Contractor HSE pre-qualification

Frequently asked questions

HSE pre-qualification process for contractors - updated

December 2016

What is HSE pre-qualification?

Health, Safety and Environmental (HSE) pre-qualification is the way you demonstrate
that you have the right systems in place to identify and manage HSE risks associated
with the type of work you deliver.
It involves providing us with specific HSE information so we can assess your level of
compliance and capability in regard to the work or services you are offering to deliver.

What has changed?

In December 2016 we made changes to our HSE pre-qualification process for
contractors.
We have updated our supplier portal to enable you to complete the pre-qualification and
re-qualification processes online.
We have moved to a risk and evidence based HSE assessment and revised the tier
requirements.
HSE documents can be uploaded to the system and will be visible to you, and to our
employees.
Youre still able to update your own information including eProcurement users, bank
details, business address, e-mail address etc.
Pre-qualification categories have a greater risk based approach instead of the dollar
value of the work. For example:
o Tier 1 now requires certification to Australian Standards (AS) 4801.
o Tiers 1-4 will need to provide a HSE Management Plan.
o Nomination of categories of work you want to provide:
Evidence will need to be included in your submission on how you identify
and manage associated risk for each of these categories.
Once approved, these will be the categories our system will show you are
able to provide.

Why did we make this change?

To provide reliable HSE and performance information to our employees to use when
selecting a contractor.
To simplify the current contractor pre-qualification and registration processes.
To mitigate the risks of engaging non-compliant or unqualified contractors.

How will the changes benefit me?

Youll have clarity on which works and services you have been pre-qualified to provide.
Being able to pre-qualify and re-qualify online makes the process simpler and more
efficient.
It is quicker and easier to update your information in the supplier portal.
The HSE pre-qualification process will help us minimise risks to you and our employees.
It will also help to ensure you are working safely and understand the risks you are
exposed to.

watercorporation.com.au
aquaDOC #15719324
Contractor HSE pre-qualification
Frequently asked questions

Can I still be engaged for work with Water Corporation?

If you are already pre-qualified, your current status has been transferred over to the
new system and this will remain valid.
We are taking a phased approach when inviting companies to submit their HSE
documentation. Your company will receive correspondence three months prior to your
expiry date.

What if I am not qualified for a category of work I want to provide?

There are a number of possible scenarios in this situation.

You are pre-qualified but not for the required category of work.
o If the category of work is closely aligned with a category you are pre-qualified for,
we expect Safety Environment and Aboriginal Affairs (SEAA) Branch to perform
an HSE assessment and then the new category can be added to your profile. For
example: you are pre-qualified for excavation to 1.5 metres and you are asked to
carry out landscaping involving digging a 0.5m deep trench for reticulation and a
small retaining wall with some garden beds. Adding the additional category would
be a quick process and no further information would be required from you.

o If the category is not aligned with the category you are pre-qualified for, the
SEAA Branch will request that you provide new information for assessment. For
example, you are prequalified for landscaping and you are asked to excavate to
three metres.

Youre not pre-qualified at all.

o Not all contractors and suppliers will require pre-qualification. For example:
suppliers who provide materials, contractors who provide office based services or
do not perform work on our sites or assets, will not need pre-qualification.

o If you need to be pre-qualified it may take up to two weeks from the time we
receive the required complying information.

Where can I see if I am pre-qualified and what I am pre-qualified for?

The Supplier Profile transaction in eProcurement will display your current HSE and performance
information. See www.watercorporation.com.au/home/suppliers/procurement/supplier-portal

What do I need to do if I sub-contract part of the works or services?

We would expect you to include details of any work to be sub-contracted in your HSE
documents. For example, if you are performing a small construction job requiring an electrician,
your HSE Management Plan must include sub-contractor management and how this is
managed.

What support will you offer?

Our website currently provides templates, information and training materials on how to pre-
qualify. You can find the templates under policy and process documents on the pre-
qualification page.

watercorporation.com.au
aquaDOC #15719324
Contractor HSE pre-qualification
Frequently asked questions

What training materials are provided?

Quick reference sheets and e-learning videos have been published to show you the new
features and functionality of the Supplier Profile on the supplier portal. See the Supplier portal
page on the intranet: www.watercorporation.com.au/home/suppliers/procurement/supplier-
portal

New tier structure

Tier 1 Tier 2 Tier 3 Tier 4

HSE pre-qualification assessment criteria
OHS Current Certification OHS Management OHS Management Articulated in
Management AS/NZS 4801 or System containing System containing your HSE
18001 (OHS) essential elements of essential elements Management Plan
(Auditor: JAS ANZ AS/NZS 4801 of AS/NZS 4801
Accredited) (Auditor: Qualified (Auditor: Qualified
HSE minimum Cert Safety /
4 Safety / Environment or
Environment) Management)
Environmental Current Certification Environment EMS consistent with Articulated in
Management EMS consistent with Management System ISO 14001 your HSE
ISO 14001 containing essential (Auditor: Qualified Management Plan
(Auditor: JAS ANZ elements of AS/NZS Safety /
Accredited) 14001 Environment or
(Auditor: Qualified Management)
HSE minimum Cert
4 Safety /
Environment)
Minimum HSE Compliant to WC Compliant to WC Compliant to WC Compliant to WC
Management Requirements Requirements Requirements Requirements
Plan or or
WC Contractor SMP WC Contractor
template SMP template
Safe Work Example submitted Example submitted Example submitted Example
Method submitted
Statement
(SWMS)

and/or

Job Hazard and

Environmental
Analysis (JSEA)

Who can I contact for more information?

If you have a question or would like more information please contact the HSE Pre-qualification
Team:

hse.prequalapp@watercorporation.com.au
(08) 9420 2266

watercorporation.com.au
aquaDOC #15719324