Health and Safety Management Plan

Document No. Rev Date Author Approved By Reason For Issue

LBE-HSE-PRO-002 A 21/10/2012 Mark Wilson Lindsay McCoy Issued for Approval

CONTENTS
1 Introduction, Purpose and Scope of Works .................................................................... 5
1.1 Purpose ...............................................................................................................................5
1.2 Scope of Works ...................................................................................................................5
1.3 Key Maintenance Services Issues ......................................................................................5
1.4 Key Objectives .....................................................................................................................6
1.5 Legislative Requirements ....................................................................................................6
2 Plan Control, References, Abbreviations and Definitions ............................................... 8
2.1 Distribution ...........................................................................................................................8
2.2 Change Control ...................................................................................................................8
2.3 References ..........................................................................................................................8
2.4 Abbreviations and Definitions ..............................................................................................9
3 Commitment and Policy ............................................................................................... 11
3.1 Leadership and Commitment ............................................................................................11
3.2 OSH Policies......................................................................................................................11
3.3 OSH Management System ................................................................................................11
4 Planning ...................................................................................................................... 12
4.1 Identification of Hazards, Risk Assessment and Control of Risks.....................................12
4.1.1 Maintenance Services HSE Risk Register ...........................................................12
4.1.2 Risk Register Review ...........................................................................................12
4.1.3 Internal Notification of Risk ...................................................................................12
4.2 Legal and Other Requirements .........................................................................................12
4.3 Objectives and Targets ......................................................................................................13
4.3.1 Maintenance Services Specific KPIs ....................................................................14
4.3.2 Maintenance Services Targets .............................................................................14
4.4 OSH Management Plans ...................................................................................................15
4.4.1 Linmac Corporate HSE Management Plan ..........................................................15
4.4.2 Maintenance Services OSH Management Plans .................................................15
4.4.3 Clients OSH Management Plans .........................................................................15
4.4.4 Sub-Contractors OSH Management Plans ..........................................................15
4.4.5 Review and Approval ............................................................................................15
4.4.6 Monitoring of subcontractor safety performance ..................................................16
5 Implementation ............................................................................................................ 16
5.1 Structure and Responsibility ..............................................................................................16
5.1.1 Resources and Accountability ..............................................................................16
5.1.2 Recruitment ..........................................................................................................17
5.1.3 Pre-Placement Medical Assessments ..................................................................17
5.1.4 Fitness for Work ...................................................................................................17
5.2 Competency and Training .................................................................................................18
5.2.1 Competency .........................................................................................................18
5.2.2 Training/Mobilization .............................................................................................18
5.2.3 Management Training ...........................................................................................18
5.2.4 Span of Control .....................................................................................................18
5.2.5 Mobilisation / Site Access .....................................................................................19
5.2.5.1 ERMS ...................................................................................................................19
5.2.5.2 Inductions .............................................................................................................19
5.2.5.3 SiteVisitors ............................................................................................................19
 5.2.5.4 New Employees ....................................................................................................20
5.2.5.5 Additional OSH Training .......................................................................................20
5.3 Consultation, Communication and Reporting ....................................................................22
5.3.1 Communication .....................................................................................................22
5.3.2 Contract Award Kick-Off Meeting .........................................................................22
5.3.3 Subcontractors Kick-Off Meeting ..........................................................................22
5.3.4 Daily Work Instruction ...........................................................................................23
5.3.5 Policies/Procedures ..............................................................................................23
5.3.6 Daily Pre-Start Meetings .......................................................................................23
5.3.7 Toolbox Meetings .................................................................................................23
5.3.8 HSE Alerts & Bulletins ..........................................................................................24
5.3.9 Daily Contact ........................................................................................................24
5.3.10 Noticeboard Network ............................................................................................24
5.3.11 Issue Resolution ...................................................................................................24
5.3.12 Shift Handover ......................................................................................................25
5.4 Reporting ...........................................................................................................................25
5.4.1 Internal HSE Performance Reporting ...................................................................25
5.4.2 HSE Performance Reporting to Client ..................................................................25
5.5 Documentation ..................................................................................................................26
5.6 Hazard identification, Risk Assessment and Control of Hazards ......................................26
5.6.1 General .................................................................................................................26
5.6.2 Hazard Identification .............................................................................................26
5.6.3 Risk Assessment ..................................................................................................26
5.6.4 Control of Hazards General ...............................................................................26
5.6.5 Hazard Reporting .................................................................................................27
5.6.6 Purchasing Goods and Services ..........................................................................27
5.6.6.1 Evaluation of Suppliers .........................................................................................27
5.6.6.2 Sub-Contractor Management ...............................................................................27
5.7 Take 5 and Job Hazard Analysis .......................................................................................28
5.8 Fatality Prevention Program ..............................................................................................28
5.9 Workplace Hazard Inspections ..........................................................................................28
5.10 OSH Observations .............................................................................................................29
5.11 Design, Construction, Installation and Commissioning .....................................................29
5.12 Safe Work Procedures ......................................................................................................29
5.13 Emergency Preparedness and Response .........................................................................29
5.14 First Aid..............................................................................................................................30
5.15 Health and Hygiene ...........................................................................................................30
5.15.1 Fitness for Work .................................................................................................30
5.15.2 Drugs & Alcohol ..................................................................................................30
5.15.3 Fatigue ................................................................................................................30
5.15.4 Hazardous Materials Management ....................................................................30
5.15.5 Risk Assessment & Control ................................................................................31
5.15.6 Training ...............................................................................................................31
5.15.7 Health Awareness ..............................................................................................31
5.15.8 Smoking ..............................................................................................................31
5.15.9 Working in Heat ..................................................................................................31
5.15.10 Hygiene.............................................................................................................31
5.15.11 Fibrous Materials ..............................................................................................31
5.16 HSE Work Practices ..........................................................................................................32
5.16.1 Barriers and Barricades ......................................................................................32
 5.16.2 Housekeeping .....................................................................................................33
5.16.3 Work Permits ......................................................................................................33
5.16.4 Electrical Equipment ...........................................................................................33
5.16.5 Electrical Work ....................................................................................................33
5.16.6 Isolation & Tagging .............................................................................................34
5.16.7 Manual Handling .................................................................................................34
5.16.8 Personal Protective Equipment (PPE) ...............................................................34
5.16.9 Site Rules ...........................................................................................................34
5.16.10 Tools & Equipment ...........................................................................................35
5.16.11 Traffic Management ..........................................................................................35
5.16.12 Plant Mobilization .............................................................................................36
5.16.13 Light Vehicles ...................................................................................................36
5.16.14 Hydraulic and Mechanical Jacks and Equipment Support Stands ...................37
5.16.15 Heavy Vehicles and Mobile Plant .....................................................................37
5.16.16 Lone, Isolated and Remote Workers ................................................................38
5.16.17 Machine Guarding ............................................................................................38
5.16.18 Loading, Transport and Unloading Materials ...................................................38
5.16.19 Working at Heights ...........................................................................................39
5.16.20 Confined Space ................................................................................................39
5.16.21 Excavation ........................................................................................................40
5.16.22 Cranes and Lifting Equipment ..........................................................................40
5.16.23 Earthworks and Civil works. .............................................................................41
5.16.24 Hot Works .........................................................................................................42
5.16.25 Hand Tools .......................................................................................................42
5.16.26 Concrete Cutting and Core Drilling ...................................................................43
5.17 Change Management ........................................................................................................43
5.18 Occupational Health and Injury Management ...................................................................43
5.18.1 Occupational Health ...........................................................................................44
6 Measurement and Evaluation ...................................................................................... 46
6.1 Inspection, Testing and Monitoring ...................................................................................46
6.1.1 OSH Management Plans .........................................................................................46
6.1.2 Inspection and Testing ......................................................................................46
6.1.3 Planned Workplace Inspections ........................................................................47
6.1.4 Daily Safety Inspection ......................................................................................47
6.1.5 Weekly Safety Inspections ................................................................................48
6.1.6 Safe Act Observations (SAO) .............................................................................48
6.1.7 Health Monitoring ...............................................................................................48
6.2 Incident Reporting and Investigation, Corrective/Preventative Action ..............................48
6.2.1 Incident Reporting and Investigation ....................................................................48
6.2.2 Corrective and Preventative Actions ....................................................................49
6.3 Records and Record Management ...................................................................................49
6.4 Health and Safety Audits .....................................................................................................50
7 Management Review and Improvement ....................................................................... 51
7.1 APPENDIX C - OSH RESPONSIBILITIES ........................................................................53
8 APPENDIX D OHS POLICY ..................................................................................... 55
1 Introduction, Purpose and Scope of Works
This Health & Safety Management Plan (OSHMP) details how all work undertaken by
Linmac Bearing Equipment Pty Ltd shall be performed preventing harm to people, the
environment or damage to property on all sites. The intent of this plan is to describe how
OSH risks associated with the contract shall be managed. This plan details the interaction
of the Linmac HSE management systems and directs the user to relevant operational
procedures and supporting documents.
This Works OSHMP applies to all Linmac personnel working on sites including all of
Linmac Subcontractors and visitors. This OSHMP integrates the requirements of
Principal Specification detailed in the Scope of Works mechanical and electrical
maintenance services and scaffolding services.

1.1 Purpose
The aim of this Works Health and Safety (OSH) Management Plan is to provide a
reference guide to the OSH management strategies and processes that will be adopted
by Linmac Bearing Equipment Pty Ltd.
The Management and Directors of Linmac are responsible to ensure full compliance
with the OSH management systems as defined in this plan. The Directors will review the
performance of the HSE system and where necessary, modify procedures and practices
as required.
This Health and Safety Management Plan applies to all Linmac Bearing Equipment
personnel, including all Subcontractors and visitors during the life of any Maintenance
services contract.

1.2 Scope of Works

The practices detailed in this plan for this project are developed to cover the following
scope of works.
The extent of the work shall include but not necessarily be limited to the following:

Provision for the supply of Mechanical maintenance services.

1.3 Key Maintenance Services Issues

Services specific OSH aspects for the Maintenance services contract are to be
managed in accordance with the relevant Legislation, Codes of Practice and HSE
requirements.
The following documents will be used as reference material for work undertaken by
Linmac Bearing Equipment
Mines Safety and Inspection Act (MSIA) and Regulations (1995) (MSIR);
Codes of Practice, Guidance Notes and Prevailing Standards;
WAIO Safety Systems and Standards;
WAIO Safe Operations Standards;
WAIO Occupational Health Performance Standards;
 The safety philosophy is based upon ethical conduct, mutual trust and teamwork. To
ensure continuous improvement, the standards of excellence will be challenged,
tested, re-evaluated and continually improved.
Subcontractors who identify the need to amend their company procedures shall
supply a copy of the amended procedure to the nominated Linmac Bearing
Equipment Manager or his delegate for review, prior to proceeding with any proposed
works.

1.4 Key Objectives

The objectives of this OSH Management Plan are:
To identify and establish site specific safe work procedures for the effective OSH
management of the Maintenance Services contract.
To provide a consistent and uniform approach to ensure that the required
standards and OSH statutory requirements are achieved and maintained for the
duration of all on and offsite works.
To outline the actions to be carried out during the supply of the services, to
ensure acceptable OSH standards are maintained.
To ensure that the relevant OSH standards, specifications and relevant statutory
authorities are consistently and uniformly achieved and maintained throughout
the services contract. Documentary evidence shall be maintained and be
available to the Client and any Statutory Authorities upon request. These shall
verify that the required OSH standards have been achieved in accordance with
this plan.
To clearly communicate and implement OSH procedures and processes that
promote a safe, healthy, environmentally friendly and injury free workplace at all
times throughout the works.
To manage and mitigate risk exposure levels to As Low As Reasonably
Practicable (ALARP) throughout the works.

1.5 Legislative Requirements

Linmac Bearing Equipment nominated management will ensure compliance to the
applicable Acts and regulations in regards to OH&S. Linmac Managers are to ensure
that all requirements are made known to all site personnel who shall comply with these
requirements.
A list of these Acts and Regulation, as is detailed in the following section of this plan
In Western Australia the following statutory legislation directly applies in regard to
Workplace Health and Safety in all aspects of The Maintenance Services works:
Mines Safety and Inspection Act 1994.
Mines Safety and Inspection Regulations 1995.
Occupational Safety and Health Act 1984.
Occupational Health and Safety Regulations 1996.
Rail Safety Act 1998.
Rail Safety Regulations 1999.
Environmental Protection Act 1986.
 Environmental Protection Regulations 1987.
Dangerous Goods Safety Act 2004.

