Types of Meetings

* problem-solving

* decision-making

* planning

* feedforward (status reporting and new information presentations)

* feedback (reacting and evaluating )

* combination meetings

The type of meeting, its timing, and its level of formality are determined by its
purpose in the overall public involvement effort. An effective strategy tailors
meetings to the target audience, the corridor or region, or the types of
stakeholder groups -- and, in some instances such as public hearings, to the legal
requirements.

1. Status Meetings, generally leader-led, which are about reporting by one-way

communication

2. Work Meeting, which produces a product or intangible result such as a

decision

3. Staff meeting, typically a meeting between a manager and those that report
to the manager

4. Team meeting, a meeting among colleagues working on various aspects of a

team project

5. Ad-hoc meeting, a meeting called for a special purpose

6. Management meeting, a meeting among managers

7. Board meeting, a meeting of the Board of directors of an organization

8. One-on-one meeting, between two individuals

9. Off-site meeting, also called "offsite retreat" and known as an Awayday

meeting in the UK

10. Kickoff meeting, the first meeting with the project team and the client of the
project to discuss the role of each team member

11. Pre-Bid Meeting, a meeting of various competitors and or contractors to

visually inspect a jobsite for a future project. The meeting is normally hosted by
the future customer or engineer who wrote the project specification to ensure all
bidders are aware of the details and services expected of them. Attendance at
the Pre-Bid Meeting may be mandatory. Failure to attend usually results in a
rejected bid

MEETING

DEFINATION

A meeting is a gathering of two or more persons in order to discuss a matter or to

share ideas and experiences.

TYPES OF MEETING

Statutory meetings FORMAL

Annual General Meetings

Extraordinary Ganeral Meetings

Board of Directors Meetings

Meetings of Managers

Meetings of Managers with Subordinates

Departmental Meetings

Committee Meetings

Working Party/ Project Task Meetings INFORMAL

*Formal meetings

1. Formal meetings are restricted by formal rules as stated in the

Standing Orders.

2. There must be an official quorum,i.e. the minimum number of

people who should be present in order to validate the meeting

3. A notice must be given to members in advance.

4. Full written records of the meeting should be kept.

*Informal meetings
1. There are no formal rules.

2. Informal meetings do not necessarily have strict agendas (especially in

discussion sessions or brain storming)

3. Informal notes may be taken but may not necessarily be kept.