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PMPML invites tenders in sealed format for fleet management system. This system shall
ITS elements include fleet scheduling, vehicle tracking, real time fleet management,
passenger information system, and MIS reporting. Tender shall include supply of
equipment, system integration, and maintenance and system management for a
period of 5 years. Detailed specifications of PMPML’s requirement can be found in the
tender document. The system shall be implemented for fleet management of 650 new
buses procured through funding from JnNURM and passenger information system on
buses, at BRT and non-BRT stations and in other formats as required in the tender.
Bidders should submit sealed tender in two envelopes. Envelope-1 should contain a
Demand Draft of Rs.5,00,000/- (Rs. Five lakhs only) drawn on a bank at Pune in favour of
PMPML as EMD. Envelope-1 must contain all technical details including system
architecture, system management plan, equipment specifications, equipment supplier
details, guarantee and warrantee on equipment and relevant tax certificates. The
bidder shall also furnish details of similar systems implemented, or under
implementation, by the bidder at other Public Transport Undertaking in India or for
public transport systems in a foreign nation. Detailed requirements can be found in the
tender document. Envelope-2 must contain item wise rates of all items, inclusive of all
taxes. Tender documents, including detailed specifications and system requirements,
terms & conditions of service and other relevant information shall be available on the
website www.pmpml.org on 14.06.2010.
Sealed tenders should reach PMPML Inward Section before 2.00 pm on 12.07.2010. No
tender received after that will be considered valid. Tenders received will be opened on
the same day at 4.00 pm. The Chairman & Managing Director, PMPML reserves all rights
to reject or accept partially or fully any or all tenders without assigning any reason. For
more details, please contact the office of Chief Engineer, PMPML.
Date : 16/06/2010
It is hereby informed to all the bidders of the above tender, that detailed information
regarding tender is available on the website www.pmpml.org and hence bidders
should arrange to take note of the due date and submit the duly filled documents
accordingly.
Chief Engineer,
PMPML.
June, 2010
To be submitted to:
1. Introduction
The purpose of this document is to provide guidelines for procurement of equipment, implementation
and operations of Intelligent Transport System for Pune Mahanagar Parivahan Mahamandal Limited
[PMPML}. The document underlines all IT related requirements of PMPML to achieve a highly
automated and stable environment for Bus Operations Management.
ITS systems for bus operations can be broadly categorized into two groups.
• Automatic Vehicle Location and Control, Passenger Information and Operations Reporting
Since the function and outputs of former are distinct from latter, it is suggested that these two systems be
separately managed. This document gives the technical and functional specifications of the former. This
system shall comprise of following distinct application areas:
MIS
reports
BCU
Station PIS
Bus PIS
1C 2min
Next Pune St
Online PIS
ITS - AVLS & PIS - Technical Specification for PMPML
This section describes function and equipment required for each of the components of the IT system for
implementation on PMPML bus services.
The key function of Passenger Information System (PIS) shall be to offer passengers clear real-time
information about bus operations to enhance user-convenience and simplify decision making. The
passenger information system can be broadly categorized into three parts.
1. On-Bus Passenger information
2. At-Station Passenger information
3. Online Passenger information – IVR, SMS and Web access of bus operations information
This system shall show on display and make announcements in Marathi and English of
• Present station when the bus reaches a given station.
• Next station after the bus departs previous station. This announcement shall be made as soon
as the bus goes out of the geo-fence of the previous stop. In case station spacing is large, this
announcement shall be repeated 30seconds before the arrival of the next stop. PMPML
should be able to set the time of announcement.
The system shall have the following elements to achieve the above outputs.
a) LCD display inside the bus
b) Speakers inside the bus
c) Text and audio database of routes and stops the bus is expected to be deployed on. This
database shall be on the bus controller unit. Bus controller unit may be integrated with the
GPS/GPRS/Driver console unit or be independent of it.
d) BCU shall use location data from GPS module, ascertain present station/next station name,
and send commands for audio announcement and text display.
The system shall have the following elements to achieve the expected outputs.
a) LED display
b) Station Communication Module to receive instructions for information to be displayed.
c) Data storage to store database of routes expected to stop at the given station and their
destinations
d) Decoder to receive encoded instructions from CCC.
PMPML web portal shall enable passengers to get information about the bus schedules on
various routes operated by PMPML and shall also have facility to display ETA based on the real-
ITS - AVLS & PIS - Technical Specification for PMPML
time data from GPS central monitoring system. The web portal shall also provide facility to
passengers to extract such data through the mobile communication system.
A call centre shall be maintained by the service provider on behalf of PMPML for passengers to
call into for information on bus routes and schedules as well as for any issues on fare. Call centre
shall be able to log in complaints through call centre executive or IVR.
The key function of Management Information System (PIS) shall be to offer various levels of PMPML
management meaningful reports for them to assess the performance of bus operations and take quick
decisions to improve the efficiency of the system.
The GPS unit, along with Wireless Communication Module (WCM) based on
GSM/CDMA/WCDMA high speed data transmission interface, shall be used to provide vehicle
tracking accurately and reliably. The back end system at the central control centre shall be able to
produce MIS reports of the vehicle schedule adherence report and operated kilometres by each bus,
by route and by fleet of each Bus service provider. PMPML may require additional information to be
extracted from the vehicle tracking information logged at the control centre.
BCU shall have the capability to allow AFC devices such as handheld ticketing unit and bus card
validators to use BCU’s GSM/CDMA/WCDMA Wireless Communication Module as a data path to
transmit AFC data to the CCS. BCU shall have the flexibility to incorporate a short range wireless and
wired interface to allow it to act as a data path between on bus AFC devices and AFC Central Control
Centre.
