Difference between Credit memo and subsequent debits/credits

Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the
same. For eg.
PO 10 - $10
Gr 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in
another invoice for
the Increased amount or a credit memo for the increased amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit/Credit
Invoice.
If it is a credit memo that has been received, then post the credit memo as Subsequent Debit/Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided
to credit
only the $1 overcharged.
Credit memo is for the credit of the full amount and value

are managed period wise in the system.

As per the business requirement Authorization of closing and opening of posting period is
given.

Split valuation gives the option of allowing different stocks of the same material to be
valuated separately. The various sub-stocks present are Import, Domestic. In SUPER, split
valuation will be specifically used in imported material and domestic procured scenarios.

Material
Material Description Type Split Valuation

Raw Materials ZROH Import & Domestic

Packaging Materials ZPAK Import & Domestic

New

Repaired &

Spares & Accessories ZERS Defective

 Export &

Finished product ZFET Local

Export &

Sample ZSAM Local

For other materials type, there is no split valuation maintained.

Valuation Category that will be used for sub stocks Split Valuation.

The valuation classes that will be used are listed down any changes required will be looked
into during the realization.

Valuation Description Material

SL
No Class Types

Raw Materials

1 3000 RM Domestic ZROH

2 3001 RM-Import ZROH

Packing Material

3 3050 PM-Domestic ZPAK

4 3051 PM-Import ZPAK

Spares & Accessories

5 3010 New ZERS

6 3011 Repaired ZERS

7 3012 Defective ZERS

Sample

8 7940 Sample-Local ZSAM

9 7950 Sample- Export ZSAM

 10 3080 Construction Material ZCVL

Semi Finished Goods

11 7900 Semi Finished Goods ZSFG

Finished Goods

12 7920 Finished Goods -Local ZFET

13 7930 Finished Goods -Export ZFET

14 3003 Scrap Material ZSCR

Below is the attached document for the URS2 and FRS for the Material Master.

FRS_QA-SAP-MM_02 URS2_QA-SAP-MM-0
7_01.doc 27-01.doc

Vendor Master

Vendor master record is the data record containing all the information necessary for any
contact with a certain vendor, in particular for carrying out business transactions. Data in the
vendor master record is organized under general data, company code data and purchasing
organization data.

Vendor master records have the following structures:

It consists of data like Vendor name, address, reconciliation account, payment terms,
Schema group etc. The vendor master will be created centrally and the required purchasing
data will be maintained in the respective purchasing organization level. The order currency
and the terms of payment will be in the display field in the purchasing organization data. If
the master data currency differs from the purchasing currency it can be changed in the
Purchase order.
Business partners have a number of different functions, described as partner functions, in
connection with your company. You use partner functions to define the rights and
responsibilities of each partner type in a business transaction.

As per Super business local agent maintained as partner functions ,for example, your
business partners can assume partner functions such as: Ordering Address

Vendor Account Group

Vendor account group is a classifying feature within vendor master records that determines:

The type of number assignment, internal or external.

A number range for assigning account numbers.
Which fields are displayed and whether their entry is optional or required (field
status) when you enter or change vendor master data.
Whether the account is for one time vendors.

To create a master record, an account group must be specified. The account group cannot
be changed after you create the master record.

The following account groups will be created for SUPER:

Account Group Description From Number To Number

ZIMP Import Vendor 1000000 1999999
ZDOM Domestic Vendor 2000000 2999999
ZOTV One Time Vendor 3000000 3999999
ZSRV Service Vendor 4000000 4999999
ZASC Associated 5000000 5999999
Companies
ZEXP Expense 6000000 6999999
ZFIV FI Vendor 7000000 7999999
ZBNK Bank 8000000 8999999
ZEMP Employee 9100000 9199999
ZDCT Doctor 9200000 9299999

Above number ranges is the proposed only.

Number range will be finalized in realization phase.
Employee,Doctor etc are considered as Internal vendor.
 Vendor Purchasing Organization data

Vendors can be maintained for each company code and for a purchasing organization.
Wherever a Vendor exists in both a Company Code and a Purchasing Organization, the
vendor master data can be copied to the other Purchasing Organizations or Company
Codes.

If required, default data for the material master like the planned delivery time, purchasing
groups, etc. can be maintained at the vendor level in the vendor master. The data
maintained in the vendor master will be defaulted and can be changed when purchasing.

SUPER Payment terms are on credit as well as on delivery & against advance. These terms
will be maintained in the system along with the standard SAP payment terms as below:

Below are the List of Standard Payment terms:

S No Payment Terms Description

1 001 Pay immediately due net

2 009 Payable in 3 installments

3 NT00 During delivery

4 NT15 Net due in 15 days of delivery

5 NT30 Net due in 30 days of delivery

6 NT45 Net due in 45 days of delivery

7 NT60 Net due in 60 days of delivery

8 NTAD Advance Payment in Full

9 NTIS Letter of Credit irrevocable at sight

10 NTII Letter of Credit irrevocable with installment

11 NTBD Partial Advance% Balance After Delivery

12 NTDD Partial Advance% Balance During Delivery

Incoterm is international commercial terms negotiated with vendor.

The following Incoterm will be maintained in the SAP system.

Incoterm Description

CFR Costs and freight

CIF Costs, insurance & freight

CIP Insured freight-free

CPT Freight-free

DAF Delivered at frontier

DDP Delivered Duty paid

DDU Delivered Duty Unpaid.

DEQ Delivered Ex quay (duty paid)

DES Delivered Ex ship

EXW From plant

FAS Free along side

FCA Free Carrier

FOB Free on board

FH Free Delivery

Below is the attached document for the URS2 and FRS for the Vendor Master.

FRS_QA-SAP-MM_03 URS2_QA-SAP-MM-0
1_01.doc 31-01.doc
Service Master

Services that are procured on a regular basis can be created as a service master. In the
service master service specifications will be maintained.

A service master record contains the following principal information for the unique
description of a service:

Service number
Service category
Descriptive texts (short and long text)
Base unit of measure
Material group
Valuation class