001
Level 2 Rev.No: 0
Control of Records Date of Issue: 25 - 09 - 05
Procedure Page No: 1 of 2

3.2 Retention Period Of Records

3.2.1 The retention period of records will be established for certain periods during which the
records may be required for study or verification. Retention period will be defined base on the
following factors.

Frequency of records generation.

Contractual, legal or warrantee obligations.

3.2.2 A harmonized numbering system as defined in the procedure for Control of Documents will be
applied to all records for the proper identification. (Please refer to attachment of procedure for
Control of Documents).
The revision no: is mentioned in the indexing system.

3.5 If required, records will be made available to customers.

3.6 Distribution:

Distribution will be made as per distribution sheet. To ensure that relevant versions applicable
documents are available at points of use.

4.0 RELATED DOCUMENTS

4.1 Master List of Records (QMS / MR -0001)

4.2 Master List of Controlled Documents (QMS / MCD -0001)

WRITTEN BY DATE
MR

APPROVED BY DATE
C.E.O

Do not duplicate. This is a controlled copy, the color of the stamp is RED