The BCU would additionally have an Driver Interface Unit (DIU) in front of the bus driver for alerts
and messages to be sent to the driver from the control centre, predefined messaged to be sent by
driver and two way voice communication,.
The GPS unit has to be mounted on board the bus and the assembly has to be designed in a way that
integrates with the dashboard of the bus. The bidder has to provide a design which should be theft
ITS - AVLS & PIS - Technical Specification for PMPML
proof and cannot be in normal circumstances removed from the bus unless standard technique
specified by the bidder is applied.
The GPS and WCM are integrated inside the BCU. BCU should have IP65 rating. If GPS and
WCM are independent of BCU, then each unit, i.e., BCU and tracking unit (GPS, WCM) shall
have IP65 rating independently. All units shall be built to withstand the vibration of bus in
operation.
BCU shall be integrated on dashboard with anti-theft and anti tampering mechanism.
GPS unit shall have shall have SiRF III 20-channel receiver
Wireless Communication Module (based on GSM/CDMA/WCDMA) for downloading logged
data. Data modem should be wireless broadband/3G based and should have high bandwidth
(data transmission rate of 384kbit/s or more) for large quantities of data to be transmitted and
connection uptime greater than 99% while the BCU is on.
WCM shall also include facility for two voice communication with CCC. DIU shall have an
inbuilt speaker and microphone. WCM shall also have Bluetooth interface for a hands-free
headset for the driver.
At any given point in time, the device should have sufficient dedicated memory to store previous
5 days of vehicle location data, at an average of 6 logs per minute. System memory shall securely
save data and not reset when unit is switched off manually or due to power failure.
BCU should have additional memory to store predefined locations/bus route database and
capability to cross reference with the actual location. BCU should have audio data (as mp3 files)
of station names and predefined announcements. BCU should have text data of stop names for
display on the internal display. BCU shall have route database from which it can display the bus
route number, destination and intermediate stations on exterior facing LED displays in front, rear
and side.
BCU (and all on-bus IT components) shall be powered using bus battery as a primary source of
power. However, there should be battery backup for tracking unit (GPS unit and WCM) in case
of loss of power from primary source. PIS equipment may be switched off in case of loss of power
from bus battery.
BCU should have built-in motion switch to switch on/off GPS and WCM. This is to conserve
battery. It should switch on as soon as the bus is switched on and switched off after the bus has
been switched off and the bus is stationary for more than a predefined period of time (eg:-
>20min). PMPML should be able to set/vary this predefined time.
Each BCU should have a unique identification number for tracking.
Each BCU should be tagged to a vehicle registration number
Backend database should maintain the relationship between BCU ID and SIM Number
The GPS unit shall have resolution of at least 15m in normal operating conditions. GPS should
have a time to first fix of less than 1min from Cold Start. An LED indicator on DIU should
indicate that GPS is locked and accurate position is known.
ITS - AVLS & PIS - Technical Specification for PMPML
BCU should be capable of logging bus motion, speed, distance, GPS ON/OFF, GPS Satellite lock
ON/OFF, WCM ON/OFF, PANIC, and Voice
The data is transmitted securely in order to avoid intentional intrusion
DIU shall have LCD not smaller than 2.4” for text alerts from CCC and for other interface such as
driver login, system status etc.
Separate LED indicators should be present on DIU for BCU/DIU ON/OFF and alerts for speeding
up and slowing down.
All alerts, LED as well as text messages, shall be accompanied by a beep to seek driver attention.
Separate LED indicators should be present on BCU (clearly visible to the driver from the driving
position) for GPS ON/OFF, GPS signal lock ON/OFF, WCM ON/OFF, WCM connection ON/OFF.
Panic Button which driver can press in case of an emergency and request for help from CCC.
VGA out/LVDI out port
8 digital Input ports
4 digital Output ports
BCU should be able to take external audio input, such as from an FM radio or MP3 player, and
play it on the speakers. BCU shall be able to receive audio and text files of advertisements
wirelessly and play them on LCD and speakers when passenger information announcements are
not being made. Passenger information announcements shall always take precedence over other
audio-visual playback. Other audio input will be paused for the period passenger information
announcement is being made.
Two RS232 & RS485 ports
USB Host connector
TCP/IP stack
The BCU should primarily be able to help central monitoring system to generate minimum of
following data points:
Start Stop
Begin – End Shift
Fleet Summary and Status
Detailed Activity
Speed
Alerts
Unit ON/OFF Report
PMPML can request for other reports / data / information as deemed necessary for management
purposes.
ITS - AVLS & PIS - Technical Specification for PMPML
PMPML buses shall have four display units. The Front, Rear and Side Display Units shall be LED
based. They shall be powered by the vehicle’s batteries. The front and the rear display units must
display route information. Such information shall be displayed automatically based on instructions
sent from CCC. However, the driver must have capability to set the information through a simple
interface on the Driver Interface Unit.
The internal display unit shall be LCD based and display real-time information of the next bus stop
on route. The display text shall be transmitted to the internal display by the on-bus GPS module,
based on location information gathered by it and cross referencing it with the route/bus station
information stored on its memory. In case GPS lock is not establish due to any reason, driver must
have the capability to send command for next stop announcement.
The Voice PIS must play clearly audible pre-recorded voice announcements informing passengers of
next bus station on route. The voice PIS shall interface with the on-bus GPS module to gather location
information and making the appropriate next station announcement. Voice announcement shall be
synchronized with the internal display.