These legislative requirements detail statutory obligations for all employers, employees,
Contractors, Subcontractors, designers and manufacturers. It is the responsibility of
each company to ensure that the relevant statutory authority legislative requirements are
understood and strictly adhered to as the minimum standard during these works.
Subcontractors are required to maintain copies of the above legislation pertaining
specifically to Workplace Health and Safety during the works and ensure that they are
readily accessible at all times, by all of their employees and any Subcontractors.
Current copies of the above legislation, and any amendments that may arise during the
project, shall be maintained on-site by Linmac Bearing Equipment and made readily
available to all employees and Subcontractors as is required to maintain compliance with
the relevant legislations.
2 Plan Control, References, Abbreviations and Definitions
2.1 Distribution
The Directors shall prior to release approve this Health and Safety Management Plan.
Each copy of the Plan indicates whether it is a controlled or uncontrolled copy. All
controlled copies are given a unique copy number for traceability purposes.
The Health Safety and Environment Advisor (or other nominated person) is
responsible for the issuing of controlled copies of this Plan and for maintaining a
register of all Plan holders.
Uncontrolled issues of the Plan are not maintained or updated but are current at the
time of issue.
2.2 Change Control
The works HSE Advisor or nominated person is responsible for the issue of all
revisions of this Plan as and when changes are approved.
Revisions are made by replacement of the appropriate page(s). Approval of change is
by the nominated managers signature on the revised document cover sheet.
The first issue of this Plan is "Issue A Rev 1".
Revisions shall be alpha notation consecutively (Rev: A, B, C, etc.), until such time as
a new issue incorporates all previous changes.
Issues are identified by a number (Issue: 0 (zero), 1, 2, 3, etc.), and each new issue
cancels and replaces all previous issues and revisions.
It is the responsibility of all holders of controlled copies of the Plan to update, as
required, and remove obsolete copies.
Each revised section number is identified under "Section(s) Amended" on the front
sheet and each change is identified by means of a [A], [B], [C] etc. alongside the
appropriate section.
2.3 References
The following documentation was referenced in the development of this document:-
AS4801: 2001 Occupational Health and Safety Management Systems
Specification with Guidance for Use
Mines Safety and Inspection Act 1994
Occupational Safety and Health Act 1985.
WAIO HSE Management System Standards;
WAIO Safety Operations Standards;
WAIO Occupational Health Performance Standards
2.4 Abbreviations and Definitions
Audit A systematic examination against defined criteria to determine
whether activities and related results conform to planned
arrangements and whether these arrangements are implemented
effectively and is suitable to achieve the organisations policy and
objectives.
Client/Principal Client The party to whom Linmac Bearing Equipment Pty Ltd is
Representative contracted for the works.

Competent person A person who has acquired through training, qualification, or

experience, or a combination of these, the knowledge and skills,
including OSH knowledge and skills, qualifying that person to perform
the task required by this Standard.
Continual A process of enhancing the OSHMS to achieve improvements in
improvement overall OSH performances, in line with the organisations OSH policy.
NOTE: The process need not take place in all areas of activity
simultaneously.
Control of The term control of risks is used, to mean the process of
hazards/risks elimination or minimisation of risks.
Environment Surroundings in which an organisation operates, including air,
water, land, natural resources, flora, fauna, humans, and their
interrelation.
Environmental Element of an organisations activities, products or services that
Aspect can interact with the environment.
Environmental Any change to the environment, whether adverse of beneficial,
Impact wholly or partially resulting from an organisations activities,
products or services.
Hazard A source or a situation with a potential for harm in terms of human
injury or ill health, damage to property, damage to the
environment, or a combination of these.
Hazard The process of recognizing that a hazard exists and defining its
identification characteristics.
Hazard/risk Risk assessment is used to mean the overall process of
assessment estimating the magnitude of risk and deciding what actions will be
taken.
Health surveillance Monitoring of individuals for the purpose of identifying changes in
health status that may be due to occupational exposure to a
hazard.
Health, & safety That part of the overall management system which includes
management organisational structure, planning activities, responsibilities,
system (OSHMS) practices, procedures, processes and resources for developing,
implementing, achieving, reviewing and maintaining the OSH
policy, and so managing the OSH risks associated with the
business of the organisation.
Health & safety Overall goals in terms of health, safety and environment
objectives performance, arising from the OSH policy that an organization
sets itself to achieve, and which are quantifiable.
Health & safety The measurable results of the OSHMS, related to the control of
environment OSH risks, based on its policy, objectives and targets.
performance Performance measurement includes measurement of OSH
management activities and results.
Health & safety Statement by the organisation detailing its commitment, intentions
policy and principles in relation to its overall OSH performance which
provides a framework for action and for the setting of its OSH
objectives and targets.
OSH Occupational Safety and Health
HSE Advisor Linmac Bearing Pty Ltd staff member who has the on-site
management responsibility for all OSH matters where required.
OSHMP Health and Safety Management Plan
Incident Any unplanned event resulting in, or having a potential for injury,
ill health, damage or other loss.
Interested parties Individual or group concerned with, or affected by, the OSH
performance of an organisation.
Organisation A company, corporation, firm, enterprise or institution, or other
legal entity or part thereof, whether incorporated or not, public or
private, that has its own function(s) and administration.
Risk (In relation to any potential injury or harm.) The likelihood and
consequence of that injury or harm occurring. Note Wherever
the term risk occurs in this document this should be taken to
mean occupational safety and health risk or risk to the
environment.
Safety A state in which the risk of harm (to persons) or damage is limited
to an acceptable level.
3 Commitment and Policy
3.1 Leadership and Commitment
It is the responsibility of the Linmac Directors to demonstrate corporate commitment
through participation, support, leadership and allocation of resources to effectively
implement all aspects of this OSH Management Plan.
The Directors will complete the following:-
Determine the resource allocation for safety including budgets, responsibilities,
authority and accountability;
Coordinate management planning and agreed delegations to include safety;
Include safety in assessing decisions followed through and performance at all
levels;
Ensure that the systems are implemented to communicate the values and policies
of the company unambiguously; and
Ensure that site management are aware of their responsibility for positively
demonstrating commitment by their own actions.
These objectives will be reviewed every three months as an included item of the
business strategic meeting. The Directors will reinforce the importance of the Linmac
OSHMP and discuss the compliance with the stated objectives and legal obligations.
The results of this strategic meeting will be communicated to all levels of the
organization.
All employees will be made aware of the effect that their actions or inactions can have
on the safety and health management system. They will also be given the opportunity
to participate in the establishment and maintenance of the OSH controls, as well as
assisting in OSH planning. (Refer Appendix C Roles and Responsibilities)
3.2 OSH Policies
The Directors will ensure that copies of the Policies are posted on all Linmac
noticeboards in offices and at Services sites.
For details refer to:
Linmac OSH Policies (Appendix D )
3.3 OSH Management System
The objectives of these documents are to:
To clearly set out the expectations of the company for the progressive development
and implementation of more specific and detailed management systems;
Provide auditable criteria against which OSH management programs are measured;
Provide a basis from which to drive continuous improvement towards leading industry
practice;
Provide a risk based OSH management system framework consistent with AS 4801
and ISO 14001.
Refer to appendix E for Organisational Chart
4 Planning
4.1 Identification of Hazards, Risk Assessment and Control of Risks
4.1.1 Maintenance Services HSE Risk Register
The Manager shall conduct a Hazard and Risk Assessment immediately after
mobilisation to the works site using the procedure adopted for the works. The
Management team will assist with this assessment..
4.1.2 Risk Register Review
The risk register shall be reviewed by Management Team on site at least quarterly or
when a significant change occurs that creates new hazards and risks. The risk
register shall also be reviewed in response to alterations or additions to the scope of
work.
The risk register reviews allow for new information to be captured, however new
information may also become available via incident investigations, hazard reporting
audits, and inspections.
The works HSE Risk Register shall be maintained by the HSE Advisor or a Linmac
nominated manager
The risk register shall be reviewed by Manager to ensure that:
All significant hazards have been identified, assessed and controlled.
Residual risk assessments are as low as reasonable practicable.
The existing and suggested further control measures do not introduce any further
hazards.
4.1.3 Internal Notification of Risk
The level of internal notification, for Linmac, is dependent on the risk rating, that is,
whether it is low, moderate, high or extreme. The OSH Risk Control Table details the
level of management that must be notified of the identified risk and who is responsible
for risk mitigation strategies and actions.
4.2 Legal and Other Requirements
The Linmac Directors shall ensure that all copies of legislation maintained are kept up
to date and that applicable copies of legislative documents are made available to
personnel upon request, either in hard copy or electronically.
It is the responsibility of the Directors to be knowledgeable about current legislative
requirements and to advise personnel of their legislative responsibilities as required.
All legal requirements will be communicated to personnel at their induction and during
procedural OSH training sessions. Any legal requirements that are not communicated
in this manner, or in the event of legislative change, will be communicated to
personnel at the weekly toolbox meetings.
Compliance with the following is mandatory for all persons associated with the Project:
Occupational Safety and Health Act 1984 (WA) and associated Occupational
Safety and Health Regulations 1996;
Mine Safety & Inspection Act 1994 and Mine Safety & Inspection Regulations
1995;
Dangerous Goods Act 2004 and associated Regulations;
Environmental Protection Act 1986;
 Rail Safety Act 1998;
Rail Safety Regulations 1999
Transport Safety Investigation Act 2003;
Transport Safety Investigation Regulations 2003;
Worksafe Australia Standard - National Standard for Plant [NOHSC:
1010(1994)];
Australian Standards (Various standards are referred to throughout this
document and associated procedures);
Australian Guidance Notes and Codes of Practice;
4.3 Objectives and Targets
Linmac Bearing Equipment obligations relating to the well-being of employees,
subcontractors and members of the public generally are seen as an integral part of the
business.
This OSH Management Plan details Linmac management methodologies. Details are
contained within the OSHMS.
Linmac and its Subcontractors objectives with respect to OSH are to: -
Provide a safe working environment that result in no injuries
Work towards having zero incidents in the workplace
Facilitate and maintain effective OSH communications with all stakeholders
Provide a workplace where all employees are able to participate in all OSH
matters.
Lead indicators shall be:
ACTIVITY TARGET FREQUENCY BY WHOM

Number of safety inspections 1 Daily HSE Advisor/ Manager/ Supervisor

Number of safety observations (SAO) 1 Daily HSE Advisor/ Manager/ Supervisor

Number of reported hazards closed out 100% Manager/ Supervisor

Number of Take 5 / HAZOB Min. - 1 per person per Task All

Pre-Start / Start-Up Meetings 1 Daily Works Manager/ Supervisor

Toolbox Meeting 1 Weekly HSE Advisor/ Manager/ Supervisor
Corrective Actions resulting from above 100% HSE Advisor/ Manager/ Supervisor

Lagging indicators shall be:

ACTIVITY TARGET
LTIFR (Lost Time Injury Frequency Rate) 0
AIFR (Total Recordable Accident Frequency Rate) 0
TIFR (Total Injury Frequency Rate) 0
VIR (Vehicle Incident Rate) 0
 The performance indicators are reported monthly by the Manager to the HSE Advisor
or nominated Linmac personnel.
4.3.1 Maintenance Services Specific KPIs
The following additional project-specific targets apply to this particular project.
It is our objective to carry out work associated with the Maintenance Services
Contract without accidents incidents or damage. Our workforce shall be trained and
equipped to meet standards and to carry out their work in a safe manner. Plant and
equipment shall be in a safe operating condition at all times and shall only be
operated by qualified and competent personnel. The work practices and methods
used for this contract are designed to ensure the safety of all personnel and
equipment for the provisions of the maintenance works.
The parameters to be evaluated are noted in the below table.
Further discussion as to the agreed KPIs shall be undertaken when work has
commenced, involving the site personnel and HS Representatives.
4.3.2 Maintenance Services Targets
Linmac OSH achievements will be illustrated through leading and lagging
performance indicators.
Works Leading Performance Indicators will include, but not be limited to:
ACTIVITY TARGET BY WHOM
Safety Inspections 1 Per week HSE Advisor or Supervisor
Safe Act Observations (SAO) 1 Per Week Supervisor/ Manager
Reported hazards closed out 100% closed out by due date Manager/Supervisor
Number of JHA / Take 5 records 1 Per Person Per Task All
Start-Up / Pre-Start Meetings 1 Per Day Supervisor
Toolbox Meeting 1 Per Week Supervisor/HSE
Report/Investigate all Safety/Environmental 100% By due date HSE Advisor/ Manager
Incidents
Corrective Actions resulting from above 100% closed out by due date Manager/ Supervisor
Formal Audits Every 8 Weeks HSE Advisor
HSE Management Plan Compliance >90% Works manager

