MODEL INFRA CORPORATION PVT. LTD Form No.

- 07

APPLICATION FOR TOUR ADVANCE

Emp. Code No._______________________Name_______________________________________________________________________________

Designation: _______________________ Dept ________________________________________________________________________________

Sir, I hereby request you to kindly grant me Tour Advance of Rs________________(Rupees____________________________________________

Only) for the Tour which is scheduled from Dt :___________________to Dt: ____________________to the Location_______________________

for the purpose of________________________________________________________________________________________________________

The above amount can be deducted from my next month salary, if I fail to submit the Tour Expenses Report and supporting bills and receipts
within the stipulated time period as per the Travel Policy.

This is to further confirm that I have cleared my previous tour amount if taken and I do not have any other outstanding adjustment bills to my
previous received Tour Advance Amount

Date: Signature of Employee Head of the Department

RESPECTIVE FUNCTIONAL DEPT

HR DEPARTMENT
Name of Tour Unit :
Employee Date of Joining.
Locations of Unit : Employee Present Salary..

Head of the Department

Duration of Stay : FINANCE & ACCOUNTS DEPARTMENT

Date of Return: Any other Outstanding Tour Advance Balance as on

DateRs.
Purpose of Tour
Date of previous Tour Advance drawn

Touring Place Particulars Date of previous Tour Advance Cleared

1.Plant Head_________________________________ Any notable discrepancies/Falsifying Acts in the previous tour

expenses report
2. Functional Head_____________________________ _______________________________________________

3. HR Head:___________________________________
Head of the Department

Sanctioning Authority

Note :- Criteria of tour Advances

1. No tour advance will be sanctioned if any previous outstanding balance is till pending in his account.
2. Employee has to produce bills and supporting statements for clearance of above sanctioned amount.
Page 1 of 4
 MODEL INFRA CORPORATION PVT. LTD Form No. - 08

APPLICATION FOR MILEAGE EXPENSES

Emp. Code No___________________________Name_______________________________________________________________

Designation: _____________________Dept _________________________________________________Vehicle Type : 2/4 Wheeler

Sir, I hereby request you to kindly reimburse my personal vehicle mileage conveyance expenditure incurred towards under given

official work which amounted to Rs__________________(___________________________________________________________)

Date From Location To Location Purpose of Visit Odometer Start Odometer End Kms
Reading Reading

Total Kms

Date: Signature of Employee Signature Head of the Department

SECURITY/RECEPTION HR&ADMIN-DEPARTMENT

Cross checked the entry particulars with the staff movement Received by & on:---------------------------------
register and found to be
Entered by & on:----------------------------------
Correct/Not Correct Register

Date: Security Officer Head of the Department

MILEAGE REIMBURSEMENT LIMITS FINANCE & ACCOUNTS DEPARTMENT

Vehicle Type :Four Wheeler/Two Wheeler Total No of Kms._______X Rs. ________per Km

Payable Amount_________________________
Four Wheeler Rate : Rs 8.50/-per km
Head of Department
Two Wheeler Rate : Rs 4.00/- per km

Received an amount of Rs______________________________________________________________________________________

Date:________________ Signature:_________________
Page 2 of 4
 MODEL INFRA CORPORATION PVT. LTD Form No. - 09

ON DUTY/TOUR AUTHORIZATION/TRAVEL BOOKING FORM

Emp Code. No:_______________________ Name :_____________________________________________________________________________

Designation :_________________________ Dept :_____________________________________________________________________________

He is permitted to go to ( Place/Office):______________________________________________________________________________________

For the purpose of _______________________________________________________________________________________________________

On Date _________________________ to _______________________ for Total Number of ____________________________________ Days / or

Single Day of on Date __________________________ from _________________ Hrs to __________________________ Hrs.

The above mentioned period shall be treated as On Duty/Official Tour for all purpose of Records.

Approved for Travel/Ticket booking - Air/Train/Bus.

Signature of Employee Section In-Charge Head Corp. HR

SECURITY HR& ADMIN DEPARTMENT

Left the Office on : Received by & on :________________________________________

Dt.__________________at________________Hrs
Entered by & on : _______________________________________
Returned Office at :
Dt___________________at_______________Hrs Register

Head of Department
Date : Security Office

HR & ADMIN DEPARTMENT

TOUR CROSS CHECKING WITH THE RESPECTIVE LOCATION HR IN CHARGE

If Attendance is Less than Reasons thereof

Tour Dates : From Date :__________ to Date___________________

Number of Days on Tour :___________________________________

Attendance on above mentioned Tour Dates is Cross Checked with the

respective HR In charge and found to be

Full/If Attendance is Less mentioned No of Days________________

Head of Department Head of

Department
Page 3 of 4
 MODEL INFRA CORPORATION PVT. LTD Form No. - 10

TRAVEL EXPENCES STATEMENT

Name of the Employee

Designation
Department
Place of Visit
Tour Dates
No of Days on Tour

Tour Advance Amount Taken :Rs__________(Rupees ) On Date:

Tour Expenses Particulars

Expenses Supporting No Bill/receipts Total Expenses Approved Difference Amount between Laid
Head/Particulars Bills/Receipts Supporting Self Incurred Amount policy Limits and Actual Expenses
Submitted Declared Voucher Limits as per Incurred
Policy
Journey Expenses
Local Conveyance
Lodging Expenses
Boarding Expenses
Per Diem Expenses
Other Expenses
Total Expenses

Note :- In Approved Amount Limits Limits as per Policy Column

(Multiply Laid Down approved Amount per day as per policy X Total No of Tour Days=Rsxxxx/-

Sanction & Approving Authority

Checked the Bills and Voucher of all the expenditures incurred and found to be correct and in compliance with policy guidelines/Deviations if
any, Where due to valid and reasonable causes which will be treated as exceptional under special circumstances. Hence we are Approving
the tour Expenses for Rs._______________________________

Head of Department Plant Head

Finance & Accounts Department

Audit checked all Bills, Receipts and Vouchers are found to be correct and in compliance with policy guidelines
Tour Advance Taken Approved Tour Expenses Balance amount to be payable/Receivable

Head of Department

Received an amount of Rs._____________(Rupees_________________________________________________________________)

Date:______________ Signature:________________________________
Page 4 of 4