Each bus will be equipped with two security cameras mounted on the roof in the front and rear of the
bus. The cameras shall have IP65 rating and be vandal-proof. These cameras shall record the
movement inside bus while it is in operation. Recording of at least previous two days must be
available to PMPML. BCU (or a separate memory unit interfaced with BCU) shall have sufficient
memory to hold the recording till it is transferred to CCC. Recording shall be securely and wirelessly
transferred from BCU memory to CCC. Security camera recording memory unit should be physically
secure, tamperproof, vandal-proof, have IP65 rating, and withstand accidents, incident of fire and/or
terrorism.
The display shall receive encoded information of route and ETA from the CCC through
wired/wireless communication link set up at each bus station. The displays must have the ability to
decode the information received from CCC and display appropriate message on the screen.
ITS - AVLS & PIS - Technical Specification for PMPML
The Bus station LED display should have rugged design, which endures vandalism, with a
weatherproof casing specially designed to operate outdoors. LED-display for bus stations and bus
terminals must have following characteristics:
Rugged enclosure suitable for bus stops and protected from vandalism
Water proof and weather proof. Should have IP65 rating.
Powder coated/ Stainless steel casing
Viewing area protected by resilient non-reflecting polycarbonate panel
Can be provided with a special designed Canopy as a sun shade
Emitted colour: Amber/Yellow
Type of LED: 5 mm Diffused
Number of lines: 1 with scrolling information
Display of 1800mm x 220mm and LED matrix horizontal and vertical pitch not exceeding 13mm.
Character Height: <200mm
Language: English and Marathi
Powered from the electric connection at bus station. Operating voltage: 230 VAC
Information to be displayed: Bus information, public service information and advertisement as
text.
Operation temp: 0-70 °C
Temperature and humidity tested to withstand harsh weather conditions including high ambient
temperature of up to 50°C, exposure to direct sunlight, and relative humidity of 100% humidity
at 40°C
• A repaired unit shall be tested for full functionality, as at the time of initial deployment, and
certified before it is reinstalled at any site.
Functional Requirements
The Central Control Centre shall provide integrated console management for vehicle tracking and alerts
management. The system should be able to provide Decision Support System to the control centre
managers to dynamically manage despatch and scheduling.
System Description
The Central Control Centre shall download required data in real time from all on-bus GPS tracking
devices through an online server to enable online reports and information like vehicle tracking and faulty
equipment. The final content and format of presentation of processed data shall be discussed and
finalised with PMPML.
The operator interface to the CCC shall facilitate the preparation of ad hoc reports and shall permit both
scheduled and ad hoc reports to be produced with data corresponding to user selectable short time
periods within an operating day.
The service provider shall provide sufficient number of CCC workstations to facilitate vehicle tracking
and control, MIS reporting and maintenance functions.
A hierarchical Access Control System shall be incorporated across the system to ensure that persons can
only gain access to the information or facilities that are relevant and authorised to their specific job.
All communication networks shall be set up, managed and maintained by the service provider through
appropriate contracting terms with communications service providers.
The CCC shall be protected by appropriate fire walls from external access and outside world connections.
Software:
The software deployed shall include a package consisting of computer operating system software,
diagnostic, testing, development and support software. Security features shall be incorporated to prevent
tampering with any data, programs, or other facilities of the CCC.
ITS - AVLS & PIS - Technical Specification for PMPML
License fee, if any, for all software will be directly borne by the service provider.
The service provider shall provide an inventory / asset management and tracking tools for the
management of all devices supplied.
All computer software documentation for the CCC including workstations shall be provided by the
service provider. Necessary technical information about hardware, software and firmware including
system architecture, shall be provided to PMPML by the service provider upon full deployment of the
system.
The second, and the main interface window, shall be a simplified diagram of each route as a straight line.
Each route shall have two lines, one for up direction and the other for down direction, unless the route is
a circular route in which case it shall be shown as a loop. Stops on that route shall be marked and buses
under operations mapped on the route. Further each bus will be colour coded to show if it is on schedule,
ahead of schedule or behind schedule. Statistics of that route shall be available as a separate window (or
column on the right side) on the screen upon clicking the route line (e.g., number of buses deployed,
vehicles on time, ahead or behind schedule, average speed on route etc). CCC executive can also click on
the individual bus to know the statistics of the bus (bus number, driver name and code, bus operator
code, average speed, number of alerts sent etc) in a window. CCC executive will have options to send
predefined messages, custom messages, or establish voice communication from this window.
Fleet control will have two components – automatic and manual intervention. Fleet control software shall
monitor the buses in operation in real time. Buses on any given route are expected to have even headway
(distance expressed as time between two buses of the same route). If any bus on a given route goes
beyond its schedule by a predefined percentage of the headway on that route (e.g., more than 10% of the
assigned headway of 10min), then fleet control software shall send an automatic alert to the bus to slow
down. Similarly, if a bus on a given route is behind schedule by a predefined percentage of the headway
on that route (e.g., 20% behind the assigned headway), an alert shall be sent to the driver to speed up. A
log of all alerts sent to the driver shall be kept in the system and shall be readily accessible to the CCC
executive managing buses on that route. A repeat alert shall be sent to the driver after a predefined
period (e.g., 10 min) if the bus is still ahead or behind schedule. After a predefined number of alerts sent
to a driver for the same issue (e.g., 3 alerts sent to slow down) and the vehicle still is ahead or behind
schedule, then an alert shall be sent to CCC executive to manually intervene and send either a text
message or as a last resort, establish voice communication with driver to sort out the issue. A log of all
alerts and communication between CCC and buses shall be maintained.