Supervisor/HSE Advisor HSE Advisor/Supervisor

Quality JHAs
>90% compliant Manager/ Supervisor
HSE Advisor and Supervisor
Time in the Field >50%
Manager >30%
Safety Leadership Visits (documented) As required Manager

Works Lagging indicators:

ACTIVITY TARGET
All Injury Frequency Rate (per 200,00 man hours) < 0.59
 First Aid Injuries Frequency Rate 20
Lost Time Injuries (LTI) Frequency Rate 0
Total Recordable Injuries (TRC) Frequency Rate 2
(sum ofWork
Lost Days
LTI + RWC + MTC) 0
Vehicle Incidents 0

The performance indicators shall be reported monthly. Additional OSH Objectives

and Targets are provided in Appendix E.
4.4 OSH Management Plans
OSH Management Plans document the manner in which Linmac will achieve its OSH
objectives and targets. They include the designation of responsibility for achievement
of objectives and targets at relevant functions and levels of the organisation; and
outline the means and timeframe by which objectives and targets will be achieved.
4.4.1 Linmac Corporate HSE Management Plan
Linmac are in the process of establishing a Corporate HSE Management Plan that
applies to all aspects of OSH management at all Linmac operations and sites. It is
mandatory for all Linmac employees, contractors and Sub-contractors to comply with
the requirements of this plan.
4.4.2 Maintenance Services OSH Management Plans
In addition to the Corporate HSE Management Plan, a services-specific OSH
Management Plan. The Maintenance Services OSH Management Plan details the
manner in which Linmac will implement its OSHMS at works sites.
While the Corporate OSH Management applies at the works site, the Maintenance
services plan includes more detail about how site specific hazards will be managed,
and how Client OSH requirements are to be met.
This document is the Maintenance Services OSH Management Plan.
The effectiveness and relevance of the Services Management Plan and procedures
is reviewed monthly during the OSH Management Review Meeting (onsite meeting),
and whenever incidents require review and corrective actions.
4.4.3 Clients OSH Management Plans
Linmac shall review the Clients requirements for OSH management and
accommodate these requirements into this Services Management Plan. Any area of
concern or conflict between Linmac and the Client OSH Management Plans shall be
resolved prior to any work commencing.
4.4.4 Sub-Contractors OSH Management Plans
All Subcontractors used in the execution of the works shall be required to meet the
requirements detailed in the services contract for these works. Subcontractors shall
be required to prepare all necessary compliance documentation to cover specific
items of their work scopes which are not covered by Linmac OSH Management Plan.
4.4.5 Review and Approval
Linmac will review Subcontractors OSH Management Plans and Procedures to
ensure both the Clients and Linmac OSH requirements are met.
Where a component of the sub-contractors OSH Management Plan does not meet
the standard established by Linmac OSH management plans, the sub-contractors
 OSH Management Plan must be amended or the sub-contractor must adopt Linmac
procedures for the works.
In the event that a subcontractor does not have an OSH Management Plan the
subcontractor will contractually be required to comply with Linmac OSH Management
Plan for the provisions of the works undertaken.
Only approved Subcontractors shall be permitted to tender for services works.
Review for approval shall include an examination of the companys:
Capabilities.
Safety performance history.
Commitment to safety.
All Requests for Tender include specific requests for:
Details/summary of company practices, policies, procedures and nominated
officer pursuant to the OSH Act.
Safety Performance Data for the organisations site projects in Australia over the
past 4 years.
Evidence of current insurances.

4.4.6 Monitoring of subcontractor safety performance

Linmac shall apply the same performance monitoring standards and KPIs to
subcontractors as apply to its direct operations. Subcontractor safety performance is
included in all Linmac OSH Performance Reports.
The Linmac Maintenance Services Team shall:
Ensure that all decisions and practices conform to the principles of Linmac policies;
Identify, assess and promptly control all hazards utilising a consultative approach;
Thoroughly investigate all incidents to identify root causes and implement appropriate
corrective actions to mitigate risks and prevent recurrences;
Utilise key performance indicators to evaluate individual participation, commitment
and performance towards achieving objectives;
Comply with organisational requirements in the award of subcontracts and
subcontractor management; and
Review this OSHMP for continuous improvement opportunities.
5 Implementation
The Nominated Manager is accountable and responsible for the successful
implementation of this OSHMP throughout the duration of site activities. The
requirements of this OSHMP shall be communicated to all personnel via inductions,
toolbox meetings, Pre starts and training sessions.
The effective implementation of this plan shall be monitored via inspections and audits.
5.1 Structure and Responsibility
5.1.1 Resources and Accountability
Implement and maintain an effective Health and Safety Management System,
responsibilities, authorities and accountabilities.
 The organisational structure for these works demonstrates the health and safety
functional reporting structure.
5.1.2 Recruitment
All personnel, including contractors shall undergo a pre-employment medical prior to
commencing work on any Linmac maintenance services site. An approved medical
practitioner will conduct the medical and all information obtained shall remain
confidential at all times. The medicals shall include Mines Health Surveillance
requirements as prescribed by the WA Department of Industry and Resources.
Position descriptions including physical and mental capacities of each job shall be
developed to assist the approved medical practitioner to adequately assess persons
for their suitability for a position.
5.1.3 Pre-Placement Medical Assessments
A pre-placement medical assessment will be undertaken for all new employees prior
to mobilisation to assist in ensuring that personnel are medically fit to perform the
demands of proposed duties on a remote site.
The pre-placement medical shall include substance screening in accordance with
AS/NZS 4308:2001, Process for the Collections, Detection and Quantification of
Drugs in Urine, to be current within 28 days prior to mobilisation and an audiometric
test (if required for position) current to within two years of mobilisation.
The results of these medicals shall be kept strictly confidential. Linmac will only
provide confirmation that the results are satisfactory to comply with works
requirements.
5.1.4 Fitness for Work
Linmac Bearing Equipment Pty Ltd is committed to ensure the safety and health of all
personnel associated with its operations. To achieve this, Managers and Supervisors
ensure that all individuals are fit for work whilst onsite.
To be fit for work each individual shall present in a state ( physical, mental and
emotional) which enables the individual to perform assigned tasks, competently and
in a manner which does not compromise or threaten the safety and health of
themselves or others.
The Nominated Linmac Works Manager/ Supervisor shall ensure that issues that
may impact upon a persons fitness for work are addressed, including:
Hours of work.
Consumption of alcohol and other drugs.
Fatigue.
Heat stress.
Employee Assistance.
Rehabilitation of injured/ill employees.
Driving.
General Health
5.2 Competency and Training
5.2.1 Competency
Trained and competent persons shall be employed. This is to be determined by the
Human Resource Team and the relevant Manager/ Supervisor as per the Linmac HR
procedures.
No employee shall be sent to site without adequate evidence of competency records.
Licenses and certificates of competency shall be maintained on individual files as far
as is necessary for the duration of their employment.
All employees shall undergo any required VOC testing prior to commencing works in
the area requiring testing.
5.2.2 Training/Mobilization
Linmac shall identify the need for and provide training as required through training
needs analysis and the development of a training matrix.
The onsite or offsite Administrator / HSE Advisor are responsible for ensuring that the
Training Matrix is developed and kept up to date.
Once a training need has been identified this will be managed by nominated
manager to source the appropriate training company and or arrange to conduct the
required training on site.
5.2.3 Management Training
All Linmac management shall receive instruction in the requirements of the Works
OSH Management Manual, Plan and the Maintenance Services specific
Implementation Plans.
All supervisors will progressively be trained and deemed competent in the following
units of competency:
RIIRIS01A Apply Risk Management Processes.
RIICOM301A- Communicate Information.
RIIBEF402A- Supervise on-site Operations.
BSBMMGT401A-Show leadership in the workplace.

5.2.4 Span of Control

Linmac Managers/ Supervisors and Subcontractors must adhere to the span of
control requirements when planning and executing works on any work site.
Span of Control requirements are:
Non Production 1:13 ratio
Production 1:15 ratio
Shutdown and Sustaining Capital 1:10 ratios
Supervision provisions for unplanned absences

These requirements are to be adhered to prior to works commencing onsite.

5.2.5 Mobilisation / Site Access
5.2.5.1 ERMS
It is a requirement to mobilise all personnel via the ERMS system.
The process for Linmac HR mobilisation personnel is as follows:
At Interview
Ask the candidate to fill in CAVS form for all personal details e.g. Personal info,
Emergency contact info, Qualifications and Licences
Collect All trade Certificates and certificates of qualifications
Send through SSA (Safety Test) for completion via Psyfactors.
Provide fit for work Form (Drug and alcohol screen), Pre employment health
check and Pass result of the Safety Awareness Test
Book inductions as needed before we request site access
Then put all info through ERMS for approval by client.
As there are changes to the employees qualifications we update as necessary
De Mobilize through ERMS employees that have left site and no longer require
access

5.2.5.2 Inductions
All personnel employed in the execution of the works shall undertake inductions as
required by Linmac Bearing Equipment and the client.
Induction documentation for all working personnel will be retained on site or be
available on request. A responsible person will review all mobilisation documents
and approve for mobilisation prior to any travel being approved.
The Linmac site induction includes;
Fitness for work
Consultation in the work place
Hazard Identification, risk assessment and controls
Incident Reporting process and responsibilities
Emergency Procedures
Personal Protective Equipment (PPE) requirements
Showing the employee the physical layout of site, where emergency
exits, muster points & fire extinguishers are.
The Nominated Linmac manager is to ensure that they have witnessed records or
copies of inductions prior to mobilisation and that they are retained in hard copy
onsite and available on request.
5.2.5.3 Site Visitors
All site access requests must be approved by the client prior to mobilising any
person to site. Failure to do so will result in access to the site being denied. Access
request forms need to be submitted as per each site specific requirements.
The base office shall notify the Works Manager/ Supervisor of the specific travel
details for the visitor to access site. If the person is travelling by vehicle to site the
required journey management form must be filled out and approved by the Linmac
site manager/Supervisor before departure. This person is responsible for monitoring
the travel of the individual to the mine site security gate.
 Any Non-inducted personnel visiting the workplace must be escorted at all times
by the nominated Linmac site person from the time they arrive at the security gate
of the mine site and anywhere they may travel within the site .
The Linmac nominated person shall meet the visitor at the site security gate and
once they have completed site entry requirements escort them to their destination
and return.
All site PPE and fitness for work requirements must be observed while on the
clients mine site, failure to comply will result in removal from the site.
5.2.5.4 New Employees
The Base office shall provide each new employee with mobilisation instructions that
shall include all travel details, site location, work requirements, expected duration of
the works. All new employees will be cleared to mobilise by the site owner prior to
departure.
All new site employees will be closely supervised/managed and Buddied with
experienced personnel where possible until the site management team deem them
to be familiar with their work environment.
New employees will be required to complete any onsite induction and training prior
to commencing g works in the field.
Where practical new employees shall not be allocated high risk tasks or be left
alone in high risk areas, assistance will be required with site orientation,
accommodation, and travel to and from the workplace.
The Works manager shall ensure that any new employee is given a site and
accommodation orientation briefing.
New employees shall be monitored for fitness to work, settling into a new
environment and adjusting to ambient weather and new living conditions.
All personnel shall monitor any new employee in hot conditions, ensuring the
person is educated on managing hydration and taking necessary breaks as
required.
New employees shall be encouraged to participate in work risk assessments, take
5s and JHAs.
5.2.5.5 Additional OSH Training
Where identified through training needs analysis or upon feedback from the
workforce, Linmac may conduct additional training as required.
This may include but not limited to:
Client Pre-Mobilisation orientation and team building workshop.
Cyclone Awareness.
First Aid.
Emergency evacuation.
Spill response.
Inclement Weather.
Employee OSH Representative Training.
Behaviour Based OSH.
OSH Leadership.
 Incident Investigation.
Hazard Management.
Chemical Management.
Fatigue Management.
Manual Handling.
Isolation Procedure.
OSH Procedure Training.
The correct use of safety equipment e.g. Safety harnesses, respirators, hearing
protection.
Revised or new safe work procedures e.g. working at height, permit to work,
heat stress.
Where assessments and certificates of competency are issued, they shall be suitably
recorded
5.3 Consultation, Communication and Reporting
5.3.1 Communication
OSH issues specific to these works are communicated as follows:
METHOD/MEDIUM FREQUENCY PARTICIPANTS FACILITATOR RECORD

