Database Schema

1. Log-in (POSITION, USER NAME, PASSWORD)

2. Forgot password (Security Question, Security Answer, New Password, Retype

Password)

3. Create Account (NAME, POSITION, PASSWORD, RETYPE PASSWORD, SECURITY

QUESTION, SECURITY ANSWER,)

4. My Personal Account (Employee Number, Employee ID, Position, First Name, Last

Name, Middle Initial, Contact No., Address)

5. Main Menu: Manaager (Customer Database, Customers Schedule of Payments,

Delinquent Accounts, Updated Customers Account, Summary of Uncollectible

Account, Managers Personal Info, Report, Delete Account)

6. Main Menu: Cashier (Record Payment. View Updated Customers Account, Daily

Cash Collection Summary, Cashiers Personal Info)

7. Main Menu: Store Personnel ( Add New Customer, Edit Customer Info. View

Customer Info, Store Personnel Personal Info)

8. Delete Account (Delete Cashiers Account, Delete Store Personnel Account, Delete

My Account)

9. Customer Database (First Name, Last Name, MI, Gender, Age, Date of Birth,

Occupation, City Address, Contact Number, License, Product availed, Unit Number,

Brand Model, Quantity, Mode of Payment, Terms of Payment, Downpayment, Price,

Date Purchased, Monthly Payment)

10. Delinquent Accounts (Customer ID, Name, Address, Unit, Outstanding Balance,

Remarks)
11. Uncollectible Accounts (Customer ID, Name, Unit, Date, Outstanding Balance,

Remarks)

12. Updated Customers Account (Customer ID, Name, Address, Unit, Amount Due,

Outstanding Balance, Remarks)

13. Record Payment (Customer ID Number, Customers Name, Required Monthly

Payment, Surcharge, Total Amount Paid, Date of Payment )

14. Daily Cash Collection Summary (Customer ID, Name, Unit, Collected Amount,

Outstanding Balance)

15. Add New Customer (First Name, Last Name, MI, Gender, Age, Date of Birth,

Occupation, City Address, Contact Number, License, Product availed, Unit Number,

Brand Model, Quantity, Mode of Payment, Terms of Payment, Downpayment, Price,

Date Purchased, Monthly Payment)

16. Edit Customer Database (First Name, Last Name, MI, Gender, Age, Date of Birth,

Occupation, City Address, Contact Number, License, Product availed, Unit Number,

Brand Model, Quantity, Mode of Payment, Terms of Payment, Downpayment, Price,

Date Purchased, Monthly Payment)

17. Edit Product Info (Product Name, Brand, Color, Model, Warranty Period, Description,
Selling Price, Edit, Cancel)

18. Unit Information Dbf (Product Name, Brand, Color, Model, Warranty Period,

Descriptions, Stocks, Selling Price)

19. Due Customers Today (Date, Customers Name, Amount, Address, Contact No.)

20. General Ledger (Transaction number, Type, Customer Name, Date, Reference No.,

Debit, Credit, Balance)

21. Aging of Account Receivable (Invoice Date, Due Date, 1-10 Days, 10-20 Days, w20-

30 Days)

22. Daily Cash Collection- (Date, OR no., Customer Name, Accepted by, Description of

Transaction)

23. Daily Cash Collection Summary (Customers Name, Ref #, Description, Debit, Credit,

Balance)

24. Customers Balance (Unit, Customers Name, Date of Purchase, Payment Period)

25. Repossession Window- (Date of Repossession, Product Name, Model, Reconditioning

Cost, Date Resold, Depreciable Cost, Selling Price)

26. Balance - contain updated value information (UNIT NUMBER, Customers Name,

Date of Purchase, Payment Period, Balance)

DATA DICTIONARY

Data Flow Name: Collection Info

Description: Contain collection information from the customer

From: Store Cashier

To: Daily Cash Collection Dbf, Updated Balance dbf

Data Flow Name: Customer Info

Description: Contain personal information of the customer needed for their purchase

From: Customer

To: Store Cashier

Data Flow Name: Subsequent Payments

Description: Collections of instalment monthly payments

From: Customer

To: Store Cashier

Data Flow Name: Down Payment

Description: Down payment

From: Customers

To: Cashier

Data Flow Name: Payment Info

Description: Contain all subsequent collections information

From: Customer

To: Manager

Data Flow Name: Product Info

Description: Contains information about a certain product including selling price,

warranty period, etc.

From: Store Personnel

To: Customer

Data Flow Name: Monthly Due Info

Description: Contains amount of monthly dues to be paid by the customers

From: Store Cashier

To: Customer
Data Flow Name: Surcharge Info

Description: Contains additional payment for delayed payments

From: Store Cashier

To: Customers

Data Flow Name: Billing Info

Description: Customers billing info

From: Store Cashier

To: Customers

Data Flow Name: Balance Info

Description: Contains customers balance information

From: Store Cashier

To: Manager

Data Flow Name: Customer Account Info

Description: Contain personal info, product info, payments and collection info

From: Cashier or Store Personnel

To: Manage