CCC executive will also have the option to key in the bus number to get status in case it is not in
operation. A separate window shall show all buses not in operation or ones which may be in operation
but have faulty tracking or PIS equipment. CCC executive will send appropriate message to maintenance
department for faulty equipment to be fixed within MTTR. An online log of faulty equipment and
replacement of equipment (including component details, component ID, time of replacement and
maintenance person responsible for replacement) shall be maintained.
PMPML shall have an operations manager (and other necessary staff) at all times in the CCC to support
and give authorizations to service provider for any special decisions that need to be implemented. Each
executive will manage a set of routes with an average of one hundred buses on all the routes that he/she
manages. Each executive will require a workstation with two display screens (LCD 20”) for the purpose
of fleet control. Further, the service provider shall provide workstations for the supervisor and for
PMPML operations manager. Service provider shall also establish a master display (fixed display or
projected) for supervisor and PMPML operations manager to visualise overall operations.
PMPML may require further customization of the interface based on operations requirements.
CCC Security
The Central Control System shall implement security systems to manage equipment authentication and
administer the control over authority given to administrators of the operating system and others.
ITS - AVLS & PIS - Technical Specification for PMPML
Clock Management
The Central Control Centre shall obtain the standard date and time and synchronize its clock
automatically from PMPML or its designated master clock system. The CCC shall synchronize its clock at
least once every 15 minutes. If the clock is not synchronous to the standard time, the correction shall be
completed in one second.
Reliability
CCC shall have fault tolerant UPS system powering all the equipments. (The service provider has to
recommend if any changes are required). Power backup for critical equipment shall be provided by the
service provider. CCC shall have reliable communication, processing and web hosting software packages
for the transit management application.
responsible for all the deliverables of this agreement. The operations manager shall be the single point of
contact with PMPML after the start of operations.
All the manpower required for Central Control System including the hardware maintenance shall be
arranged by the service provider. Required database, SW and report experts shall be organised by the
service provider. The proposal must include the costs for these operational personnel. Any shortcomings
shall be made good by service provider, and if needed, deploy additional personnel to ensure satisfactory
services.
June, 2010
To be submitted to:
Prepared by:
ITDP
Disclaimer
Pune Mahanagar Parivahan Mahamandal Limited (herein after called “PMPML”) has
prepared this bid document solely to assist prospective Bidders in making their
decision of whether or not to submit a bid. While PMPML has taken due care in the
preparation of information contained herein and believes it to be accurate neither
PMPML or any of its authorities or agencies nor any of their respective officers
employees, agents or advisors gives any warranty or make any representations, express
or implied as to the completeness or accuracy of the information contained in this
document or any information which may be provided in association with it.
PMPML reserves the right not to proceed with the project, to alter the timetable
reflected in this document or to change the process or procedure to be applied. It also
reserves the right to decline to discuss the Project further with any party submitting a
bid.
Tender Notice
(Copy of the Advertisement Issued on June12, 2010)
TENDER NOTICE
Pune Mahanagar Parivahan Mahamandal Ltd.(PMPML)
Maharashtra
PMPML invites tenders in sealed format for fleet management system. This system shall
ITS elements include fleet scheduling, vehicle tracking, real time fleet management,
passenger information system, and MIS reporting. Tender shall include supply of
equipment, system integration, and maintenance and system management for a
period of 5 years. Detailed specifications of PMPML’s requirement can be found in the
tender document. The system shall be implemented for fleet management of 650 new
buses procured through funding from JnNURM and passenger information system on
buses, at BRT and non-BRT stations and in other formats as required in the tender.
Bidders should submit sealed tender in two envelopes. Envelope-1 should contain a
Demand Draft of Rs.5,00,000/- (Rs. Five lakhs only) drawn on a bank at Pune in favour of
PMPML as EMD. Envelope-1 must contain all technical details including system
architecture, system management plan, equipment specifications, equipment supplier
details, guarantee and warrantee on equipment and relevant tax certificates. The
bidder shall also furnish details of similar systems implemented, or under
implementation, by the bidder at other Public Transport Undertaking in India or for
public transport systems in a foreign nation. Detailed requirements can be found in the
tender document. Envelope-2 must contain item wise rates of all items, inclusive of all
taxes. Tender documents, including detailed specifications and system requirements,
terms & conditions of service and other relevant information shall be available on the
website www.pmpml.org on 14.06.2010.
Sealed tenders should reach PMPML Inward Section before 2.00 pm on 12.07.2010. No
tender received after that will be considered valid. Tenders received will be opened on
the same day at 4.00 pm. The Chairman & Managing Director, PMPML reserves all rights
to reject or accept partially or fully any or all tenders without assigning any reason. For
more details, please contact the office of Chief Engineer, PMPML.