Principal Contract
On Award of Client Rep / Linmac Meeting Record
Client Kick Off Client Rep
contract Manager and Minutes
Meeting

Maintenance
Prior to works Client Rep / Linmac Meeting Record
Services Works Kick Client Rep
commencing Manager and Minutes
Off Meeting

HR/ Linmac
Prior to Document /
Inductions All personnel Manager
mobilisation Electronic
Administrator

Work Pre-Start Meeting Record

Daily All personnel Supervisor
Meeting and Minutes

Document /
Tool Box Meeting Weekly All personnel Supervisor/ HSE
Electronic

OSH Management Linmac manager/ Nominated

Monthly Review Minutes
System Review Supervisors/ HSE Manager

All Discuss Client OSH Nom

Daily OSH Brief Daily Briefing paper.
relevant topics /Manager

Linmac
OSH Alerts & Deemed
As required Nominated Letter drops
Bulletins appropriate
Manager

5.3.2 Contract Award Kick-Off Meeting

The Linmac nominated managers and or Directors shall arrange and attend and
Client kick-off meeting, where all contract OSH matters and special conditions
pertaining to the works shall be discussed and agreed upon.
All relevant elements of the Linmac OSH Management Plan will be tabled at this
meeting and minutes recorded.
5.3.3 Subcontractors Kick-Off Meeting
The Linmac nominated Manager shall conduct any Subcontractors kick-off meetings
where all OSH matters pertaining to the project shall be discussed and agreed. All
elements of the Linmac OSHMP and/or Subcontractors OSH Management Plan will
be tabled at this meeting and minutes recorded as required.
Subcontractors shall ensure that all responsible site management and OSH
personnel attend this meeting if deemed necessary.
5.3.4 Daily Work Instruction
All contract works shall be via formal communications from the client representative.
This will be in the form of a purchase order, work order or formal written instruction.
The clients procedures detail this process.
Planned work for employees for the shift will be allocated by the manager/supervisor
in the form of a job or work pack.
This work pack may include but not be limited to
Any specific scope of works instructions including drawings and diagrams and
written instructions.
The JHA and risk assessment for the works
Any Safe work procedures.
Any inspection and check lists including work inspection, dropped objects,
welding safety, lift studies etc.
Any work permit requirements and procedures.
Any specific safety requirements for the works.
Works shall not commence until the works Supervisor/Manager has sighted and
approved all completed document requirements.
5.3.5 Policies/Procedures
All company policies and procedures are detailed in the policies and procedures
manual (LBE-HSE-PRO-004).
All Linmac site offices shall have access to:
All Company policies
All Company procedures
All Company contract related documents.
Safe work Procedures and HSE related documents.
All HR documentation including external services.
Work instructions.
Current Registers.
Client issued orders/instructions.
Client required forms and procedures.
The works Supervisor shall determine and issue the required documentation for the
scheduled works

5.3.6 Daily Pre-Start Meetings

A Pre-Start meeting shall be held daily by each responsible supervisor before
commencing work or prior to a shift commencing. This meeting will inform all
personnel of any changes or new hazards and inform employees of work
requirements for that day (e.g. JHAs, site issue, etc.).
Meetings shall be recorded and records made available when requested.
5.3.7 Toolbox Meetings
Toolbox Meetings shall be conducted weekly in all work places by the supervisor
responsible and recorded.
The following shall apply to all toolbox meetings:
Toolbox Meetings shall be conducted on site by either the Nominated
Manager /works Supervisor or HSE advisor
 A relevant health and safety topic and any pertinent OSH matters are to be
presented by the Supervisor or HSE Advisor.
All accidents, hazards, incidents and near hits which have occurred in the
execution of the work shall be raised at the meeting and any future areas of
OSH concern are to be discussed.
The minutes of the toolbox meeting shall be recorded on a Tool Box Meeting
Report form (LBE-HSE-FRM-003) which shall be distributed to the nominated
Linmac line Managers as required under this document. Attendees are to sign
as a record of attendance and the document is to be recorded electronically
and in hard copy format to be made available to the client or any statutory
person or organisation on request.
Employees shall be given the opportunity at the conclusion of the meeting to
openly voice opinions and raise any OSH issues.
The Works Manager may be requested to attend a toolbox meeting to discuss
or clarify matters and shall always allocate time to attend as many Toolbox
Meetings as is practical each week.
5.3.8 HSE Alerts & Bulletins
Health and Safety (OSH) Alerts and Bulletins are designed to provide information
relating to OSH concerns that are relevant to Linmac personnel or site operations.
All Alerts/Bulletins will be made available to all Linmac managers/employees and any
relevant Client Representatives via email. Hard copies will be displayed in the crib
room and on the HSE Notice boards as deemed necessary.
5.3.9 Daily Contact
Informal person to person communication/consultation is encouraged as an important
medium for identification of hazards and corrective actions as well as the transfer of
general information in the workplace. Supervisors will make individual daily contact
with all employees to monitor and provide guidance and advice where required.
5.3.10 Noticeboard Network
HSE noticeboards are required to be in place at all Linmac workplaces. These notice
boards should display specific OSH related information, in accordance with Meetings
and Communication Procedure.
The Nominated Works Manager/ supervisors or HSE advisor shall ensure
noticeboards contain relevant up-to-date information.
5.3.11 Issue Resolution
Resolution of Safety Issues is an essential part of ensuring the effectiveness of the
OSH Management system. Should any person become aware of an OSH issue, the
aim is to resolve the issue as quickly as is possible through the correct chain of
command.
The procedure is as follows:-
if possible and safe to do so, the person involved in the issue should rectify
the situation as soon as possible.
If this is not possible, report the issue to the immediate area Supervisor.
If unable to resolve at this level, the Supervisor, or person involved, shall take
the issue to the next management level. HSE Manager/Works
Manager/General Manager
 Should the issue involve employee/industrial relations, relevant and
appropriate personnel shall be informed and participate in discussions to
resolve the matter.
If unable to be satisfactorily resolved, the Works Manager shall consult with
suitably qualified authorities and client representatives to determine a suitable
solution to the issue.
Agreed resolution actions shall be communicated to all affected personnel,
and where necessary, duly communicated e.g. Individual meetings;
discussion at a Toolbox meeting, etc. as appropriate. These meetings will be
minuted and recorded.
5.3.12 Shift Handover
Where there is work being carried out during the day and night (24 hour cycle) a
formal shift handover document detailing all the issues and progress will be
completed by the day shift supervisor and passed to the night shift supervisor. This
document will include any safety issues, current permits, targeted works, priority
works, and any communications to personnel.
Where possible a face to face handover between supervisors/managers shall occur.
It is desirable to walk the job and discuss the issues detailed in the handover
document.
The document shall be legible and clear and a hard copy saved for records purposes
by the site administrator.
5.4 Reporting
Reporting of all incidents/ accidents will be as per client and statutory requirements.
All investigations will be recorded and reported by completing the Incident
Investigation Form applicable to the works. In the absence of a Client specified form
Linmac Bearing Equipment Pty Ltd Incident Investigation Report form will be used
(LBE-HSE-FRM-001).
A copy of the completed Incident / Accident report shall be forwarded to the relevant
Linmac and client Managers for review. The original copy of the incident shall be
recorded electronically and a hard copy be kept onsite and be available for inspection
on request.
5.4.1 Internal HSE Performance Reporting
The Maintenance Service statistical data will be compiled and submitted onto a HSE
tracking Report. .
Health and safety statistical techniques used by Linmac are based on AS
1885.1:1990 Measurement of Occupational Health and Safety Performance -
Describing and Reporting Occupational Injuries and Disease.
The Linmac HSE database allows the collation of data and analysis of trends in
incidents type, frequency and location. Statistics shall be monitored and the data
obtained utilised to identify areas that can be targeted to achieve improvement in
health and safety performance.
5.4.2 HSE Performance Reporting to Client
Contract HSE Reporting requirements will be in accordance with the clients Incident
Notification/Investigation Reporting Procedure.
5.5 Documentation
The OSH Management System has been developed to meet the requirements of the
following standards:
AS/NZS 4801:2001 Occupational Health and Safety Management Systems
AS/NZS ISO Environmental Management Systems Specification with
14001:1996 Guidance for Use

5.6 Hazard identification, Risk Assessment and Control of Hazards

5.6.1 General
An objective of Linmac is to eliminate any risks from the workplace or, if it is not
practicable, to mitigate/ control or reduce the risks to an acceptable minimum.
Hazard identification tools and techniques shall be utilised and hazards and risks that
are identified shall be managed by thoroughly assessing each hazard and
implementing agreed control measures.
5.6.2 Hazard Identification
The Linmac Managers/ Supervisors will ensure that all major hazards on site are
identified and listed in the Linmac Hazard Register for risk assessment.
Hazard identification techniques that will be used include:
Situation or events of circumstances that has the potential to give rise to
injury or illness.
Nature of potential injury or illness relevant to activity.
Past injuries, incidents and illness - Incident Log.
Past hazards Hazard Report Log.
Identification of hazards at design and commissioning of new plant and
equipment.
Information required to be documented prior to purchase of products or
services.
Contracting and SubContracting of plant, equipment service and labour.
Inspection, maintenance, testing repair and replacement of plant and
equipment.
Workplace Inspections.
Review of work practices and completion of a Job Hazard Analysis.
5.6.3 Risk Assessment
Once the hazards have been identified they will be formally assessed.
The risk assessment will be completed by the site Management team.
5.6.4 Control of Hazards General
Following Risk Assessment, personnel will determine control measures for the
hazard by following the hierarchy of control:
The preferred order of control is:
Elimination,
 Substitution,
Engineering controls,
Administration (procedural controls), and
Personal Protective Equipment.
The effectiveness of the implemented control measures will be regularly reviewed
through workplace inspections, audits and employee feedback.
5.6.5 Hazard Reporting
The Client Hazard Report Form will be used for general hazard reporting onsite and
logged onto the Hazard Report Log. This process shall not be used in place of
revising and amending a Job Hazard Analysis (JHA).
The process shall be used to report hazards that were either:
Identified and immediately controlled (i.e. there are no further control measures
required); or
Identified and unable to be controlled, apart from the use of temporary control
measures.
The reporting process allows for the communication and recording of identified
hazards, hazard control measures, hazard risk assessment and any required actions.
5.6.6 Purchasing Goods and Services
For the purpose of this section the term "supplier" can also mean subcontractor or
consultant. Linmac shall ensure that suppliers of products and services are reviewed,
approved and verified as conforming to the terms of the works contract.
5.6.6.1 Evaluation of Suppliers
Suppliers are approved based on their ability to provide acceptable products and/or
services.
The register of approved suppliers is maintained for use by the Managers and
Directors.
Purchase orders will include the following OSH Information:
Applicable Company Specification (including design)
Certification/Heat number requirements (if applicable)
Transportation arrangements
Standards applicable to items purchased (including legal, Australian
Standards or other OSH requirements if applicable)
The Linmac nominated manager shall be informed of any OSH-related resources
required.

5.6.6.2 Sub-Contractor Management

Subcontractors engaged to perform works or otherwise at the direction of Linmac
will be required to demonstrate an acceptable OSH Management System. Where
necessary, assistance may be given to those subcontractors/suppliers who have
not yet established an OSH management system but who have the necessary
skills, resources and commitment to achieve an acceptable level of OSH
Management.
 The selection of suppliers, and the degree of control exercised, is dependent upon
the product type, previous supplier performance, cost competitiveness and
customer requirements.
Linmac shall ensure that all subcontractors comply with site OSH requirements at
all times.

