Abstract

With the advent of Information Technology in the last decade, the major focus has shifted from manual
systems to computerized systems. Various systems viz. railway reservation, hospital management etc.
involving manual work have been automated efficiently. Student course registration process in higher
institutes involve filling registration forms manually, getting it signed by respective subject teachers, and
then getting the documents acknowledged from the concerned Advisors, University Deans respectively.
Finally the registration forms are submitted to the Registrar office. As is evident, this process is very
laborious and time consuming. This project proposes an Online Student Course Registration System to
simplify the current manual procedure. It provides a less time consuming process for viewing, adding,
editing and deleting the marks of the students. It also provides facilities like online registration and profile
creation of students thus reducing paperwork and automating the record generation process in an
educational institution like Debre Tabor University.
Introduction and background
This is a project proposal to develop an Online Student Course Registration System for easily managing the
students registration process in Debre Tabor University.
In the current system all the activities are done manually. Currently student submits hardcopy of filled
registration forms to the registraror, office staff enters all data into excel file and similarly instructors
submit hardcopy of students grade to the register, then the registrar officers have to enter the details of the
student and the marks manually. It is very time consuming and costly.
This project aims at reducing this workload involved in the registration procedure for the students and the
registrar office. The current manual system faces different challenges as to maintaining data of each student
manually. Hard copy registers are maintained currently to verify student details.
From students point of view, they have to fill the forms manually and then get them verified from
concerned officials, which is a very time consuming process.
This project proposes An Online Student Course Registration System to simplify the current manual
procedure. Some universities in our country are using the online course registration system like the Addis
Ababa University Institute of Technology, Mekele Institue of Technology etc.
With the requirement of registration process for every semester, it becomes all the more important to
simplify a process which is highly repetitive. Implementing this project can help the University in managing
the resources efficiently. The automated process will lead to time saving and eradication of common errors.
What is online students course registration system?
The Online student course registration system allows students, through internet, to register, drop, or add
courses within the registration period and the advisor to do advising for the students by approving/rejecting
requested courses by the student or recommending some others and submitting students grade online to the
registrar authorities.

The System also allows the registraror authorities to edit and find out the personal details of a student, it
also facilitate keeping and maintaining all the records of students. So all the information about a student will
be available in a few seconds.
Online Students course Registration system is a software that enable online submission of student
application, Student Registration, online submission of student grade, profile creation of students, viewing,
adding, editing and deleting the marks of the students, maintain the records of students easily.
The System will allow student to fill the form online, system has inbuilt validation system to validate the
entered data.
The system will store all the details of the students including their background information, educational
qualifications, personal details and all the information related to their resume.
The Proposed online student course registration system will eliminate all the error prone manual works and
increase the speed of whole process.
Problem statement
In our university the students course registration process has been done manually. This lead to the
following problems:
- Time and resource consuming, this in turn has negative impact on the teaching and learing process
- Very error prone, the tendouncy of committing error is high
- Finding a student information detail is difficult there is no searching mechanism
- Students has to go through each authorities door during registration
- Difficult to maintain and keep students information detail convinencly
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OBJECTIVE
General objective
To develop a standard secured Online Course Registration system with a front-end web interface and a
back-end database for Debre Tabor University.
The specific objectives are:
- Develop an international standard and well competing web application for online students course
registration system in our university.
- Build an online student registration system that enable students to register online and advisors to
submit students grade report online.

benefits

To computerize student and faculty database.

To maintain data consistency and integrity.
Automate the registration process
Making the registration process accessible anywhere to the student.
Allowing faculty to acknowledge registration requests from anywhere