Table of Contents
1 PREAMBLE .............................................................................................................................................. 23
2 DEFINITIONS........................................................................................................................................... 24
3 INTERPRETATION ................................................................................................................................. 26
4 BID SUMMARY ........................................................................................................................................ 27
5 INSTRUCTION TO BIDDERS................................................................................................................. 28
5.1 DOCUMENTS CONSTITUTING BID .......................................................................................................... 28
5.2 BID FORMAT ........................................................................................................................................ 28
5.3 BID SUBMISSION FORMAT ..................................................................................................................... 28
5.4 BID OPENING PROCESS ......................................................................................................................... 28
5.5 SUBMISSION DOCUMENT CHECKLIST .................................................................................................... 29
5.6 BID SECURITY ...................................................................................................................................... 29
5.7 DISCHARGE OF BID SECURITY OF SUCCESSFUL BIDDER .......................................................................... 29
5.8 PERFORMANCE BANK GUARANTEE ....................................................................................................... 29
5.9 POWER OF ATTORNEY FOR LEAD MEMBER AUTHORIZATION .................................................................. 30
5.10 POWER OF ATTORNEY FOR AUTHORIZATION OF LEAD MEMBER’S REPRESENTATIVE ............................... 30
5.11 IMPORTANT DATES AND VENUES ........................................................................................................... 30
5.12 SCOPE OF WORK .................................................................................................................................. 30
5.13 TECHNICAL BID EVALUATION CRITERIA ............................................................................................... 30
5.13.1 FINANCIAL CAPABILITY ................................................................................................................... 30
5.13.2 TECHNICAL AND PROJECT MANAGEMENT CAPABILITY ...................................................................... 32
5.15 VALIDITY PERIOD ................................................................................................................................ 34
5.16 EXTENSION OF PERIOD OF VALIDITY ..................................................................................................... 34
5.17 MODIFICATION AND WITHDRAWAL OF BID ............................................................................................ 34
6 GENERAL TENDER CONDITIONS ....................................................................................................... 35
6.1 LETTER OF ACCEPTANCE & AGREEMENT .............................................................................................. 35
6.2 WORK ORDER ...................................................................................................................................... 35
6.3 LEAD TIME .......................................................................................................................................... 35
6.4 SERVICE AGREEMENT PERIOD .............................................................................................................. 35
THE SERVICE AGREEMENT PERIOD SHALL BE FIVE YEARS. THIS PERIOD SHALL COMMENCE AFTER THE END OF
LEAD TIME ON THE DATE WHEN COMMERCIAL OPERATIONS OF THE SYSTEM START. THE SERVICE AGREEMENT
SHALL BE IN FORCE FOR A PERIOD OF FIVE YEARS FROM SUCH DATE. THE START OF OPERATIONS SHALL BE NO
LATER THAN 5 MONTHS FROM THE AWARD OF CONTRACT............................................................................... 35
6.5 TAX LIABILITY ..................................................................................................................................... 36
6.6 MODE OF PAYMENT TO SERVICE PROVIDER ........................................................................................... 36
6.7 NON-EMPLOYMENT .............................................................................................................................. 36
6.8 PROBLEM RESOLUTION PROCEDURE ..................................................................................................... 36
6.9 CHANGE MANAGEMENT PROCEDURE .................................................................................................... 36
6.10 ARBITRATION....................................................................................................................................... 37
6.11 TERMINATION OF AGREEMENT.............................................................................................................. 37
6.12 CONFIDENTIALITY ................................................................................................................................ 37
6.13 INTELLECTUAL PROPERTY .................................................................................................................... 38
ITS - AVLS & PIS - Technical Specification for PMPML
List of Annexure
1 PREAMBLE
Pune Mahanagar Parivahan Mahamandal Limited (PMPML) invites technical and price
bids from interested bidders for the ITS System Software for PMPML bus service.
The broad scope of work for bidder includes supply of software system for operations
of PMPML Bus Service in Pune Metropolitan Region (herein after called “PMR”).
The bids shall be prepared in English and all entries must be typed and written in blue /
black ink. Initials of the authorized representative of the bidder must attest all erasures
and alterations made while filling the bids. Over-writing of figures in price bid is not
permitted. Failure to comply with any of these conditions may render the bid invalid.
PMPML shall not be responsible for any costs or expenses incurred by the bidders in
connection with the preparation and delivery of bids, including costs and expenses
related to visits to the sites and technical demonstrations required by PMPML. PMPML
reserves the rights to cancel, terminate, change or modify this procurement process
and/or requirements of bidding stated in the Tender, without assigning any reason or
providing any notice and without accepting any liability for the same.
2 DEFINITIONS
‘Service Agreement’ shall mean the Agreement entered into between PMPML and the
Successful Bidder.
‘Service Provider’ shall mean the successful bidder who has been selected by PMPML.
Unless otherwise specified (such as Bus service provider), it shall mean the successful
bidder who shall procure, install, maintain and operate the IT systems as mentioned in this
document as per the business rules and specifications of components and operating rules
given in this document.
‘Bid or Detailed Bid or Tender’ shall mean the detailed Bid submitted by the Bidder in
response to the this tender including clarifications and/or amendments, if any.
‘Bid Security’ shall mean the Security furnished by the Bidder, as part of the Detailed Bid.
‘PMPML’ shall mean Pune Mahanagar Parivahan Mahamandal Limited. PMPML, Pune
Mahanagar Parivahan Mahamandal Limited and PMPML shall be read as one and the
same.
‘Consortium’ shall mean the group of legally constituted entities, who have come together
and have agreed to or have formed an understanding (in writing) for implementing the
Project, subject to the terms of this tender.
‘Consortium Agreement’ shall mean an agreement to be entered into amongst the Lead
Member and the Members of the Consortium and forming part of their Bid.
‘Due Date’ shall mean the last date for submission of Bid
‘Firm’ shall mean a single legal entity, which is a registered body, Government agency or
statutory body.
‘Lead Member’ shall mean in case of a Consortium, the Firm nominated to act as Lead
Applicant at the tender stage, which qualifies as per the Qualification Criteria, and which
shall continue to be the leader and be authorized as such for bidding. The Lead Consortium
Member will represent the Consortium on all matters pertaining to the tender and shall
have the primary responsibility of developing the Project.
ITS - AVLS & PIS - Technical Specification for PMPML
‘Letter of Intent’ or ‘LOI’ shall mean the letter to be issued by PMPML to the Preferred
Bidder in accordance with the conditions of this Tender document.