5.7 Take 5 and Job Hazard Analysis

Job Hazard Analyses (JHA) shall be used to:
Identify potential Health and Safety hazards related to specific job activities, and
To develop and communicate strategies to effectively manage these hazards.
During the execution of works Linmac Supervisors/Managers will ensure a
documented hand written JHA and a Take 5 (supported by a safe work procedure if
stipulated) is undertaken by the work team to support the task being performed. JHAs
will be reviewed and signed onto daily, reviewed and rewritten weekly.
A Take 5 must be completed on every given task and is broken down into 5 steps.
Think through the task, spot the hazard, assess the risk, make the changes and do the
task safely. At the start of each shift a Take 5 should be completed and reviewed after
each significant break, i.e. crib and lunch. A new Take 5 must be conducted if the
scope of the work or task changes.
All JHAs shall be documented and used in accordance with the clients JHA
Procedure; JHAs shall be prepared using the clients Job Hazard Analysis Form for
onsite works and approved by the relevant level of management prior to the
commencement of the job. JHAs shall be conducted with the full engagement of work
crews for all critical tasks, jobs with a history of or potential for injury or incident, new
jobs, changes in any job & when new personnel are performing the task.
5.8 Fatality Prevention Program
The client carries out ongoing risk assessments on its business as part of a continuous
improvement system to reduce injury in the workplace.
The client has identified key areas of its operations that are the highest risk to their
employees and targeted these areas as a critical risk reduction opportunity.
These are called Fatal Risk Control Systems (FRCS), this HSEMP document refers to
these systems where they impact the works that Linmac Bearing Equipment have
identified exposure.
5.9 Workplace Hazard Inspections
To identify, assess and control potential hazards, initiate corrective actions and ensure
the ongoing effectiveness of current risk controls, the following workplace inspections
shall be conducted:
Formal Daily Pre-Start Inspections.
Formal Daily site Inspections
Weekly Inspection Schedule
Identified hazards and corrective actions will be communicated to all personnel at the
next available toolbox meeting, or at a specially convened meeting when required.
5.10 OSH Observations
Linmac shall meet all requirements for various OSH observations required as directed
by the client. All data will be recorded and discussed with all employees. Works
Manager, Supervisors, HSE advisor and works employees shall participate as directed
in OSH observations.
5.11 Design, Construction, Installation and Commissioning
Whenever Linmac are involved in any design, fabrication, and installation or
commissioning work they will conform to all requirements under this contract.
5.12 Safe Work Procedures
Linmac are in the process of establishing safe work procedure documents for all work
included in the contract. For some onsite works the use of existing site specific SWP
and supporting documentation will be used.
The safe operating procedures will include, but are not limited to:
High-risk work requiring permits e.g. hot work, isolation and lockout. These are signed
and dated.
Restricted work areas, e.g. high voltage, work in cold temperatures, etc.
Specific handling and storage of hazardous substances and dangerous goods.
Preventative maintenance systems required for plant and equipment on site.
Competent people and those performing the tasks will review all procedures.
All employees will be trained to a determined level of competency in procedures that
apply to the tasks that they will be required to perform.
All safe-operating procedures will be reviewed at least at a minimum of once every
twelve months, or if there is a change in the process, methods, chemicals or tools
used to complete the task. These will be reviewed by the Nominated Manager and
Approved by the Works Manager/ Supervisors.

5.13 Emergency Preparedness and Response

Linmac will adhere to all site specific emergency response requirements. Should a
specific ERP be required for some works Linmac will work with the nominated client
rep to resolve this issue prior to the commencement of the work.
All personnel will be trained in the requirements of the Emergency Response
procedure at their induction session.
The Emergency Response plans, as a minimum will include:
List of emergency personnel and responsibilities
Details of available emergency services
Internal and external communication;
Testing and training plans for effectiveness;
Control to mitigate risk and protect people
Identify potential Emergency Situations
Emergency equipment available, maintained and tested; and
Information to be provided to emergency services.
5.14 First Aid
Linmac will ensure that a minimum of 10% of its workforce are trained and qualified in
senior first aid and electricians will have an electricians CPR competency.
All injuries/ cuts/ abrasions must be reported to the first aid facility at the earliest
opportunity.
Self-management of first aid treatment is not permitted on most sites.
First aid qualifications are to be renewed at least every Two years.

For details refer to the Linmac Training Matrix

5.15 Health and Hygiene
5.15.1 Fitness for Work
All employees and subcontractors are required to comply with the Linmac Fitness for
Work Policy.
The Fitness for Work Program provides a comprehensive framework for dealing with
issues such as alcohol and other drugs, medical conditions and fatigue and is
inclusive of pre-employment medical examinations, drug and alcohol testing, Fitness
for Work observations and an Employee Assistance Program.
This is all outlined in the Linmac FFW Policy & Procedure and is discussed as part of
the induction process.
For details refer to: Linmac Human Resources Manual
Employee Assistance Programs (EAP);
5.15.2 Drugs & Alcohol
No person(s) shall be allowed onto the work site while under the influence of alcohol
or drugs. All personnel will be tested for alcohol prior to shift every day until the end
of the works. Random alcohol and drug testing and at cause testing will also be
conducted on site as required. In the event of an employee using prescribed
medication, the employee must advise their Supervisor of possible side effect, prior
to the commencement of work.
The Works Management team shall ensure employees and subcontractors do not
possess, use, distribute or sell alcohol or illicit substances on the Works site and
adopt and enforce rules supporting the Linmac Fitness for Work Policy.
5.15.3 Fatigue
Linmac personnel shall meet the clients requirements and shall not be longer than a
12 hour day without the consent of the resident manager. If circumstances require
additional hours on any given day this requires approval from the Linmac works
manager and subsequently the resident mine manager.
5.15.4 Hazardous Materials Management
Linmac shall comply with the relevant:
Australian Standards.
Codes of Practice
Linmac will apply to the Client for approval to bring on to site any/all hazardous
substances and dangerous goods and such substances will not be brought onto site
until such approval is obtained.
5.15.5 Risk Assessment & Control
A risk assessment and associated documents shall be completed for all hazardous
materials used or present on site. This risk assessment process shall also be used
for all new hazardous substances and dangerous goods prior to purchase and
introduction to site, the Works Manager will be responsible for ensuring these
assessments occurs.
The risk assessment process shall address all steps in the life cycle of the
Hazardous Substances, from acquisition to disposal and include any licence
requirements. All assessments shall also be recorded in the HSE Risk Register.
A Hazardous Substances and Dangerous Goods Register and Material Safety Data
Sheets (MSDS) Register shall also be maintained by the Works Manager for all
hazardous materials used and stored on site. MSDSs will also be submitted to
nominated persons prior to bringing such substances onto site.
5.15.6 Training
Information for employees on the safe storage, transport, labelling, disposal and
handling and use of hazardous materials shall be provided at induction, prior to
works and, where deemed appropriate, through site based training programs.
5.15.7 Health Awareness
Linmac has a Health Awareness program to raise understanding of issues affecting
health and fitness and encourages personnel to adopt a safe and healthy lifestyle.
This program takes the form of stand-alone training, nominated topics in Toolbox
Meetings and workshops. Issues affecting health that may be addressed but not
limited to include obesity, musculoskeletal fitness, skin cancer, emotional health, heat
stress, fatigue management.
5.15.8 Smoking
Smoking is prohibited in all buildings, crib rooms & lunch areas, confined spaces,
cabins of all vehicles, hazardous substance and lubricant storage areas, designated
restricted areas and in any location where passive smoke is a nuisance to other
employees.
The Works Manager will ensure smoking areas are clearly marked and ensure that
their employees observe the smoke free status of designated areas.
5.15.9 Working in Heat
Linmac is aware of the impact of extreme climatic conditions have on personnel, and
will assess the risks and prepare safe work practice in accordance with Worksafe
Guidelines for working in high/low temperatures and heat/cold stress. . Further
education will be addressed at induction and as a health promotion topic at toolbox
meetings and via noticeboard publications.
5.15.10 Hygiene
Facilities provided for employees on site shall be approved by Linmac/Client and
maintained in a clean and tidy condition on a daily basis. Linmac personnel shall
maintain all work areas in a clean and serviceable state. Supervisors will inspect the
facilities to ensure hygiene standards are maintained in all areas.
5.15.11 Fibrous Materials
Fibrous materials are known to be present in the Pilbara region. Although works
personnel are not expected to be exposed at the sites, procedures and protocols to
monitor and manage any material encountered (e.g. Gilsomastic paint, asbestos),
 have been established and consequently, must be complied with at all times in order
to effectively manage any potential risks.
5.16 HSE Work Practices
Procedures, where required, shall be developed as administrative controls for any
hazards not yet covered by existing Linmac procedures. It is the responsibility of the
person controlling the work to ensure that employees are trained in all applicable
procedures and practices, which shall be readily available in hardcopy.
Hazards associated with this work have been outlined below and also in the attached
Risk Register.
5.16.1 Barriers and Barricades
Barricades shall be placed around all areas where persons may be exposed to the
danger of:
Being struck by materials or equipment
Falling into open excavations or penetrations.
Hazards , toxic or flammable substances
Specific work processes.
Types of Barricades
Permanent: Scaffolding, Construction fencing, crash barriers, steel
structures, fencing.
Temporary: bollards, chains, webbing, witches hats, tape
Types of Demarcation tape
Danger: This tape is Red and White in colour with black lettering, it is used to
demarcate high risk hazards and prevent access. Note: no person is to
enter or work in an area demarcated with this tape. A green information tag
must be placed at points on the barricade
Exclusive Control: this tape is blue and white; it is used to restrict access
where uncontrolled hazards exist. The area is controlled by the exclusive
control officer only persons authorised by that officer are permitted to enter
the demarcated area. Exclusive control areas use a blue and white exclusive
control information tag to convey information on the barricade.
Caution tape: This tape is yellow and black with black lettering. It is used to
demarcate low risk areas and warn personnel of any existing hazard. A green
information tag must be placed at designated points on the barricade.
Linmac shall comply with the following.
Information tags shall be prominently displayed at all potential entry points.
Only authorised or approved persons may enter such areas.
Barricades and barriers are to be inspected at the commencement and
completion of each shift.
Use of correct tape for the demarcation (Caution, Danger, Exclusive control).
All must be well anchored with sufficient supports to prevent sagging.
Caps must be fitted to all-star pickets or stakes.
Yellow flashing lights in darkness, high wind, dust conditions or trafficable
area.
Responsibility for establishing and maintaining barriers and barricades:
 Any person who creates or is about to create a hazard.
Any person who removes a barricade must re-establish it immediately.
Any person who discovers a hazard.
Linmac shall maintain barricades in its work areas continuously until the
hazard has been eliminated.
5.16.2 Housekeeping
Linmac recognises that poor housekeeping is a major contributing factor to work
place incidents and subsequently shall strive to maintain a high standard in all its
work areas. This includes:
Provision of a suitable lay down area
Good access and egress within the work area
Provision of suitable containers for rubbish
Provision for recycling and reusing
Housekeeping standards at all locations shall comply with Occupational Safety and
Health Regulations 1996, clauses 3.14 and 3.17.
5.16.3 Work Permits
Unauthorised Work is a major identified hazard in the workplace.
The Works Manager/Supervisor shall ensure the client required permits for the works
to be executed are in place and approved and a register/record of all permits is
maintained for auditing purposes.
A Client permit will be required for the following before any work is commenced:
Hot Work (Welding, cutting, grinding);
Confined Space Entry
Excavation (Dig)
Energy/Isolation
Working at Heights
Remote Travel.
Ground Penetration.
Ground Disturbance.
The Works Manager/ Supervisor or HSE Advisor shall be responsible for the
coordination and submission of such work permits.
5.16.4 Electrical Equipment
The use of electrical equipment shall comply with Electrical Safety Practice, where all
equipment will be tested and tagged quarterly by a competent person with a current
electrical license:
5.16.5 Electrical Work
The Principal permits only competent electrical trades employees to undertake any
electrical work and approves all electrical work before being energised. All electrical
work will comply with the requirements of AS/NZ 3000 and AS/NZ3012 Electrical
Installations.
All electrical work will be conducted in accordance with the relevant statutory
requirements.
5.16.6 Isolation & Tagging
All isolations shall be in accordance with the clients Isolation procedures.

5.16.7 Manual Handling

Manual handling practices shall only be used where it is not practical to provide
mechanical means of handling material. JHA's/ Take 5s will be used to identify and
address manual handling hazards.
5.16.8 Personal Protective Equipment (PPE)
When assessing a hazardous situation, consideration shall be given to more effective
controls prior to the utilisation of Personal Protective Equipment (PPE). Where
required, Linmac shall utilise Australian Standard compliant equipment to protect
employees against hazards. Employees will be fully trained in the selection,
application and maintenance of all PPE that they may be expected to use. This
training will occur through induction, toolbox meetings and specified training
requirements.
All persons entering the site, including senior personnel and visitors shall be required
to wear the following minimum PPE:
Ankle Height Lace up Safety Boots.
Long Trousers.
Long Sleeved shirt to be buttoned down with Hi Vis reflective stripe.
Safety Helmet.
Safety Glasses with side shields.
Gloves
All personnel will be required to wear PPE as stipulated in the relevant JHA. Further
definitions will be identified in the site specific risk register. Consideration shall be
given to the purchase of PPE to ensure all PPE provided meets the relevant
Australian Standard.
5.16.9 Site Rules
Linmac will ensure that the mobilisation of personnel to site is conducted in
accordance with the clients requirements and that all personnel are aware of vehicle /
pedestrian interface issues, routes and other requirements prior to their arrival.
The Rules are as follows:
All operators must wear safety glasses, safety helmet, safety boots, gloves
and as required long pants, long sleeved shirt and/or high visibility vest.
Other specific Personal Protective Equipment (PPE) will be listed on the
specific Job Hazard Analysis that includes face shield, hearing protectors and
respiratory equipment.
Each responsible person must ensure that maintenance work on their site is
carried out by competent persons.
Intoxicating alcohol or drugs (other than prescribed by a medical doctor) shall
not be allowed on work sites. Persons under the apparent influence of drugs
and alcohol or who are found to be under the influence of drugs or alcohol
shall not be removed and or not permitted access to the site.
 The use of mobile phones at the work location shall be minimised to those
personnel approved / authorised to use them only.
Firearms/offensive weapons shall not be permitted.
Gambling, horseplay and fighting is not permitted.
Abuse, theft or destruction of another person's property is an unlawful offence
and is liable to be treated by the State Authorities as such.
Where contractors or visitors are provided accommodation at the Principals
accommodation village, all personnel shall adhere to all rules and
requirements or accommodation may be withdrawn.
Site specific rules apply at all sites, the rules and specific instructions will be
conveyed at the site induction or detailed in Linmac site specific inductions.
Failure to adhere to site specific HSE Rules and Regulations may result in removal
from Site.
5.16.10 Tools & Equipment
Linmac shall provide a systematic method for the identification, control and/or
calibration of all tools and equipment. All plant and equipment is to be maintained in
a safe and operable condition, and be fit for purpose. Tools and equipment shall be
inspected, tagged and tested in accordance with statutory requirements prior to being
brought to site and on site quarterly. Such equipment shall be placed in a Plant and
Equipment Register. All personnel shall be deemed competent in operating required
equipment.
A risk assessment shall be conducted on all plant and equipment prior to use on site,
to identify the need for safeguards
All tools, equipment and plant that are non-compliant or damaged shall get an Out Of
Service tag placed on it. All out of service tools and equipment will be reported to the
works Supervisor or management to be replaced or fixed by a competent qualified
person.
The Works Manager/ Supervisor shall have the overall responsibility for the control of
equipment and associated records, including technical manufacturer's data and
specifications. A nominated competent person shall be responsible for the inspection
and maintenance of slings, chains and other lifting gear as per Australian standards.
5.16.11 Traffic Management
Linmac personnel, including subcontractors, shall comply with the following site
requirements at all times:
On site drivers shall hold an appropriate current class and W.A drivers
license.
WA State Road Traffic Act and specific site rules shall apply.
Drivers and passengers shall wear seat-belts at all times.
Signposted speed limits shall be obeyed and adjusted down to suit the road
conditions and traffic.
Light vehicles are to give way to heavy vehicles and mobile plant in
uncontrolled areas and overtake only upon radio or visual acknowledgment
from the driver and when deemed safe to do so.
All light vehicles will be reverse parked in a safe location with the handbrake
applied and in gear. All vehicles must be fundamentally stable when parked.
 Mobile phones shall not be used while you are deemed to be driving a vehicle
Arms shall be inside the cabin at all times and windows up.
All personnel shall observe restricted mining area boundaries and not enter
these delineated areas unless assessed as competent to do so by nominated
persons.
All vehicles shall meet the clients minimum standards for Mine Specification
requirements.
5.16.12 Plant Mobilization
When required, a risk assessment is to be completed for all plant and equipment by a
competent person prior to mobilisation to site. A register of designated plant shall
also be maintained on site. Weed and seed certificates will be required prior to
mobilisation.
All relevant approvals and inspections shall be completed and attained prior to the
plant commencing works.
5.16.13 Light Vehicles
The operation of light vehicles shall be in accordance with Vehicle Safety Procedures
and any current state or territory statutory laws and guidelines.
Only approved vehicles shall be brought on site. Vehicles will be clearly identified as
belonging to Linmac and will be correctly maintained in good mechanical condition,
as per a preventative maintenance program.
All light vehicles will be fitted with:
Site access sticker on passenger window
Identification signage or numbers
Pre start inspection check list book
Journey management form if required
Flashing amber light;
Seatbelts for driver and passengers
Driver side air-bag
Cargo barriers and load restraints
High visibility colour.
Identifiable from a reasonable distance from side and rear.
Two-way communications if operated on heavy vehicle roads (UHF)
First-aid kit
Wheel Chocks
Appropriate fire extinguisher
Water where appropriate (1 litre)
Isolation with a lockout system.
ROPS.
Reversing beeper.
2 Spare tires.
5.16.14 Hydraulic and Mechanical Jacks and Equipment Support Stands
All hydraulic and mechanical jacks shall comply with Australian Standard AS 2693
with regards to stability, durability, loss of height under load, ease of operation and
load capacities.
Equipment support stands used on site shall follow the guidelines set out by AS 2538
specifically relating to strength, stability, access, height adjustment and labelling
requirements and meet Australian requirements.
All equipment support stands shall have identified on them working load limit (WLL)
for the particular unit.
Drawings indicating structural and mechanical design specifications shall be available
for inspection on request for identified critical lifting items.
No person shall remain on/ in or under any equipment being lifted or supported by a
mechanical or hydraulic jack.
All lifting support equipment shall be inspected prior to use to ensure safe operating
conditions. Packers shall not be placed between the lifting support equipment and the
load; if packers are required they shall be designed for the purpose and be placed
between the lifting support equipment and the supporting floor.
5.16.15 Heavy Vehicles and Mobile Plant
All heavy vehicles and mobile plant/equipment shall be diesel powered and comply
with the clients requirements. A nominated person must inspect and approve the
plant and equipment prior to commencing works
All plant and equipment should including the following:
have a completed risk assessment conducted;
approved by Linmac Works Manager;
Pre-mobilisation inspections of all equipment including cranes to be
completed by a qualified person with appropriate documentation made
available to the Linmac works manager for submission to the client.
inspected on a quarterly basis by a competent person authorised by Linmac
Works Manager;
wash down/weed and seed certificate for all ground engaging equipment;
flashing amber lights on in designated areas and headlights on at all times the
vehicle is mobile;
mobile phones will not be permitted for use while operating heavy vehicles
appropriate registration and certification such as crane rope certificates
all vehicles, plant and equipment shall have the isolation switch clearly
marked and be fitted with a mechanism to lockout energy sources, these
points will be appropriately sign posted and legible at all times;
reverse parking at all times;
Operators will be verified as competent for each make and model of
equipment/plant they operate, with their competencies assessed, verified,
documented and recorded on the training matrix by their employer.
Documented pre start daily inspections are required for all equipment.
 Evidence of use of the vehicle maintenance schedule.
No repair works to plant and equipment is to be carried out outside of
allocated areas.
If a subcontractor is engaged to carry out works A vehicle register listing all
vehicles with site access permits shall be supplied by the contractor with an
electronic copy forwarded to the Linmac manager prior to mobilization
approvals.
Plant and equipment shall not enter a mine site without the required
approvals of the site nominated persons.
Operators shall conduct a pre-start check on all machines and vehicles before
use. Any faults/ Hazards shall be reported to the Linmac manager/supervisor
or HSE advisor and recorded onto a register including; fault, action required
to rectify fault, person responsible for rectification and date which actions are
to be completed by. If necessary the vehicle/machines shall be tagged out of
service until faults are rectified. Register is to be reviewed daily by the
nominated Linmac Supervisor to ensure all faults are rectified.
5.16.16 Lone, Isolated and Remote Workers
The Works Manager will maintain a Communication Schedule for workers attending
site and also follow the site procedure for any transport of personnel to and from site.
The journey management form covers all aspects of the travel and details reporting
instructions and contact details. This form has to be approved by the Works
manager.
Employees are not permitted to use company vehicles for offsite travel without the
permission of the Site Manager.
All persons travelling alone shall have a UHF radio and a mobile phone for
emergency contact while travelling. Where it is practical travel is to be planned with
additional personnel to reduce risk.
5.16.17 Machine Guarding
Linmac are to ensure that all machinery used on site has adequate safeguarding to
all moving parts and meets guarding standards.
Linmac will ensure that employees are protected against accidental contact with
moving parts of fixed machinery, power tools and mobile plant.
Linmac shall regularly inspect and audit the safety status of their tools and equipment
in relation to machine guarding.
Unguarded equipment is to be isolated and tagged Out of Service and removed
from the workplace immediately.
5.16.18 Loading, Transport and Unloading Materials
It is the responsibility of any Linmac person or Contractor who arranges a delivery or
pick up from Site to ensure that the transport company used is familiar with all site
specific requirements at all times.