‘Member’ shall mean any firm other than the Lead Member, which is part of the
Consortium bidding against the Tender for the Project.
‘Performance Security’ shall mean the Bank Guarantee furnished by a Bidder prior to his
selection as Service Provider.
‘Project’ shall mean implementation of Integrated IT System for PMPML Bus Service
‘Project Agreements’ shall mean any Agreement, Service Agreement, and other legal
documents as mutually agreed to between PMPML and the Service Provider necessary for
implementing the Project.
‘Project Committee’ shall mean the committee constituted by PMPML for opening /
evaluating the bids.
‘Project Implementation Plan or PIP’ shall mean the plan with specific reference to this
Project, which the Bidder is required to furnish as part of the Technical Bid.
‘Taxes and Duties’ shall mean all taxes, duties, fees etc. payable as per applicable laws in
India in connection with the procurement, development, installation, operation,
maintenance and management of Project.
ITS - AVLS & PIS - Technical Specification for PMPML
3 INTERPRETATION
The singular of any defined term includes the plural and vice versa, and any word or
expression defined in the singular has the corresponding meaning used in the plural and
vice versa;
A reference to any agreement is a reference to that agreement and all annexes, attachments,
exhibits, schedules, appendices and the like incorporated therein, as the same may be
amended, modified, supplemented, waived, varied, added to, substituted, replaced,
renewed or extended, from time to time, in accordance with the terms thereof;
The terms “include” and “including” shall be deemed to be followed by the words
“without limitation”, whether or not so followed;
Any reference to a person shall include such person’s successors and permitted assignees;
Any date or period set forth in this Tender shall be such date or period as may be extended
pursuant to the terms of this Tender ;
A reference to “month” shall mean a calendar month, and a reference to “day” shall mean a
calendar day, unless otherwise specified.
The terms "hereof, "herein", "hereto", "hereunder" or similar expressions used in this tender
mean and refer to this Tender and not to any particular Article,
The terms "Article", "Clause", “Paragraph” and “Schedule” mean and refer to the Article,
Clause, Paragraph and Schedule of this Tender so specified;
ITS - AVLS & PIS - Technical Specification for PMPML
4 BID SUMMARY
5 INSTRUCTION TO BIDDERS
(ii) Document titled ‘IT – AVL & PIS - Technical Specifications’ Document
Envelope 1 Containing:
A. Proposal Covering letter stating the details of the Bid Security in the form of a Demand
Draft (EMD details)
B. Capability Statement
C. Technical Proposal
Envelope 2 containing:
A. Financial Proposal
Bidders would then be asked to present the proposed solution on a scheduled date. Post
solution presentation, the Bidder would be awarded points for the Technical and Project
Management Evaluation Criteria based on the contents of Envelope 1 and the criteria
specified in Tender.
ITS - AVLS & PIS - Technical Specification for PMPML
The formats and checklists for each submission have been explained in the Tender.
Guarantee. The Bid security shall be returned back to the Concessionaire on the receipt of
Performance Guarantee. The general format of the bank guarantee for Performance
Guarantee is set forth in Annexure 6 of this Tender.
Performance Guarantee in the form of a bank guarantee shall be irrevocable and valid for
the entire Concessionaire Period and an additional period of 90 (ninety) days thereafter.
4. For the purpose of calculation of the aggregate turnover of the consortium, the
turnover of each member of the consortium, resulting from businesses which are
from related software/hardware operations as required in this tender, shall be
considered to the proportion of their holding in the consortium.
ITS - AVLS & PIS - Technical Specification for PMPML
6. Each member of the Consortium shall be jointly and severally liable for the due
implementation of the Project, if the consortium.
7. Any changes and deviation of roles and responsibilities after the submission of
Bid and before the execution of the Agreement shall entitle PMPML to reject the
Bid in its sole discretion.
8. PMPML reserves the right to reject the Bid in case of change in the constitution of
the consortium after the submission of Bid and before the execution of the
Agreement.
S. Description Points
No.
1 Presentation clearly indicating a complete understanding of the 40
project, along with a proposed work plan, methodology for
implementation, operations etc. and concept demonstration.
(a) Understanding of the architecture, process flow and feasibility of
the Project plan
(b) Ability to demonstrate a working Automatic Vehicle Location &
Control System and Passenger Information System highlighting key
ITS - AVLS & PIS - Technical Specification for PMPML
Further, at the sole discretion of PMPML, the Bidder will be required to make a
presentation to PMPML, indicating:
The presentation would serve as a platform for PMPML to better understand and evaluate
the Bidder’s technical, managerial and financial capabilities, the salient features &
highlights of the Bidder’s solution and any other pertinent details.
Based on the above, the evaluation committee appointed by PMPML will carry out its
evaluation applying the evaluation criteria and point system specified above to each
responsive bid. Any bidder scoring above 60 points shall be declared eligible and
qualified for next stage. PMPML’s decision in this regard would be final. The financial
bids of only those bidders who quality in the technical assessment shall be consider for
the purpose of awarding bid.
The Price Proposal shall be opened in the presence of the successful Bidder’s
representatives who choose to attend. The name of the Bidder’s and the proposed price
ITS - AVLS & PIS - Technical Specification for PMPML
shall be read loudly and recorded when the financial proposal is opened. PMPML shall
prepare minutes of opening.
The Evaluation committee will determine whether the financial proposal is complete
and will correct any computational error.
The bidder’s qualified in the technical proposal and who quotes the lowest in the
financial proposal will be awarded the contract.