These include:
wide load, escort requirements, travel times and rules for travel etc. as per
WA Road and Traffic Authority etc.;
 Vehicle is correctly loaded and not overloaded, (weight distribution,
hazardous materials, etc.);
vehicle and driver shall comply with all specific site and works requirements
(dress code, driver PPE, etc.) drivers not complying to the sites requirements
will not be permitted to leave the cab and will be escorted at all times;
correct access procedures and routes used (site office/laydown area
location), including all required site documentation;
imminent delivery or pick up has been adequately notified to site, and is to be
met with appropriate unloading or loading facilities;
no person/s is permitted to be on or climb onto an open tray without
appropriate fall protection, safe access/egress;
the use of over centre binders to secure loads are not permitted, ratchet type
binders or webbing straps shall be used for these tasks;
Due to the inherent risks associated with lifting, moving or relocating
transportable buildings, this task shall only be conducted using a crane. The
use of a Tilt-Tray can be used for Tilt off only after a risk assessment has
been completed and approval from the clients designated person has been
granted.
The Driver must not participate in the loading or unloading of loads unless
fully inducted for the specific site and deemed competent to do so.
5.16.19 Working at Heights
A Working at heights permit and a risk assessment or JHA shall be performed for all
activities that present a risk of a person(s) falling or being struck by falling objects,
and appropriate control strategies implemented. Emergency procedures for retrieval
of personnel in the event of a fall from height or equipment failure at height shall be
established prior to the work activity. Systems will be established to prevent objects
from falling from a height, and appropriate barricading and signage (Exclusion zones)
will be established on lower levels.
Only persons who are competent, and who have completed the appropriate
competency training, shall perform work at heights and utilise fall arrest systems.
Where reasonably practicable, the risk of falling shall be eliminated or mitigated
through the provision of fall protection strategies such as:
provision of edge protection;
use of a scaffold or other suitable working platform;
Use of fall arrest or restraint equipment.
Where required, fall restraint devices are supplied they will comply with
Australian Standards (AS 1891.1 Industrial Fall Arrest Systems and Devices,
AS 1891.4 Industrial Fall-Arrest Systems and Devices - Selection Use and
Maintenance) and be used in accordance with statutory requirements.
5.16.20 Confined Space
Confined space entry procedures shall comply with Standards Australia AS/NZS
2865: 2001 - Confined space work will proceed only after alternative methods of
performing work are unable to be identified and the applicable work permits approved
(Refer to Permit System Process in Section 5.14.3). Only competent persons, who
hold the appropriate competency, shall undertake confined space work.
 A Risk assessment and confined space permit shall be in place prior to any
commencement of works in a confined space.
It is the works Supervisors responsibility to ensure that all permit conditions shall be
adhered to.
AS- 2865 Safe Working in a Confined Space.
5.16.21 Excavation
Prior to conducting excavations and trenching work, an Excavation (Dig) permit shall
be obtained and permit requirements implemented. Linmac will comply with the
clients Excavation HSE Guidelines which requires an:
Excavation Clearance Permit - The purpose of this Permit is to ensure that
excavation or penetration of the ground to a depth in excess of 150mm has been
assessed to ensure there is no potential to contact underground services
(Electrical, water, gas etc.)
5.16.22 Cranes and Lifting Equipment
Linmac will provide adequate Notice to the clients nominated persons prior to cranes
being mobilised to any site. All cranes and other lifting equipment shall be inspected
by a competent person with the completed pre-mobilisation inspection forms
presented to the Linmac Works Manager or nominee; this requirement shall include
all short and long term hire plant/equipment.
All personnel must be trained, competent and authorised to operate cranes, set up or
rig loads, provide signals for controlling lifts or inspect, maintain or test cranes,
hoists, personnel cages, lifting or rigging equipment.
Crane operators shall be certified and deemed competent for each make and model
of crane they operate, with their competencies assessed, verified, documented and
recorded on the training matrix by their employer.
All rigging equipment shall be inspected and tagged on a quarterly basis with an
electronic copy of this register forwarded to the Linmac Works Manager on request;
these items include but are not limited to:
slings, shackles, chains, wire ropes, plate clamps, hooks, etc.;
cylinder, drum and other assorted lifting cages;
chain blocks, beam clamps;
Man cages.
Winches.
All lifts will be subject to a risk assessment and any lift that is more than 80% of the
safe WLL of the equipment (at any radius), any dual or multiple crane lift, any critical
lift (e.g. Over process piping, power lines, live conveyors etc.) and any lift exceeding
20 tonnes will require a Lift Study and Lift Plan to be completed and approved by the
Linmac Works Manager or his nominee and the nominated site person prior to the
commencement of the works. All other lifts require the completion of a crane lift take
5 JHA risk assessment.
All operators of vehicle loading cranes (VLC) less than 10mt must be trained and
deemed competent for the Vehicle Loading Crane (VLC) being used.
All operators of Vehicle Loading Cranes (CLV) greater than 10mt must be trained,
hold a Worksafe certification class CV and be deemed competent for each make and
model of Vehicle Loading Crane (VLC) being used.
 A risk assessment and JHA shall be conducted prior to each lift and signed off by all
personnel involved in the lift.
Crane load charts applicable to the Vehicle Loading Crane (VLC) and the control
operation identifications must be clearly visible to the operator.
A pre-start check must be completed and documented, the cranes working radius
demarcated with persons not involved in the lift to remain outside the demarcation.
The crane shall not be left unattended while in use.
The crane boom shall not be able to pass over the active operator control station with
the operator remaining clear of the working radius at all times. Where the operator
has restricted visibility of the load or hook a DG shall be used.
Tag lines will be secured to all loads being lifted by the means of a suitable knot i.e.
bowline (shark hooks and the like are not permitted to be used on the end of any
tagline).
Loads shall not be lifted over buildings unless all relevant risk assessments have
been completed approvals granted and all non-essential personnel removed from the
lift area.
Due to the inherent risks associated with lifting, moving or relocating transportable
buildings, this task shall only be conducted after the following has been undertaken:
The lifting locations on the building have been engineered designed as a lifting point
by a duly competent person (Engineer) and signed off on;
A lift study to ascertain the centre of balance, lift radius, lifting equipment to be used
has been undertaken; and
All other requirements pertaining to lifting and cranes have been met.
5.16.23 Earthworks and Civil works.
Contractors employed to provide Minor Earthwork related tasks under the conditions
of the contract must ensure that the equipment proposed for the works is fit for
purpose and comply with the Site entry requirements and that all equipment
operators are adequately experienced and competent to operate the equipment
provided.
Contractors employed to provide Minor Earthworks must ensure their operations
manuals and associated HSMP are fully reviewed and approved prior to mobilisation
to Site. Competency and qualifications of all crew members must be documented
and provided to Linmac Works manager or nominated person prior to mobilisation.
Our objective is to minimise impacts to the quality and quantity of surrounding
surface and groundwater resources.
To minimise disturbance to natural surface drainage and groundwater quality and
ensure that all land clearing/disturbance is minimized, associated hazards have been
assessed and authorization has been obtained prior to works being carried out.
Minimise the transport of sediment from the works area and identify environmental
hazards related to water management and sediment control, diversion of natural
drainage flows resulting in upstream ponding and downstream scouring and erosion.
All maintenance waste will be deposited and stored within onsite bulk collection bins.
Recyclable materials will be disposed of separately at an approved recycling disposal
point.
All putrescible wastes will be stored within containers compliant with statutory
requirements and regularly disposed at the clients nominated landfill facility.
 Monitoring of the site waste management will comprise supervision and inspection of
ongoing disposal activities.

5.16.24 Hot Works

A Hot Work Permit is required for all hot work undertaken on any site. Permits must
be submitted to the Linmac Works Manager (or nominee) for approval. A JHA must
be completed for each application.
Hot work includes, but is not limited to:
grinding;
hot cutting;
oxy acetylene welding;
electrical welding; and
Any other process that produces or has the potential to cause a spark or ignition
source.
Prior to any hot work in a suspected flammable atmosphere, gas testing must be
conducted to ensure an inert atmosphere prior to entry and work commencing.
Flash back arrestors must be fitted to both lines on the handpiece and to the
cylinders; the flash back arrestors must be serviced or replaced every 12 months.
This information shall be recorded and maintained on a register with a copy
forwarded to the Linmac works Manager/Supervisor.
Note: 9/230mm grinders and 1,5mm knifing discs are not permitted to be used

5.16.25 Hand Tools

Contractors and Employees are accountable for maintaining their tools and
associated plant / equipment in a good state of repair.
The following hand tools are banned on all sites:
9 inch (225mm) grinders;
All angle grinders without fail safe switches
Hand held manual torque multipliers
open blade knives;
Non self-retracting Trimming knives (i.e. Stanley etc.);
Hardened steel hammers.
crow bars without cap on one end used at height where there is a risk of falling
through grid mesh or decking (crow bars without end cap can be used on rail
construction work);
OKA 1000kg and 2000kg chain blocks
Lever action type load Binders
Podgers or pinch bars without rubber collars.
1.0mm cutting discs
All hand tool including electrical, compressed air tools, etc. will be operated in
accordance with and maintained as per the manufactures guidelines.
5.16.26 Concrete Cutting and Core Drilling
Linmac will ensure that Concrete Cutting or drilling is conducted in accordance with
the Manufactures specifications and WA Code of Practice for Concrete and Masonry
Cutting and Drilling 2010 procedures. When operating a concrete/brick cutting
device, effective measures must be made to suppress and/or control dust generated
by the cutting operation.
All operators shall be trained and VOC on the concrete cutting saw or drill used.
5.17 Change Management
Changes to approved specifications, design, materials or work methods are required
to be documented, analysed for health and safety exposures and approved before
such changes are adopted. Following their implementation all management processes
are subject to continuing monitoring and review.
The process is a four phase approach:
Assess;
Plan and Improve;
Implement;
Review
All proposals for change must be forwarded to the LBE Change Owner who is
responsible for managing the change through all of the phases and is accountable for
seeing the change through to completion.
The change Risk Assessment must identify:
all hazards associated with the proposed change;
control mechanisms to eliminate or minimise the risks;
standards to be used;
controls to be required;
Further studies to be carried out, e.g. Hazard studies, regulatory
requirements which must be met, and if a change is subject to trial the
duration and measures for the trial.
A formal review should be carried out (if required) in order to assess the actual impact
of the change against the intended impact and the reasons for any deviation.
5.18 Occupational Health and Injury Management
Effective and fast treatment and management of any injury increases the chances of a
person successfully returning to work after rehabilitation.
In the event of injury management being necessary Linmac will inform clients
responsible persons of the progress and likely outcomes of the rehabilitation process.
The client will be required to approve site access before a worker returns to site under
a return to work program.
All sites will implement the Injury Management system and return to work rehabilitation
recommendations and guidelines; Consideration will be given to the type of alternative
duties and access to injury rehabilitation providers. Employees will be given the
opportunity to either return to the workplace or be re-located or trained into a more
suitable position dependant on the nature of their injuries.
 The Injury Management team will consist of the Site Management team, the treating
doctor and the rehabilitation service provider. The site injury management officer will
be informed of progress at all times.
The Nominated Linmac Manager will be responsible for Coordinating the Injury
Management Team.
The Linmac Directors will engage an Employee Assistance Program (EAP) Provider to
provide counselling services to employee where appropriate. Employees will be made
aware of contact details for the EAP provider and services offered at induction. This
information will also be summarised in the OSH Policy and Procedures manual.
Refer to LBE-HSE-PRO-005
5.18.1 Occupational Health
The Maintenance Services Management team shall ensure that procedures,
personnel and facilities are in place for:
identification and control of health hazards
first aid and medical treatment (Emergency Response Plan); and
Health hazard assessments will be part of Linmac hazard management program
and will be included in their HSMP for the scope of their contracted works.
The health hazard assessments will include but not be limited to:
Similar Exposure Groups (SEGs):
administration and Management (predominately office based roles)
construction crew ( trades personnel and assistants);
Cleaning crew.
field staff (some office based duties but at least 50% of their time spent in
field);
Exposures such as (but not limited to):
noise;
atmospheric conditions;
atmospheric contaminants;
biological hazards;
chemicals;
fitness for work issues;
hazardous processes;
radiation;
thermal stress;
vibration;
manual handling;
ergonomics;
Identified hazards are to be included in the hazard register with their corresponding
controls.
Follow up medicals will be conducted as deemed necessary by the medical
practitioner at the recommended intervals.
All medical records will be treated as confidential.
Monitoring requirements will be defined in the hazard management plans. Monitoring
will be scheduled, conducted and recorded as defined by a suitably qualified person
6 Measurement and Evaluation
Measuring, monitoring and evaluation by Linmac Bearing Equipment is essential to
determine the compliance with the system and objectives. This will determine the level
of actual compliance, non-compliance issues, need for adjusting objectives, targets
and/or procedures in the event there are changes to legislative requirements and
industry experience to continually improve the OSH Management Plan.
6.1 Inspection, Testing and Monitoring
6.1.1 OSH Management Plans
Senior management will monitor the OSH Management Plan/s as deemed necessary
and measure the performance of scheduled activities in the OSHMP at management
meetings held at a minimum of once per quarter.
The measurement results allow the business to evaluate whether the planned
activities are being performed to achieve the objectives and targets stated in the
OSHMP and whether the business needs to readjust their strategy.
The management meetings take into account items such as OSH Performance, Audit
Reports, non-compliance, supplier/subcontractor performance, site reports and
training needs. This review also takes into account potential non-compliance and
corrective action.
The Works HSE Advisor will monitor OSH performance in the light of workplace
inspections, incidents and reported hazards, and shall advise operational
management of any items requiring action.
The Linmac Directors shall ensure that the responsible parties implement actions
expeditiously and that adequate records are available to verify that the actions have
been effectively implemented.
The regular review and effective follow up of actions will result in continuous
Improvement that will be demonstrated in the updates and adjustments of the OSH
Management Plan Objectives, Targets, Performance Indicators and Action Plan.
6.1.2 Inspection and Testing
A system of planned maintenance, inspection and testing shall be documented,
implemented and maintained for:-
plant and equipment (including mobile plant),
portable electrical equipment,
rigging and lifting equipment,
fire protection equipment, and
testing equipment,
All such processes shall be in accordance with the manufacturers recommendations
(and regulatory requirements), and undertaken by competent persons.
Modifications shall only be undertaken with approval of appropriate persons,
particularly where registrable equipment is involved.
Measuring, inspection and testing equipment shall be maintained in accordance with
the manufactures specification. Where required, calibration shall be at specified
intervals and traceable to an Australian or International measurement standard. All
calibrated equipment shall be suitably used and protected from damage.
 6.1.3 Planned Workplace Inspections
The following planned workplace inspections will be carried out.

Area of Inspection Responsible person and reference Minimum Frequency

Inspection of workplace and work in Work Team Supervisor and Site Safety
Daily
progress by work team Advisor
Inspection of overall workplace and
Site Manager and Site Supervisors Weekly
work in progress

Safe act Observation (SAO) Site Manager / Site Supervisors Weekly

Inspection of tools and equipment Site Supervisors Pre-start, daily

Site Safety Advisor, competent person or 3 Monthly or as

Inspection of certified equipment
specialist providers required by legislation

Fire Equipment Site Safety Advisor or competent person Monthly

Rigging and lifting equipment Licensed rigger/dogman/crane operator 3 Monthly

Electrical equipment Licensed Electrician 3 Monthly

Ladders Competent Person 3 Monthly

Competent Person for mobile scaffold,

Scaffolds 30 Days
Licensed Scaffolder for fixed scaffolds
Within 30 days of
mobilisation and
OSH System Audit Site Manager / OSH Advisor
approximately every
30 days thereafter

Regular formal inspections undertaken by site supervision of all workplaces and work
in progress shall provide for:
Checklists used to be developed to suit site specific requirements.
Inspection reports published on safety notice boards.
Findings discussed in safety meetings.
Reports retained in site files and available for review on request.

6.1.4 Daily Safety Inspection

Each work site is inspected daily by the respective Works Manager and / or Site
Supervisor to ensure work practices, equipment and tools meet Linmac and client
requirements for workplace safety. The inspection is carried out in accordance with
the Daily Safety Inspection Checklist.
Any design changes that are in progress or have been made shall be included in the
daily safety inspection program until the changes have been fully implemented,
reviewed and signed off.
 Any hazard noted shall be eliminated immediately, or effective control methods shall
be implemented as soon as practicable. Identified hazards shall be recorded on the
Sites Hazard Log.
6.1.5 Weekly Safety Inspections
A formal weekly safety inspection shall be carried in accordance with the HSE
Weekly Inspection Checklist. As part of this inspection the Works Manager and / or
Site Supervisor shall ensure that personnel, material and equipment listed on the
respective registers and logs is representative of actual personnel, materials and
equipment on site.
The HSE Weekly Inspection Checklist shall be completed and signed by the
inspecting supervisor and site safety advisor. Identified hazards and the applicable
corrective action (to be) taken shall be entered on the Hazard Log.
6.1.6 Safe Act Observations (SAO)
The key purpose of the SAO is to focus on the major hazards associated with the tasks
and to ensure personnel are not placing themselves at risk while engaged in the works.
Each Manager shall conduct 1 x SAO and 3 x coached SAOs per month and each
supervisor shall carry out 4 SAOs per month.
The results of the SAO are recorded on the designated form and uploaded into the
system for analysis. Any required corrective actions will be actioned as soon as is
required.
Positive feedback to personnel for work methods that reduce or eliminate hazards and
risks is encouraged.
6.1.7 Health Monitoring
For situations where health hazards are unable to be eliminated, and surveillance of
employees is required (e.g. legislative requirements) the Directors, with the
assistance of the HSE Advisor shall:
Identify those situations
Determine the surveillance requirements
Ensure these requirements are implemented
Monitor the surveillance implementation
Maintain appropriate records.
Chronic exposure hazards, such as exposure to noise, hazardous chemicals,
radiation and dust can result in injury or illness after prolonged exposure. These
types of hazards are not always noticeable and monitoring measures are usually
necessary to detect their presence and measure their impact. A commitment to
participate in the clients health exposure monitoring will be included in LBEs Health
Monitoring procedure.

6.2 Incident Reporting and Investigation, Corrective/Preventative Action

6.2.1 Incident Reporting and Investigation
Linmac will investigate all incidents by the method detailed in the Incident Reporting
and Investigation Procedure which includes statutory reporting requirements.
Linmac will report all incidents as soon as reasonably practicable to the client
nominated person.
 All incident investigations will be investigated by HSE advisor, Works Manager/
Supervisor, and any client personnel or nominated authorities.
The four stages of the process are:
Gather information and facts;
Isolate contributing factors;
Determine corrective and preventative action; and implement them.
Prepare the report.
The Directors will review all reports and the recommendations may be used
throughout the organisation to benefit all projects.
Linmac will also follow the clients site incident investigation and reporting policy and
procedures.
6.2.2 Corrective and Preventative Actions
Where audit reports, reviews, and site inspections and monitoring of any plant,
equipment, procedure or task identifies deficiencies in the system, corrective and
preventative actions will be identified and documented. Corrective actions identified
will be added to the corrective actions register which is maintained on site by Linmac
management.
The corrective and preventative actions will be investigated and analysed for
efficiency. Managing and reviewing of corrective and preventative actions shall be
completed by the Works Manager /Supervisor and/ or HSE Advisor.
Time constraints will be documented for implementation of the corrective and
preventative action as per the Corrective Action Procedure.
On a client owned/operated site Any corrective actions or ongoing monitoring of
agreed changes shall be communicated to the client representative as required
under the site procedures by the works Manager/Supervisor. This may be via formal
correspondence, monthly reports, specific document updates or other detailed
documents.
Any changes made to client owned/operated equipment or structure must be
approved by the client and communicated to all affected personnel. These shall be
via updates to the client rep and any stipulated area owners and managers.
Ongoing monitoring of the effectiveness of the made changes shall be the
responsibility of the Linmac Bearing Equipment works manager and the client area
managers.
6.3 Records and Record Management
The Linmac Directors/ Works Manager are responsible for ensuring procedures are
in place to ensure OSH records are identified, indexed, filed, stored and maintained
to confirm achievement and maintenance of Linmac OSH Management Plan.
These records include, but are not limited to the following:
Personnel files Training records
Incident and Injury reports and Registers (fire extinguishers,
records rigging, electrical etc.)
Meeting minutes Inspection records
Maintenance schedules Hazard/Risk assessments
Supplier and contractor details OSH Audits
 Hazardous substance register and Monitoring data (noise,
material safety data sheets atmospheric)
Medical records OSH Statistics
Management systems reviews OSH Plans

OSH records will be archived to prevent damage and loss for a set period determined
by legislative requirements and Linmac company policy.
Records regarded as confidential or propriety, disposal shall be via a secure disposal
method and all other records may be disposed of via normal methods.
6.4 Health and Safety Audits
The Linmac OSH Management System will be audited at regular intervals to assess
compliance with agreed procedures, identify non-compliance and instigate corrective
action where required.
An internal Audit Program schedule shall be maintained with such scope as to
ensure that all aspects of the OSH Management System, Plan and procedures are
audited. These shall be carried out quarterly, with results recorded on an Audit
Checklist and required corrective actions in the Corrective Actions Register. The
purpose of these audits is to verify that the key elements of the OSH Management
System are being followed.
The frequency of internal audits shall be determined according to the results of
previous audits and the significance of individual system activities. In any event, all
aspects of the OSH Management System shall be audited at least once per year.
The audits shall include an evaluation of:
Activities, processes and work areas
Practices, systems, procedures and instructions; and
Documentation
Audits shall be performed in line with the Audit and Review Procedure.
Suitably qualified personnel who are not directly responsible for the area or activity
being audited will undertake the audits.
The Directors shall review and agree to the corrective actions necessary to correct
deficiencies identified during the audit.
The completed forms shall be reviewed at the monthly Management Meetings.
7 Management Review and Improvement
The Works Manager shall review the OSH Management Plan and associated
documentation on a quarterly basis to ensure their continuing suitability and
effectiveness in preventing workplace incidents and impact to the environment. The
review shall take into account items such as:
Review of objectives, targets and performance
Changing legislation
Clients expectations
Supplier/subcontractor performance
Audit reports
Trend analysis from incident reports
Site reports
Employee Feedback
Training needs
Records of these reviews shall be documented and maintained.
The Directors shall ensure that the responsible parties implement actions
expeditiously and that adequate records are available to verify that the actions have
been effectively implemented.
Management review shall evaluate the performance of the overall OSH Management
System against the documented policies, objectives and targets for the purpose of
identifying opportunities for improvement on a quarterly basis.

The Linmac Works Manager/HSE Advisor will review OSH performance in the light of
workplace inspections, incidents and reported hazards, and shall advise management
of any items requiring action.

Linmac management shall review OSH performance on a monthly basis.

7.1 APPENDIX C - OSH RESPONSIBILITIES
Directors

Responsibilities When

Display commitment to the OSH Program Ongoing

Ensure the appropriate provision of adequate resources Ongoing
Provision of support to OSH issues Ongoing
Ensure Managers are accountable for OSH issues for their Department/Project and actively
Ongoing
promotes OSH issues
Review OSH performance Monthly
Assist in the development of OSH Objectives and targets Start of Year
Liaise with governing authorities and other industry bodies As required

Works Manager

Responsibilities When

Accountable for the overall OSH performance of the Project Ongoing

Ensure the implementation of the OSH Management Plan Ongoing
Provide leadership in the implementation of all OSH initiatives Ongoing
Provide appropriate resources necessary to achieve Project objectives Ongoing
Provide adequate resources for emergency response Ongoing
Ensure Management Team is trained and competent to implement the requirements of the
Ongoing
Management Plan
Participate in Incident Investigations and review reports As required
Ensure compliance with statutory requirements Ongoing
Participate in workplace inspections As required
Review of audit findings and close out reports As required
Review overall Project OSH performance Weekly
Chair the Project OSH Committee Meeting Monthly
Participate in the HAZID Workshop Start of works
Ensure subcontractors carry out their duties as required Ongoing
Ensure Emergency Response exercises are conducted Ongoing

Works HSE Advisor

Responsibilities When

Provide the Works Management with OSH information Ongoing

Prepare OSH Reports Monthly
Review overall Project performance and report to Management Weekly
Interface with Client OSH personnel during their site visits As required
Remain abreast of all relevant OSH laws, codes of practice and standards Ongoing
Review of Emergency Response Systems and Procedures Ongoing
Provide Project line management with feedback on OSH performance Ongoing
Circulate relevant OSH information Ongoing
Develop training schedules and training content As required
Arrange OSH audits and reviews As required
Statistical analysis and injury/damage trend reviews Monthly
Attendance and involvement at OSH Meetings As required
Work with Line Managers on the development of suitable hazard controls and interventions Ongoing
Audit Subcontractors OSH Management Systems As required
Conduct workplace inspections As required
Record, monitor and follow up close out of action items As required

Supervisors

Responsibilities When

Accountable for the OSH performance of all personnel under their control Ongoing
Supervise and guide employees to perform their work safely Ongoing
Comply with statutory requirements (including Duty of Care) Ongoing
Involvement and attendance at OSH meetings As required
Review and close out incident / injury reports As required
Conduct JHAs with all persons under their control As required
Report all incidents and hazards to management Ongoing
Investigate all incidents in their area of control As required
Ensure personnel understand emergency response procedures Ongoing
Train, instruct and remind employees of safe work methods Ongoing
Monitor the use, storage & maintenance of PPE provided Ongoing
Participate in HAZID workshops and Audits Start of Works
Motivate employees to report all incidents and injuries Ongoing
Plan and incorporate OSH into all work plans and activities Ongoing

All personnel

Responsibilities When

Report all incidents and hazards to management As required

Wear and maintain personal protective equipment Ongoing
Participate in Job Hazard Analysis development/ Take 5s As required
Follow all OSH instructions Ongoing

Sub-Contractors

Responsibilities When

Implement the OSH Management Plan in their area of responsibility Ongoing

Provide their own OSH resources and monitor compliance Ongoing
Ensure OSH training needs are determined & addressed Ongoing
Assist in the resolution of works OSH issues As required
Report all incidents, injuries and hazards As required
Comply with document control procedures Ongoing
Implement risk management processes & risk controls Ongoing
 Daily work area inspections and participate in site OSH inspections Daily
Conduct regular OSH meetings e.g. Daily Pre-start, weekly Toolbox As required
Assist with the investigation into, & the closeout of, incidents, injuries and hazards As required

8 APPENDIX D OHS POLICY

HEALTH AND SAFETY POLICY

Employees must wear applicable safety clothing, use appropriate equipment and personally
ensure activities comply with this Policy and relevant Health and Safety practices by reporting
unsafe work practices, places, equipment, processes or situations
Every employee of Linmac Bearing Equipment has a responsibility for conducting him or herself
in a safe working manner, ensuring no negative impact on the environment or the health and
safety of others.

Through the development and implementation of a Health and Safety Management System,
Linmac Bearing Equipment Pty Ltd (LBE) is committed to ensuring employees, contractors,
visitors and the public are not exposed to health and safety risks arising from the conduct or
activities of the Company. Activities will be performed in a manner to minimise risk to the health
and safety of all employees, contractors, visitors, customers and the community.
Appropriate training will be provided for all employees (and any subcontractor when required) to
meet legal, company and personal obligations.
Linmac Bearing Equipment will, as far as is reasonably practicable, meet the requirements of
Jurisdictional Acts, Regulations, Codes and AS/NZS 4801.
To achieve these objectives Senior Management and Supervisors will:
On an individual and collective basis proactively identify workplace hazards, conduct risk
assessments and implement controls where appropriate.
Control risks, implement training, and carry out systems surveillance and workplace
audits.
Comply with relevant Jurisdictional Health and Safety Legislation.
Seek to continually improve Health and Safety performance by setting measurable
targets and provide adequate resources to obtain those targets, continually monitor, audit
and review the management system.
Engender employee recognition of and a desire for, ownership of the Safety process
fostering an egalitarian and consultative approach to Safety matters.
Maintain appropriate communication with stakeholders.
Facilitate prompt treatment and appropriate rehabilitation programs for employees
affected by workplace injury or illness.
Maintain transparent Safety process for employees, customers and inspectorates
..
Lindsay McCoy
Managing Director Date: 1/11/12
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