The project implementation shall be done in a period of four months from the date of
signing the agreement. The service provider shall give PMPML a clear project
implementation plan within 20 days after signing the service agreement, in consultation
with and to the satisfaction of PMPML. This plan shall include details of the project
implementation team and benchmarks of delivery of equipment, installation of equipment,
integration and setting up of the Central Control Center.
Upon completing the set up, the service provider shall do a test run for the entire system,
remove any shortcomings and resolve any bugs in hardware, software, communication
network and Central control system and have the system ready for commercial operations
one month from the completion of set up.
agreement shall be in force for a period of five years from such date. The start of operations
shall be no later than 5 months from the award of contract unless PMPML requires a delay
in the start of operations.
6.7 Non-Employment
Neither Bidder nor PMPML shall during the term of this Project and for two (2) years
thereafter, without written consent from the other party, directly or indirectly employ any
person who at any time during the twenty four (24) calendar months preceding the
commencement of such employment, shall have been an employee of the other involved in
this Project.
A. Change Request shall not be effective and binding unless agreed in writing and signed
by both PMPML and Service Provider.
ITS - AVLS & PIS - Technical Specification for PMPML
B. The payment of any additional cost agreed under a Change Request shall be in addition
to the payments agreed upon under this Agreement.
C. Upon a Change Request becoming effective, the Project Schedule shall automatically
stand adjusted by the additional time required for implementing the Change Request.
6.10 Arbitration
In the event of a dispute or difference of any nature whatsoever between Service Provider
and PMPML during the course of the Project, the same will be referred for arbitration to a
Board of Arbitration. This Board will be constituted prior to the commencement of the
arbitration and will comprise two arbitrators and an umpire. Service Provider and PMPML
will each nominate an arbitrator to the Board and these arbitrators will appoint the umpire.
Arbitration will be carried out at Pune. The Arbitration shall be conducted as per provision
of The Arbitration and Conciliation Act 1996.
All disputes arising in connection with executing the Purchase Order will be subject to the
Jurisdiction of the Courts in Pune only.
(i) By mutual agreement or by either party for its convenience by giving four week written
notice, or
(ii) in case of breach by one party of the terms and conditions of this Arrangement and its
failure to remedy such breach within a period of four weeks from date of receipt of a
default notice in this regard from the non breaching party to the breaching party, or
(iii) in case of the filing by or against the other Party in any court of competent jurisdiction
of a petition in bankruptcy or insolvency, or for a scheme of rearrangement (reorganization)
with creditors, for the appointment of a receiver or trustees; or the making of an assignment
for the benefit of creditors.
In case of issue of termination notice, then PMPML will pay Bidder all payments due as of
the termination date stated in the notice, including those for the proportion of work
completed in the on-going stage, until termination. PMPML shall, over and above any other
payments to be made hereunder, also pay such termination compensation as may be
decided by the parties to be reasonable in the circumstances.
6.12 Confidentiality
Bidder and PMPML will agree not to disclose to any third party or use confidential or
proprietary information of the other which each learns during the course of the Project.
ITS - AVLS & PIS - Technical Specification for PMPML
PMPML shall not disclose or disseminate Bidder’s Confidential Information to any person
other than those employees of PMPML, or its affiliates, who have a need to know it in order
to assist PMPML in performing its obligations, or to permit PMPML to exercise its rights
hereunder.
1. Already known to the Receiving Party free of any restriction at the time it is obtained
from the Disclosing Party,
2. Subsequently learnt from an independent third party free of any restriction and without
breach of this Agreement;
3. Is or becomes publicly available through no wrongful act of the Receiving Party or any
third party;
The Receiving party will ensure that all their employees who are provided access to the
Disclosing Party’s Confidential Information, shall sign confidentiality agreements with the
Disclosing party incorporating the same restrictive conditions as are set out in this clause, if
so required by the Disclosing party. The confidentiality obligations in terms of this clause
shall survive for the term of this arrangement and for a period of two years thereafter.
6.14 Liability
In no event shall Bidder or PMPML be liable, one to the other, for special or, indirect
damages in connection with or arising out of the furnishing, performance or use of the
services or deliverables provided by Bidder under the terms of this proposal.
6.15 Indemnity
PMPML will, during the term of this Agreement, indemnify and hold Bidder harmless from
any loss, claim or damage, third party suit, proceedings, judgments, cost and expenses
(including reasonable attorney fees) relating to any infringement claim by a third party if
the same is based on any PMPML materials provided to Bidder by or on behalf of PMPML
or the access and use by Bidder of any PMPML provided software or materials in
connection with Bidder’s performance of Services hereunder without breaching the terms of
this Agreement.
Bidder will defend, indemnify and hold harmless PMPML from and against any third-party
suit, proceeding, judgment, costs and expenses (including, reasonable attorney fees) to the
extent such action or claim is based on allegation that the Services or Deliverables as
provided to PMPML by Bidder and the use thereof by PMPML as stated in the Agreement
constitutes an infringement of or misappropriation of the copyright, patent, trademark or
trade secret rights of any third party. Notwithstanding the foregoing, the Bidder shall have
no obligations with respect to any such Infringement Claims if the same arises or results
from:
2. Inclusion in a Deliverable of any content or other materials provided by PMPML and the
said infringement relates to or arises from such PMPML materials ;
Each party (in the capacity as Indemnifying Party) will defend, indemnify and hold the
other party, from and against any third-party claim, demand, suit, proceeding, cost and
expenses therewith to the extent such demand, claim or action relates to or is based on any
personal injury, death or damage to property caused by the act or omission of the
Indemnifying Party or its agents and representatives, in the performance of this Agreement,
ITS - AVLS & PIS - Technical Specification for PMPML
unless caused by the gross negligence or willful misconduct of the other party/it’s
personnel.
repair/replace the unit such that the repaired/replaced unit has full functionality during the
term of the service agreement.
6.20 No Assignment
Neither party shall assign novate or transfer all or any of its obligations under this
Arrangement including any Statement of Work to any person without the prior written
consent of the other party, which consent shall not be unreasonably withheld or delayed.
4. Bidders may specifically note that while evaluating the proposals, if it comes to PMPML's
knowledge expressly or implied, that some Bidders may have compounded in any manner
whatsoever or otherwise joined to form an alliance resulting in delaying the processing of
proposal then the Bidders so involved are liable to be disqualified for this contract as well
ITS - AVLS & PIS - Technical Specification for PMPML
as for a further period of two years from participation in any of the bids floated by PMPML.
It is also clarified that if need arises PMPML would go in for appointment of outside
party(s) to undertake the work under the captioned bid.
6.25 PMPML’s right to accept any proposal and to reject any proposal
PMPML reserves the right to accept or reject any proposal, and to annul the bidding
process and reject all proposals at any time prior to award of contract, without thereby
incurring any liability to the affected Bidder or Bidders or any obligation to inform the
affected Bidder or Bidders of the grounds for PMPML's action.
Dated:
To,
Tender Officer
PMPML
Dear Sir,
This refers to the above mentioned tender for the requirement of ‘ITS System for Pune
Mahanagar Parivahan Mahamandal Limited Bus Service(PMPML)’.
Thanking you,
Warm regards,
<Signature of Authorized Representative>
Name of Authorized Representative:
For
Name of Bidder Company (Name of Lead Bidder in case of consortium or JV):
Name of other members (In case of consortium or JV):
ITS - AVLS & PIS - Technical Specification for PMPML
Incase of a consortium bid, then please provide the said information for all the consortium
members. The format for the same is provided below:
Name of organization:
Phone :
Fax :
E-mail: :
Bidder’s (all Bidders – in case of a consortium) balance sheet for the last three (3)
financial years
ITS - AVLS & PIS - Technical Specification for PMPML
Bidders are instructed to provide references only of work similar to what has been requested for by
PMPML. Non-relevant references should not be included.
ITS - AVLS & PIS - Technical Specification for PMPML
The technical proposal should explain the solution proposed by the Bidder and should
highlight its salient features (if any). If so desired, the Bidder can include any other relevant
information.
Pricing Format
* The proposed set up should be capable to meet the real-time needs of a public transit system involving 1500 buses
and 500 stations.
** Each bus station shall be considered to have 1 PIS displays and associated connectivity equipment and data
connection to CCS. For purpose of calculation, bus terminals and large interchange stations shall be assigned a
factor of multiplication, based on their size of operations, to convert them into units of Bus stations.
PMPML may require quantities over and above the quantities required as part of this
tender. Bidders are also requested to submit rates for additional quality of the units.
PMPML does not guarantee procurement of the above stated quantities from the
successful bidder.
Responsibility
Central Bidder Servers & System Software (like Operating System, RDBMS)
Control
Network/LAN
Centre
UPS with batteries, switch ,Router, any other networking equipment
PC/workstations to staff
Bear the expense of renovation required for Data centre setup (false
ceiling, flooring, etc)
Network Setup
Bus Bidder Bus PIS System (4 Display Units, 3 external, 1 internal and voice
announcement)
Required only for the consortium/JV member who is not the lead bidder
Dated:
To,
The Tender Officer
PMPML
Dear Sir,
We wish to confirm that our company intends to team up with <Lead Bidder Firm’s Name>
for submission of response to the above tender for GPS based Fleet Monitoring System for
Pune Mahanagar Parivahan Mahamandal Transport Service Project.
We hereby authorize < Lead Bidder Firm’s Name > to be the lead member of the team and
accordingly act on our behalf for the purposes of submitting the proposal, and any further
submissions to Pune Municipal Transport Service related to the same, which are necessary
for the purpose of bidding successfully for the project.
Yours Faithfully,
<Signature of Authorized Representative>
Name of Authorized Representative:
For
<Name of Bidder Company >
ITS - AVLS & PIS - Technical Specification for PMPML
Dated:
To,
The Chief Engineer
PMPML
Dear Sir,
< Bidder’s name <lead bidder in case of Consortium or JV> > hereby authorises
<Designated Representative’s name> to act as a representative of < Bidder’s name <lead
bidder in case of Consortium or JV> > for the following activities:
To discuss, negotiate, finalize and sign any agreement and contract related to the project.
Yours Faithfully,
For
<Name of Bidder/ lead bidder Company >
ITS - AVLS & PIS - Technical Specification for PMPML
(BANK GUARANTEE)
[Name of Contract and brief description of Works] (Hereinafter called “the Contract”);
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you
with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance
with his obligations in accordance with Contract; AND WHEREAS we have agreed to give Contractor
such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the
3
Contractor, up to a total of ___________________ [amount of Guarantee] ___________________________
[in words] such sum being payable in the types and proportions of currencies in which the Contract Price
is payable, and we undertake in which the Contract Price is payable, and we undertake to pay you, upon
your first written demand and without cavil or argument, any sum or sums within the limits of
_________________________ [amount of Guarantee] as aforesaid without your needing to prove or to
show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from Contractor before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed there under or of any of the Contract documents which may be made between
you and the Contractor shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.
Address: ___________________________________________________________
Date: __________________________
________________________________
3
An amount is to be inserted by the Guarantor, representing the percentage of the Contract Price specified in the
Contract, and denominated either in the currency of the Contract or in a freely convertible currency acceptable to the
Employer.